HomeMy WebLinkAbout9C - Arcadia Ave/CR 21 and Main Ave/TH 13/CR44 Intersections Feasibility Studies
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MARCH 3, 2008
9C
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR
AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED
PROFESSIONAL SERVICES CONTRACT FOR THE ARCADIA AVENUE/CR 21
AND MAIN AVENUEITH 13/CR44 INTERSECTION FEASIBLlTY STUDIES
Introduction
The purpose of this agenda item is for the City Council to authorize the Mayor
and City Manager to execute the City's Standardized Professional Services
Contract with SEH Inc. to complete feasibility studies for the Arcadia Avenue/CR
21 and Main Avenue intersection projects.
History
Scott County completed and the City of Prior Lake approved an intersection
layout for the Arcadia Avenue and CR 21 intersection as part of the 2005 CR 21
Corridor Study. This study did not include detailed construction cost estimates or
concepts for City Streetscape Amenities.
In 2004 the City completed a layout for the intersection of Ridgemont
Avenue/Main Avenue and TH 13. The plan was approved by MnDOT but did not
include the CR 44 portion of the intersection. The plan also did not include any
construction cost estimates or streetscape design as it will encroach on
Lakefront Park and the Kop Farm.
On February 4th the City Council authorized staff to solicit proposals for
preparation of the required feasibility studies.
Current Circumstances
On February 22, 2008 the City received proposals for the feasibility studies. The
proposals were evaluated by City Staff and scored based on the following
criteria:
25% - Value/Cost
25% - Project Personnel Experience
25% - Overall Project Understanding
25% - Understanding and Approach to Gateway ConcepUDowntown Identity
Enhancement
For each category the consultants were ranked from 1-3 or 4 with 1 being the
best score. The lowest cumulative score for all categories was used to
determine the best proposal.
www.cityofpriorlake.com
Phon~952.447.9800 / Fax 952.447.4245
The scoring results are as follows:
Arcadia Avenue/CR 21
Consultant Cost Experience Project Gatewayl Total
Understandina Streets cape
SEH $29,100* - 2 1 1 2 6
BMI/HKGI $37,730 - 3 2 2 1 8
SRF $22,950 - 1 3 3 3 10
*Cost proposed to be reduced by $5,000 if they are awarded both proposals due to economies as
listed in the proposal
Main AvenuelTH 13/CR 44
Consultant Cost Experience Project Gatewayl Total
Understandina Streetscape
SEH $31,800* - 1 1 2 2 6
BMI/HKGI $44,700 - 3 2 1 1 7
SRF $32,500 - 2 3 4 4 13
YallllY Colby $49,853 - 4 4 3 3 14
*Cost proposed to be reduced by $5,000 if they are awarded both proposals due to economies as
listed in the proposal
Based on the proposals received staff recommends award of both project studies
to SEH. They had the best score on both proposals and have proposed a
reduction of the costs of both studies by $5,000 if they awarded both as they
believe they can provide efficiencies to the benefit of the City.
ISSUES:
The proposed SEH project team is lead by Scott McBride and Mike Kotila who
have both worked on several projects for the City. Additionally Chris Behringer
who was responsible for the original downtown streetscape concept in Prior Lake
will be the Senior Urban Designer on this project. Staff believes they have done
a very good job for the City on previous projects and will provide the necessary
leadership to successfully complete these studies.
FINANCIAL
IMPACT:
The total cost to the City will be $50,900 which is substantially below the
$100,000 Staff had estimated as a maximum budget for these projects. These
improvements are needed due to increased traffic volumes resulting from
growth. For that reason funding shall be allocated from the Street Oversize
account from funds dedicated by new development to facilitate improvements
associated with growth.
ALTERNATIVES:
The alternatives are as follows:
1. Adopt a resolution authorizing the Mayor and City Manager to execute the
City's Standardized Professional Services Contract for the Arcadia
Avenue/CR 21 and Main AvenuelTH 13/CR 44 Intersection Feasibility
Studies.
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED Alternative # 1
MOTION:
Revi
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION OB-XXX
RESOLUTION AWARDING THE CITY'S STANDARDIZED PROFESSIONAL SERVICES
AGREEMENT FOR THE ARCADIA AVENUE/CR 21 & MAIN AVENUEITH 13 FEASIBLlTY STUDIES
Motion By:
Second By:
WHEREAS, The Arcadia Avenue/CR 21 and Main AvenuelTH 13 intersection projects are both vital
to the City's Downtown and transportation system; and,
WHEREAS, Feasibility Studies are needed to secure funding and to schedule these projects; and,
WHEREAS, City Staff does not have the in-house expertise to complete the needed services for
easement acquisition; and
WHEREAS, The City received and reviewed and scored the following proposals:
Arcadia Avenue/CR 21
Consultant Cost Experience Project Gateway! Total
Understanding Streetscape
SEH $29,100. - 2 1 1 2 6
BMIIHKGI $37,730 - 3 2 2 1 8
SRF $22,950 - 1 3 3 3 10
.Cost proposed to be reduced by $5,000 if they are awarded both proposals due to economies as listed in
the proposal
Main Avenue/TH 13/CR 44
Consultant Cost Experience Project Gateway! Total
Understanding Streetscape
SEH $31,800. - 1 1 2 2 6
BMI!HKGI $44,700 - 3 2 1 1 7
SRF $32,500 - 2 3 4 4 13
Yaggy Colby $49,853 - 4 4 3 3 14
.Cost proposed to be reduced by $5,000 if they are awarded both proposals due to economies as listed in
the proposal
; and
WHEREAS, City Staff has reviewed the proposed costs, scope of services and proposed personnel
and recommends award of the City's standardized professional services contract to
SEH for both studies for a not to exceed price of $50,900.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Manager and Mayor are authorized to execute the standardized professional services
contract with SEH Inc. for both projects for an amount not to exceed $50,900.
3. Funding for this project shall come from the Street Oversize Fund # 503-80103-505.
.www.~jtiQfpr~orlake.com
Phone 952.447.9800 / Fax 952.447.4245
PASSED AND ADOPTED THIS 3rd DAY OF MARCH 2008.
R:\Council\2008 Agenda Reports\03 03 08\CR21-Arcadia Resolution.doc
YES
NO
Hauaen Hauaen
Erickson Erickson
Hedbera Hedbera
LeMair LeMair
Millar Millar
Frank Boyles, City Manager