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Home My WebLink AboutFebruary 21, 2008 PARK ADVISORY COMMITTEE MEETING .................................................................................................................................................. . . . . . . . . THURSDAY, FEBRUARY 21sT 2008 CITY COUNCIL CHAMBERS 6:00 p.m. 1. Call to Order 2. Approval of February Agenda 3. Approval of January meeting minutes 4. City Council Action on Advertising Sign Policy for City Parks-Kelly Meyer 5. Review 2008 PAC Goals-Mike Feriancek/AI Friedges 6. Natural Resources addition to the MPP Report-AI Friedges 7. Park Equipment Matrix Update - AI Friedges 8. Future Meeting Date a. March 20th, at 6pm in the City Council Chambers Adjournment Parks Advisory Committee Minutes 1/17/08 6:02 p.m. -8:20 p.m. Members Present: Mike Feriancek, Dan Ruhme, Ron Ceminsky, Kyle Haugen, Kelly Loose, Kendall Larson Staff Present: Angela Barstad, Al Friedges, Kelly Meyer City Council Members Present: Warren Erickson Public Present: Mark Schroeder, Troy Eavzan Meetine: called to order at 6:02 pm bv Mike Feriancek Approval of January Ae:enda: Kelly Loose motioned to approve the agenda; second by Kyle Haugen; approved Approval of November Meetine: Minutes: Ron Ceminsky motioned to approve minutes; second by Dan Ruhme; approved MPP: Per Mike Feriancek there was a workshop with the City Council several weeks ago to discuss the draft of the MPP report. After reviewing the report the City Council was concerned about natural resources in the City. They would like this addressed further in the MPP report. There will not be a new committee formed to research this item. Staff will research the natural resources item and refine the report by adding a new chapter. Advertisine: Policy for City Parks: Kelly Meyer, Assistant City Manager, presented the attached follow up report to the PAC regarding a request received from Prior Lake American Legion baseball in April 2007 to add signage at Memorial Park as a way to raise funds for their sport. See attached report. Some of the concerns the PAC had with this policy was: 1. city staff time spent on sign advertising, 2. the split of profit (55/45) between the City and the non-profit organization, 3. where City's part of the money would go (field maintenance vs. play structures) 4. sell space with sign cost included vs. separately The PAC voted to submit the attached policy to the City Council for review with the following amendments: 1. Two options would be presented to non profit organizations wishing to advertise at the City fields. The l5t option would be an annual fee of $500 for the space on the outfield wall alone, with the advertiser supplying a sign that met the City standards. The second option would be an annual fee of $825 which would include the cost of making the sign. There would also be a $100 break per year if an organization signs up for a 4+ year term. 2. The cost share should be split 50/50. 3. The City's half of the split would go to fund the park equipment replacement fund. 4. VFW should receive 1 free space and 1 free sign at Memorial Field. 5. The non-profit civic group would be responsible for replacing damaged signs rather than the advertiser. Kyle Haugen motioned to approve; second by Dan Ruhme, approved. CanoelKayak Rental Policy: Angie Barstad presented the attached report to the PAC regarding the possibility of adding 2 canoes to the rack that was installed at Sand Point Beach as rentals. (This suggestion was brought to the staff via City Council.) After discussing the traffic volume and safety concerns with canoes at Sand Point Beach, the PAC decided to not add canoe rentals at Sand Point Beach. The PAC may consider canoe rental in the future at a more feasible, less motorized lake location, such as Pike Lake or Campbell Lake. Park Facilities & Eauipment Matrix: (See attached report.) Per Al Friedges, during the preparation ofthe 2008-2012 CIP, the City Council directed staff to develop a park equipment matrix. The purpose of the matrix is to assist with the budgeting for replacement of existing park equipment and facilities. The analysis in the matrix is a series of inventories for each park identifying the buildings, equipment and facilities. It then identifies the original installation dates, expected lifespan and expected replacement date. This matrix is a new element that will identify the City's maintenance and replacement needs in our park system for the next 25 years. The matrix inventories our 52 existing parks and encompasses 982 acres. All equipment has been assigned a life expectancy ranging from 3 - 40 years. Some of the assigned life expectancies are for refurbishing (i.e. roofing) while other life expectancies are assigned for total replacement. Some of the life expectancies assigned are estimated and replacement will be directed by the amount of public use. The matrix will be re-evaluated on a yearly basis. The facilities and equipment in the inventory generally fall into four categories: park related buildings, park facilities, roads and parking lots and appurtenant equipment. The inventory includes over 14 million dollars of replacement over the next 25 years. Not included in the replacement projections at this time are irrigation, athletic field lighting and trails and sidewalks outside of the park borders. Currently the staffhad identified 3 funding options: referendum, general tax levy operating budget and a measured annual investment in an equipment fund to minimize taxpayer impact. There will be a workshop with the City Council to go over this matrix on 3/17/08. 2007 Goals: Mike Feriancek went through the 2007 Goals (see attached). Most goals have either been accomplished or are ongoing items the PAC will continue to review. 2008 Goals: The PAC came up with several new goals for 2008. They are as follows: 1. Continue to implement 2030 Vision Plan goals & objectives with respect to park, recreation and open space. 2. Produce a final draft of the MPP report. 3. Continue working with Comp plan 4. CIP 2008 - 2012 5. Continue with restoration park projects 6. Dedicate Ryan Park (lighting & shelter) 7. Lakefront Park Hockey Rink (possible refrigerated rink) 8. Involve schools and county with park plans and communicate efforts with community. Events: Per Angie Barstad there will be a free community Winter Blast party at Lakefront Park on 1/19/08 from lOam - noon. There will be pony rides, wagon rides, juggler, slap shot challenge, sledding, skating, crafts and free donuts and hot chocolate. There will be something for everyone. DRESS WARM. Also, Angie Barstad stated that Club Prior, the new adult activities center next to the library, opened on 1/8/08. Debbie Carlberg is in charge of the senior programming and we have had line dancing, cards, bingo, birthday party, etc. over there. There will always be new programming each month. Club Prior will be receiving a TV and a Wii within the next couple weeks. Check out the space, if you haven't done so already. Motion to adjourn the meeting by Ron Ceminsky; second by Kendall Larson, approved. Meeting adjourned, 8:20 pm Next meeting: February 21 S\ 6:00pm City Council Chambers, City Hall (4646 Dakota St.)