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Home My WebLink About97-117 CUP .,,;........,.::....~~;..~:.~M'I-_,,'_~,.. .,~~~~'Lh-.c~;,o:,,,,~_____:~~""lIololJ"~~""''t>''',,,"_''___'''' __".,.,...".~,_"~....;._.;;i..~~,~.,.;:~:.b.....,-~~~~:___....._,-t~~~~~,."'j.;, P-:.'~ ..r~.~~"':~~-_ CITY OF PRIOR LAKE RECEIPT # 31446 II! hi en dollars $ )~060 (/tCI/! BUILDING PERMIT # BUILDING PERMIT# ..........c -,~ 1,200.00 700.00 1,500.00 Building Permit Fee Plan Check Fee State Surcharge Park Support Fee SAC Plmb Pmt pp# Mech Pmt mc# Mech Pmt mc# Swr/Wtr Pmt sw# Pressure Reducer Water Meter Tree Preservation Deposit Swr/Wtr Connection Fee Water Tower Fee Builder's Deposit Other Total Building Permit Fee Plan Check Fee State Surcharge Plmb Pmt pp# Mech Pmt mc# (Heating only - $65.00) (Htg & Air - $100.00) (Fireplace - $40.00) (Air - $40.00) Swr/Wtr Pmt sw # Other Total ,::::::\ (":~~~.1 ~ 1,\,\" " '\\n I \, '"-~'). \ \ \, ~ \} \2:! \f:::) ,. \\ \\;~~. @.. \~~~\~k~\ \v ~(N. _,\/' , ".-/_..---- , -~-~-~-~-~-~---~-~- -~-~-~- -,--,--'-- -~-~-~- - - - -~- :""':",,,, ~~~ .-------'." 75-905 .-..' . Ii., SAFE HAVEN SHELTER FOR YOUTH 9f9"'O ~j f PH. 612-226-1488 '1// 7 /0: ~!, 16706 DUBLIN RD. Date ~ 17 7 '; ~!" PRIOR LAKE, MN 55372 . , ~fi ilil ii:!I! @It 2;! ~I liil "ll I~ I~_____------ :j Dollars m =.:: ,; it I /)/7//),.11 --~~- "" i~: ~ IIi ----. --------------------- ---------- -- - ---~.-_- I $3S2)~ i Pay To C~ ~ lAIM Ta;: tk~,,~':;f' PRIOR LAKE STATE BANK 16677 DULUTH AVENUE SE. P,O. BOX 369 PRIOR LAKE, MN 55372 06700-2963 (8-95 1 M) PAT BOECKMAN CUSTOMER RECEIPT SCOTT COUNTY REGISTRAR OF TITLES SCOTT COUNTY RECORDER SHAKOPEE, MN 5537~~~:HOUSE ROOM 113 (612) 496-8143 3:J..ojJfl1 Ilf-'fli"''-':''''ll-: .-, .-.'"'\" '-U~:l--- ~.-'-"::)(Jnu ,:,-.,:::.~,-"',-,..lili<'" do;,'" C'L~J~I::- - . ._,,-~.. ;P..L7.~1 I..r: C lAf THIS DOCUMENT IS NOT VALID AS A RECEIPT ~~O:: CH9E 7 -1/7 Kec.o~ CK HAS CLEARED THE BANK File No. 97-117 Safe Haven Shelter for Youth Conditional use na1l1H STATE OF MINNESOTA) )ss. COUNTY OF SCOTT ) The undersigned, duly qualified and City Manager of the City of Prior Lake, hereby certifies the attached hereto is a true and correct copy of the original. Resolution 98-16 Safe Haven Shelter for Youth, Conditional Use Permit on file in the office of the City Planner, City of Prior Lake. Dated this 11th day of February, 1998. (City Seal) TRUECOPY.DOC PAGE I RESOLUTION 98-16 APPROVING A CONDITIONAL USE PERMIT TO CONDUCT "STATE LICENSED RESIDENTIAL FACILITY SERVING 7 TO 16 PERSONS" AT 5240 160TH STREET ON PROPERTY LOCATED IN THE R-3 MULTIPLE FAMILY ZONING DISTRICT MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, KEDROWSKI SECOND BY: PETERSEN the Prior Lake Planning Commission conducted public hearings on December 8, 1997 and January 12, 1998, to consider an application from Dan Saad for a Conditional Use Permit (CUP) for Safe Haven Shelter for Youth and the City Council heard the case on February 2, 1998; and notice of the public hearing on said CUP has been duly published III accordance with the applicable Prior Lake Ordinances; and the Planning Commission proceeded to hear aU persons interested in this issue and persons interested were afforded the opportunity to present their views and objections related to the CUP of Safe Haven Shelter for Youth; and the City Council has amended the Comprehensive Land Use Plan on February 2, 1998 and now finds the proposed use consistent with the Year 2010 Comprehensive Plan; and the Planning Commission and City Council find the CUP of Safe Haven Shelter for Youth in harmony with both existing and proposed development in the area surrounding the project; and the Planning Commission and City Council find the proposed CUP is compatible with the stated purposes and intent of the Zoning Ordinance as they relate to conditionally permitted uses, and further, that the proposed CUP meets the criteria for approval of CUP as contained in Section 7-5 C 1-6 of the Zoning Ordinance and Section 3 of the City Code. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE: that it approve the CUP for Safe Haven Shelter for Youth for property located at: 5240 160th Street, legally described as the South 241.7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, ....:\couocil\rt1s01uti\planres\res9816.doc . J!alZA: 1 16200 Lagle ueeK f\:ve. S.c., Blor LaKe, Mmnesota 55372-1714 / Ph. (612) 447-4230 / Fax (6L::rqq7-4245 AN EQUAL OPPORTUNITY EMPLOYER Scott County Minnesota. Subject to the following conditions: 1. The applicant must submit a landscape plan indicating size, species and location of two 2W' trees per front yard (Franklin Trail and . 160th Street) prior to the issuance of a building permit. 2. Prior to the issuance of a building permit, the property owner must sign and record the necessary document granting the 1 foot sidewalk easement to the City as indicated on the survey including legal description as per amended Exhibit A. 3. The improvements must be done before certified copies of the resolution are released for recording at the county. The applicant has 30 days to submit plans that meet the requirements of the ordinance and conditions set forth upon approval (City Code Section 5- 6-5B). The applicant has until one year from the date of adoption of the resolution by the City Council to complete the required improvements and record the resolution or the Conditional Use Permit becomes null and void (Section 5-6-8). 4. The applicant must obtain a Utility Connection Permit prior to issuance of a building permit. 5. The applicant must provide water shut-off at the property line per city specifications. 6. The applicant must obtain and provide a copy of all necessary permits from Scott County prior to the issuance of a building permit. 7. The group home is for youths only aged 8 to 18 and their adult supervisors. 8. The group home will be used for Emotional and Behavioral Disorders (EBD) clients only. 9. The number of residents at the group home is limited to 10 clients. CONCLUSION Based upon the Findings set forth above, the City Council hereby grants a Conditional Use Permit for Safe Haven Shelter for Youth. The contents of Planning Case File #97-117 are hereby entered into and made a part of the public record and the record of the decision for this case. r:\council\resoluti\planres\res9816.doc Page 2 Passed and adopted this 2nd day of February, 1998. Mader Kedrowski Petersen Schenck Vacant {Seal} r:\council\resoluti\planres\res9816.doc YES X X X X NO Mader Kedrowski Petersen Schenck Vacant Page 3 AMENDED EXHIBIT A .., -.. << SA,,",. 1)!H j;" ,,~.7 ,,.,~. c.'io5'." //"-/. ~ (C--" ,c, ~3"1_ S" -- ~ C:L.E'J-M OlJT I Nil.-=- "14t.O GIZ..MD: 9q."I.'7 5 A ~O ~ ~ ~ O.,t \) +0 ~q C. .t'~ . ~. ~ :: ~ !'" 11\.. Q~ ~~ '< }... ~ ~ ~ ~ ~ lU ~~ 'C~ ....... ~ ~' lLA <. ~/ \ [ ~ "2..1.(:' ..} - c:::t ~ ~ e. ..... hO. ,- , III; c_~.., \ .... ..... ---\ ~ ~ :~cou..JT"'Y). ~\. 31 \ ./bO iH '10 --~;.,o-- -, _--- ----107.0---- R OAO - -. 2.00_00 }J 8,,1:1 0 I ' 4Z ~' e {; 1I0lE a:IBIILT_ .......es. fIUI...U __ UIIIII ~1Oa ENGINEERING (OMPRNY, INC. ~ ..., EMf ..II.. .".m. ....,ILLE. .,."!SaTA 5US7 ,-. --...-... _ ...,____1:'" -'~ '".:'!.J:" .....t\!I,.r..,.~ _ -.: .-.6f ,... _ .; II. IIPI".' lOa 'd ~lL~ l~v lI9:13~ OJ DNIH33NIDN3 3HOHd 00:01 (nH~)86 ,lZ- 'Nvr $(;531 ~. . T.~.'l.f '1'1'1." ~~1..46 Iru ~~..:.~) ",-- ~~~~J I ,......- I -....." o!~ - "'- :~ .~ '..,J ~T , , " ~ ....-.... ~, ~ )..-. '" !-- I "..- III Ll_ "::t. I · " t-.. Llj ."' w_ 1L ~, ~ ( \' .... - t'-N 1'1\ - - -lJ\ ~~ k~~ ~~)~ " ~~C'C .... ~- ~ "'I 1--- , 'lJ --., :::t: ,:'-_ ~ II I I..'-J Il., \ '0 ,_, ~ ~.:,= ~ -, .... \ ..... --, /-, 1.._1 ~ ""~ <:t LEGAL DESCRIPTION: The South 241.7 feet of the East 200 feet of the Southwest Quarter .af the Southwest Quarter of Section 36. Township 115, Range 22, Scott County, Minnesota. Subject to e8s~ments of record. ~ tviTII' ~~ 1.0 PT: 5/CE'l/'lfA&.1C- t:!Ptt;E"'t5NT. A<<.'E.A 0 F P ~e..l- C HOT ,,, C l..uO (~C::o e..,.,.,Se.MeIlLT $) -:.. '2...:~<<\9q. Sq. Ft. ":: O,S5 Ac...P41c;.. toJ~: "'0 ~ t17'HEJiZ. "'JH4I.l SHC\4f1J (~~'D DENOTES EXISTING ELEVATION ( ,~.. 5 ) bENOTES PROPOSED ELEVATioN - tNDICATES DIRECTION OF SURFACE DRAINAGI:: 94'. S~ = I=INISHED GARAGE' FLOOR ELEYATIO"N f:j 47,' I' ~BASEMENT FLOOR ELEVATION f}!J().5'" = TOP OF FOUNDATION ELEVATION ~ e...l c. Ii "" A,a..1<. ~ EL.S \I. -:: ~~ z. :i !:, ToP ~UT H~Ca...AIU'. E.AS\' ~lDe OF" F~IoJ\(..L.'N. T It. ~'L J NO. of= Yl67t\NOOD O~ 3G a 30 so 9D ~/J~ I I: - J1 ~. ,NO. 44 ~LE - IN FEET 'STREE.T J ~O()Tfl LINE. aF' ,fltr -$ W Y'4- OF S e:c. ~6 I "fW Po 11$ I R. t::::?C " Z 2. . ~ f'~Ef'~ F01t : I' - '. C.e.~"TlF\CAT€ OF ~UI<..VEY :- "~' "6AFE I--lAVEN Fo tz. IeiI . ~'" '14 I see ~ bJ "T.1lt;} Il.ZZ - E>>AR.T OF !o\llf v~ DF '(0 UT l-\ - - $c.oT'T r::;o. f f^/NM. e\J..",~vi lie) Mi"". 9:;"!J;1 -- \ - "~"4 00 , - C'nn '..1 rz/r zr~ ZTQ:1q.t O~ ~~r~qqNI~~q qHO~ Tn:nL1.OJ.fI1Rf. 77-'NVr PLANNING COMMISSION MINUTES 12/8/97 " ~ D. Case #97-117 Consider a Conditional Use Permit to construct a State Licensed residential facility servicing 10 persons at the property located at 5240 160th Street. Jenni Tovar explained proposal. One of the conditions is that use is consistent with Comprehensive Plan. Property currently zoned R-3, but is designated for Community Commercial on 2010 Comprehensive Land Use Plan Map. The City Attorney has advised us to continue this item due to the upcoming zoning ordinance which may have an effect on this property. Dan Saad, 14750 West Bumsville Parkway, Bumsville, operate group home located on Dublin Road in Prior Lake, and is coach at Prior Lake High School. Asking to resolve inconsistency between Comp plan and zoning ordinance, by changing Comp Plan to R- RD. Explained his current operation of group home. Have had no problems in community. Home is located on Dublin Road, in residential area. Has been a great success. Take boys in middle and high school, and let them play football. Are looking for property in R-3 district to allow 7-16 residents in group home. Have chosen this piece of property near high school. Has been residential, but was designated Commercial on Comp Plan in 1996. Surrounding property is R-4, high school, commercial. The justification for change is as follows: property is rather small, changing to R-4 would make it consistent with surrounding area. Are also a business, so have employees. Home would fit in nicely with area. Looking for feedback from Planning Commissioners. Have done extensive work on this property, and have severalletters of support. Prior Lake Rotary, $5,000, Edina Realty, $7,500, Lions Club, $1,000, Optimists Club, $1,000. Other businesses have donated products. This inconsistency came up late in the process. Asking to amend the Comprehensive Plan to High Density Residential. Stamson- Staffhas asked to table indefinitely to work out legalities. Tovar- Look at this zoning map with discussion of new zoning ordinance. House cleaning Comp Plan amendments would have to be done as a result of new zoning map. Would be done after new zoning ordinance is amended. Open Public Hearing: Doug Boyle, 5140 150th Street, asked is facility. Tovar explained Safe Haven Youth is a state licensed facility for court ordered juveniles ages 8-17, order to live in group home facility. Has some experience with group homes, in Sioux City, Iowa, doesn't want a facility a block away from him. Moved to Prior Lake to get away from gangs and criminals. Has no problem with helping kids. Tovar explained children are there with emotional or behavioral disorders. Police report for existing house, shows seven calls, three for runaways, two harassing phone calls to house, noncriminal activities. L:\97FILES\97PLCOMM\PCMIN\MN 120897 .DOC 12 ., Larry , representing mother who owns adjoining property. Concerned about how many residents would be allowed in R-4. Is there a buffer required between R-l and R-4. Kansier Explained bufferyard requirements. Alex ?, represents mother who owns adjacent residents. Facility is across the street form an elderly home. Have already voiced concerns about safety of children. Also concerned about security. If it is included, can there be request for a security fence. Is not advantageous to area. Has developer talked to neighboring people to get recommendations. She was not notified until found in the newspaper. Dan Saad, incidents at existing house very minor. Runaways went home, but ended up back at house. Facility is set up to be a step up from a foster home. The kids are already in school. We offer a 1:5 ratio ofstaffto kids at facility. State requires a 1:10. Staffis all BA or MA certified. Kids are supervised when they are in the community. Intend on going to neighbors to answer any questions. Want to work with communities. Stamson asked ifkids are coming from social services rather than criminal courts. Yes. Goal is to get kids back to their homes whenever possible. Kuykendall- How is program funded. Saad explained funded by a per diem from Scott County, which covers administration. Also do some fund raising to cover costs. Host county contract is with Scott County. Other counties abide by same contract as Scott County. Saad explained they have looked at several sites in Chaska, but could not offer the security he can offer now. Other locations in Scott County, have looked for over a year. Found a rental home on Dublin. Is looking in Prior Lake because of support received in Prior Lake. Bill Schmokel, 4151 Grainwood Circle, owner of property. Would like to speak to process, This process was designated Commercial in June, 1996. Have had numerous meetings with staff over past years about this property. Mr. Saad checked with staff prior to application. When you have a conflict between Comp Plan and Zoning Ordinance, City has 9 months to resolve issue. City has already exceeded this by 5 months. Leaves City opened to liability. Quite dismayed that this type of application can get this far. Kuykendall asked staff to rephrase how this got here. Tovar explained criteria number 6 states use must be consistent with Comp Plan. Right now attempting to change ordinance to be consistent with Comp Plan. Zoning Ordinance is catching up, applicant caught in middle. MOTION BY VONHOFF TO CONTINUE PUBLIC HEARING INDEFINITELY. SECOND BY CRAMER. MOTION CARRIED 5-0. Tovar explained new notices will be sent. 5. Old Business: 9:20 p.m. L:\97FILES\97PLCOMM\PCMIN\MN120897.DOC 13 d Id /7g UtfJ C~ cm~ ... Planning Coordinator Kansier said currently it is zoned B-1, Neighborhood Commercial; the Planning Commission recommended rezoning the property C2. She said the comprehensive plan should be changed to reflect commercial use as a commercial designation on the comprehensive plan. . Planning Director Rye said currently the comprehensive plan shows this as residential. That would render commercial use non-conforming. . Mayor Mader asked if anyone had any comments about changing the comprehensive plan. . Bryce Huemoeller of 16670 Franklin Trail representing the owner of the Marina said he would support the proposed change since it was consistent with the commercial use. . Mayor Mader called the question. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. B. Consider Approval of Resolution 98-15 Approving an Amendment to the Comprehensive Plan for the Property Located at 5240 160th Street. . Planning Coordinator Kansier said that the property owner requested a Conditional Use Permit in order to establish a residential group home on this site. This request triggered this revision to the comprehensive plan designation of the property, which lies near the intersection of Franklin Trail and CSAH 44; the proposal is Urban High Density Residential. . Councilmember Schenck asked Planning Coordinator Kansier whether there was any indication of commercial interest in the property in the past. She said she had not discussed the subject with anyone. . Councilmember Kedrowski said directly across the street were a set of townhomes; what is it zoned? . Planning Coordinator Kansier said R3, multifamily residential. . Mayor Mader said that leads to agenda item 9C, the Safe Haven for Youth item. He asked whether the Planning Commission had held a hearing. Whenever a community talks about special homes, there are always strong feelings about that. Has there been much input from the neighborhood? . Planning Coordinator Kansier said a developer-neighborhood meeting was held. She said owners within 500 feet were notified twice for planning commission public hearings. MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE RESOLUTION 98-15 APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN FOR THE PROPERTY LOCATED AT 5240 160TH STREET. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. ==? C. Consider Approval of Resolution 98-16 Approving Conditional Use Permit for Safe Haven for Youth. MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE REVISED RESOLUTION 98-16 APPROVING CONDITIONAL USE PERMIT FOR SAFE HAYEN FOR YOUTH. . City Manager Boyles referred to the Planning Commission report recommending a fire sprinkler system. The staff believes this requirement should be left out of the approving resolution and dealt with in the Building Permit. . Dan Saad of 14750 W Burnsville Parkway, developer, said they wanted to take out the condition of the sprinkler system. . Councilmember Kedrowski asked about the additional landscaping requirements. 2298.DOC 11 . Planner Tovar said it was because of metes and bounds requirements and the fact that the building has two front yards. She referred to conditions 4,5,6 of the resolution which relate directly to the engineering memo. . Councilmember Schenck suggested that they strike condition 10 and leave open the reference to building code. . Planning Director Rye said don't impose conditions. He said the Uniform Building Code applies. . Both the motioner and seconder accepted a friendly amendment to delete condition 10 of the resolution. Upon a vote, ayes by Mader, Kedrowski, Petersen, and Schenck, the revised resolution was adopted as amended by deletion of condition 10. D. Consider Approval of Resolution 98-17 Authorizing Submittal of an Application for a Metropolitan Council Environmental Services Matching Loan for an Infiltration/Inflow Control Project to Establish a Sump Pump Inspection Program and Authorizing Howard R. Green Company to Implement the Program. MOTION BY SCHENCK SECOND BY KEDROWSKI TO APPROVE RESOLUTION 98-18 AUTHORIZING SUBMITTAL OF AN APPLICATION FOR A METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES MATCHING LOAN FOR AN INFILTRATIONIINFLOW CONTROL PROJECT TO ESTABLISH A SUMP PUMP INSPECTION PROGRAM AND AUTHORIZING HOWARD R. GREEN COMPANY TO IMPLEMENT THE PROGRAM. . City Manager Boyles said that City taxpayers are paying more than they need to for sewer service because of sump pump interconnection with the sanitary sewer system. Because of storm water added to the system expansion occurs before it needs to. This inspection program is designed to encourage disconnection. . Mayor Mader asked if the City would send out letters. . City Manager said yes, regarding the disconnection. . Mayor Mader clarified there was a sump pump needed because of the water in the basement. Where would the water go? . City Manager Boyles said the sump pumps should not be directed into the sanitary sewer but over the lawn. . City Engineer Ilkka said they were operating on a customer friendly basis. . Mayor Mader asked about the ordinance required to enforce. . City Engineer Ilkka said current ordinance prohibits the situation. There are MPCA established guidelines for sump pumps. . Mayor Mader asked if there were that many sump pumps in Prior Lake? . City Engineer Ilkka said yes. . Planning Director Rye said there was a lot of clay soil too. . City Engineer Ilkka referred to a letter from the Met Council addressing the City's above normal sewer flow record. . Mayor Mader asked about the cost. . City Manager Boyles said up front it was about $80,000, 50% would be reimbursed by MCES. If the City participated over a 5 year span the MCES portion would be forgiven. 2298.DOC 12 PLANNING COMMISSION MINUTES 1/12/98 ... Stamson: . Three of the four sides are surrounded by residential. . Identified in the Comprehensive Plan as residential. . The use would be appropriate. Rezone the rest of the block or amend the Comprehensive Plan. . R-3 is appropriate. .'::::::::::::;::::::::::::::::::';'.. MOTION BY STAMSON, RECOMMEND TO THE CITY COUNC~::i~WfEND THE COMPREHENSIVE PLAN FOR THIS PROPERTY FROM THE..~!w::~I~~GNATION ::::0: PROPERTY, SECOND BY CRAMER. ~". Kuykendall could rationalize either way but agrees with ..*,C...lfriiakes a better ...::::~:~::j11:1111:::jtj~:t:?::. transition. The use is not there today and nothing is .~:I~.. awaY~::::::t:::.. .:t:::1::f:::::.. Vote taken signified 4 ayes, 1 nay. MOTION C~ D. Case #97-117, Safe Haven Shelte.rfor Youth requestl:1:~t:.Conditional Use Permit for State licensed residential fa~j::~~.r.ving 10 persdi.~1~1QtJhe R-3 District for the property located at 5240 160th S,~ett::j:11:1:::::1::::::m\~::::::::::... ..::::::::11:f~::::.. Planner Jenni Tovar present~,:::anning~'12' 1998. The City received an applj~Hon:':f6t:::i: Conditio~w Use Permit (CUP) from Dan Saad on November 17, 1997. T.writem wa~::9riginally sC'-~91ed to be heard by the Planning Commission on DeS_!@[ 8, 199.1:!!::?pue to inco.m;istency with the Comprehensive Plan (guided commercial) arlaj:t!~:..p.Hipi.~!1::i.g!~tpf"zoning to commercial (as part of the revised Zoning Ordinancej~I:J.h~)tem was...coHHilUed. During the continued public hearing on the revi~.l?:9fA~s..Ordinan~itlhe applicant requested this property remain zoned residentwrfTh(irPt~g Comirl~m9P'Jamended the proposed zoning of the lot to remain residyl.1tHil and directdl':j~liff to pr~paFe a Comprehensive Plan Amendment to designate thyilld use guide as reS1U:p.tial.:The applicant has requested the CUP be reviewed coh2uqintly with the Comprehensive Plan Amendment. Notices were re-sent regarding this puHU~~i.~i~ng. ..:.:.:.:.,. .'}:::::: The applicarif'pt9P9~~~:"to construct a single family dwelling for the purpose of a state licensed residerit.~iFracility serving 10 persons. The property is on the northeast comer of Franklin Trail aria 160th Street (Exhibit A). The proposed split level home will have a total of 2,700 square feet on two levels with a 624 square foot attached garage (Exhibit B). The house will have typical single family kitchen and dining area and living rooms with 2 or 3 bathrooms and 6 bedrooms. The property is zoned R-3 Multiple Residential. "State licensed residential facilities serving 7 to 16 persons" is a conditional use in the R- 3 zone. ~ Safe Haven Shelter for Youth is a non-profit organization, licensed by the state, to provide group residential facilities. This is a Rule 8 group home for youth ages 8-18. 1:\98fi1es\98plcomm\pcmin\nmOI1298.doc 12 MN Statute 462.357 (or 245A.11, Exhibit C) Subdivision 3, provides for legislation regarding zoning of group homes. Safe Haven currently has a home serving 6 persons located at 16706 Dublin Road in Prior Lake, which opened in February 1997. Attached is a copy ofthe police report for the facility on Dublin Road (Exhibit D). Group homes serving 6 or fewer persons are permitted in the R-1 Residential zoning district. The home will serve the counties of Dakota, Scott, Le Sueur and Carver. The youth are referred by county social services or are court ordered to the group home. .. .:::rr~:~:::::::::::~:r~~:1:~:: Activities at the facility are very similar to those at a single family re~i4.ih.ce. Visually, the house is designed to blend in with the neighborhood. V ehicle:.~:Ai),~l?sH~~:~~Bf.lude a van for transporting the residents and employee vehicles. There are s~9.~duled:::6.it9P.or recreation activities such as football. The property is maintaj!:~9:::~!=::the staft'8t~k.~d contractors including lawn maintenance and snow remo~:Wir:};;:;::::::::::::;:;::;:t/. ..:\::::~~:::ii:II..::~:::::~~{t?: Upon request ofthe Planning staff, the applicant he!~t:~I)nfonria,IHpal meeting on:{:}::: Tuesday, January 6, 1998 to answer general questi6hs:::fl,~_ii~:l:::Jjig~iprhood The proposed CUP should be reviewed in accordance withlh!~~~witeria found in Section 7.5(C) of the Zoning Ordinance. Sectionjn&(g) provides A coHqilu:u},w- use shall be approved if it is found to meet specific crit'rM:~~:~::::::::::::::::::::::::::::t\;:::::::.... ....::!.:;::::~::r~::::.. Staff concluded the proposed use would be::::'pr9p.H~i~::'8:.Im:JHc~tion and blend into the neighborhood. Staff reco1l1ll1.:rB~:~~m?proval o~!~~rcup wi*/ihe condition two front yard trees be planted in each frgpKyarlHi::!equired i~4he Subdivision Ordinance for new lots ~~:~;::v:~ the cO.:ditnensive Pt' Amendni~I:~:::!9 Residential High Density (R-HD) ..........,....................... ..... .......... ..... ..... .......... ................. .... .... .......... ...................... ...... .:.' ..::::~:~:~:~:~:;:~::::.. ...:.:::~:~:::::~:::~:~:~:r~:~:j:j:j:;:~:::;:?::::~:::~::;::::::::::::::~::::::::.. Comments from the pujnli;::~~~~::}:::.........:.:.:.::::::::::::::::;:;;;;;;;:;;~:;:r~::::~:;r:~:r;;::.. ............... ..... . .. .... .......... ApplicarlJ(~pmi;;;gQ~;,:::,4.750 We~:!iHmsville Parkway, said he is familiar with Prior Lake and hM:~b:~.en a High..:~m9.1 coad(!@nce 1993. He explained the boys are appropriate for the.j~iPmunity and are.'!!ye in cbfnmunity programs. Staffing ratios are 1 to 3 su;petY.j,!~9n. Mr. Saad re']~ letter of support from Ted Newcome, a neighbor on Dublin Road. .:::~::i~wilar letter o;:iupport from a neighbor on Erin Circle was submitted. The program ait"~i:~~:,:o~:::~~j:::raCility was also present for any questions. Stamson asked.:\Y.I.,fihe plan was for the Dublin Road facility. Saad explained the boys will transfer to tJ.i~rnew facility and hopefully start a girl's facility on Dublin Road. The facility will be finished right away. Kuykendall asked if they were non-profit. Saad said they are tax exempt just like a church would be. Criego questioned the floor size. Saad responded the home on Dublin Road works very easily for 6 clients. The proposed downstairs will be recreational with three bedrooms. It is a 6 bedroom home. The office will be in the porch. 1:\98fi1es\98plcomm\pcmin\mnOI1298.doc 13 Dallas Blakeborough, representing his mother with the neighboring property said he was hoping the zoning would stay the same because then part of her (his mother's) property could be in the commercial district. He is concerned with the runaways in the police report noting an elementary school and elderly home is right next door. He asked Mr. Saad about the availability of boys from other counties. He said Saad responded that the counties are playing hardball, if they do not agree with the program they wjti:B2~ use it. Mr. Blakeborough said a halfway house was stopped from coming into fu:~irleighborhood a while back. ..{{{ ................. ...... .......... ...... .......... ...... .......... ...... .......... ...... ........., ...... .......... ...... .......... ...... .......... ...... .......... . ...... .......... ......... .......... Peggy Howell, 9642 86th Street, Program Director for the existifli~racilit}(II:qressed some of the issues above. First, the elementary school- she .w~:::~:::p.:rogram nH@~g~r for a lObed facility next to an elementary school. There were .p.tfPfoBlems and had ii:::v,I~t::::::::::f::. comfortable position with the school. Safe Haven has ;M;~:..beell.a very comfortabl$i:ii:i~::::r/.. relationship with the neighbors. Secondly, Scott Cc>'M.}s ver}T'!mited in where tl16Y are placing children. They may not meet the strict criteHa:l~lii:f:lfe ij;#.ji~*h:. It terms of runaways - one of the things you will find that differentia:t~i:::Q~er facilities, it is a strict environment. Once a child leaves the facility they are consia"'4:.a runaway. There are continual head counts regarding the care:~1~1~~i:~:~:~::n. ..:::::t::::::.:iiiiii..:::::::r:f::: Stamson asked about where the children ~::Eorriillg:::.~::::::Ms...:.H6well responded there are many scenarios and gave examples. The::~[9.st~r::€aritfi61!~Nire overloaded. The ~:'~sOf children CO~f foster'\F. She al.,-explained age limit Lawrence Blakebor9Hd:..:.is very c.gJberned for tlj,i:~:~~fety of the neighborhood, bringing in boys from other 66ilii"'I:I.::~~:::!BI.I~~liUttY values. Renee Kaiser:MH~:lf.en, 150S~:::lf~en Oaks Trail, has been working as a counselor at Safe Haven. ~AJUiiWlwq:::~m!dren ag~::~\l,!A!il:5 and feels her children are very safe with the client~4~l'Safe Havert#::::$.h~ is also:::gQHifortable with her own safety. It has been her e:i:lr~ce it is safe..\:::~:I.i.iili.:.::<r::::. .:::::::.' "::::::::::::::::::::'. .:::::;:::;::: The ~rib~~:::8~aring was 5~,~ed at 10:15 p.m. ....... ........... ...... CommentsNQ:PtJh.e:::Chmmissioners: Cramer: ... . While it is difficult for some neighborhoods, this sounds like it was a very sound run facility. There should be some conditions. . It meets what we are trying to do in this community. . Supported request. V onhof: . Is this going to be a lock down facility? Saad responded it would not. . What type of fire protection? Saad said they have to have meet State Fire Code. 1:\98files\98plcomm\pcmin\rrmOI1298.doc 14 . Going to recommend additional fire protection and prevention via a sprinkler system. . Support. . Under new zoning ordinance for use with conditions with 6 to 12. Kuykendall: . Agreed with Commissioner V onhof. Criego: . Agreed.;.::::::.....::;:;:;:;::::::::.... . Add condition indicate the quality use for EBD only. Any o~I~:hee&~':M~e they would have to come forward. ..:;:::::.;.. ::\::::j::: ..:::;::::::::::::::::t::::.. Stamson: ".;, ~ . Support the CUP. . Needed in the community. . Appropriate area. ":::;:::;:;:::::::::', ,', ,', ..:::{~{::.:..... ....::::~~f:. '.;::;:;:;:::;:;:;:;:;:;:;:.' ~.OV3I r:e ::~re:::=::' Use G~~be approved. The amendment changes the land use designati8JtfroI.B:::Cr€@::~19pPnUnity Commercial to R- HD High Density Resident~::~:i::~~::~~::::~~::::::::::::j:~:::t::. \::::::~:::::.:::t:?::.. .::::i!!:::::::::f:.. 2. The applicant my!t?submii'::W::]andscape.::p!~indicating size, species and location :f nvo :~~:e:~:: :::,,:P:: mum sign and record the necessary doctiffl:i.#.t granting the 1 foot sidewalk easement to the City as indicat:~::::tBi::li::~~I::j~~clUdrn1:.li11:f~~::~peSCriPtion as per amended Exhibit A. 4. ..::::~~t:fThe improvenieu.1~t must:::~~r done before certified copies of the resolution are r~!.f.tfor recording aE:~I~ county. The applicant has 30 days to submit plans that are ni:eedni::r~quirements of,:I~ ordinance and conditions set forth upon approval (City Code Section::5.~lt?J3). The.:::~'plicant has until one year from the date of adoption of the resolution "by::::~~ Ci1*::~:Council to complete the required improvements and record the resolution or di~!il~#ditional Use Permit becomes null and void (Section 5-6-8). 5. The appR~ant must comply with engineering memo dated January 9, 1998, including 85 feet from the center line of Franklin Trail. 6. The group home is for youths only aged 8 to 18. 7. The group home will be used for Emotional and Behavioral Disorders (EBD) clients only. 8. Limit to 10 clients. 1:\98fi1es\98p1comm\pcrnin\mnOI1298.doc 15 9. The building must have internal sprinkling system for additional fire protection. MOTION BY CRAMER, SECOND BY CRIEGO, TO MAKE A RECOMMENDATION TO CITY COUNCIL TO APPROVE THE CONDITIONAL USE PERMIT FOR SAFE HAYEN AT 5240 160TH STREET, WITH THE CONDITIONS NOTED ABOVE AND THE CONDITIONS LISTED IN..]IW~~::~:AFF REPORT. ..:.:.:::::::..............:.:::::::.. " Vote taken signified ayes by all. MOTION CARRIED. ................. ...... .......... .. ... ........ .. ..::::;:~:~:rr:::.. .... E. Case #97-127, City of Prior Lake considering a Pr.9R9~:~':"amendntijl~::~:~ the City of Prior Lake Year 2010 Comprehensive Plan Ch~!gm~fiBe designation:::!I::th~t::. property located at 6867, 6885 and 6899 Boudin StI.::~,t:tro~:::~ow to Medium "::I:::::::::)::::" Density Residential to the Community Retail Sh~fll~r-:,~:::~esiJI;:;:~. .:::)'" Planning Coordinator Jane Kansier presented the PlanniligI~;i~~ dai~d January 12, 1998. ..:::(t::::.::.:::::::::~::::.::::,.,:.:..:.:.:::::..:......:..:...::::::::.:.:.:::::::.,..:.::. ';::::::::;:;:;:;:;:::;:;:;:;';" The purpose of this public hearing '.~;::::::td::::::::ep.~ider an qplfinent to the 2010 Comprehensive Plan to the Community R1~'flil Shgmg",::Q:~sigrtation. This amendment was initiated by the Planning Commissiorlj::::~ ..::~:::::fesulftqt~::9i'S'cussion on the proposed Zoning Ordinance. ,,':::::::::::::::::::::::::::::::::::'. ":':':':'. ..:.:.:.... :::. .::::~~fir~~:::::::::::::::::::~~1jjjj~~jjjjjjI~~: .... This site consists of apprpidinately Z;2~ acres of t~~..jl,nd is located at 6867, 6885 and 6899 Boudin Street. This pwtmfty is locat~%n the west sii."::(ifHighway 13, directly south of Boudin Street, and is the sitejjN~:'lt:'::;:t:rll~::]]it:1:::i~l:ij~#g and marina. This property is identified as'1tf.#.tMD (Low to Medium Density Residential) on the 2010 ~::ft~:~~1:~~%f~:Y:~_::::::i~~ desi~I'~::::~.~:::tharacterized by a low to medium range of residential .,::::::::::.' ":':::':::::::::::::" ...... .... 'I'h.P:~~Pr9posal is to designat!:::~pis property for C-CC (Community Retail Shopping) uses. This d6Sr~~~9P. is characterizeq:py retail shopping centers designed to provide shopping and convenIeij~bJacilities to aJ~Ihader residential area. Under the pr&pllilP Z.9:#ihg Ordinance, this property will be zoned C-2 (Community Business). The purpose o{iffli.:::91girict is to allow the concentration of general commercial development for the convenience9~H:he public. This property is the current site of an office building and marina. There is no proposal to change these land uses. This amendment to the Comprehensive Plan Land Use Map was initiated by the Planning Commission as a result of discussions on the proposed Zoning Ordinance. The property owner requested the C-2 zoning district in order to allow uses more suitable to property with highway frontage, than uses in the C-l district, which are primarily neighborhood oriented. The Planning Commission agreed the property should be zoned C-2. Upon review of the Comprehensive Plan Land Use Map, it was discovered the designation of this property is not consistent with the 1:\98files\98plcomrn\pcmin\rrmOI1298.doc 16 Staff Reports L:\TEMPLA TE\FILEINFO.DOC _.-- ---.------.--- --- STAFF AGENDA REPORT DATE: 9C JENNI TOVAR, PLANNER DON RYE, PLANNING DIRECTOR CONSIDER APPROVAL OF RESOLUTION 98-XX APPROVING CONDITIONAL USE PERMIT FOR SAFE HAVEN FOR YOUTH FEBRUARY 2, 1998 AGENDA #: PREPARED BY: REVIEWED BY: SUBJECT: INTRODUCTION: Mr. Dan Saad has applied for a Conditional Use Permit (CUP) at property located at 5240 160th Street for Safe Haven Shelter for Youth, serving ten adolescent clients. The property is zoned R-3 Multiple Residential. "State licensed residential facilities serving 7 to 16 persons" are conditional uses in the R-3 Multiple Family Residential zoning district. Acting on advice from the City Attorney's office, the first public hearing on December 8, 1997 was continued by the Planning Commission. Upon review of the application for a CUP, it became apparent that the Comprehensive Land Use Guide Plan indicates a land use designation of commercial. The proposed zoning district (as part of revised Zoning Ordinance) for the property was to be commercial. One of the conditions of approving a CUP is that it be consistent with the Comprehensive Plan. The December 8, 1997 Planning Commission agenda also included a continued public hearing on the proposed zoning ordinance. At this hearing, Mr. Saad requested the proposed zoning of commercial for the property at 5240 160th Street be changed to R-4 High Density Residential. (The current zoning district of R-3 Multiple Family Residential is comparable to that of the proposed R-4 High Density Residential district.) The Planning Commission amended the proposed zoning map, changing the proposed zoning district for the property from C-1 Neighborhood Business to R -4 High Density Residential. The Planning Commission also directed staff to prepare a Comprehensive Land Use amendment, changing the land use designation from C-CC Community Commercial to R-HD Residential L:\97FILES\97CUP\97-117\97-117CC.DOC . 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER - ------------- High Density. The request for Comprehensive Land Use will be heard by the City Council before this request for CUP (Item 9B). If the City Council should not approve the change in Comprehensive Plan, then the Council should not approve this requested CUP. The continued public hearing for the CUP was heard on January 12, 1998 before the Planning Commission. A neighborhood meeting was conducted by the applicant on Tuesday January 6, 1998. The Planning Commission has unanimously recommended approval of this CUP, with 9 specific conditions: 1. The Comprehensive Land Use Guide Plan amendment must be approved. The amendment changes the land use designation from C-CC Community Commercial to R-HD High Density Residential. 2. The applicant must submit a landscape plan indicating size, species and location of two 2Y2" trees per front yard prior to the issuance of a building permit. 3. Prior to the issuance of a building permit, the property owner must sign and record the necessary document granting the 1 foot sidewalk easement to the City as indicated on the survey including legal description as per amended Exhibit A. 4. The improvements must be done before certified copies of the resolution are released for recording at the county. The applicant has 30 days to submit plans that meet the requirements of the ordinance and conditions set forth upon approval (City Code Section 5-6-5B). The applicant has until one year from the date of adoption of the resolution by the City Council to complete the required improvements and record the resolution or the Conditional Use Permit becomes null and void (Section 5-6-8). 5. The applicant must comply with engineering memo dated January 9, 1998, including: obtaining the proper permits from the county; providing more information on utility plans, and addressing storm water run-off. 6. The group home is for youths only aged 8 to 18 and 2 L:\97FILES\97CUP\97-117\97-117CC.DOC adults responsible for supervising the youths. 7. The group home will be used for Emotional and Behavioral Disorders (EBD) clients only. 8. The number of residents at the group home is limit to 10 clients. 9. The building must have internal sprinkling system for additional fire protection. The attached Planning Report details the facility. Several exhibits are attached to provide the Planning Commission and City Council with as much information as possible. DISCUSSION: Section 7.S(C) sets forth criteria for approval of a CUP. These criteria and the staff analysis of compliance with these criteria are as follows: 1. The proposed use conforms to the district permitted and conditional use provisions and all general regulations of this Ordinance. The proposed use is consistent with the conditional use provisions for the R-3 Multiple Residential zoning district and conforms to all general regulations of the Zoning Ordinance (upon satisfaction of conditions). 2. The proposed use shall not involve any element or cause any conditions that may be dangerous, injurious, or noxious to any other property or persons, shall comply with the performance standards listed below. The proposed use is a state licensed residential facility serving 10 persons. Adjacent uses are that of multi-family, single family and commercial. The proposed use does not appear to be dangerous, injurious, or noxious to any other property or persons. 3. The proposed use shall be sited, oriented and landscaped to produce harmonious relationship of buildings and grounds adjacent to buildings and properties. The landscape ordinance does not apply. The subdivision 3 L:\97FILES\97CUP\97-117\97-117CC.DOC ordinance requires two 2Yz" trees to be planted in the front yard of all lots platted under the current subdivision regulations. Because this property is metes and bounds (not part of a recently platted subdivision) the planting requirements do not apply. However, under this conditional use permit, it is appropriate to require plantings similar to single family dwellings. Two 2Yz" trees per front yard are recommended. In this case, the lot fronts on two streets (Franklin Trail and 160th Street). Therefore, 4 trees are recommended, two in each front yard. 4. The proposed use shall produce a total visual impression and environment which is consistent with the environment of the neighborhood. The building will be finished with typical residential structure materials (Exhibit B). The applicant's building elevations indicate brick and cedar siding to be the exterior materials. The surrounding buildings are brick with wood trim on the apartment building and residential siding on the adjacent single family homes. The proposed materials are consistent with adjacent materials and the effect on the visual impact within the neighborhood is minimal. The attached letter from Ronn Hechter dated January 3, 1998 (Exhibit I), adjacent commercial property owner, suggest the building materials be consistent with that of the surrounding properties. In a conversation with Mr. Hechter on January 5, 1998, he stated that the materials should be of brick and have a commercial or institutional appearance to blend with the other buildings in the neighborhood. This is a condition the Planning Commission considered, but did not incorporate into the resolution. The Planning Commission and staff are of the opinion that the facility is to blend into the neighborhood and to require a commercial or institutional appearance will make the facility stand out and not blend with the residential character of the single family dwellings to the east. 5. The proposed use shall organize vehicular access and parking to minimize traffic congestion within the neighborhood. The proposed facility provides sufficient area for vehicular parking. The garage can accommodate two vehicles. The drive area and parking spaces can accommodate three to 4 L:\97FILES\97CUP\97-117\97-117CC.DOC four additional vehicles. Considering that there are two on site staff at all times, the parking will be adequate. City Code requires two off street parking areas for each single family dwelling. The traffic and vehicles at the site will be similar to that of a single family dwelling. Access from Franklin Trail will require a permit from Scott County. 6. The proposed use shall preserve the objectives of this Ordinance and shall be consistent with the Comprehensive Plan. The current Comprehensive Plan designates the property as commercial. The proposed use is residential. The City Attorney's office has reviewed this issue and under State Statute 473.858 the Comprehensive Plan is the deciding map if a conflict between the Comprehensive Plan and Zoning Map exists. Therefore, as directed by the Planning Commission on December 8, 1997, staff has prepared an amendment to the Comprehensive Plan designating this property as R-HD (Residential High Density). Approval of the amendment will make the proposed use compatible. The current Comprehensive Plan designates the property as C-CC Retail Shopping (Community). However, the Zoning Map indicates this property to be R-3, Multi-family Residential. The proposed Zoning Map was changed on December 8, 1997 to zone the property as R-4 (High Density Residential). Approval of the CUP is contingent on approval of the amendment to the Comprehensive Land Use Guide Plan (Item 9B). The performance standards are set forth in Section 7.5(D) and relate to the following factors; . Fire protection · . Noise · . Odors · . Glare · . Water pollution. Electrical disturbance, Vibrations, Air pollution, Erosion, The proposed project is not expected to result in any of the nuisance factors set forth in the performance standards and is thus consistent with these standards. ISSUES: The City Council must determine if the applicant meets the requirements for granting a CUP as listed. The Planning 5 L:\97FILES\97CUP\97-117\97-117CC.DOC Commission and staff feel that with the change of Comprehensive Land Use Plan to R-HD, the criteria have been met and the plans can be revised and submitted to meet the conditions. One of the conditions the Planning Commission recommends in the approving resolution, is the installation of an interior sprinkler system for additional fire protection of the residents. The applicant is opposed to this condition. Attached is a memo from Building Official Robert Hutchins detailing the Uniform Building Code requirement for such a system. The attached resolution, if approved, grants the CUP with specific conditions to meet the listed criteria within a designated time frame. The attached resolution also lists conditions to address those issues that remain unsatisfied including landscaping and engineering issues. Revised drawings & plans must be submitted within 30 days of adoption of the resolution and completion of the improvements must be done within one year of adoption of the resolution. ALTERNATIVES: 1. Approve the CUP by adopting Resolution 98-XX. 2. Deny the CUP by directing staff to prepare a resolution of denial with findings supporting such action. 3. Other specific action as directed by the Council. RECOMMENDATION: Alternative #1. ACTION REQUIRED: Adoption of Resolution 98-XX approving a CUP for Safe Haven for Youth. 6 L:\97FILES\97CUP\97-1 17\97-1 17CC.DOC - - - - - - - ------_._-~------ - --- - - - - - RESOLUTION 98-XX APPROVING A CONDITIONAL USE PERMIT TO CONDUCT "STATE LICENSED RESIDENTIAL FACILITY SERVING 7 TO 16 PERSONS" AT 5240 160TH STREET ON PROPERTY LOCATED IN THE R-3 MULTIPLE FAMILY ZONING DISTRICT MOTION BY: SECOND BY: WHEREAS, the Prior Lake Planning Commission conducted public hearings on December 8, 1997 and January 12, 1998, to consider an application from Dan Saad for a Conditional Use Permit (CUP) for Safe Haven Shelter for Youth and the City Council heard the case on February 2, 1998; and WHEREAS, notice of the public hearing on said CUP has been duly published In accordance with the applicable Prior Lake Ordinances; and WHEREAS, the Planning Commission proceeded to hear all persons interested in this issue and persons interested were afforded the opportunity to present their views and objections related to the CUP of Safe Haven Shelter for Youth; and WHEREAS, the City Council has amended the Comprehensive Land Use Plan on February 2, 1998 and now finds the proposed use consistent with the Year 2010 Comprehensive Plan; and WHEREAS, the Planning Commission and City Council find the CUP of Safe Haven Shelter for Youth in harmony with both existing and proposed development in the area surrounding the project; and WHEREAS, the Planning Commission and City Council find the proposed CUP is compatible with the stated purposes and intent of the Zoning Ordinance as they relate to conditionally permitted uses, and further, that the proposed CUP meets the criteria for approval of CUP as contained in Section 7-5 C 1-6 of the Zoning Ordinance and Section 3 of the City Code. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE: that it approve the CUP for Safe Haven Shelter for Youth for property located at: 5240 160th Street, legally described as the South 241.7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County Minnesota. 1:\97fi1es\97cup\97-117\res98-xx.doc e~g~J 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (61~) 4 7-4245 AN EQUAL OPPORTUNITY EMPLOYER Subject to the following conditions: 1. The applicant must submit a landscape plan indicating size, species and location of two 212" trees per front yard (Franklin Trail and 160th Street) prior to the issuance of a building permit. 2. Prior to the issuance of a building permit, the property owner must sign and record the necessary document granting the 1 foot sidewalk easement to the City as indicated on the survey including legal description as per amended Exhibit A. 3. The improvements must be done before certified copies of the resolution are released for recording at the county. The applicant has 30 days to submit plans that meet the requirements of the ordinance and conditions set forth upon approval (City Code Section 5- 6-5B). The applicant has until one year from the date of adoption of the resolution by the City Council to complete the required improvements and record the resolution or the Conditional Use Permit becomes null and void (Section 5-6-8). 4. The applicant must comply with engineering memo dated January 9, 1998. 5. The group home is for youths only aged 8 to 18 and their adult supervisors. 6. The group home will be used for Emotional and Behavioral Disorders (EBD) clients only. 7. The number of residents at the group home is limited to 10 clients. 8. The building must have internal sprinkling system for additional fire protection CONCLUSION Based upon the Findings set forth above, the City Council hereby grants a Conditional Use Permit for Safe Haven Shelter for Youth. The contents of Planning Case File #97-117 are hereby entered into and made a part of the public record and the record of the decision for this case. Passed and adopted this 2nd day of February, 1998. YES NO Mader Kedrowski Petersen Schenck Vacant Mader Kedrowski Petersen Schenck Vacant {Seal} City Manager, City of Prior Lake 1:\97files\97cup\97-117\res98-xx.doc Page 2 ~ ::: ~ !'f' l.n .. ~~ ~~ ~ AMENDED EXHIBIT A ~ ~~~~) ~A"", lJl;l -r. .. ~.of1, 7 IN"', ...~~S.i' III fC - - "I 1C, ~3"1. '5/ -- ~ 5 A ~O ...l q ~ C-f 0 1-'0 ~q c.~ ~ ~. l- ~ III ~ \0 W'\ ~ IlJ ,~ \'0'"3 --'" _.. 3Q." \ r;~) :r ~~9.:.~l ..l.' '''''.8) C ''''~..o) ~ ,o.ot:. 10.0'0 ' \ 't{q~:~ , ~ k e'$ Fool SeTe.~cJc.. '" \ L..l N c:; ( f" f!..D roll ~) . "Rl1~ 1.1 PT. 0lr6#J6r1' -~. t _ ~~ SIIlEWIIU: ~~~ /!IU~'1" . . \ rC)~~. I II \ : ~\ "W-- V .,~ . -: . ~ -rQ.El::S' "':.'~ ~ ~".L. G) ...1 6...~.s . _ ._~..._ 'D~ ~---1 , . --,:.. ... I"',ft. ~.'-" (4.-r-'" \ .... 9'~. ,--"" .... ---. ~ ~ II~ CO UtJT"'Y). ~.I\ \ / /-0 TH \ 3 \. ~ , __~7, CJ-- -~ _u_ 107.0 ---- 'h.... ~. '- '2..1.l' eo'!;. co r!~~~ (..,.4b.'2.~ ~ ~ ~>- <~ q:~ "" c::( ~' ~J\~ ~ R OAO bO. u 2.0 Q..OO AI 8"l' 0 I ' 4Z ~' E II""IE =--LT_ _._UIS. W l'Ul"U ... LMD -~~ ENGINEERING COMPRNY, INe.. - ..., ~ ..alii 1TllEE'T. 1IIMIP1LLE. ....aarA 5DSS7 lOO 'd .. - 1II!,,1!l1~' ~lLt ltV l19:13l 08 nNlH33NlnN3 380Hd 00:01 (OHl)86 ,lZ- 'NVP ~&:S4J ~--- ~~. . , ,,", A....L T.~.'Z.I ,,,,oJ," "~'.'TV " " - t'-N \Ii\ - - --1.]'\ ~~ ~~~ ~~,~ " 1... I ~- , -- -" c::~ -- ..~ '_J ~ .. .... ........ ~ ..-- ~, ~ :,.. 'J' ~_ . .,..- III '-1_ ":t I I \-. I..tJ I~ U_ '- -.. "', , .. , \ -~ s ~CC .... C\._ ~ "'I 1--- I 'LJ --..,. ~ ,'-- ~ 't I "''-J ll., \ ~ '-' WJ ~: ,<-... .... \ ..J --. /-.. L.._l ~ '"'~ c::t LEGAL DESCRIPTION: The South 241.7 feet of the East 200 feet of the Southwest Quarter . of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County, Minnesota. Subject to eas~ments of record. ~ wtTII. ~~ 1.0 Fr. $/CE'WA'-IC- f!:.Ii1SE1IIt!!NT. A<<.~ of P~e.L- (HOT 'MCL...I.JDtl'-1t..o e.ASe.""'E~T$) -::. "Z...~ C\ Cfq. s~. FT. -= a. $S Ac.r.S, ~~: J-JO ~ C"/'P'#Bl "1JiAA.I SHC1ttI.f/oJ (~ .+876) DENOTES EXISTING ELEVATION ( ,~_ 5 ) bENOTES PROPOSED ELEVATION - tHOICATES DIRECTlON OF SURFACE DRAINAGE 94'. S~ = FINISHED GARAGE' FLOOR ELEVATIO'N tj 47,' / b ~ BASEMENT FLOOR ELEVATION '}5"().5"c ;:: TOP OF FOUNDATION ELEVATION T NORTH ~ e..L c. Ii M lU..1<.. : E.L&\I.-::: ~-:;2.1~ ToP ~UT H~OC2...AIU'. E-A,S'T" ~lDe OF' F~IoJ\C-L-l~ T ll. "'l. J NO. o~ W6~\NOOO O~ 44 3D I . SCALE 3D :[ - IN I5D JI 9D \ FEET a J J -SOUTH 1../~c cF ,Ht: Sw Y'+ eJr: SE:c. 3h J -rw!'. IfS, R.t:::.e. Z 2. . m Ce.Fl-"T\F\CA TE OF ~UR"E.Y ~ P~CF~ Fo,z. : I ~AFE. H AV E.N F' 0 r<. R:it . S\AI '/4 I See ~ bJ 1: Il"J It.ZZ - e>>AIC.T OF ~\IlI Y+ cF :1;,~~:lo '(0 UT t-\ - - ScoT,- co. I t^ I N 1>L ' e>\Jr"l~vi lie) M,,,,,. S'9~;" .. \ r-- - ~oo 'd ~ZL~ Z~V Z19:131 08 ~NI~33NI~N3 3aO~d 10:01 (f1H1)86 ,(l- 'NVP SAFE HAVEN SHELTER FOR YOUTH I~~l ~N 2 2 ~ I~I January 22, 1998 To: The members of the Prior Lake City Council From: Dan Saad, Executive Director, Safe Haven For Youth RE: Fire Protection Plan for Proposed Group Home The intent of this letter is to inform you about our fire protection plan for the proposed group home and to request the removal of a condition suggested by the planning commission. As a State Licensed residential facility, we will have to meet stringent building and fire codes. One commissioner respectfully suggested we install a residential sprinkler system. At first I thought this would be a good idea. However, after researching sprinkler systems the following concerns were raised: 1) Because the height of the ceilings in a home are so low, the kids could have access to them and set them off by pulling on the sprinkler head or by using a match. 2) If one sprinkler goes off, they all go off. This can cause major water damage to the whole house. 3) The State Fire Marshall and the Building Codes do not require residential sprinkler systems. The main concern in the event of a fire is that everyone in the home have time to get out. Our fire protection plan is based on the guidelines set by the State Fire Marshall and Prior Lake Building inspectors. This plan includes: automatic interconnecting fire/smoke detectors (with battery backups) in all bedrooms, hallways, and living areas, a fire extinguisher mounted in the kitchen area, egress windows in all bedrooms, amble exits from both levels of the house, and 24 hour awake supervision. If one fire/smoke detector goes off, they all go off, and everyone in the home will be able to get out. We feel this fire protection plan accomplishes itJgoal of allowing occupants to get out of the home in case of fire, but does not result in water damage in case of a false alarm. We ask that you remove the condition requiring a sprinkler system. a~ Dan Saad cc: Jenny Tovar, City Planner Memorandum Date: To: From: Re: January 23, 1998 Jane Kansier Robert D. Hutchins ~ \) ~- Safe Haven for Youth A state licensed residential facility serving 7 to 16 persons is proposed on Franklin Trail in Prior Lake. A condition of approval from the Planning Commission is to install a sprinkler system for the interior of the structure. In doing a preliminary plan review for this type of structure, we find that this is an R-1 Congregate Occupancy based on the 1994 Vniform Building Code (V.B.C.) Section 310.1. An automatic sprinkler system is not required according to V.B.C. Section 904.2.8 unless the occupant load is 20 or more. A smoke detection system is required in all sleeping rooms and halls and they sound an alarm in all sleeping areas. V.B.C. 310.9.1.4. At the time a complete set of building plans is submitted, a plan review can be done to determine the code complying requirements of the building. B7MEMO.DOC PLANNING COMMISSION MINUTES 1/12/98 Stamson: ' . Three of the four sides are surrounded by residential. . Identified in the Comprehensive Plan as residential. . The use would be appropriate. Rezone the rest of the block or amend the Comprehensive Plan. . R-3 is appropriate. ,,:.:.:.:.:.:.:.:.:.:.:.:.:.:.:. De . . . ":::;:::::::::::::;" IScusslon:::,,:::::::::::::::::mt:,:,,:::\::: . . ..' Kuykendall could rationalize either way but agrees with .~~'f'~:"'Ifrii8kes a better "::":::::::::::::::::tr::::::}:' transition. The use is not there today and nothing is t~'{awaY6,:,:::. :,:::::::wr:" ~ ......................... ................................... ... Vote taken signified 4 ayes, 1 nay. MOTION CARRIE~.iii::.iii:l..:':::::::.ji:::::::::::::/,::::,:,(:::'::::,: D. Case #97-117, Safe Haven Shelter for Youth requei\j:::@.::.Conditional Use Permit for State licensed residential fa~IUt:~frving 10 persdi!:::mmthe R-3 District for the property located at 5240 160th S':~ebm:::::::::::::::::::r::/,:: .....:':::)f:: " ...... ..... ,. ." .....:;:: ,':::::::::':::::::::::::::::::::::::::::::~:"" . . .':::" Planner Jenni Tovar presented the Planning '~~P9tt::::aat~~f'J'JIY 12, 1998. ................. .................. ................... .................... ...................... ......... ...... ..... ........ ......... . .... The City received an applt~Hon:f6.F::!:Conditioij!~ Use Permit (CUP) from Dan Saad on November 17, 1997. J]yfitem wa~::ihginally sdljf9.}.iled to be heard by the Planning Commission on D~S~!f,r. 8, 199.Zf?:bue to inco.~lstency with the Comprehensive Plan (guided commercial) aiUlJi!t::.Pf9Pil;l::,mgt:':pf"zoning to commercial (as part of the revised Zoning Ordinance)r:J.h~{#em was"coRUnued. During the continued public hearing on the revis..~9(eR9m.g.Ordinanli:4pe applicant requested this property remain zoned residenti8\;)?rhe::PUhiip.u~ Comirli~Qp'}amended the proposed zoning of the lot to remain residx!.thil and directed'::iliff to pr~iate a Comprehensive Plan Amendment to designate th.~%1i4 use guide as resi9iptial.The applicant has requested the CUP be reviewed c6ncuqjntly with the Coiprehensive Plan Amendment. Notices were re-sent regarding this pubt\i:::Q~aring. ....::':,:,}: .. ...... The applicariFnrip9~~~rto construct a single family dwelling for the purpose of a state licensed residen~~:iPfacility serving 10 persons. The property is on the northeast comer of Franklin Trail arid 160th Street (Exhibit A). The proposed split level home will have a total of 2,700 square feet on two levels with a 624 square foot attached garage (Exhibit B). The house will have typical single family kitchen and dining area and living rooms with 2 or 3 bathrooms and 6 bedrooms. The property is zoned R-3 Multiple Residential. "State licensed residential facilities serving 7 to 16 persons" is a conditional use in the R- 3 zone. Safe Haven Shelter for Youth is a non-profit organization, licensed by the state, to provide group residential facilities. This is a Rule 8 group home for youth ages 8-18. 1:\98fi1es\98plcomm\pcmin\rnnOI1298.doc 12 MN Statute 462.357 (or 245A.ll, Exhibit C) Subdivision 3, provides for legislation regarding zoning of group homes. Safe Haven currently has a home serving 6 persons located at 16706 Dublin Road in Prior Lake, which opened in February 1997. Attached is a copy of the police report for the facility on Dublin Road (Exhibit D). Group homes serving 6 or fewer persons are permitted in the R-l Residential zoning district. The home will serve the counties of Dakota, Scott, Le Sueur and Carver. The youth are referred by county social services or are court ordered to the group home. ................. .........-......... .................... .................... ..................... ......... ....... ....... ..... ....... .. Activities at the facility are very similar to those at a single family re~~4I:ce. Visually, the house is designed to blend in with the neighborhood. V ehicl~.~::::f~~f::sli~:::~nr.lude a van for transporting the residents and employee vehicles. There are SGi~dule(rHiliP.or recreation activities such as football. The property is mainta.1A"~lJ?~:::the staftffl1:iy~d contractors including lawn maintenance and snow rem:~:~:!::::::}::::::::::::::::::::::::::::::::. "::::::::::::::::1!:!:!!:::1::::::::/): Upon request of the Planning staff, the applicant he!g::ii)nfornia,~~Bpal meeting ont};:;:' Tuesday, January 6, 1998 to answer general questi6hs:::l\~qll:~:~:::"ii~~:orhood The proposed CUP should be reviewed in accordance withlh,:t:::ppteria found in Section 7.5(C) of the Zoning Ordinance. Sectionitf:?tG.) provides A cortqiwmiP use shall be approved if it is found to meet specific cri'i,lM:::::::::::::::\/:::::::::::... ..:::::::::::::::}::::.. :::: ....:::.:.:.::::::::::::::::::::::.;... :.:.' .... ................... ..... ..................... Staff concluded the proposed use would be::l1?prgpMatg:t6:::8::lb"cation and blend into the neighborhood. Staff recornrn.:~B4f::Jl,P.proval o~l-(fCup witjilhe condition two front yard trees be planted in each fr9Pt:::YaffHii::required ii!4he Subdivision Ordinance for new lots of record and the Compf#Hensive plli Amendni~AtJp Residential High Density (R-HD) b d,,:,:,:,:,:,' .....:.:.:.:.:.:.:.. e approve ..... ...... .................. ..... ........... ..... .......... .... .......... ...................... ....................... ..... .................... .,:.::::-:':::::::::::::::::::::::::::::::::::::::;::::::::::::::::::::::::::::::::::., Comments from the pUblti;:::::::::::;:::' ....:.:.':::::::::::::::::::::::;:::.:::::::::::::.::}}:::.' ................. ... ................... . ...... Applic~U1J.)afi:::s:ii.I~::::l4.750 We~::!:w;nsville Parkway, said he is familiar with Prior Lake and hMJHeen a High..Sij,~!2l coac1i::~nce 1993. He explained the boys are appropriate for the.BRWmunity and are "ii~!ye in c6hrmunity programs. Staffing ratios are 1 to 3 srtIMry~iQn. Mr. Saad re~:::~ letter of support from Ted Newcome, a neighbor on Dublin Road."::::i1:ii1.llilar letter 0(1i,upport from a neighbor on Erin Circle was submitted. The ........... ...... program 'd1%'~~ for t~n11:fftcility was also present for any questions. ........... ...... Stamson asked::~I,Flhe plan was for the Dublin Road facility. Saad explained the boys will transfer to tl,ie'new facility and hopefully start a girl's facility on Dublin Road. The facility will be finished right away. Kuykendall asked if they were non-profit. Saad said they are tax exempt just like a church would be. Criego questioned the floor size. Saad responded the home on Dublin Road works very easily for 6 clients. The proposed downstairs will be recreational with three bedrooms. It is a 6 bedroom home. The office will be in the porch. 1:\98files\98plcomm\pcmin\mnOl1298.doc 13 Dallas Blakeborough, representing his mother with the neighboring property said he was hoping the zoning would stay the same because then part of her (his mother's) property could be in the commercial district. He is concerned with the runaways in the police report noting an elementary school and elderly home is right next door. He asked Mr. Saad about the availability of boys from other counties. He said Saad responded that the counties are playing hardball, ifthey do not agree with the program they wiUJl.:9t use it. Mr. Blakeborough said a halfway house was stopped from coming into !h~HtMgliborhood a while back. .:::::::::::: ................. . . . . . . . . . . . . . . . . ...... .......... ...... .......... ...... .......... ...... .......... ...... .......... ...... .......... . .......... . .......... n. ... .......... Peggy Howell, 9642 86th Street, Program Director for the existitl::facilit)'k@messed some of the issues above. First, the elementary school- she..}Y~:::~:::ij[ogram ma#:~&~r for a lObed facility next to an elementary school. There were J1,,9::pr6blefus and had ii'\i,.::::::::::::)::. comfortable position with the school. Safe Haven has .M~:.beeq}l very comfortabl6,::::::::::r:::::.. relationship with the neighbors. Secondly, Scott C<?:H!1,o/:}s ver)r~!p'ited in where they are placing children. They may not meet the strict criteriirqi:~~fe ijl~*~t:. It terms of runaways - one of the things you will find that differentiafe,~:::pJ.1er facHities, it is a strict environment. Once a child leaves the facility they are consiHif.@9..arunaway. There are continual head counts regarding the care:~11'~::::t~~.~~en. ..::::i:::::::!:::::::::;;:.;;::::::::::: Stamson asked about where the children ai~::po;tiirlg::!~~::::}~1s...:.H&~ell responded there are many scenarios and gave examples. The:::f.pst~m:Barti"'fi6i,!~)fu-e overloaded. The majority of children come fr~Wl::::!:fRf::.of foster::WK She al~:::explained age limit openings. ..::::(r:::}:::::.:..::::<:::rrr:::: ..:.:.:.:.:.' .... .. ... ... ...... ...... ............. Lawrence Blakebor9~&;}s very c.9'terned for tlji:::S:[fety of the neighborhood, bringing in boys from other 66Uht~'tii!,~:::!qlmm$::ll~'fiY values. Renee KaiseE::MM@,l~en, 15()5$,:::H!~en Oaks Trail, has been working as a counselor at Safe Haven. ~p:~]fliWlw4:J~m!dren ag~:::~:'fm95 and feels her children are very safe with the c1ient~J~:t":Safe Haveri):::!lh~ is also:]~9fufortable with her own safety. It has been her exp:m~nce it is safe. ..::::}}}:(?::.. ;~:::::!I.'!:::a~aring was 9~'~ed at 10:15 p.m. ....... ........ . ..... commentsrt~_..~;:~::Jt'OmmiSSioners: Cramer: .... . While it is difficult for some neighborhoods, this sounds like it was a very sound run facility. There should be some conditions. . It meets what we are trying to do in this community. . Supported request. V onhof: . Is this going to be a lock down facility? Saad responded it would not. . What type of fire protection? Saad said they have to have meet State Fire Code. 1:\98files\98p1comm\pcmin\nmOI1298.doc 14 . Going to recommend additional fire protection and prevention via a sprinkler system. . Support. . Under new zoning ordinance for use with conditions with 6 to 12. Kuykendall: . Agreed with Commissioner V oOOof. "::~:~{{:~::::::::"" ................................... .................... .................... ..::::::::::::.~.... . . . . ....;.:::::::.. . . . . . . . . Criego: . Agreed ~t~::~o:a~:: ::~a~~r:~~ity use for EBD OnlY.::M~~ . Support the CUP. ::.:. . Needed in the community. ..::::.:::::::::::::::.::.. . ....... . Appropnate area. "':;f)t;:;::.:.. .;.::~f~:::'" ,.:::::::::::::::::;:::::.' Tovar read through the conditions. ..:::::::::;:.... . ..... ..... ................... ................... .................... ............................................ ......... ......................... .. . . .... " 1. The Comprehensive Land Use G~qe.::Plaij:::::~Wgdment "lust be approved. The ~~':~:~~:~:e:.":~.:*deSignati~~~Unity Commercial to R- ............... .... ...................... ....................... ........................ ........................ ......... ............. ....... ............ ... .......... .... . ........... . 2. The applicant my~~rsubmit\i::\!andscape\pl~..indicating size, species and location of two 2W' trees per<Jtqrtt yard pri,:~rho the issmi.9~::bf a building permit. ................. .....- ........... ..... .......... . . . . . . . . . . . . . . . .... .......... ...................... ... .......... ......................... ........ ....... .. 3. Prior to the issit~'~L::gf:::a:/bundmg!\::jeimit, the property owner must sign and record the necessary doc~~b.:t. granting the 1 foot sidewalk easement to the City as indicated 9~Nmi~H~_0~::::~n..::..:.....clUdlh~!!~e...:\...:..:...:.g..:.:'.:.:.::.::.~.::.:~)~escriPtion as per amended Exhibit A. ..::;:;:;:;::.' .<:::::::;:;:.. 4. ..:::ti!!::::The improveml~i,~:: must:::,ir. done before certified copies of the resolution are rt:;!,ijl~lfor recording af::!Ule county. The applicant has 30 days to submit plans that are meedhi:::t!:Buirements of:le ordinance and conditions set forth upon approval (City Code Section.::5.~lt?J3). The.:::,:'plicant has until one year from the date of adoption of the resolution byI\!w Cim::::Council to complete the required improvements and record the resolution or ~tiona1 Use Permit becomes null and void (Section 5-6-8). 5. The applicant must comply with engineering memo dated January 9, 1998, including 85 feet from the center line of Franklin Trail. 6. The group home is for youths only aged 8 to 18. 7. The group home will be used for Emotional and Behavioral Disorders (EBD) clients only. 8. Limit to 10 clients. 1:\98fi1es\98p1comm\pcmin\mnOI1298.doc 15 9. The building must have internal sprinkling system for additional fire protection. MOTION BY CRAMER, SECOND BY CRIEGO, TO MAKE A RECOMMENDATION TO CITY COUNCIL TO APPROVE THE CONDITIONAL USE PERMIT FOR SAFE HAVEN AT 5240 160TH STREET, WITH THE CONDITIONS NOTED ABOVE AND THE CONDITIONS LISTED IN ..]iI~~~~:! AFF REPORT. ..:{{::::::.............:.:::::::.. Vote taken signified ayes by all. MOTION CARRIED. ................................. ...... .......... ...... .......... ...... ........ ...... ...... .. ..... . . . . . . . . . .. ....... " ...... E. Case #97-127, City of Prior Lake considering a PI]~P9~~'j:amendm~it:~t:~ the City of Prior Lake Year 201 0 Comprehensive Plan ch~p'gmlf'tht designatiolf:i:t:~lJ!!?:. property located at 6867, 6885 and 6899 Boudin St~:"t"=rro"!:=:!.Jow to Medium ..:::::::::j::::};:::: Density Residential to the Community Retail S~:jMI~i:~:::~esi'I~:~~n. .(:;::::. Planning Coordinator Jane Kansier presented the Planniiig:j_il~~ dat~d January 12, 1998. ..:.:::::::::::::.:.. .......... . . . . . . . . . . . . . .......... ... .......... .... .................... ........... ';'::::;::;::::::::::::;:;:::. .. ................................... The purpose of this public hearing .:is,;. ..bj.:.::~~;A~~ider an roriijtfutent to the 2010 Comprehensive Plan to the Community :re't~iISliqllm~:::::9:~si&rttition. This amendment was initiated by the Planning Commissioi(jj:~s:W(fesiilf::::.r::j:j9iikussion on the proposed Zoning Ordinance. ..:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:... ... .. .::{{::.. . ... . .... ...... .".. .. ........... ..... ............. ..... ............. ..... ............ ..... ........... ..... ....... ":::::::::::::::::::. .:::::::::: This site consists of aPPIg.ihnately Z;I~ acres of liP.~..Jl:nd is located at 6867, 6885 and 6899 Boudin Street. This pWP.lfty is locat~%n the west s!9:J:=:(5fHighway 13, directly south of Boudin Street, and is the site::fjN~::~::,:,:;:~:)~I~::~~itt:::t:j:~:~~#ig and marina. This property is identified as.1tt..P.fMD (Low to Medium Density Residential) on the 2010 Comprehen.~~!~::ll~f:m::::~:IP.is desi~n9p. is 2haracterized by a low to medium range of residential densitie.M:::?f::::::...... ........::::........ .:::;:::::::::::j::j:j:::::::?::::: ... .......... ..".. .......... ........... .................. . . . . . . . . . Th.:~~~ilposal is to design~t~:Jp.is property for C-CC (Community Retail Shopping) uses. This dtMigrtit,ip-p is characterizeqJ:?y retail shopping centers designed to provide shopping and convenIeijif,::{acilities to a..Rt8ader residential area. . . . . . . . . . . . . . . . . . . . ..... . ... Under the prB.~9 z.Quihg Ordinance, this property will be zoned C-2 (Community Business). The purpose of"'tfi!*=:::gjMnct is to allow the concentration of general commercial development for the convenience 9t:ihe public. This property is the current site of an office building and marina. There is no proposal to change these land uses. This amendment to the Comprehensive Plan Land Use Map was initiated by the Planning Commission as a result of discussions on the proposed Zoning Ordinance. The property owner requested the C-2 zoning district in order to allow uses more suitable to property with highway frontage, than uses in the C-l district, which are primarily neighborhood oriented. The Planning Commission agreed the property should be zoned C-2. Upon review of the Comprehensive Plan Land Use Map, it was discovered the designation of this property is not consistent with the 1:\98files\98plcomm\pcmin\mnOI1298.doc 16 PLANNING COMMISSION MINUTES 12/8/97 9 D. Case #97-117 Consider a Conditional Use Permit to construct a State Licensed residential facility servicing 10 persons at the property located at 5240 160th Street. Jenni Tovar explained proposal. One ofthe conditions is that use is consistent with Comprehensive Plan. Property currently zoned R-3, but is designated for Community Commercial on 2010 Comprehensive Land Use Plan Map. The City Attorney has advised us to continue this item due to the upcoming zoning ordinance which may have an effect on this property. Dan Saad, 14750 West Bumsville Parkway, Bumsville, operate group home located on Dublin Road in Prior Lake, and is coach at Prior Lake High School. Asking to resolve inconsistency between Comp plan and zoning ordinance, by changing Comp Plan to R- HD. Explained his current operation of group home. Have had no problems in community. Home is located on Dublin Road, in residential area. Has been a great success. Take boys in middle and high school, and let them play football. Are looking for property in R-3 district to allow 7-16 residents in group home. Have chosen this piece of property near high school. Has been residential, but was designated Commercial on Comp Plan in 1996. Surrounding property is R-4, high school, commercial. The justification for change is as follows: property is rather small, changing to R-4 would make it consistent with surrounding area. Are also a business, so have employees. Home would fit in nicely with area. Looking for feedback from Planning Commissioners. Have done extensive work on this property, and have several letters of support. Prior Lake Rotary, $5,000, Edina Realty, $7,500, Lions Club, $1,000, Optimists Club, $1,000. Other businesses have donated products. This inconsistency came up late in the process. Asking to amend the Comprehensive Plan to High Density Residential. Stamson- Staffhas asked to table indefinitely to work out legalities. Tovar- Look at this zoning map with discussion of new zoning ordinance. House cleaning Comp Plan amendments would have to be done as a result of new zoning map. Would be done after new zoning ordinance is amended. Open Public Hearing: Doug Boyle, 5140 1 50th Street, asked is facility. Tovar explained Safe Haven Youth is a state licensed facility for court ordered juveniles ages 8-17, order to live in group home facility. Has some experience with group homes, in Sioux City, Iowa, doesn't want a facility a block away from him. Moved to Prior Lake to get away from gangs and criminals. Has no problem with helping kids. Tovar explained children are there with emotional or behavioral disorders. Police report for existing house, shows seven calls, three for runaways, two harassing phone calls to house, noncriminal activities. L:\97FILES\97PLCOMM\PCMIN\MN120897.DOC 12 Larry , representing mother who owns adjoining property. Concerned about how many residents would be allowed in R-4. Is there a buffer required between R-l and R-4. Kansier Explained bufferyard requirements. Alex ?, represents mother who owns adjacent residents. Facility is across the street form an elderly home. Have already voiced concerns about safety of children. Also concerned about security. Ifit is included, can there be request for a security fence. Is not advantageous to area. Has developer talked to neighboring people to get recommendations. She was not notified until found in the newspaper. Dan Saad, incidents at existing house very minor. Runaways went home, but ended up back at house. Facility is set up to be a step up from a foster home. The kids are already in school. We offer a 1:5 ratio of staff to kids at facility. State requires a 1:10. Staffis all BA or MA certified. Kids are supervised when they are in the community. Intend on going to neighbors to answer any questions. Want to work with communities. Stamson asked ifkids are coming from social services rather than criminal courts. Yes. Goal is to get kids back to their homes whenever possible. Kuykendall- How is program funded. Saad explained funded by a per diem from Scott County, which covers administration. Also do some fund raising to cover costs. Host county contract is with Scott County. Other counties abide by same contract as Scott County. Saad explained they have looked at several sites in Chaska, but could not offer the security he can offer now. Other locations in Scott County, have looked for over a year. Found a rental home on Dublin. Is looking in Prior Lake because of support received in Prior Lake. Bill Schmokel, 4151 Grainwood Circle, owner of property. Would like to speak to process, This process was designated Commercial in June, 1996. Have had numerous meetings with staff over past years about this property. Mr. Saad checked with staff prior to application. When you have a conflict between Comp Plan and Zoning Ordinance, City has 9 months to resolve issue. City has already exceeded this by 5 months. Leaves City opened to liability. Quite dismayed that this type of application can get this far. Kuykendall asked staff to rephrase how this got here. Tovar explained criteria number 6 states use must be consistent with Comp Plan. Right now attempting to change ordinance to be consistent with Comp Plan. Zoning Ordinance is catching up, applicant caught in middle. MOTION BY VONHOFF TO CONTINUE PUBLIC HEARING INDEFINITELY. SECOND BY CRAMER. MOTION CARRIED 5-0. Tovar explained new notices will be sent. 5. Old Business: 9:20 p.m. L:\97FILES\97PLCOMM\PCMIN\MN120897.DOC 13 - - n_ _ _ ..- --- ..-- - - ----- -- -- -- PLANNING REPORT AGENDA ITEM: SUBJECT: 4D Conduct public hearing to consider a conditional use permit (CUP) for Safe Haven for Youth (Case #97-019) Dan Saad 5240 160th Street, located on the north side of 160th Street and on the west side of Franklin Trail. Jenni Tovar .J~ ----X-YES _NO-N/A December 8,1997 APPLICANT: SITE: PRESENTER: PUBLIC HEARING: DATE: Staff would like to table this item indefinitely. The item will be discussed prior to the 60 day statutory deadline with a 60 day extension. There is inconsistency with the Comprehensive Plan and the pending revised Zoning Ordinance and Zoning Map will have an effect on this request. ACTION REOUIRED: Because this hearing was published in the paper and legal notices were mailed, the Planning Commission must motion to table indefinitely the public hearing. Notices will be sent out again prior to the scheduled public hearing. L:\97FIJ...ES\97CVP\PC~TIl.DQC L 16200 Eagle Creek Ave. ~.t.., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PLANNING REPORT PRESENTER: PUBLIC HEARING: DATE: 4D Conduct public hearing to consider a conditional use permit (CUP) for Safe Haven for Youth (Case #97-117) Dan Saad 5240 160th Street, located on the north side of 160th Street and on the west side of Franklin Trail. Jenni Tovar -LYES NO-N/A January 12, 1998 AGENDA ITEM: SUBJECT: APPLICANT: SITE: INTRODUCTION: The City received an application for a Conditional Use Permit (CUP) from Dan Saad on November 17, 1997. This item was originally scheduled to be heard by the Planning Commission on December 8, 1997. Due to inconsistency with the Comprehensive Plan (guided commercial) and the proposed change of zoning to commercial (as part of the revised Zoning Ordinance), the item was continued. During the continued public hearing on the revised Zoning Ordinance, the applicant requested this property remain zoned residential. The Planning Commission amended the proposed zoning of the lot to remain residential and directed staff to prepare a Comprehensive Plan Amendment to designate the land use guide as residential. The applicant has requested the CUP be reviewed concurrently with the Comprehensive Plan Amendment. Notices were re-sent regarding this public hearing. The applicant proposes to construct a single family dwelling for the purpose of a state licensed residential facility serving 10 persons. The property is on the northeast comer of Franklin Trail and 160th Street (Exhibit A). The proposed split level home will have a total of 2,700 square feet on two levels with a 624 square foot attached garage (Exhibit B). The house will have typical single family kitchen and dining area and living rooms with 2 or 3 bathrooms and 6 bedrooms. The property is zoned R-3 Multiple Residential. "State licensed residential facilities serving 7 to 16 persons" is a conditional use in the R- 3 zone. Safe Haven Shelter for Youth is a non-profit organization, licensed by the state, to provide group residential facilities. This is a Rule 8 group home for youth ages 8-18. MN Statute 462.357 (or 245A.ll, Exhibit C) Subdivision 3, provides for legislation regarding zoning of group homes. Safe Haven currently has a home serving 6 persons L:\97FI.kES\97C\JP\97-117\97-117PC.DO~ 1 16200 Eagle Creek Ave. ~.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER located at 16706 Dublin Road in Prior Lake, which opened in February 1997. Attached is a copy of the police report for the facility on Dublin Road (Exhibit D). Group homes serving 6 or fewer persons are permitted in the R-l Residential zoning district. The home will serve the counties of Dakota, Scott, Le Sueur and Carver. The youth are referred by county social service or are court ordered to the group home. Attached is Safe Haven's contract with Scott County (Exhibit E). Safe Haven has specific criteria for accepting residents, including participation in a treatment program prior to move in. This home is to serve youths with emotional behavioral disorders (EBD). The purpose of the shelter is not to be a drug or alcohol treatment facility or half way house. It's purpose is that of a foster home by providing care and supervision for court ordered youths. Safe Haven has 5 full time staff (director, program coordinator, and 3 counselors) and 8 part time staff at their existing facility in Prior Lake. All employees and volunteers must pass background checks as required by the state. The state requires a ratio of 1 staff person at the facility to every 10 residents. However, the state recommended ratio is 1 staff person on site to every 5 residents. The facility on Dublin Road is 1 on site staff person per 3 residents. A requirement of the facility licensing includes 24 hour awake supervision. Attached are the licensing requirements from the state (Exhibit F). Activities at the facility are very similar to those at a single family residence. Visually, the house is designed to blend in with the neighborhood. Vehicles on site include a van for transporting the residents and employee vehicles. There are scheduled outdoor recreation activities such as football. The property is maintained by the staff or hired contractors including lawn maintenance and snow removal. Upon request of the Planning staff, the applicant held an informational meeting on Tuesday, January 6, 1998 to answer general questions from the neighborhood (Exhibit G). REVIEW PROCESS: The proposed CUP should be reviewed in accordance with the criteria found in Section 7.5(C) of the Zoning Ordinance. Section 7.5(C) provides that a conditional use shall be approved if it is found to meet specific criteria. The criteria are discussed on the following pages. SITE ANALYSIS: The subject site consists of 23,994 square feet located at 5240 160th Street (Exhibit A). The site is adjacent to single family uses to the east, along 160th Street. Directly to the south is Westwood Drive serving the school administration building. Vacant commercial is to the south of Westwood Drive. Multi-family apartment building is across Franklin Trail to the west. Across 160th Street, to the south is Memorial Park and Prior Manor senior apartments (see Site Location Map Exhibit H). The proposed building and access will be constructed to face Franklin Trail. L:\97FILES\97CUP\97-117\97-117PC.DOC 2 CONDITIONAL USE PERMIT ANALYSIS: Section 7.5(C) sets forth several criteria for approval of a CUP. These criteria and the staff analysis of compliance with these criteria are set forth below; 1. The proposed use conforms to the district permitted and conditional use provisions and all general regulations of this Ordinance. The proposed use is consistent with the conditional use provisions for the R-3 Multiple Residential zoning district and conforms to all general regulations of the Zoning Ordinance (upon satisfaction of conditions). 2. The proposed use shall not involve any element or cause any conditions that may be dangerous, injurious, or noxious to any other property or persons, shall comply with the performance standards listed below. The proposed use is a state licensed residential facility serving 10 persons. Adjacent uses are that of multi-family, single family and commercial. The proposed use does not appear to be dangerous, injurious, or noxious to any other property or persons. 3. The proposed use shall be sited, oriented and landscaped to produce harmonious relationship of buildings and grounds adjacent to buildings and properties. The landscape ordinance does not apply. The subdivision ordinance requires two 21'2" trees to be planted in the front yard of all lots in platted under the current subdivision regulations. Because this property is metes and bounds (not part of a recently platted subdivision) the planting requirements do not apply. However, under this conditional use permit, it is appropriate to require plantings similar to single family dwellings. Two 21'2" trees per front yard are recommended. 4. The proposed use shall produce a total visual impression and environment which is consistent with the environment of the neighborhood. The building will be finished with typical residential structure materials (Exhibit B). The applicant's building elevations indicate brick and cedar siding to be the exterior materials. The surrounding buildings are brick with wood trim on the apartment building and residential siding on the adjacent single family homes. The proposed materials are consistent with adjacent materials and the effect on the visual impact within the neighborhood is minimal. The attached letter from Ronn Hechter dated January 3, 1998 (Exhibit I), adjacent commercial property owner, suggest the building materials be consistent with that of the surrounding properties. In a conversation with Mr. Hechter on January 5, 1998, he stated that the materials should be of brick and have a commercial or institutional appearance to blend with the other buildings in the neighborhood. This is a condition the Planning L:\97FILES\97CUP\97-117\97-117PC.DOC 3 Commission may consider. Staff is of the opinion that the facility is to blend into the neighborhood and to require a commercial or institutional appearance will make the facility stand out and not blend with the residential character of the single family dwellings to the east. 5. The proposed use shall organize vehicular access and parking to minimize traffic congestion within the neighborhood. The proposed facility provides sufficient area for vehicular parking. The garage can accommodate two vehicles. The drive area and parking spaces can accommodate three to four additional vehicles. Considering that there are two on site staff at all times, the parking will be adequate. City Code requires two off street parking areas for each single family dwelling. The traffic and vehicles at the site will be similar to that of a single family dwelling. Access from Franklin Trail will require a permit from Scott County. 6. The proposed use shall preserve the objectives of this Ordinance and shall be consistent with the Comprehensive Plan. The current Comprehensive Plan designates the property as commercial. The proposed use is residential. The City Attorney's office has reviewed this issue and under State Statute 473.858 the Comprehensive Plan is the deciding map if a conflict between the Comprehensive Plan and Zoning Map exists. Therefore, as directed by the Planning Commission on December 8, 1997, staff has prepared an amendment to the Comprehensive Plan designating this property as R-HD (Residential High Density). Approval of the amendment will make the proposed use compatible. The current Comprehensive Plan designates the property as C-CC Retail Shopping (Community). However, the Zoning Map indicates this property to be R-3, Multi-family Residential. The proposed Zoning Map was changed on December 8, 1997 to zone the property as R-4 (High Density Residential). Approval of the CUP is contingent on approval of the amendment to the Comprehensive Land Use Guide Plan. The performance standards are set forth in Section 7.5(D) and relate to the following factors; . Fire protection . Noise . Odors . Glare . Water pollution. . Electrical disturbance, . Vibrations, . Air pollution, . Erosion, The proposed project is not expected to result in any of the nuisance factors set forth in the performance standards and is thus consistent with these standards. L:\97FILES\97CUP\97-117\97-117PC.DOC 4 CONCLUSION Staff is of the opinion that the proposed use would be appropriate to the proposed location and blend into the neighborhood. Staff recommends the Planning Commission recommend approval of the CUP with the condition that two front yard trees be planted in each front yard as required in the Subdivision Ordinance for new lots of record and that the Comprehensive Plan amendment to R-HD Residential High Density be approved. ALTERNATIVES: 1. Motion and second to recommend the City Council approve the CUP with specific conditions as presented or with changes recommended by the Commission. 2. Continue the public hearing to a date and time certain to allow the developer and/or staff to provide additional information specifically requested by the Planning Commission. 3. Based upon expressed findings of fact, recommend the City Council deny part or all of the application based upon consistency of the proposal with specific regulations of the Zoning Ordinances. RECOMMENDATION: Staff recommends Alternative #1. Motion and second recommending the Council approve the CUP with the following conditions: 1. The Comprehensive Land Use Guide Plan amendment must be approved. The amendment changes the land use designation from C-CC Community Commercial to R-HD High Density Residential. 2. The applicant must submit a landscape plan indicating size, species and location of two 2W' trees per front yard prior to the issuance of a building permit. 3. Prior to the issuance of a building permit, the property owner must sign and record the necessary document granting the 10' sidewalk easement to the City as indicated on the survey. 4. The improvements must be done before certified copies of the resolution are released for recording at the county. The applicant has 30 days to submit plans that are meet the requirements of the ordinance and conditions set forth upon approval (City Code Section 5-6-5B). The applicant has until one year from the date of adoption of the resolution by the City Council to complete the required improvements and record the resolution or the Conditional Use Permit becomes null and void (Section 5-6-8). ACTION REOUIRED: Motion and second of recommendation to the City Council. L:\97FILES\97CUP\97-117\97-117PC.DOC 5 i"'Z- .",'" 5 'g '" ::D:D _Z i i.-C: Q ~~ II o . l3' i () ;:: !:; II II i 5i ~ 1 " I -w , .. 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" " ~ I- I) .::::. m ~ .~ C)- I11tD (,J- -t OJ s ~- -1 , ~ 12/01/97 ICR RPD !JuUl q(p - Q m-wJ~b q 1 EXHIBIT 0 .J r PAGE 1 ICR PLC ICR UOC 1 LIT O)./~2/':J6 03/17/97 I 07/04/97 08/13/97 08/24/97 08/26/97 09/03/97 11/08/97 11/21/97 .Lb/Ub uO:BLIN RD 16706 DUBLIN 16706 DUBLIN 16706 DUBLIN 16706 DUBLIN 16706 DUBLIN 16706 DUBLIN RD 16706 DUBLIN 16706 DUBLIN uOMES:LIC RUNAWAY ALL OTHERS - AJOA,h::-IJ..lm /A)fl L RUNAWAY RUNAWAY PROWLER ALL OTHERS"" ~Dv C\2-lmIJI/L. PUBLIC PEACE-HARASSING PHONE CALLS TO PUBLIC PEACE-HARASSING PHONE CALLS TO :~ , , \ :....\..'L-"... U~ .. .i\;/ MOUse rlOuS.E r;::::, r;.:::J n \\ n f~C:; :J ,G U::~, L i \.':~,/ ' ,." ,-,'^"._"-~-"'-"-~"-'--'-"-~ EXHIBIT E LEAD COUNTY PURCHASE OF SERVICE AGREEMENT " ~~ [j ,'\ IS~:l'f i.W.~.i :i :' i ! \lj 980131 THIS AGREEMENT, made and entered into by and between the County of Scott, Courthouse 300, 428 Holmes Street South, Shakopee, Minnesota 55379-1375, through the Human Services Department, hereinafter referred to as the "County," and Safe Haven Shelter for Youth, DBA Safe Haven For Youth, 16706 Dublin Road, Prior Lake, Minnesota 55372 hereinafter referred to as the "Provider." WITNESSETH: WHEREAS, the County, through the Department, wishes to enter into a lead county contract with the Provider for the provision of group home care and support services; and WHEREAS, the Provider desires to and represents that he is qualified to furnish these services according to the terms and conditions stated herein; and WHEREAS, the County, through the Department, and the Provider, according to Minnesota Statutes Section 256E.05, and Minnesota Rule 9550.0040, Subparts 7 and 8, understand and agree that this Agreement shall serve as a lead county contract for group home care and support services purchased by financially responsible agencies of other Minnesota counties; . WHEREAS, the Scott County Human Services Committee of the Whole on December 17, 1996, directed the County to enter into a contract with the Provider for the provision of said services, and NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the County and Provider agree as follows: 1. Definitions ----- The following definitions apply to the terms used in this Agreement: A. Aoencv of Financial Responsibilitv The county responsible for the arrangement for payment of individual client social services by the Minnesota Department of Human Services pursuant to Minnesota Statute 256G.02, subd. 4. B. Lead or Host County. A county (in this instance, Scott County) that negotiates and administers a contract for the provision of social services, from an approved vendor on behalf of itself or at the request of another county pursuant to Minnesota Rule 9550.0040, C. Placement Aoency. An agency responsible through voluntary agreement with the client's parent or guardian, or court order, for arranging and providing social services to children. 2. Purchased Services A. As specified in this Agreement and in the attachments hereto and herein incorporated in this Agreement, the Agency of Financial Responsibility agrees to purchase and the Provider agrees to furnish to eligible county clients group home care and support services under Minnesota Rule 9545.1400-.1500, as described in Attachment A. Such services shall hereinafter be referred to as "Purchased Services." B. The Provider also agrees to provide: 1 (1) An explicit description of the services to be provided, including admission and demission criteria; (2) A description of the staffing, including job descriptions and professional qualifications of personnel; (3) An organization chart, including names and addresses of the Board of Directors; .(4) The number of program participants and the licensed capacity of program; and copy of the Rule 8 license, (5) Program content, (6) Program budget, and (7) Copy of the Lease for the premises, C. The Provider shall, in writing within ten (10) days, notify the County whenever it is unable to, or going to be unable to, provide the required quality or quantity of the Purchased Services. Upon such notification, the County shall determine whether such inability shall require modification or cancellation of said Agreement. D. The term of this Agreement shall be from February 1, 1997, through January 31, 1998, not withstanding the date of the signatures of the parties to this Agreement. This Agreement may be renewed at the option of the County. 3. Eliqibilitv for Services Eligibility for Purchased Services shall be determined by the following criteria: A. The amount, frequency, and duration of purchased services shall be in accordance with the placement agency's client's placement plan. The parties understand and agree that the agency of financial responsibility shall determine preliminary and final client eligibility. B. The amount, frequency and duration of purchased services shall be directed towards achievement of client's goals and objectives as specified in the placement agency's placement plan and the Provider's individual placement plan. C. Referrals shall be accepted by the Provider only from a child placement agency authorized to make placements by the State of Minnesota(includes Interstate Compact referrals from other states.) D. The placement agency and agency of financial responsibility shall together designate only one primary placement worker, who shall coordinate all client information and shall be responsible for the following: Complete the placement plan required by M.S. 257.071 and provide a copy to the Provider. Be responsible for all court and administrative reviews required by law. Establish client financial responsibility, eligibility, fee collection, and fee setting. Provide all required referral information at time of admission. Review and authorize or disallow proposed services by the Provider that are not covered by this document or the Placement Agreement. 2 E. The Provider shall be responsible as follows: (1) Maintain control and authority over and autonomy with respect to program implementation and personnel for providing service. (2) The Provider, placement agency, and agency of financial responsibility shall complete a Placement Agreement form (Attachment B) prior to admission whenever possible, or within seven (7) days of admission. (3) No charge shall be incurred for any program or service fee for services provided to social services eligible clients in excess of the daily rate, unless it was established in the client's Placement Agreement or other written document between Provider and agency of financial responsibility. F. When the agency of financial responsibility has determined that a client is no longer eligible to receive services or that services are no longer needed or appropriate, the agency of financial responsibility shall notify the Provider within five (5) days of the determination. G. The Provider shall notify the agency of financial responsibility and the client in writing whenever the Provider proposes to discharge or terminate service(s) to a client. The notice must be sent at least ten (10) days prior to the proposed date of discharge or termination and must include the specific grounds for discharge or termination of service(s). The Provider shall not discharge or terminate services to a client prior to the proposed date unless delay would seriously endanger the health, safety, or well-being of the client or others. H. The Provider shall establish written procedures for discharging a client or terminating services to a client. The written procedures shall include: (1) Preparation of a summary of findings, events, and progress during the period of service to the client. (2) Written evidence of the reason for the discharge. (3) Specific recommendations for future programming. 4. Individual Service Plans A. Services provided shall be designed to assure that the client attains the goals specified in the client's Individual Service Plan (ISP). B. If requested, the Provider agrees to submit monthly reports and progress notes on individual clients to the agency of financial responsibility, the client, and the client's legal guardian, if any. The Provider agrees to develop requested reports that shall contain sufficient specificity to enable the agency of financial responsibility to determine the progress made in relation to the objectives in the client's ISP. c. The Provider agrees to participate in all interdisciplinary team meetings related to each client receiving services under this Agreement. D. Performance of the Provider shall be monitored and evaluated in accordance with client outcomes as specified in the ISP goals and objectives. E. The agency of financial responsibility shall not delegate the development of ISPs to the Provider. 3 5. Host/Lead County Contract This Agreement may be accessed as a host or lead county contract under applicable law and rules of the Minnesota Department of Human Services. All local agencies that purchase services from Provider shall abide by the terms of this Agreement. Such local agencies shall be financially responsible under the terms of this Agreement for those clients they refer to Provider for services. The County shall monitor the terms of this Agreement and shall make available, upon request of other local agencies, copies of this Agreement. The Provider also agrees that other requesting counties, subject to availability, shall be authorized to avail themselves of the services of the Provider pursuant to the terms, conditions, and mutual obligations of this Agreement with the County. Upon approval, from the authorized agent of the County, the Provider shall bill the requesting county directly for services provided. All other terms and conditions of this Agreement shall remain in full force and effect as to the Provider, the County, and the requesting county as a third-party beneficiary. 6. Cost and Delivery of Purchased Services In order to maintain the highest level of the provision of Purchased Services to the client as described in the client's ISP, Purchased Services shall be furnished and payment shall be made in the following manner: A. The unit cost for providing group home care and support services for clients shall be one hundred fifteen dollars ($115.00) per day from February 1, 1997, through January 31, 1998. B. The Provider shall establish and submit to the County an operating budget for the contract year based on the projected expenses. The operating budget for 1997 is $204,845 and the average number of clients in residence per day is 4.88. The unit cost is established by dividing the operating budget by the anticipated average number of clients in residence and by the number of operation days for the contract year. C. The Provider certifies that the Purchased Services to be provided under this Agreement do not reflect any administrative or program costs assignable to private payor third-party pay service recipients. D. The County, placement agency, or agency of financial responsibility, does not guarantee operational costs of the Purchaser's facility and shall only pay for services agreed to in the Placement Agreement. E. Purchased Services shall be provided at 16706 Dublin Road, Prior Lake, Minnesota 55372. 7. Method of Payment A. Within fifteen (15) working days following the last day of each calendar month, the Provider shall submit to the agency of financial responsibility duplicate invoices, in form approved by the County, identifying Purchased Services provided individual clients during the preceding month. The authorized agent of the agency of financial responsibility shall have the authority to review invoices, and no payment shall be made without the approval of the authorized agent. 4 B. The agency of financial responsibility shall make payment directly to the Provider within thirty (30) days after receipt of invoices identifying Purchased Services provided to clients, provided that such payments shall be subject to adjustment by the agency of financial responsibility due to inaccuracies in invoices both before and after payment is made. C. Payment for Purchased Services shall be made by the agency of financial responsibility at the stated payment per unit of service. Payments to the Provider for Purchased Services shall be based on actual units of service provided, with payments commencing the date in, but ending the day prior to the day of discharge. Actual units of service are those units in which the enrolled client is in attendance, but also include up to four (4) days following the client having absconded or emergency hospitalization. D. In the event that services provided to eligible recipients may be reimbursed by private health insurance or Medical Assistance, the Provider shall bill such third parties prior to billing the agency of financial responsibility. E. It is understood and agreed by the parties that the County assumes no obligation to purchase from Provider any minimum amount of services as defined by the terms of this Agreement. F. It is understood and agreed by the parties that the County assumes no financial responsibility to Provider for Purchased Services provided pursuant to an agreement between Provider and any entity other than Scott County. 8. Condition of Payment All services provided by Provider pursuant to this Agreement shall be performed to the satisfaction of the County, and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. Payment shall be withheld for work found by the agency of financial responsibility to be unsatisfactory, or performed in violation of federal, state, or local laws, ordinances, rules, or regulations. If Provider and the County or agency of financial responsibility agree, any controversy or claim arising out of or relating to this Agreement may be settled between the parties by arbitration in accordance with the commercial Arbitration Rules of the American Arbitration Association. Each party shall pay its own costs resulting from the utilization of the arbitration process. The fees and costs charged by the American Arbitration Association shall be bome equally by the parties. 9. Information. ReportinQ Requirements A. The Provider shall do the following (1) Maintain records on all admissions as stated in Minnesota Rule 9545.1400-.1500. (2) Complete an individual placement plan within thirty (30) days of placement for each client, signed by the client, the parents, the group home, and the placement worker. (This plan is to supplement the placement plan required of the placement worker by M.S. 257.071). (a) This plan shall include a description of the issue that led to placement, the placement goals for the client and family, and the steps and tasks necessary to complete the goal. (b) The goals and length of the group home program enrollment for each client shall itemize projected completion dates. The plan shall be 5 reviewed no less frequently than every three (3) months by all parties, with the time and place to be set by the group home staff. (3) Assist the County in its obligation to evaluate and monitor the Provider's performance and allow personnel of the County access to the Provider's premises. (4) The Provider shall, upon reasonable notice, meet with County personnel to assist the County in evaluation of services. B. The Provider shall furnish the County financial and program information required for effective contract management, program evaluation, and development. At a minimum such information shall be provided to the County within fifteen (15) days of the end of each quarter during the contract year and include the following: (1) Expenditure and revenue reports related to providing the services within this Agreement in the format of the contract budget. (2) Performance and Outcome Measures Quarterly Report in a format provided by the County. (See Attachment C.) (3) Summary of quality assurance surveys to clients, parents, and placing agencies shall be provided to the County quarterly. (4) Summary of the status of the residents' goal attainment. C. The Provider agrees to maintain books, records, documents, and other evidence and accounting procedures and practices which sufficiently reflect all direct and indirect costs of any nature incurred in the performance of this Agreement, as well as program records reflecting services provided. These books, records, documents, accounting procedures and practices, and program records relevant to the Agreement shall be subject at all reasonable times to inspection, review, copy, or audit on site by personnel of the County, personnel authorized by the County, the Minnesota Department of Human Services, the Untied States Department of Health and Human Services, and either the Legislative Auditor or the State Auditor as appropriate. The Provider agrees to maintain financial records for six (6) years after the last date of service under this Agreement or such additional period of time as may be required by state or federal law and provided that the County may, by furnishing written notice during the term, require continued retention of records to allow completion of an audit by the County or its ultimate funding source. The retention period shall be automatically extended during the course of any administrative or judicial action involving the County regarding matters to which the records are relevant. The retention period shall be automatically extended until the authorized agent of the County notifies Provider in writing that the records need no longer be kept. D. The County may duplicate, use, and disclose in any manner consistent with the provisions of the Data Privacy Clause in this Agreement, and have others do so, all data delivered under this Agreement. E. The County may evaluate the performance of the Provider in regard to the provisions of this Agreement prior to its termination. The County reserves the right to authorize and purchase an independent evaluation under this paragraph. F. The Provider agrees to inform the County of facility location, licensure, or ownership changes within five (5) days after such changes occur. The Provider agrees to inform the 6 '_--_ __"-,,.:..i'_~~_..'..___......-.:..... County of Board of Director membership, program or staffing plan changes, within fifteen (15) days of the end of each quarter. G The Provider agrees to maintain on file ISPs for all clients. H. The Provider agrees to maintain other program records required by the County and records on each eligible recipient as required by the Minnesota Department of Human Services. I. The Provider hereby agrees that it shall submit annual audit reports to the authorized agent of the County as identified in Clause 10 herein. 10. Authorized Aaents The County and Provider shall appoint an authorized agent for the purpose of administration of this Agreement. Provider is notified the authorized agent of Scott County is: Tom Behr, Social Services Manager Scott County Human Services Courthouse 300 428 Holmes Street South Shakopee, Minnesota 55379-1375 (612)496-8120 The County is notified the authorized agent of Safe Haven Shelter for Youth, DBA Safe Haven for Youth, is: Daniel Saad, Executive Director Safe Haven Shelter for Youth, DBA Safe Haven for Youth 16706 Dublin Road Prior Lake, Minnesota 55372 11. Standards and Licenses A. If required to be licensed by any federal, state, or local statute, ordinance, or rule to provide services contemplated herein, the Provider shall remain licensed during the term of this Agreement. The County shall only pay for Purchased Services provided pursuant to such licensing requirements. B. When licensing is required, loss of the same shall be cause for cancellation of this Agreement effective as of receipt of notice of cancellation, other provisions for cancellation of this Agreement notwithstanding. C. The Provider shall comply with all applicable federal and state statutes and regulations, as well as local ordinances and rules, now in effect or hereafter adopted. D. Other provisions for cancellation of this Agreement notwithstanding, failure to meet the requirements of A, B, and C as stated above may be cause for cancellation of this Agreement effective as of receipt of notice of cancellation. 12. Data Privacy Provider and any subcontractor of Provider agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statute Chapter 13, as amended, and Minnesota 7 Rules promulgated pursuant to Chapter 13 in providing all services hereunder. The Provider designates Daniel Saad, Executive Director, as its Responsible Authority pursuant to the Minnesota Government Data Practices Act, Minnesota Statute Chapter 13, as the individual responsible for the collection, maintenance, use, and dissemination of any set of data on individuals, government data, or summary data pursuant to this Agreement. 13. EQual Emplovment Opportunity and Nondiscrimination In connection with the work performed under this Agreement, Provider agrees to comply with the applicable provisions of state and federal equal employment opportunity and nondiscrimination statutes and regulations. In addition, upon entering into this Agreement, Provider certifies that it has been made fully aware of the County's Equal Employment Opportunity and Americans with Disabilities Act policy, attached hereto and incorporated herein as Attachment D, through both oral and written communications, that it supports this policy, and that it shall conduct its own employment practices in accordance therewith. Failure on the part of the Provider to conduct its own employment practices in accordance with the policy may result in the withholding of all or part of regular payments by the County due under this Agreement unless or until Provider complies with the County policy, and/or suspension or termination of this Agreement. 14. Fair HearinQ and Grievance Procedure A. The Provider shall establish a system through which eligible recipients may present grievances about the operation of the service program, and the Provider shall advise eligible recipients of this right. B. The agency of financial responsibility shall advise applicants and eligible recipients of all of their rights to a fair hearing and the appeal process as provided by Minnesota Rules Chapter 9550.0092, including, but not limited to, their right to appeal denial or exclusion from the program or failure to recognize an eligible recipient's choice of a service and of his/her right to a fair hearing. The agency of financial responsibility shall make arrangements to provide such a hearing through its regular fair hearing procedures. The applicant or eligible recipient shall be informed of such rights by information on the application for Purchased Services. 15. Technical Assistance and Disputes A. The County shall offer assistance to the Provider to develop service, understand the terms of the Agreement, and provide consultation to the Provider and the County, through the Department. A coordinator from the County shall be identified by the Department's authorized agent in dealing with the Provider. B. Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement which is not disposed of by negotiation and agreement shall be decided by the Contract Manager, who shall reduce his/her decision to writing and furnish a copy thereof to the Provider. The decision of the Contract Manager shall be final and conclusive unless, within thirty (30) days from the date of receipt of such copy, the Provider furnishes to the Contract Mal1ager a written appeal addressed to the County. The decision of the County, or its duly authorized representative for the determination of such appeals, shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, so grossly erroneous as necessary to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this Clause, the Provider shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a 8 dispute hereunder, the Provider shall proceed diligently with the performance of the Agreement and in accordance with the Contract Manager's decision. 16. Indemnity. Insurance. and Independent Provider Status A. Indemnitv. The Provider shall save and protect, hold harmless, indemnify, and defend the County, its commissioners, officers, agents, employees, and volunteer workers against any and all liability, causes of action, claims, loss, damages, or cost and expense arising from, allegedly arising from, or resulting directly or indirectly from any professional errors and omissions and/or negligent acts and omissions of Provider, its agents, officers, or employees in the performance of this Agreement. B. Insurance. The Provider does further agree that in order to protect itself as well as the Department and Scott County under the indemnity agreement provision hereinabove set forth, it shall at all times during the term of the Agreement have and keep in force: (1) Workers' Compensation: Provider shall obtain and maintain for the duration of this Agreement statutory workers' compensation insurance and employers' liability insurance as required under the laws of the State of Minnesota. (a) State: Minnesota - Statutory (b) Employers' Liability (c) Benefits Required by Union Labor Contracts: As Applicable In the event Provider is excluded or excepted from this requirement pursuant to Minnesota Statute Section 176.041 Subdivision 1, and has not elected to provide workers' compensation insurance pursuant to Minnesota Statute Section 176.041 Subdivision 1a, Provider shall be required to execute and submit a sworn and attested affidavit of exclusion or exemption in a form satisfactory to the County prior to entering into this Agreement. (2) Comprehensive General Liabilitv (including Premises-Operations; Independent Providers' Protective; Products and Completed Operations; Broad Form Property Damage; Contractual): Provider shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Agreement. Bodily Injury: $1,000,000 per occurrence $1,000,000 products and completed operations $1,000,000 per occurrence Property Damage: (3) Personallniurv Liabilitv (with Employment-Related Exclusion Deleted): Limit: $1,000,000 per occurrence (4) Professional Liabilitv (Malpractice): Limit: $1,000,000 per occurrence (5) Comprehensive Automobile Liabilitv (Owned, Nonowned, Hired): Bodily Injury: $1,000,000 per person $1,000,000 per occurrence 9 Property Damage: $1,000,000 per occurrence (6) BondinQ: The Provider shall obtain and maintain at all times during the term of this Agreement a fidelity bond in the amount of not less than $10,000.00 covering the activities of each person authorized to receive or distribute monies. C. Proof of Insurance. Insurance certificates evidencing that the above insurance is in force with companies acceptable to the County and in the amounts required shall be submitted to the County for examination and approval prior to the execution of the Agreement, after which they shall be filed with the County. The insurance certificates shall specifically provide that a certificate shall not be modified, canceled. or nonrenewed except upon thirty (30) days' prior written notice to the County. Neither the County's failure to require or insist upon certificates or other evidence of insurance. nor the County's acceptance of a certificate or other evidence of insurance showing a variance from the specified coverage, changes Provider's responsibility to comply with the insurance specifications. D. The County may withhold payment for failure of the Provider to furnish certificates of bonding and/or insurance as required above. 17. Independent Provider It is agreed that nothing contained in this Agreement is intended or shall be construed as creating the relationship of copartner, joint venturers. or an association with the County and the Provider. The Provider is an independent Provider and neither it, its employees. agents, nor representatives shall be considered employees, agents, or representatives of the County. Except as otherwise provided herein, the Provider shall maintain, in all respects, its present control over the application of its intake procedures and requirements to clients and the means and personnel by which this Agreement is performed. From any amounts due the Provider. there shall be no deduction for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer/employee relationship unless required by law. Payment of federal income tax, FICA payments, and state income tax are the sole responsibility of the Provider. 18. Modification of Aareement The parties agree that no change or modification to this Agreement, or any attachments hereto, shall have any force or effect unless the change is reduced to writing. dated, and made part of this Agreement. The execution of the change shall be authorized and signed in the same manner as for this Agreement. 19. Conditions of the Parties' ObliQations A. It is understood and agreed that if during the term of this Agreement reimbursement to the agency of financial responsibility from state and/or federal sources is not obtained and continued at an aggregate level sufficient to allow for the purchase of the indicated quantity of Purchased Services. then the agency of financial responsibility may cancel or amend this Agreement, provided that any cancellation of this Agreement shall be without prejudice to any obligations or liabilities of the parties already accrued prior to such cancellation. B. Claims for expenditures made in excess of budget categories which do not increase the County's total cost for this Agreement shall be allowed only when approved in writing by the Contract Manager. Such approval shall not be deemed a material modification of the Agreement. 10 C. The Provider shall comply with all of the provisions of: (1) The Maltreatment of Minors Reporting Act, Minnesota Statutes Section 626.556, as amended, and Minnesota Rules, Chapter 9560, implementing such Act now in force or hereafter adopted. (2) The Vulnerable Adults Reporting Act, Minnesota Statutes Section 626.557, as amended, and Minnesota Rules, Chapter 9555, implementing such Act now in force or hereafter adopted. D. If the County, through the Department, has sufficient reason to believe that the safety or well-being of eligible recipients receiving service hereunder may be endangered by actions of the Provider, its agents, and/or employees, the County, through the Department, may require the immediate cessation of services to eligible recipients, as well as their removal from the facility, and may discontinue referrals to the Provider. No payments shall be made for the period during which services are suspended unless otherwise determined by the County. E. The County shall withhold reimbursement to the Provider if either the County or the Minnesota Department of Human Services has reasonable grounds to believe that the Agreement of the County with the Provider or the subcontractor of the Provider has been breached in any manner. If the breach occurs, the County or agency of financial responsibility may recoup any payments made. The Provider acknowledges and agrees that the Minnesota Department of Human Services is a third-party beneficiary, and as such is an affected party under this Agreement and as such may recoup payments made by the County to the Provider in event of breach of this Agreement if the County does not recoup the payments. 20. Subcontractina and Assianments The Provider shall neither enter into subcontracts for performance of any of the Purchased Services contemplated under this Agreement, nor assign this Agreement. without the prior written approval of the County and subject to such conditions and provisions as the County, through the Department, may deem necessary. The Provider shall be solely responsible for the breach, nonperformance, or performance of all subcontractors. 21. Default The Provider, after receipt of notice by the Contract Manager of any of the following conditions or other circumstances warranting cancellation of this Agreement, shall have ten (10) days (or such longer period as the Contract Manager may authorize in writing) after receipt of notice from the Contract Manager to cure the specified failure, including, but not limited to: A. If the Provider fails to provide services called for by this Agreement within the time specified herein or any extension thereof; or B. If the Provider is in such financial condition so as to endanger the performance of this Agreement; or C. If the Provider fails to perform any of the other provisions of this Agreement, or so fails to prosecute the work as to endanger performance of this Agreement in accordance with its terms; or 11 D. If it is discovered that material misrepresentations were made by the Provider as to conditions relied upon by the County which purported to exist by the terms of this Agreement and all exhibits and documents attached hereto and incorporated by reference. If the Provider fails to cure the specified condition after notice within the prescribed period of time, then the County may upon written notice immediately cancel the whole or any part of this Agreement. 22. Termination and Finalization A. This Agreement or a portion thereof may be terminated by either party at any time, with or without cause, upon thirty (30) days' written notice, delivered by mail or in person to Provider or the authorized agent of the County. The Provider and the County shall address its communication to the authorized agents as identified in Clause 10 of this Agreement. B. After receipt of a notice of termination, and except as otherwise directed, the Provider shall: (1) Discontinue provision of Purchased Services under this Agreement on the date, and to the extent specified, in the notice of termination. (2) Terminate all orders and subcontracts to the extent that they relate to the performance of Purchased Services terminated by the notice of termination. (3) Settle all outstanding claims and liabilities for orders and subcontracts existing at the time of the notice of termination, provided, however, that the claims and liabilities for orders and subcontracts had been approved by the County. (4) Complete performance of such Purchased Services as shall not have been terminated by the notice of termination. (5) Submit a revenue and expense statement for the performance of Purchased Services prior to the effective date of termination within thirty (30) days of said date. (6) Maintain all records relating to performance of the terminated portion of the Agreement as may be required by the County, through the Department. (7) Notify all clients and any other counties of financial responsibility of the termination of this Agreement. 23. Notices Any notices to be given under this Agreement shall be given by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed to Provider at its address stated herein and to the authorized agent of the County at the address stated herein. 24. ControllinCl Law This Agreement is to be governed by the laws of the State of Minnesota. 12 25. Successors and Assiqns The County and Provider, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither the County nor Provider shall assign, sublet, or transfer any interest in this Agreement without the prior written consent of the other. 26. Separability In the event any provIsion of this Agreement shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or nonenforceability would cause the Agreement to fail its purpose. One or more waivers by either party of any provision, term, condition, or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 27. Men:ler It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All documents referred to in this Agreement are incorporated or attached herein and are deemed to be a part of this Agreement. Any inconsistencies between the terms of this Agreement and any attached or incorporated documents shall be resolved in favor of this Agreement. 28. Third-Party Beneficiary The Provider acknowledges and agrees that the Minnesota Department of Human Services is a third-party beneficiary and, as a third-party beneficiary, is an affected party under this Agreement. The Provider specifically acknowledges and agrees that the Minnesota Department of Human Services has standing to seek appropriate administrative or civil relief available in law or equity to enforce the provisions of this Agreement between the County and the Provider. The Provider specifically acknowledges that the County and the Minnesota Department of Human Services are entitled to and may recover from the Provider reasonable attorney's fees. costs, and disbursements associated with any action taken under this paragraph that is successfully maintained. This provision shall not be construed to limit the rights of any party to the Agreement or any other third-party beneficiary, nor shall it be construed as a waiver of immunity under the Eleventh Amendment to the United States Constitution or any other waiver of immunity. 13 IN WITNESS WHEREOF, the parties hereto have set their hands on the dates written below. SCOTT COUNTY HUMAN SERVICES BOARD DATE: BY: ~,T7t-: . Thomas J. Harbinson Scott County Attorney DATE: 1- 16 -17 SAFE HAVEN SHELTER FOR YOUTH, DBA SAFE HAVEN FOR YOUTH ,., BY: /;../ 7~ ',' I I.' .- . ',. !C-/~ G / ;2~o?(c,. aniel Saa<f. Executive Director DATE: d /)/i7 14 ATTACHMENT A ~J ..:: :>ooh tI! ~'. I.< ICORI3JN14:IS ~_~ ~ ~A ..~..I"" '}.J'} __ " to.... . :; SAFE HAVEN SHELTER FOR YOUTH ::.:: - ..: -- Company Summary Safe Haven Shelter For Youth is a charitable 50 1 (c)(3) private non profit corporation fonned in the State of Minnesota in March of 1995. Founder and Executive Director Daniel Saad feels that our society means well in wanting to preserve the safety and future of our children, but points out that there is an immediate need to help those children who have lost faith, hope, and have a great need for love. Our staff and volunteers will be committed to providing the highest quality of therapeutic service to the children and families we serve. After great consideration for the needs of the Social and Court Services Departments of both Carver and Scott Counties, Safe Haven Shelter For Youth is looking at purchasing a facility in one of these counties to open a group home. Purpose of Group Home as set bv the State of Minnesota: Group homes provide a type of care that is not available through traditional foster families or institutions. Group homes are not meant to replace either of these types of care but present a unique opportunity to combine different aspects oftreatment from both resources. Group homes can provide adult guidance and professional services to the child placed out of the child's own home and yet keep the child in community living. The facility is community based, and the program is community oriented. PROGRAM AND SERVICES Safe Haven Shelter For Youth will primarily serve Scott and Carver Counties, but will be available to all Minnesota counties. The needs of Scott and Carver Counties are increasing rapidly as they move from predominantly rural to "ex-urban"; in fact, they are two of the fastest growing counties in the Midwest with a population of approximately 125,000. The two counties now have the fastest growingjuvenile crime rate in the metropolitan area (Bureau of Criminal Apprehension, I 992). Yet, a United Way Survey (1990) indicated that the counties have fewer services than any other in the seven county metropolitan area. The facility will have a capacity of 6 children (male only) ranging in age from 10-17. The length of stay will be based on individual need with an average stay of 6 months. A brief description of services are listed on the next page. The typical children we will serve are victims of physical or sexual abuse, neglect, or children being pulled from their home by the juvenile justice system. The goal of our services is to successfully reunite the child back home with their family as soon as possible. The facility will be staffed 24 hours a day. The State recommends a 1:5, staff to client ratio. We plan to maintain a 1:3 ratio of children to adults during waking hours. It is our goal to hire the most qualified staff to carry out the group home program and maintain a high level of supervision and structure. DENEFITS OF SAFE IlAVEN ,.afe Haven \o/ill provide an array of services included at the per diem rate. The ~ervices include group counseling, individual counseling, family counselin~, pre-social skills training, independent living skills (if indicated as a need), recre~tion skills, and follow up after discharge. All residents completing their program will leave Safe Haven with n Success Plan and a Discharge Summary. Safe H~ven will be an asset to referral agents with a need for more options and a desire to work with a flexible program. The Scott County location will allow for maximum parentnl involvement. Frequent home visits are encouraged to reintegrate each ~hild with his family. Safe Haven will create an environment where paren ts feel they are t>elng heara;:uf<lFererra-.r-cr~n l.s continue to be key participants in treatment planning. Safe Hnven also gu~rantees a commitment to customer service. Our desire is to be a community rn~ource, 'l'he small environment at Safe Haven will allow or a home-like setting for boys who will begin a rapid reinteQration with their families. A higher staff ratio in the homewiJ1 be scheduled; a 1 staff to 3 resident ratio will be maintained during aw~ke hours. The group home will provide 24 hour awake staff. Additional service~ will be available upon referral agent request on a flat rate basis. The first qf these services Safe Haven will offer is a parent training which focuses on skiJ.ls ."lod techniques for parenting adolescents wi~h behavioral problems. Sefe Haven will have trained staff prepRred to deal with the typical group home routine as well as corr~on group home crises. Group Home Services . Crisis Counseling for Youth and Families - The purpose of this counseling is to help the child and family successfully reunite. Our staff will be trained to work with aggressive youth, how to help high-risk families stay together, and other preventive. corrective, and intensive teaching techniques in dealing with dysfunctional families. The service will be initiated with the opening of the group home. The service will be conducted at the group home or over the phone by our staff working in conjunction with community resources. . Social and Interpersonal Skills Development - Development of social and interpersonal skills are designed to achieve these outcomes: 1) the child develops and maintains friendships; and 2) the child communicates and interacts with peers and adults. These services will be initiated with the opening of the group home and conducted on site by the staff. . Recreational. Leisure. and Plav Activities - Development of these activities are designed to achieve the outcomes of: 1) the child develops recreational skills; and 2) the child and family learn how to plan and participate in recreational and leisure activities. These activities will be initiated with the opening of the group home and conducted by trained staff on and off group home grounds. . Independent Living Skills - Instruction in independent living skills designed to strengthen a child's ability to function in a less restrictive environment than a group home. The services will support the child in carrying out the tasks of daily living, encourage the development of self-esteem, and promote self- sufficiency. These services will be initiated with the opening of the group home and conducted on site by the staff. ..~, 1M ICOR13JNI4:15 ~~~~ -4.,0- 4 .: - SAFE HAVEN SHELTER FOR YOUTH 16706 Dublin Road. Prior Lake. Minnesota 55372 (612) 440-5379 ~ - i:. ~ PROGRAM ORGANIZA nON Page Philosophy, Purpose & Function 2 Children Accepted for Care 3 Age, Population & Per Diem 3 Resources 4 Referral Criteria 5-6 Admission 6 Program Plan For Residents 7-8 Family Involvement 8 Requirements 8 Control & Discipline Policies 9 A. PHILOSOPHY, PURPOSE & FUNCTION Safe Haven Shelter For Youth's Boys Group Home is designed to provide a structured and nurturing environment for boys ages 10-18 in need of" out of the home" placement. 1. The goals of the program include empowering young men to identify and evaluate behaviors and issues causing problems in their lives. 2. Educating and teaching them skills to solve problems assertively. 3. To provide a therapeutic environment where issues can be worked through assertively within the program or by utilizing existing community resources. 4. To promote and assist communication and problem solving with families. 5. To reunite clients with their families whenever possible or facilitate transition into foster care or independent living. 2 B. CHILDREN ACCEPTED FOR CARE: (Specific extent, limitations and scope of service for which the Group Home is established). We will accept applicants both legally adjudicated delinquent and on C.H.I.P .S. petitions. For those legally adjudicated, this Group Home will provide an alternative to institutionalization for those applicants exhibiting sincere effort to correct their lifestyle. The Group Home would further serve to facilitate re-entry into the applicant's own home and community as a transitional living unit following institutional stay. Further, the Group Home would serve as a preventative measure providing an alternative for applicants who have never been formally involved in the Criminal Justice System but who are demonstrating behavior likely to result in involvement with the system. We will accept applicants into the Group Home who are giving solid evidence-to be substantiated by the referring person and/or agency- that the applicants can be motivated to make efforts to achieve those goals which are determined necessary for reunification with their family. We will not accept referrals with behaviors which are an immediate threat to themselves or others. In the event that a resident complains or is suspected of having suicidal or self-injurious ideation's, an outside agency or qualified individual may be contacted for assessment and recommendations. It is preferred that applicants be court ordered and in county custody before placement at Safe Haven Shelter For Youth's Boys Group Home. The purpose of this would be to ensure that the legal system has granted permission and support for treatment services, to safeguard the program, and to safeguard the rights of the applicants and their families. This would also help to assure that premature interruption of services due to voluntary placements would not occur. Equal treatment and access to services will be provided to all applicants without regard to race, creed, color, national origin, religion, physical handicap, sexual preference, public assistance status or marital status. C. AGE, POPULA nON AND PER DIEM We will accept appropriate referrals between the ages of 10 and 17 years. We intend to operate with six boys. The per diem rate is SI15.00. (est.) 3 'D. RESOURCES Area resources are used to meet the needs of each individual resident's program as well as Group Home licensing requirement. These resources include: 1. Scott County Social Services 2. Licensed Psychologist - Matthew Gundlach; Licensed Psychiatry - Behavioral Health Services. MA payments will be accepted. 3. Carver-Scott Educational Cooperative which offers many programs to prepare young people for being on their own. 4. A Public School System equipped to provide educational programs for nearly any situation. 5. Medical Care at St. Francis Medical Center, Park Nicollet Clinics, and St. Francis Hospital. 6. Dental Care through several local dental offices. 7. All residents wishing to attend church (of their choice) are provided the opportunity to do so. 8. Minnesota River Valley Special Education Cooperative. 9 The CAP Agency (local food and supply shelf) 10. Scott County Public Health 11. Scott County Employmentffraining 12. City recreational and continuing Education Programs. 13. . City parks, skating rinks, Area Lakes, Clearly Regional Park, Dakotah Health Club, and the Chaska Theater. We closely coordinate all of our program services with those provided by outside persons or agencies by direct personal contact and / or Inter-agency Staffmgs. These contacts are maintained by all Group Home personnel and coordinated by the Group Home Director or Program Director. 4 E. REFERRAL CRITERIA The geographic area served by the Group Home of Safe Haven Shelter For Youth will be the seven County Metropolitan Area, McLeod, Sibley, Le Sueur, Rice, Goodhue, Steele, Waseca, Nicollet, Renville, Meeker, Kandiyohi, Blue Earth, and Chippewa of Minnesota Admission to the Group Home may be initiated by Social Services and/or Corrections by contacting the Director of the Group Home with a referral which will then be reviewed by the Director and the Group Home Staff. Admission criteria to be considered are: 1. Generally the applicant should be 10 to 17 years of age. If the applicant is 9 years of age at the time of referral, a verbal and written waiver must be requested and received before admission may take place. If placement is emergent, admission may occur by verbal waiver through the Department of LicensinglDepartment of Human Services. However, this verbal waiver must be followed by a written request and written approval waiver within thirty (30) days of admission. If the applicant is 17 years of age at the time of placement but will reach the age of 18 years during placement, a waiver will be requested in writing thirty (30) days prior to the client's birthday. Ifwaiver approval is received from the Department of Licensing! Department of Human Services, the client will be provided with an individual abuse prevention plan as well as orientation to this plan. The plan and orientation must include internal reporting protocol as well as reporting process for maltreatment of vulnerable adults. The Group Home Program requires that any client younger than age 10 or older than 18 be currently in grades 4 - 12. 2. The applicant must be of good health. A medical and dental examination must be obtained either prior to Admission or within the resident's first month of his placement ifhe has not had one within the last 12 months. If the resident is accepted and placement continues beyond the 12 month period in which physical and dental examinations were received, another physical and dental examination will be scheduled. Signed verification by dentist and physician will be obtained for client file. 3. The applicant must be interested in improving his life situation and be willing to contract for specific areas of improvement. 4. The contractual agreement must be made with referring agency for fmancial responsibility. The following information is required at the time of referral: A. General Information. B. Social History. C. Psychological Evaluation. If a current evaluation is not available, Save Haven will schedule an appointment with a Licensed Psychologist and provide transportation to appointments. 5 _......~_..._It.-.._ ._ Referral Criteria continued... The following information is required at the time of admission: 1. Verification of physical and dental examination signed by the providing physician/dentist if received during the past 12 months prior to admission. 2. Insurance or Medical Assistance information. We do not accept residents who pose any threat to other residents or who have severe acting out behaviors. If the child is to return to his home environment, his family must be willing to become involved with our program. F. ADMISSION If, from the referral information, it appears that the applicant is appropriate for the program, a Pre-Placement Staffing can be scheduled. At the Admission Staffing or Pre-Placement Visit, the resident and family's prior areas of difficulty as well as strengths are outlined by the referring agent, parent(s) and the client being referred. These areas are then written as target behaviors to be addressed during the resident(s) treatment program at the Group Home. On the day of admission, those target behaviors are discussed with the referring agent(s), parent(s) and the client. It is explained that the client will be assigned weekly goals that address these target behaviors and will be evaluated daily. The Group Home Rules and Policies are also discussed. Any needed medical and dental examinations will be discussed and set up by the Group Home if the client has not received either during the previous twelve (12) month period. If these services are set up by the Group Home, financial responsibility rests with client's legal guardian. A release will also be signed by parent and/or guardian to allow for any other necessary medical services required during placement. These services will be documented at the time received for parental, client and licensing reviewal. Necessary release of information forms will be signed. An activity authorization will also be signed. At the Admission Staffing, placement plans, estimated length of placement and discharge are discussed. 6 G. PROGRAM PLAN FOR RESIDENTS After the resident is accepted for admission, an individual plan will be formulated for that resident. A part of each resident's program will include the following: 1. Upon admission and for the first thirty (30) days of placement each resident's goals include: 1. Familiarizing himself with Group Home Rules and Policies. 2. Beginning to build positive relationships with her peers and authorities. 3. Follow the rules of the Group Home, school and community as well as accept the consequences when he does not. 4. Further explore the areas he would like to work on while at the Group Home. After thirty (30) days a Staffing is held to discuss the client's transition into the Group Home Program and school. His progress and areas of difficulty, areas and issues he has identified as those he would like to work on as well as any further issues the group home has identified will be reviewed. Discussion involves opportunities for client, parents, referring agents and outside therapists to give input on the goals the client will work on throughout his program as well as those that will be concentrated on in the next six to eight weeks. A staffmg including all of the above people will continue to be held every six to eight weeks throughout placement. Written Staffmg Reports outlining the client's goals, progress or lack of progress on these goals as well as the status of the family meetings, jobs, community services, medical, school and any other outside activity information are also given to the client, parent, referring agent and therapists every six to eight weeks. A Discharge Staffing will also be provided to discuss completion of the program, recommendations and After-care plans. 2. Upon entering the group home, each resident is assigned a Primary Counselor who will function as that resident's primary worker throughout and after his placement at the Group Home. The Primary Counselor will work closely with resident and his family/foster family, supervising home visits and providing counseling and support to the resident and his family. 3. All clients participate in behavioral/self awareness group daily, which is conducted by the Group Home Counselors. The modality of the group is geared toward positive peer culture and behavioral modification. Each resident works on a behavioral Check List which is designed for their specific needs. Residents are asked to reevaluate these weekly and give their recommendations to Staff. The Group Home Staff review these weekly. The group home also offers sexuality, chemical awareness, spirituality, and communication groups. 4. One to one counseling is provided by the Group Home Counselors and Primary Counselor. This will be done both formally as well as informally and be supervised by the Program Director. The Program Director will also be involved in one-to-one counseling upon the request from the Group Home Staff. If further counseling outside of the Group Home program is needed, it will be closely coordinated by the Primary Counselor and Program Director. 5. Family Meetings are a most important part of our program and are begun once it is felt the client is ready to begin taking responsibility for his behavior. Family Meetings are facilitated by the Primary Counselor and are for the purpose of building communication, problem solving, and developing age appropriate rules, responsibilities and consequences. 6. A sound educational program will be worked out with the Prior Lake Public Schools in relation to each resident's needs. 7 G. Program Plan for Residents continued... 7. Recreational activities will be provided each resident, both in, and outside the Group Home. These activities will alternately be designed either to meet the resident's interest or to promote new interests. H. FAMILY INVOLVEMENT Parental visits are scheduled as each situation indicates. Visits to home or potential foster home are encouraged as they are beneficial to the resident and their progress in the program. Visits usually start out slowly and increase until they are weekly closer to discharge. During these weekend visits, the parents will be instructed to utilize home visit reports and to discuss specific areas assigned with their child. Also, parents will be asked to discuss what progress they have seen made in these areas and any suggestions they may have for achieving the desired behaviors. Visitation to the Group Home will be on a prearranged basis so there will be no conflicts in the resident's schedule. The family will be invited to attend weekly family group. The Program Director and lor Primary Counselors of the Group Home will have regular contact with the resident's family, potential foster family, referring agent and any outside Therapist working with the client. 1. REOUIREMENTS Discharge decisions are already in progress at the time of admission. During our admission procedure, each resident is made aware of what is expected of them while they are at the Group Home, what specific areas of behavior they need to address in order to be considered for discharge and approximately how long they can expect to be residents of the Group Home. Each resident is made clearly aware of the following areas that affect discharge decisions: 1. Goal Progress or how the resident has gained in those behavioral areas that initially necessitated placement. 2. Group progress or how the resident has learned to give and take in the group process, Le., has he helped other residents to learn to deal with their problems, has he accepted helpful suggestions from other residents to better deal with his problems. 3. Home visit progress: how the resident's home visits have gone, have previous problems been worked out. This progress is determined by written home visit evaluation reports, family group participation, and family meetings with the Primary Counselors. 4. Attitude towards treatment: has the resident actively taken part in helping the process, has the resident cooperated or rather just played games, has the resident's attitude improved to the point of withstanding strong negative peer pressure once discharged. 5. School improvement: has the resident made a fair effort to do well in school, is the resident passing, has the resident had any major problems in relation to school. 6. Job attainment: (in appropriate cases where job securement is a requirement for discharge), has the resident secured a fair job that has promise for good pay and continued employment. 7. Recommendation of all concerned parties: Is the Group Home recommending discharge, has the Social Worker, parent(s), Probation Officer and resident accepted the idea. 8 8. All discharge decisions are based on all of the above, and all of the above are also thoroughly discussed at Staffings for each resident. 9. Each resident is measured daily in the areas outlined above. The weekly evaluation form shows each resident how he is performing in the areas of goal achievement, house attitude and house responsibility. Criteria for discharge is that consistent behavior levels are being maintained and that all of the initial target behaviors have been satisfactorily addressed and accomplished. Satisfactory accomplishment of a target behavior is determined by daily scores earned in the area of goal achievement. 10. The resident's family and the resident negotiate a home contract prior to discharge. This contract will have been put into practice on home visits prior to discharge. 11. Aftercare: Follow-up calls will be made to the home 1 or more times per week for the first eight weeks. The boy and his family will be invited to weekly family group. J. CONTROL AND DISCIPLINE POLICIES DISCIPLINE Discipline for misbehavior or failure to comply with Group Home Rules results in being restricted. Refer to a subsequent sheet for clear definition as to what our specific restriction policy is. Staff alone has the authority to place any resident on restriction and it is up to the discretion of the on-duty Staff to specify type, duration and documentation of said restriction in the Staff Log. In any case where a resident is involved with behavior so severe or with a major infraction of Group Home Rules that it involves possible expulsion from the Group Home, the decision for said expulsion rests with the Director and the Director alone-although the Director's decision may be a result of a Staff Consultation as well as Resident Consultation. In most cases, the Director will attempt to mediate each situation to prevent expulsion from taking place, but when expulsion is called for, it is the sole responsibility of the Director. Corporal punishment is absolutely forbidden by any and all Group Home Staff, and any physical contact with any resident is absolutely forbidden, unless the client is in danger of harming himself or others. If counselors find themselves in a situation where a resident is out of control, they are to telephone the Prior Lake Police Department at (911) and the police will respond to the call within minutes. The Group Home's Policy for restraining clients must be used if a restraint is necessary until the police arrive. .~ 9 I CHAPTER 15 Safe Haven for Youth Procedure Manuel Policy Safe Haven for Youth Group Home believes that the best prevention for violent behavior from the residents is the use of verbal defusing techniques and the use of positive physical exertion, before the situation escalates to the point where physical restraint is required. But when, for the safety of residents and staff, physical restraint is needed, the following procedures and techniques must be followed. Definitions Therapeutic intervention: When staff confronts a resident in an attempt to secure the group home and keep both staff and residents safe. Therapeutic intervention includes both verbal and physical techniques. Therapeutic holding techniques: Physical restraint that is used to keep the residents and staff safe until police assistance is obtained. Physical restraint may only be administered in the techniques listed in this policy Manual and after utilizing all other means of intervention. Procedure Violent behavior from a resident, acting physically aggressive, although not common behavior, is always possible. This is an extremely serious situation as the residents place themselves and others at risk. When this happens, residents must be handled exactly as outlined in the following chapter. Staff needs to learn the warning signs for predicting violent behavior, causes of aggression and confrontation techniques so as to avoid whenever possible the use of physical restraint. It is always preferred that staff use re- direction and defusing techniques in therapeutic intervention before physical restraint. When initiating a physical restraint, the police should be called so that the resident may be placed at a higher level of care to maintain his safety and the safety of others. Causes of Aggression Physical restraint can best be avoided by learning what causes aggression. Staff should observe and be sensitive to the behavior of residents so as to learn the specific reasons residents become aggressive. 1. Fear. When people are frightened they are most likely to strike out. Identify the fear and reassure the upset person. 2. Denied request. Anytime a resident is told "no" or if the environment says "no". Try to suggest alternatives instead of giving the client a flat" no". 3. Given orders. No one likes to be given orders. Give requests and options instead. 4. Frustration. Inability to complete tasks, inability to communicate. Often this is the cause of many events. Try again to give alternatives. Journaling or physical activity will sometimes help in venting frustration. 5. Revenge. For real or imagined reasons. 6.Physical discomfort. Especially if unable to communicate it. 7. Delusions or loss of contact with reality. 8. Jealousy. Of staff, peers, and others. Warning Signs for Predicting Violent Behavior 1. History-this is the best predictor of future behaviors. 2. Threats-Take threats seriously. 3. Increased motor activity-pacing, running, inability to sit down. 4. Decreased motor activity- may appear withdrawn, even catatonic. 5. Tense appearance-clenched fists, tightened jaw muscles. 6. Increased perspiration / rapid breathing. 7. Change in volume- Loud raised voice, low muttering voice. 8. Target touching- unexpected touch by an angry or agitated individual. 9. Unusual speech content- Delusional, nonsensical or paranoid speech content. 10 Unwillingness to make eye contact. 11. Col following stare. If the anger seems to be directed at you directly, utilize another staff in defusing. If the stare seems to be directed at a specific resident, separate the residents physically while defusing (Le. ask the resident who is not escalated to move to a different room temporarily). ; --~ I Confrontation Avoidance Techniques 1. Prevent the unpleasant event. 2. Divert the resident's attention from the event. 3. Remove the resident from the situation. 4. Teach the resident new responses to the event. 5. Maintain your state of relaxation and self-control at all times. 6. Approach calmly, non-dramatically. Use a calm, low voice. 7. Talk to the resident at eye level. Invite the resident to sit down with you. 8. Don't comer the resident physically or psychologically. Leave the resident some options. Acting Out Behaviors and Action Plans Low Risk Low risk behaviors include mild agitation, harsh language, mild hyperactivity, and reluctance to comply with prompts. The action plan for handling these situations should utilize processing in group, processing in a session with counselor, use of a relaxation tape or a physical activity (recreation), some time in private, encourage use of assertiveness skills, assign consequences as needed. Medium Risk Medium risk behaviors include verbal statement indicating desire to destroy property with threats against others, moderate agitation, hyperactivity, abusing property short of destruction, pushing others, refusal to comply with prompts, mild resistance to physical or verbal contact. The action plan for defusing and de-escalating a resident at moderate risk for physical behaviors should include isolating the resident from others, remove the audience. Remove any potential weapons, i.e. pencils. Kitchen knives, etc. Remain at arms length from the resident. Process the incident or feelings as soon as possible with counselor or in group. Provide one to one staff attention. Encourage use of assertiveness skills. Suggest use of relaxation or meditation techniques( could be as simple as counting backwords from 10). Re-integrate the resident when a low risk level is achieved. Assign consequences as needed after de-escalated. Actual Acting Out This includes destruction of property, assault of others, severe agitation and or hyperactivity, general loss of control of emotions. The plan for handling actual acting out should be put in place as follows: Isolate the resident using all available staff. Use physical therapeutic intervention techniques as needed. Call the police for assistance. If the police are contacted, you must also phone the program director as soon as the situation allows. Assign one staff member for observation when medium risk is achieved. Terminate one to one observation when low risk is achieved and integrate with others. Process in group or one to one with Primary Counselor as soon as possible. Assign any consequences when low risk is achieved. Program Director must notify the Executive Director whenever police are called to the facility. An incident of actual acting out should always be written up in the staff log and on an incident report. Staff should NEVER use another resident in a physical restraint. A resident may be utilized to make an emergency call if directed to do so by staff (this would be only in an extreme emergency). Approved Techniques for Therapeutic Holding (restraint) Escorts A simple escort may be used, a one person escort may be used, or a two person escort may be used. Training on these techniques will be provided at regular interval. If you are not comfortable with your knowledge on any of these techniques, see your supervisor immediately. Blocks Basic stance, Inside Block, Outside Block and Down Block may be used. You will note in training that each of these procedures are purely defensive. Safe Haven does not approve the use of any offensive blocks. Takedowns A group of three staff encircles the resident and holding him gently lowers him to the ground. Holds Prone Holding Position may be used after a take-down if the person remains actively resistive or aggressive, or if it appears the resident will resume his threatening behavior, the prone position may be used. The police should be in route in this circumstance. Reminders It is essential that the incident is properly documented. If the police are called the Program Director or Executive Director must be notified! In all cases of restraint a staff interview will be conducted by Program Director within five working days to examine the use of restraint, the use of less restrictive measures, the prevention of further incidents, and reviewing all documentation. -\ Incident reports will be sent to the placing county. Incident Reports Incident reports are written for behaviors and incidents which require attention beyond the nonnal routine. Examples of these situations include; Medical attention/emergency Theft Physical aggression/threatening statements Run Smoking/use of tobacco product or paraphernalia Weapon possession Use of chemicals Property destruction Suicidal ideation Harassment/ threats by parent/legal guardian Off grounds A WOL Law Enforcement Center assistance Mandated reporting issues Therapeutic holding(restraint) Self-injurious behavior Incident reports are to be filled out before leaving the shift. If more than one stall witnessed the event be sure to discuss who will complete this duty. The original copy is to be given to the Program Director. The incident should also be described in the staff log with as much information as possible allpwing other staff to be aware of the incident. Incident reports will be typed and filed in the resident's file and a copy will be nwiled to the placing agent within three working days. Incidents such as this frequently will result in an immediate call to the placing agent. This is a decision which will be made by the Program Director and the Primary Counselor. PROGRESS REPORT AND GOAL PROGRESS At each staffing (intake, treatment planning, progress, and discharge) the Primary Counselor for each resident will prepare a typed summary of the resident's progress. This will include a cover sheet with a brief numeric rating of the resident's key areas \ If programming. The numeric scale will range from one to five, with five denoting all treatment goalsl methods completed and one denoting regression. The second portion of monthly report will state the treatment goals and a briet" statement regarding the progress or lack of progress. This document should, when read <II discharge, give an overview of the resident's stay at Safe Haven and the success of their individualized treatment plan. ....:...t-_~~:........,.,.., DAILY ROUTINE The boys will begin the weekdays at 6 a.m. The boys will be responsible for tidying their rooms, morning hygiene, and breakfast. At 7:00 a.m. most residents will load a bus for mainstream school. Any resident remaining, would begin studyhall in the group home. The boys who attend mainstream school will return to the group home shortly after 2 p.m. The early afternoon would begin .. with two hou~s of group recreational activity. Examples of recreation include teum sports, Project Adventure games, and community outings to sample other recreational opportunities. At 5 p.m. the boys will prepare for dinner. The dinner will be served at 6 p.m. At 7 p.m. the boys would gather for evening group. The groups held will include pro-social skills training, power of choice, and spirituality. On Friday evening, parents will be invited for f~mily group. This will be an oppc.rtunity to prepa.refamilies for the weekend visits. Boys in the program will be visiting their homes typically every weekend or every other weekend. ~t 8 p.m. the boys .will have free time. The r~sidents will be expected to be in their beds with the lights out at 10 p.m. Saturday will begin with a 7:30 a.m. waking time followed by breakfast. The day continues with household duties to ensure that all areas of the home are properly cleaned. Follo~ing the Saturday cleaning, the residents will have free time Wltil lunch preparAtion begins. Parents will be encouraged tp visi L residents who are not on homevisi ts. Vi si ting hours will be flf~xi.ble to encourage parental support and relationship building. The weekends wi1.1 031so cont.ain ~c;heduled community outings to enhance interests, teach access to community resources, and model pro-social skills in a communit.y environment.. An example would be spending time at the library. Sunday mornings each resident will have the opportunity to attend church wi~h family or with a Safe Haven Volunteer. The Sunday schedule will also allow for flexible family visits for boys who are not on home visits. ROUTINE CONTINUED ~creational activities will be scheduled at the group home. Home visits will end on Sunday evenings. The parents will be encouraged to either fill out a summary questionnare of the weekend visit or meet with a counselor to discuss the weekend. Financin!!: the Group Home: Sources of funds will come annually from three primary sources: 1) Client F~es - The host county contract per diem for placement of a child is expected to be approximately $115.00 x 6 kids x 365 days = 5251.850.00 Operating at 80% or greater capacity will allow us to attain financial stability. 2) Grants. and Private Gifts** - 545,000 has been largest gift to date. 3) Soecial Events and Fund Raising **. Note: We receive no money from the United Way. Safe Haven Shelter For Youth plans to have $200,000 raised before purchasing a home. This is how Safe Haven Shelter For Youth will sustain future financial stability and continued growth. We recently signed a one year lease for a home in Prior Lake to begin operating. This home will have a capacity of six boys. · Foundation support is pending for the following: No~em States Power $1,000, the Larry O'Shaughnessy . Charitable Trust SI0,000, Rauenhorst Foundation $15,000. ** An anonymous gift of S45,000.00 was received in January of 1996 with additional funds offered and available if needed. \ ~ ~ *** An all night Dance-a-thon was held at St. Michael's Church in Prior Lake on June 28, 1996. Over $1,000.00 was pledged to support the group home. Over 20 companies donated prizes and cash, including: RoUerblade, Ine., K-Mart, Dayton's, Super VaIu, Marquette Bank, Signal Bank, Prior Lake State Bank, and First Bank. 9 ITEM Salaries Liability, Vehicle, Business Workman's Compensation FICAfMedicare State Unemployment Phone RentIMortgage Food Vehicle License Vehicle Lease Utilities Waste Management Employee Benefits Clinical Services LegaV Acctg. Computer Copier-Maintenance Dues/Subsc./Lic.F ees Marketing Miscellaneous Building Repair Office Supplies Program SuppliesIProgram Exp. Postage Printing Seminarstrraining Vehicle Gas Vehicle Maintenance Linens Allowances Clothes TOTAL Per diem MSP:.::bushfdn2 SAFE HAVEN SHELTER FOR YOUTH BUDGET FOR 1997 1997 Projected Exnenses $ 139,000 $ 4,000 $ 1,500 $ 8,735. $ 2,190. $ 1,300. $ 10,995. $ 6,000. $ 150. S 3,000. S 2,500. $ 400. $ 4,000. S 4,000. $ 500. S 500. S 300. $ 450. S 1,750. S 1,000. S 1,500. S 500. S 3,500. $ 200. S 1,000. S 3,000. S 1,000. S 300. $ 75. S 1,000. S 500. S 204,845.00 S 115. 13 Safe Haven Shelter For Youth Balance Sheet December 31,1996 LIABILITIES Accounts Payable $ o. Mortgage and other Notes o. Fund Balance 25,770.83 Total Liabilities & Fund Balance $ 25,770.83 Mspc:boardirZ 14 Budget Narrative Clinical Services: Dollars allocated for this budget item will cover incidental cost related to Safe Haven contracting with, but not limited to, Licensed Social Workers, Outside Counseling Services, Psychological consultants, Psychiatric consultants, and medical, dental, or nursing professionals. Program Supplies and Expenses: Dollars allocated for this budget item will cover training materials for clients and staff, manuals, curriculum materials, or copying and development of curriculwns. (Example, Boys Town curriculwn). This item will also include small stipends earned by residents for shoveling, cutting the lawn, or other work beyond the normal expected chores. Allowances: Allowances will be given to each resident on a weekly basis. The allowance will be a maximwn of$5.00 per week. The plan is to give coins only. This way, if a resident has dollar bills, staff will know something is happening. Clothing: Dollars allocated for this budget item will cover only incidental clothing for residents. It is up to the county and the parents to fund the child's primary clothing. Emplovee Benefits: Full-time employees will receive about $1,000.00 in benefits to offset health/denta1/life/disability insurance, or day care costs. MSP:c:bushfdn2 14 _.. .. '._4___._~_ __....~.'__.:_........._..-_::...:......~~~;;.'&-~.:.";:......._..'.~ Per Diem Inclusions and Exclusions Inclusions: Room and board, most recreational activities, 24 hour supervision, most transportation, counseling for youth and their families, program supplies, most school supplies, various skills training and development, incidental clinical consultation, incidental clothing, and general (vs. fashion or expensive name- brand) personal care products. Exclusions: Primary clothing and wardrobe, medical and dental charges, psychological evaluations, extra- curricular or other school fees, equipment needs for extra-curricular activities, other items normally reimbursed by the placement agency, County, or parents of group home placements. . .../ 15 Management The board of directors governs the organization with a passionate concern for its direction. No compensation is paid to any member of the Board of Directors for services as a member of the Board of Directors. OnzaniztionaI Chart 2 Primary Counselors I Volunteers & Interns Board of Directors Executivetirector I Program Director 2 - 3/4 time Jght Staff Office Manager 2-3 Part-time Counselors ~ Executive Director - Dan Saad 440-5379 Program Director - Peggy Howen 226-1488 GrouD Home Information: Group Home Phone - (6U) 226-1488 Group Home Address -16706 Dublin Road, Prior Lake, MN 55372 Safe Haven Shelter For Youth Board of Directors (1-9-97) Name Daniel D. Saad Address 14750 West Burnsville Pkwy. #149, Burnsville, MN 55306 .. .... n.... ~__ ___.._._.. .__.____._______. .---- ...- 5541 Portland Ave., Minneapolis, MN 55417 14750 West Burnsville Pkwy. #149, Burnsville, MN 55306 3331 Akers Lane, Jordan, MN 55352 1400 Blue Heron Trail, Shakopee, MN 55379 2965 Spring Lake Road, Prior Lake, MN 55372 Stephen A. Frenz Rebecca D. Saad Jeanne M. PaW Dr. Craig Olson Charles F. De Vet SAFE HAVEN SHELTER FOR YOUTH JOB TITLE: PROGRAM DIRECTOR DEP ARTMENT: GROUP HOME TITLE OF IMMEDIATE SUPERVISOR: EXECUTIVE DIRECTOR JOB SUMMARY: Coordinates Services regarding supervision of clients progrnmming and case management. Assists in the administration of the group home. Coordinates services regarding client medical. educational, and employment needs. TASK NO. DESCRIPTION: A. Determines treatment programs, recommends goal and objectives in cooperation with Executive Director and Staff to the Advisory Board for approval of the Board of Directors: develops and maintains operating procedures to implement and ensure compliance with State Rules, Regulations and County Policies. B. Supervises Group Home Staff and interns, e.g. Assigns cases. Monitors and reviews case records, evaluates performance, interviews, bires, facilitates training, discipline and terminates with the approval of the Executive Director. C. Supervises Treatment Programs including scheduling, conducting Admission Staffin~ Assisting or guiding Counselors with difficult cases, and determining appropriateness of Disc barges, Placements and Referral Plans. D. Prepares reports including Quarterly Status Reports, Licensing Reports, Annual IV -E Cost Analysis and determines monthly bills to Counties for Per Diem Expenditures. E. Determines client Admissions by conducting interviews and/or reviewing referral information to assess client needs and level of services required. F. Collaborates with Referral Sources to coordinate individual client program needs and report Client StatuslProgress: may provide Court Testimony regarding reports. G. May provide Direct, Individual, Group, Family Counseling or Crisis Intervention. Document client contacts, activities and phone conversations. H. Responds to and resolves problems/concerns from the General Public/Referral Agencies; serves as Resource to Community; participates in Public Hearings regarding Group Home Programs. I. Attends workshops and conferences pertinent to the mission of the Group Home. Attends bimonthly meetings of Directors of Rule 8 Group Homes. Completes a minimum of thirty hours per year of continuing education. Page 2 TASK NO. o ESCRlPTION: 1. Provide on the job training to new employees. K. Perform other related work as apparent of assigned. L. Coordinates clients' medical needs. 1. Ensures communication to families and referring agents. 2. Purchases medications and ensures reimbursement by parent or medical assistance. M. Coordinates Clients' Educationaf needs. 1. Provides initial background information to assist schools in setting up individual education plan. 2. Serves as liaison between the group home and schools 3. Coordinate daily completion of assignments and progress reports with client, tutor and staff. N. Assists in the coordination of clients' employment needs. O. Coordinates Scheduling. Allowance account records, and informs Executive Director of facility maintenance needs. P. Prepare reports regarding Medical, Dental, School and Community Services prior to client Staffings. Q. Assist in the design, coordination and implementation of summer activities. WORK ENVIRONMENT: Work ins performed within the Group Home Facility, in vehicles, client's homes, County Courthouses, Schools, Medical and Mental Health Facilities, and Recreational settings. Exposures may include potentially volatile clients. Occasionally a hold may need to be performed on a client who is in danger of harming himself or others. Other exposures include body fluids, communicable diseases and household hazardous chemicals. Duties include being able to perform the following movements: Walking. bending, turning, twisting, pushing, pulling, kneeling. squatting. reaching, sitting. driving. grasping, and finger manipulations. Occasionally some lifting up to 50 Ibs. EMPLOYMENT STANDARDS: Education and Exoerience: BA Degree in Psychology, Sociology, Social Work or related field, and at least three years of related work experience. Page 3 Knowledsze. Abilities and Skills: Excellent knowledge of Adolescent Behavior, Development and Treatment Approaches. Knowledge of Community Resources. Knowledge of Trends in Adolescent Care. Must be skilled in Individual Counseling, Group Counseling, Family Counseling, Crisis Intervention. StaffManagemenc. Budget Planning, and Fiscal Management. The Ability to work under high stress situations and communicate effectively and professionally at all levels, including angry and potentially volatile clients, parents and visitors. The ability to work as a Team member and independently. The ability to emotionally detach from issues and be objective as well as determine when Referral Services are needed. - - -- - -_ ___ __ _ ORGANIZATIONAL RELATIONSHIPS: EXECUTIVE DIRECTOR I PROGRAM DIRECTOR I I OFFICE ASSISTANT ~ PRIMARY COUNSELORS OVERNIGHT STAFF PART-TIME STAFF SAFE HA YEN SHELTER FOR YOUTH JOB TITLE: Primary Counselor DEPARTMENT: GROUP HOME TITLE OF IMMEDIATE SUPERVISOR: Program Director JOB SUMMARY: Provide counseling and supervision for up to six residents. Provide Primary Care for three to four Group Home residents and their family. TASK NO. DESCRIPTION: 1. Provide counseling services for up to 6 residents. A. Provide a supportive. nurturing environment with consistent consequences and positive reinforcements to ensure consistency and quality of care. B. Supervise and ensure that residents operate within program guidelines to provide opportunity for behavioral analysis and ensure safety. C. Keep current on all background information and overall program in order to participate as a team member and quality of care. . D. Role model. recommend, and teach conflict resolution techniques. assertiveness skills. anger resolution techniques. personal relationship skills. communication skills. and problem solving skills. E. Provide crisis intervention. explore, identify, and/or resolve conflicts. F. Conduct one-to-one counseling sessions. G. Facilitate daily behavioral groups. H. Read and respond to client's daily goal writings to ensure clients are able to understand and relate news infonnation to themselves. 1. Organize and supervise recreational activities. J. Supervise. teach, evaluate, and document daily on clients regarding: 1. Responsibilities of home maintenance, personal hygiene, cooking, studies. employment, doctor. dentist, and psychiatric appointments. and recreational activities. 2. Behaviors: interactions with peers. authority, and family. 3. Efforts of lack of efforts in working on or with tre:ltment approaches such as daily journaling, behavioral groups, and one-to-one counseling sessions. page :; TASK NO. DESCRIPTION: K. Conduct interviews and prepare reporcs of abuse or neglect ocher chan scaff to client. L. Provide transportation. u. Coordinate case management on up to four residenrs. A. Maincain client files including weekly score sheers, goals completed. and any incoming infonnarion. B. Coordinating services to ensure necessary communication wich parents, referring agents, and other professionals working with primary clients and their family. C. Facilitate 10 week staffmgs and prepare staffing reports. I. Recommend and establish goal direction for the next 10 weeks. 2. Develop plan to carry out these goals, communicate this direction and plan to all involved parties. 3. Review for all involved parties previous goal directions, progress or lack of progress, and any significant event such as medical, school. recreational, community service. or restitution activities. D. Attend court when necessary. E. Facilitate family meetings to promote and teach communication skills and conflict resolutions. F. Provide crisis intervention. assist parents and client in the negotiating of realistic age-appropriate rules, expectations, and responsibilities as well as consequences. G. Conduct weekly one-to-one sessions to ensure consistent progress on all current goals, evaluate the status of the goals, and determine further issues. H. Prepare for Tuesday Team Staffing. 1. Recommend client goals and objectives. 2. Brief team members on significant occurrences of tile past week. 3. Utilize team for support and direction. 4. Report significant progress or lack of progress in all areas of the Group Home program. ill. Perform any other related work as apparent of assigned. page J WORK ENVIRONMENT: Work ins performed within the Group Home Facility. in vehicles. client's homes, County Courthouses. Schools. Medical and Mental Health Facilities, and Recreational settings. Exposures may include potentially volatile clients. Occasionally a hold may need to be performed on a client who is in danger of harming himself or others. Other exposures include body fluids, communicable diseases and household hazardous chemicals. Duties include being able to perfonn the following movements: Walkin~ bendin~ turnin~ twisting, pushing, pulling, kneeling, squatting, reaching, sitting, driving, grasping, and finger manipulations. Occasionally some lifting up to 50 Ibs. EMPLOYMENT STANDARDS: Education and Experience: Associates Degree in Human Services or related fields of e..qrerience. Know1edl?e. Abilities and Skills: Excellent understanding of Adolescent Behavior, Knowledge of Juvenile Civil Rights, Interpersonal relationships, Family Dynamics, Reality Therapy, Behavior Modification, Positive Peer Culture, Dynamics of Abuse, and the Laws pertaining to Reporting, Communication, Assertiveness, Crisis Intervention, Conflict Resolution, Group Facilitation, Behavioral Analysis, Problem Solving and Recreational Skills. The: ability to understand written and oral directions and instructions. The ability to work under stressful situations. The ability to communicate and deal effectively and professionally at all levels within our community including with angry and/or potentially volatile clients, parents of visitors. Ability to work as a team member and independently. The ability to emotionally detach from issues and be objective. ORGAl"lIZATIONAL RELATIONSHIPS: EXEi DIRECTOR PROGRAM DlRECTOR omCE ASSISTANT PRIMARY COUNSELORS OVERNIGHT STAFF PART-TIME STAFF SAFE HA YEN SHELTER FOR YOUTH JOB TITLE: 3/4 Time Nightwatch Supervisor DEPARTMENT: GROUP HOME TITLE OF IMMEDIATE SUPERVISOR: Program Director JOB SUMMARY: Provide counseling and supervision for up to six residents during overnight shift. Perfonn home maintenance duties as assigned. TASK NO. DESCRJPTION: I. Provide supervision and care for up to ten residents during overnight shift. A. Provide a supportive, nurturing environment with consistent consequences and positive reinforcements to ensure consistency and quality of care. B. Supervise and ensure that residents operate within program guidelines to provide opportunity for behavioral analysis and ensure safety. C. Role model, recommend, and teach conflict resolution techniques, assertiveness skills, anger resolution techniques, personal relationship skills, communication skills, and problem solving skills. D. Provide crisis intervention, explore, identify, and/or resolve conflicts. E. Facilitate daily behavioral groups. F. Readjournals daily. G. Supervise, teach, evaluate, and document daIly on clients regarding: 1. Responsibilities of home maintenance, personal hygiene, cooking, studies, employment, doctor, dentist, and psychiatric appointments, and recreational activities. 2. Behaviors: interactions with peers, authority, and family. 3. Efforts of lack of efforts toward working on or cooperating with all elements of Group Home Program. H. Ensure residents are made aware of daily appoinanems, infonn the schools of any e.xcused absences. I. Check residents nightly as many times as needed to endure they are safe and still there. Residents must be in their own beds and asleep, with their music off. J. Notify the Director in the event of an emergency situation. IT. Perfonn home maintenance duties as assigned. III. Perfonn related work as apparent or assigned. page 2 WORK ENVIRONMENT: .. Work ins perfonned within the Group Home Facility and in vehicles. Exposures may include potentially volatile clients. OccasionaJly a hold may need to be performed on a client who is in danger ofhanning himself or others. Other e."tposures include body fluids. communicable diseases and household hazardous chemicaJs. Duties include being able to perform the following movements: Walking, bending, turning, twisting. pushing, pulling. kneeling, squatting, reaching, sitting, driving, grasping, and finger manipulations. OccasionaJly some lifting up to 50 Ibs. EMPLOYMENT STANDARDS: Education and EXDerience: 2 year T echnicaJ Certificate or related experience. Knowledee. Abilities and Skills: Basic knowledge of adolescent behavior, communication, assertiveness, crisis intervention, conflict resolution skills. The ability to understand written and oral directions and instructions. The ability to work under stressful situations. The ability to communicate and deal effectively and professionally with angry and/or potentially volatile cIien~ parents of visitors. Ability to work as a team member and independently. ORGANIZATIONAL RELATIONSHIPS: PImtfARY COUNSELORS OVERNIGHT STAFF PART-TIME STAFF ATTACHMENT B SAFE HAVEN FOR YOUTH 16706 Dublin Road Prior Lake, MN 55317 PLACEMENT AGREEMENT Placement Agency, (Address) places and is , Minnesota, (Zip Code) (City, County) ; son of (Parent/Guardian Name) at Safe Haven Shelter responsible for (Client's Name) of , Minnesota, (Name of City) (Zip Code) for Youth (Provider), for the period from ,199_. The agency of financial responsibility is address: 199_, to The Placing and Financially Responsible Agencies and the Provider agree to abide by the provisions of the Lead County Purchase of Service Agreement made by the County of Scott and the Safe Haven Shelter for Youth. The dates of the Lead County Agreement are from February 1, 1997, through January 31, 1998. (Copies of the Lead County Agreement are available from the Provider upon request.) The Placement Agency shall be responsible to the Provider for the following: a. A specific statement in writing clarifying the legal authority for placement and the legal status of the child at the time of placement. b. Information in writing of any information known of the destructive and violent nature of the client. This shall include, but not be limited to : arson, sexual assault, physical assault, criminal damage to property, unauthorized use of motor vehicles, suicidal threats or gestures, or animal abuse. c. Full responsibility for providing for and arranging for the medical needs and expenses of the child in placement. The Provider shall assist the placing agency by helping identify and secure needed services. d. Direct participation of the Placement Agency's assigned worker for planning after the youth is admitted. e. A copy of the child's placement plan and documentation of private insurance or Medical Assistance coverage at the time of admission, or within seven (7) days of placement upon approval of the Provider. f. Inform the Provider of all administrative and court hearings. The Provider agrees to be responsible to the Placement Agency for the following: a. Inform the Placement Agency within one working day when a child is absent from the Provider's facility. b. Scheduling an individual placement plan review no less than every three months and at the time of discharge. c. Provision of a monthly progress report to the primary worker and a written summary and recommendation within 15 days of a child's discharge. All verbal communication delineating issues not contained in this document or the lead county agreement must be confirmed in writing within 5 working days. The Primary Worker for the Placement Agency is phone: ' to whom the Provider shall direct all client communication. All other limitations, reports, provisions or agreements should be added here: Signature, Safe Haven Shelter for Youth Date Signature, Agency of Financial Responsibility Date Signature, Placement Agency Date Distribution of Copies: Parent Placing Agency County of Financial Responsibility Safe Haven ATTACHMENT C Quarterlv Report Quarter: Aqencv: Safe Haven for Youth First Second Third Fourth Quarter Quarter Quarter Quarter A. PERFORMANCE MEASURES 1. Number of clients residing in the home at quarters end. 2. Number of clients admitted: 3. Number of clients discharged by facility: a. Planned b. Unplanned 4. Average length of placement of youth discharged during the quarter: a. Planned b. Unplanned B. OUTCOME MEASURES 1. Of those discharged, the percentage of children reunited with their biological or adoptive families. 2. Of those discharged, the percentage of children placed in foster care ( long or short term): 3. Of those discharged, the percentage of children placed in another Rule 8 facility: 4. Of those discharged, the percentage of children placed in a Rule 5 facility (residential treatment, including state hospital): 5. Of those discharged, the percentage of children placed in a psychiatric facility (acute care hospital): 6. Of those discharged, the percentage of children placed in a correctional setting: 7. Perc.entage of children living in a less restrictive environment six months post discharge: NamelTitle: Date: Safe Haven for Youth NR/jm 01-22-97 . ~ ._6 _'.___" ~__._ ------- A'ITACBMER'r- D ~ . +---... ~ II. POLICY STATE:~Nr I~ is t~e pelicy of Scot~ County Gcvernment to provide Equal o~cer~~n~~7 to all emcloye~s and acolicants .for emolovment i~ acco=danc~ w~th all ap~licable Equai Employment Opportunity laws, di=ec~ives and regulations of Federal, S~ate and Local gove~~q bed~es or agencies thereof, including Minnesota Statutes Chapter 363. Sc~tt County will not engage in any employment practices which disc=im~nate against or harass any employee or applicant for employment because of race, c~lor, creed, religion, national origin, sex, disability, age, marital status, or status with regard to public assistance. Such employment practices include, but a=e not limited to, the following: hiring, upgrading, demotion, transfer, rec=ui~ent or rec~~i~~ent advertising, selection, layoff, d;sci?lina:l action, te~ination, rates of payor other fo~s 0: compensation, and selection for training, including apprenticeship. Fu~~e=, Scott County fully supports incor?oration of nondiscrimination r~les and regulations into c~nt=ac~s and will commit the necessa:! time and resources to achieve the goals of E~~al Emoloyment opportunity. Anv emolovee of the County who dces not comply with the Equal Emplo~ent op~ortunity pclic~es and Procedures as set forth in this Statement and Plan will be subject to disciplinary action. ~~y subcontractor of the County not complying with all applicable Equal Employment Opportunity laws, directives and regulations of the Federal, State and local governing bodies or agencies thereof, - including Minnesota Statutes Chapter 363, will be subject to aoorooriate contractual sanctions. -- - scott county has designated the Personnel Director as the manager of the Equal Employment Opportunity Program. These responsibilities will include monitoring all Equal Employment Opportunity activities and recorting the effectiveness of this program, as required by Federal, St~te and Local agencies. The Scott County Administrator will receive and review reports on the progress of the program. If any employee or .applicant for employment believes he/she has been discriminated against, p~aa3e contact the Scott County Personnel Director, Scott County personnel Department, Room 104, Scott County Courthouse, Shakopee, Minnesota 55379, or call (612) 496-8103. , -09-96 Date 01-09-96 Ralph T. Malz Date Chairman, Board of Commissioners n~t.c. 'U:J.J DEe 2'~ 1996 _. IllliWWalWl'lt. -''nnIA' COIIP~ .....y- ~ -.ailTT COUNTY HUMAN SERVICES Policy Administrator EMPLOYERS INSURANCE OF WAUSAU A Mutual Company Certificate of Insurance This is to ce..tify that the insurance policies (described below by a policy 1UIbe..) ....itten on fol"lll8 in use by the cllllp8lTf have been issued. This ce..tificate Is not a pol icy 0.. a binder of Insu..ance and does not in any ...y al te.., IIIend 0.. extend the covenge afforded by any poli cy ..efe....ed to he..ei n. SPECIAL PROVISIONS/LOCATIONS/SPECIFIED AUTOS: THIS POLICY PROVIDES COVERAGE FOR MINNESOTA EXPOSURE ONLY. EACH ACCIDENT S100,000/DISEASE POLICY LIMIT S500,000/DISEASE EACH EMPLOYEE S100,000 Notwithstanding any ..equi.....nt, te..- 0.. condition of any cont..act 0.. othe.. ~t ..ith ..espect to which this ce..tificate ..y be issued 0.. NY pe..tain, the insu..ance afforded by the pol icy (pol icies) cIesc:..ibed above is subject to all of the tel'lllS, exclusions and conditions of such policy (policies) during the tenn(s) the..eof. PROOUCER NO. ISSUING OFFICE REGION 0929 PO BOX 1357 MINNEAPOLIS NN 55440-1357 (612) 830-1700 MPL Signed .........t'. CDRDru ....~.5.~[I[~:.~..!.~~J"E::....g.~.......~~..~.~.~.~ITJ)~........~.N.S.~.Jl1J,.~:.~.E.....i~-A~.l.... DA;~ ;~;;~~ PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFOKMA TION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE Western Insurance Agency 1740 Rice Street St Paul MN 55113 Phone No. 612-489-4119 Fe. No. 612-489-0507 INSURED COMPANY A Non Profits Mutual R~':'~a-I\n:n ,._.~ . COMPANY B ni=' r. ('. ~ 1aQ~ Safe Haven Shelter For Youth 14750 W. Burnsville Pkwy. ,#149 Burnsville MN 55306 COMPANY C ~r'n1i ('I1IINT'{ HiiMAN ~~DVI('~C: COMPANY D .d.........d. ........ .' . c. -:-:....C'.. ........... .... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POUCY NUMBER POLICY EFFECTIVE \POLlCY EXPIRATION DATE (MM/DDIVYI DATE (MM/DDIYYI .. CO LTR LIMITS GENERAL UABIUTY GENERAL AGGREGATE $1,000,000 - A X COMMERCIAL GENERAL LIABILITY 96-7152 12/18/96 12/18/97 PRODUCTS. COMP/OP AGG $1,000,000 .... I CLAIMS MADE [!J OCCUR PERSONAL & ADV INJURY $1,000,000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $1,000,000 - FIRE DAMAGE (Anv one fire) $ 100,000 - III ED EXP (Anv one person) $ 50,000 ~TOMOBILE L1ABIUTY COMBINED SINGLE LIMIT $1,000,000 A ANY AUTO 96-7152 12/18/96 12/18/97 ~ ALL OWNED AUTOS BODILY INJURY >--- $ ~ SCHEDULED AUTOS lPer personl X HIRED AUTOS BODILY INJURY ~ (Per accidentl $ X NON.OWNED AUTOS ~ H PROPERTY DAMAGE $ ~"~~ AUTO ONLY. EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: ........ c..... EACH ACCIDENT $ AGGREGATE $ f=r UAOun EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND I WC ~~~.TU- I IOl~' TORY MITS EMPLOYERS' L1ABIUTY EL EACH ACCIDENT $ THE PROPRIETOR/ RINCL EL DISEASE. POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE. EA EMPLOYEE $ OTHER A PROFESSIONAL 96-7152 12/18/96 12/18/97 LIABILITY 1,000,000 A IMPROPER SEX. CT. 12/18/96 12/18/97 250,000 I DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/SPECIAL ITEMS ***CERTIFICATE HOLDER ADDED AS ADDITIONAL INSURED*** .' I....~ . ACORD 25-5 (1/95) ..... ....... .'. .... ...... SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCElLED BEFORE THE! EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ..!.Q...... DAYS WRITTEN NOncE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBUGATION OR UABIUTY OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENTATIVES. A~~ZED REPRESENTATIVE /? /lD. -+- 77/c;v~ LA.. '///t..(/???~ '.' .. < ..' ....... ..--1 10 ACORDCORP()RATION1988 SCOTTCO SCOTT COUNTY HUMAN SERVICES ATTN: JODI HOLIN COURTHOUSE 300 428 HOLMES ST. SO. SHAKOPEE MN 55379-1375 7/94 Rule 8 EXHIBIT F ~ - -' \ I . . " GROUP HOMES ~~l u:..G - 3 1997 i i I. 1_,. I ~ i I~', I ! 9545.1400 STATUTORY AUTHORITY. The authority of the Department of Human Services, licensing Division, to prescribe and publish minimum standards for the approval-and licensing of group homes is contained under Minnesota Statutes, chapter 245A. Standards prescribed, and contained herein, shall be in force until revoked or revised by authority of the department. The commissioner of human services is delegated responsibility by the state legislature to see that the minimum requirements as herein prescribed are met and maintained by county welfare departments, licensed child-placing agencies, licensed children's institutions, foster family group homes, and independent operators of group homes. STAT AUTH: MS s 245A.09 HIST: L 1984 c 654 art 5 s 58; 13 SR 1448 9545.1410 PURPOSE OF GROUP HOMES. In our day, we are greatly concerned about all children in society and their need for proper care. We have the responsibility to see that proper resources are established and maintained. With. our growing child and youth population and expansion of needs, we find that there are gaps between the service needed . and the variety of resources available to provide the service. - In recent years, in an attempt to meet diverse needs, new resources for care have been established. One of these new resources is the group home. Group homes provide a type of care that is not available through traditional foster families or institutions. Group homes are not meant to replace either of these types of care but present a unique opportunity to combine different aspects of treatment from both resources. Group homes can provide adult guidance and professional services to the child placed out of the child's own home and yet keep the child in community living. The facility is community based, and the program is community oriented. The group home represents a resource that has tremendous flexibility in giving care to children of all ages with varying needs. Group home care should be used on a selective basis as a treatment of choice. The group home should not be considered a panacea of care for children. It is a distinct resource in its own right that is part of the whole broad spectrum of "resources available to children. STAT AUTH: MS s 245A.09 HIST: 17 SR 1279 9545.1420 DEFINITIONS. Subpart 1. Agency. "Agency" means the party responsible for providing social service, administration, and the direction and control of the program. This party can be a county welfare department, licensed child-placing agency, . licensed children's institution, or independent operator. Subp. 2. Children. "Children" means persons under the age of 18 years of age or persons over 1 6 years of age if for reasons of mental retardation they still require the protection needed by persons under 16 years of age (Minnesota Statutes, section 245A.02, subdivision 4). Subp. 3. Group home. "Group home" means a specialized facility that provides care on a 24-hour-a-day basis for a selected group of not more than ten children. The facility can be owned, rented, or leased by a county welfare department, licensed child-placing agency, licensed children's institution, or independent operator, or. subsidized by any of the above. The specialized care will be a planned treatment program under. the direction and control of an agency, institution, or independent operator. Natural children of the group home parents under 21 years of age, if present in the home, are included in the total number of children living in the home. Subp.4. Group home parent. "Group home parent" means a person who carries out the continuing daily living program and provides care to the children. This may be a member of the agency staff or a person subsidized for the care he or she provides. It may be a married couple, a single person, or single persons working on a shift basis. STAT AUTH: MS s 245A.09 HIST: 13 SR 1448 9545 .1430 ORGANIZATION AND ADMINISTRATION. Subpart 1. Philosophy, purpose, and function of home. The philosophy, purpose, and function of the group home shall be clearly defined in writing and maintained as part of the group home file in the agency. 2 Subp. 2. Written description. The.agency shall similarly define, in writing, and file a statement of the geographic area to be served, ages and kind of children to be accepted for care, and the specific extent, limitations, and scope of service for which the group home is established. Subp. 3. Written agreement. The agency shall have on file a written agreement between itself and the group home parents. The agreement shall contain the following items: A. admissions and discharge policy for t~e residents; B. program plans for residents; C. terms of the agreement as they affect length of time to be in effect and what conditions necessitate the formulation of a new agreement; D. the roles, responsibility, and authority of the agency and its personnel and group home parents; E. the per diem or monthly care rate paid to the group home parents; and F. the maximum number of children to be cared for in the group home. Subp.4. Finance plan. The agency shall have a sound plan of financing that will give assurance of sufficient funds to enable it to carry out its defined purposes and to provide proper care for children. Subp. 5. Repealed, 18 SR 2748 Subp. 6. Coordination with community services. The agency shall coordinate its services and program with appropriate persons, agencies, and organizations in the community. This shall include schools, vocational training centers, mental health centers, job placements, day activity centers, parent organizations, and churches. Subp. 7. Needs of children. Clothing, personal allowance, spending money, and medical expenses for the children in the group home shall be worked out by the agencies involved. Subp. 8. Discrimination prohibited. All licensed individuals, agencies, or organizations shall operate on a nondiscriminatory basis, according equal treatment and access to their services to all persons. Subp.9. Repealed, 18 SR 2748 3 STAT AUTH: MS s 245A.09; 245A.16 HIST: L 1984 c 654 art 5 s 58; 18 SR 2748 9545.1440 PERSONNEL. Subpart 1. Director. The dir~ctor of the agency will be the chief administrator of the group home. The chief administrator may direct the total operation of the group home or may delegate this duty. Subp. 2. Employee qualifications. All employees shall be persons of good character, good physical and emotional health, and appropriate age and mat!Jrity and shall possess sufficient ability and education to carry out adequately the duties assigned to them. Subp. 3. Adequate staff. There shall be sufficient staff to carry out the group home program. Subp. 4. Social service staff. The agency shall provide qualified social service staff for the group home either from within its own structure or through contractual arrangements. It is recommended that not more than two persons provide continuing social service to any group home. (Recommended.) Subp. 5. Group home parents. Each group home shall have full-time group home parents. If a married couple is employed in this position, at least one of them shall be on a full-time basis. A group home parent shall be on duty at all times. Subp. 6. Substitute parents. Adequate arrangements shall be made for substitute group parents to serve in emergency situations, vacation, illness, and when the regular group parents have their time off. It is recommended that the full-time group home parents receive two weeks vacation per year and that they be allowed one full day off per week. (Recommended. ) Subp. 7. Medical and dental staff. The agency shall provide medical and dental staff for the care of the group home residents either from within its own structure or through contractual arrangements. Subp. 8. Additional staff to carry out the group home program. Additional staff to carry out the group home program: 4 A. Psychiatric consultation: to provide consultation on a case basis as well as overall treatment goals for the group. B. Psychological consultation: to provide testing for assessment purposes at the time of admission as well as to measure gains throughout the stay or at the time of dismissal. The psychologist may also be used to set up and carry out a research project to evaluate the program and its impact on the children. C. Service personnel: a cook, a housekeeper, or maintenance personnel may be hired to perform specific duties. This could relieve the group home parents of these functions and allow them more time with the children in carrying out the program. D. Volunteer services: to augment and assist other personnel in carrying out the program. Volunteers shall be aware of, and interested in, the needs of children. They shall be oriented to the program, staff, and children of the group home. E. Trained group worker: to carry out direct group treatment services, consult about overall group programs, and provide training in group process to the group home parents. (Recommended.) Subp.9. Repealed, 18 SR 2748 Subp. 10. Repealed, 18 SR 2748 Subp. 11. Staff-to-children ratio. It is recommended that the staff .ratio in a group home be one staff member for every five children. (Recommended.) STAT AUTH: MS s 245A.09; 24&A.16 HIST: 18 SR 2748 9545.1450 PROGRAM. Subpart 1. In general. The program shall be a composite of. the services offered in the group home, community, and agency supervising and directing the operation of the group home. (Recommended.) The program shall be based on the purpose of the group home, with plans for the individual children as well as the total group. Subp. 2. Individual program plans. A program plan for each child shall be formulated by the agency in conjunction with the group home staff, community 5 resources, and auxiliary services at the time of intake. This plan shall be reevaluated at least every six months, with changes implemented according to the needs of the child. Subp. 3. School for children. All school age children shall be referred to the local school district, for educational planning and placement. "local school district" means the district in which the group home is located: It is recommended that this referral to the local school take place prior to placement in the group home to ensure that the child is eligible for service and that the local school has an appropriate program. Subp. 4. Goal of group living. Group living shall be used in planful and purposeful ways to help the children develop constructive relationships to adults and to other children and constructive patterns of handling time, money, and care of belongings and property. Subp. 5. Community experiences. Community living experiences shall be used in conjunction with plans for education and training, recreational and social pursuits, job placements, and attendance at religious services. Subp. 6. Social service. Social service shall be a clearly defined and . identifiable phase of the total care, treatment, and training program". Social service shall be provided on both an individual and a group basis. It is recommended that social service be extended to the families of the residents whenever feasible and in accordance with the planning of the child. (Recommended. ) Subp. 7. Recreation. leisure time .activities shall be planned to allow for constructive activities that enhance social and physical skills. Time shall also be available for completion of academic assignments and to allow for individual pursuits. Subp. 8. Health examinations. All children shall have medical and dental examinations yearly, or more often if necessary. It is recommended that each child be given a medical and dental examination prior to admittance into the group home. Subp. 9. Religious practice. Each child shall have the opportunity to practice the child's religious preference. STAT AUTH: MS s 245A.09 HIST: 17 SR 1279 6 9545.1460 RECORDS. Subpart 1. Group home records. The supervising agency shall maintain a record on each group home. The record shall contain a copy of each of the following items: A. the philosophy, purpose, and function of the group home; B. the statement of the geographic area to be served, ages and kind of children to be accepted for care, and the specific extent, limitations, and scope of service for which the group home is established; c. the agreement between the agency and the group home parents; D. the intake policy and procedure; E. the arrangements for the provision of social services; F. the arrangements for the provision of medical and dental services; G. personnel policies; H. criteria for s,lection of group home parents. (The criteria outlined in parts 9545.0030to 9545.0080 for foster parents may be used in the development of the criteria for the selection of group home parents. Recommended.) ; I. names of group home parents and substitute group home parents; J. the state fire marshal report; and K. a floor plan of the group home, the designated room dimensions. Subp. 2. Financial records. The financial record of the group home shall be maintained in the agency. Subp. 3. Individual records. The agency shall maintain a r~cord on each individual resident in the group home. The record shall contain a copy of each of the following items: A. admission information; B. objectives of individual planning; 7 C. reports on progress toward the accomplishment of these objectives; and D. dismissal summary. Subp. 4. Medical records~ The group home parents shall maintain medical records on each child. Subp. 5. Children's progress reports. The agency shall send the referring agency a record of the child's progress at least every six months. Subp.6. Repealed, 18 SR 2748 Subp. 7. Confidentiality. Information on record pertaining to an individual or the family shall be held confidential and released only to authorized persons or agencies. STAT AUTH: MS s 245A.09; 245A.16 HIST: 17 SR 1279; 18 SR 2748 9545.1470 PHYSICAL FACILITY. Subpart 1. Location. The location of the group home shall be related to the program it offers. It shall be accessible to religious, school, training, and recreation facilities and other appropriate community resources. It is recommended that the home be located in a residential area and be undifferentiated from other residences. It is helpful to locate in a neighborhood where there are other children and the neighborhood accepts children and their behavior. (Recommended.) . Subp. 2. Grounds. The grounds shall provide adequate outdoor space for recreational pursuits. Subp.3. Compliance with codes. The group home shall meet the regulations of the local health authorities as well as local zoning and building codes. Consultation with the state Department of Health is available if desired. The group home shall meet the requirements set forth by the state fire marshal. The state fire marshal shall inspect all facilities. Subp. 4. Building. Building: 8 A. There shall be living and recreation space of 35 square feet of floor space per child. This may include living room, dining room, and recreation room but excludes bathrooms, halls, laundry room, bedrooms, furnace room, and kitchen. B. The dining area shall be large enough to comfortably accommodate all the children, the group home parents, and guests at a meal. The room shall be cheerful, well ventilated, and convenient to the kitchen. C. Every sleeping room for the accommodation of one child shall contain 80 square feet of floor space, with a minimum horizontal dimension of eight feet. D. Every sleeping room for the accommodation of more than one child shall contain 60 square feet of floor space per child, with a minimum horizontal dimension of eight feet. Each child shall have an individual bed. Individual beds shall be at least three feet apart. E. No bedroom shall accommodate more than four children. It is recommended that there be no more than two children per bedroom. It may also be helpful to have single occupancy rooms. (Recommended.) F. Each resident shall have a set of dresser drawers to accommodate personal articles and clothing. G. Each resident shall have an individual storage closet or locker for day-to-day clothing, and other storage space for clothing not currently used. H. There shall be one toilet for every five children, one lavatory with hot and cold water for every five children, and one tub or shower for every five children. The toilet facilities shall be maintained in a sanitary condition equ.al to the local health regulations. All group homes that house children of both sexes shall have separate toilet and bath facilities for each sex. I. The heating plant shall be of a size and capacity to maintain a temperature of 70 degrees Fahrenheit in all rooms. J. Provisions shall be made. for laundry facilities adequate in space and equipment to meet the needs of the children, the group home parents, and the home. K. A flashlight and a first aid kit shall be available in everY group home for emergency use. 9 L. All medications for the children in the group home, as well as household poisons, shall be kept in a safe and secure place. STAT AUTH: MS s 245A.09; 245A.16 HIST: 18 SR 2748 9545.1480 PROCEDURE FOR LICENSING. Subpart 1. Repealed, 18 SR 2748 Subp.2. Repealed, 18 SR 2748 Subp. 3. Repealed, 18 SR 2748 Subp. 4. Repealed, 18 SR 2748 Subp. 5. Repealed, 18 SR 2748 Subp. 6. Repealed, 18 SR 2748 Subp. 7. Repealed, 18 SR 2748 Subp. 8. Repealed, 18 SR 2748 Subp. 9. License required. Group homes must be licensed under parts 9543.1 000 to 9543.1060. - STAT AUTH: MS s 245A.09; 245A.16 HIST: L 1984 c 654 art 5 s 58; 18 SR 2748 9545.1490 Repealed, 18 SR 2748 9545. 1 500 Repealed, 18 SR 2748 10 EXHIBIT G JAN 2 1998 SAFE HAVEN SHELTER FOR YOUTH December 31, 1997 Town Meeting Regarding Safe Haven For Youth Group Home Informational Meeting Tuesday, January 6, 6:30 p.m. City Council Chambers, at New Fire Station. The intent of this meeting is to: 1) Inform neighbors of Safe Haven's structured programming and staffing. 2) Answer questions regarding typical Safe Haven residents. 3) Give history of Safe Haven and its current group home operating in Prior Lake. 4) Address other questions and concerns. Various Safe Haven staff including the Program Director, Peggy Howell will be on hand to answer your questions. If you have questions related to this issue, we hope you will attend. If you can't attend but still have question, please feel free to call me at 440-5379 or Peggy at 226-1488. Although this meeting was suggested by the City Planning staff, it is not a City facilitated meeting. tJ}JY Dan Saad cc: Jenny Tovar, City Planner ,~ Cl r>1 o " '1J ::0 o ::0 r )> ^ r>1 >- ,2 H HILLS SE. \11 I'; \..... . VI ....' \J. ~ U1lr. 1''1'' ,- Ii' N t~ r, , )J> l.- )l.1l ~~. \.1', (D ~ t:oc ..J) C If1 Z t1; U"1:-l...... ~-<Vl 1-.. ~ J> :01 0\ w \.j'. c...\ <:::. ". 0-, r: U"i -...j~ ...... U...l U1 l'-J +- " ,~ lJ. W 01 ~ " 1'-' E. t;-:." U'. t..; -...j ~ 0J Vl t: (Xl --i 0') o \..To ~J <D .~ ci> -4 ,.. ltl ;0 r.f~ \ '0 ~" 2.~ ?Q I ....J., .I:: )> ~, i_I I <;. IV t..:. (~ ---- ~ IJ', ;JO 0 r- en I\l "'i:' -;- \)"1 'C> C, PARK 3RD l.ol--. : ~ () '15 I ~(rJI ~ (J}~o rrI~O <!(617l/g07P' ~1~085 1'061 ~ ~JcTrNl- :r~r Ij,087)>t~cJ~ Ij,O'l5 1l1().1 l>~ O~I O"~911"1?1Jr Z r (J) ---r'~;' 5/1 MeM.ORIAL TRL. 3: m 3: o ~ )> r- ~ :u " , I, (ltf/rn . '- :;:0 o o ^ A_'f) .~. ..,"\ r~ 7'.0 .- X\ ::..."1~, "9~ ~,~). I ~~ r ~ r (J) 255351 l/l :-I r c 1) -l )> :r C fTlr :u fTI )> < Z )> Z n ~ :r fTI C C :u () () )> :r r (f) ;::'-!1 "'~Vl C ... .4 IJ1 CS> :D m ~ -<: 3: CJ\ - tv >< . . U"l , 0\ 11l UJ w lAl f'l !UI i~ I i I r'l I\) z o , .1 I I. (II :-t '3: 'c Ci ~ 'j" ~ .~, ;'1 ~ . ' c1li: 8~ -I t/) . ,',' AVE. ~G') -)> -t N ~ fT1 'E~ ~)> :~ Ii o~ O~ , 3:~ 3:0 m o ~Z 1II o )>-1 ~ -, r- rt Z ITI ::0' 1'1 1 CJ) -t 1.f9So ~ ~ ii' 1'1 ( ~ ' , .~ .. en' , CD \.>I ~ \ '.. o. o s: s: m :D 0" _.f" )>,- r- N' 0, '-" \.>I' N \.>I' .:. ,., FR'ANKlIN'-: ':TRAIL ROPOSED ,~. * IS"" : ,I ., ;t FACILITY ~L '- : VAC~NT COM~ER'CIAi.. o ~, 208. (f) ." C (f) e- :E~ f!l~ r- z~ C)S: '< t1I 01 - '" S : t: ~~-1 ~ o V\ U) ~ o I\) "'@ .,~: 0 CJ) " I, e CJ) " C N-o -,jr w'" 0 .:Jj PL2 - 2790 ." 60 \J\ '8 fJ ~ o .~ ~ ,~ o i @ ~ ~ 1 " z o m -0 m z o m z -l "U r I 1/))( O.J> :1:1\) 0)> o r o I/) -l * -,j <D N o \.>I I, I N -...j <Xl ~ 'm >< ::J: _. aJ - ~ Qeg~1 I !i 8 IS ,195 07 ,~~ "}7 .,. OQ 0 E~~ c ,:. ,-:} ~ o ~ ~ ~:1'.. ,.~ ~h; 4 \.( .iii "~..-l~...........,,~__~';':~,~ . ~",:...- Jan. 3 '98 18:44 1000 PROPERTY MANAGE City of Prior T..ake 16:100 Eagle Crec:k Ave. S.E. PriorLake,~.!5372 Attn: Planning. Jenny Tovar Memben of Prior Lao Planning ComminioD, TEL 6124398482 113/98 P. 1 EXHIBIT I I bave jUllt ~ved notice of the Planning Commie.ion meeting to be held 1/12/98, I "'u never informed of the put meeting that tbe dilcussion il continued from of 12/8/97. I awn two pieces or property within the radiul ufthe proposed rezoning (Gateway Center & North.ate Center). I do oppose tile rezoning of the property in question. onJy due to It. being the last. of the rctailland in the Imall area of retail and I believe that only further retail development in this area wiD help the already esuting busines.es. I also believe that tile proposed new building tbat Safe baven would c:onstruct would al80 not tonform witI1 the construction and look of the other properties currently & proposed i e arell. . ereI)', / I -- ~.~~ Gateway &: Northgate Centers (61:2)430-0163 fax (43'-84SZ ~'..-.~..=-,,"-'A'~i"'-""'_ ,._,u. _ _.~ You are hereby notified that the Prior Lake Planning Commission will hold a hearing at Prior Lake Fire Station #1, located at 16776 Fish point Road, SE (Southwest of the intersection of CR. 21 and Fish Point Road), on Mondav. December 8. 1997. at 6:30 c.m. or as soon thereafter as Qossible. NOTICE OF HEARING FOR CONDITIONAL USE PERMIT APPLICANT: Safe Haven Shelter for Youth . Dan Saad 16706 Dublin Road Prior Lake, MN 55372 SUBJECT SITE: 5240 160th Street This property is located east of Franklin Trail, on the north side of 160th Street. The South 241.7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County Minnesota. The applicant is proposing to construct a state licensed residential facility serving 10 persons at the above location, zoned R-3 (Multiple Family Residential). The Prior Lake Zoning Ordinance requires a conditional use permit for state licensed residential facilities serving 7-16 persons in the R-3 district. LEGAL DESCRIPTION: REQUEST: If you are interested in this issue, you should attend this hearing. The Pianning Commission will accept oral and/or written comments. Questions related to this hearing should be directed to the Prior Lake Pianning Department by calling 447-4230 between the hours of 8:00 a.m. and 4:30 p.m. Jennifer Tovar Planner City of Prior Lake TO BE PUBLISHED IN THE PRIOR LAKE AMERICAN ON NOVEMBER 22, 1997 AND nOVEMBER 29,1997. 1:\97files\97cup\97 _117\97117pn.doc 16200 Eagle Creek Ave. 5.E., priod.ake, Minnesota 55372.1714 / Ph. (612) 447.4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER "_....._~_r..,.'~"'----~'---....'"_.~.~ You are hereby notified that the Prior Lake Planning Commission will hold a hearing at Prior Lake Fire Station #1, located at 16776 Fish Point Road, SE (Southwest of the intersection of CR. 21 and Fish Point Road), on Mondav. Januarv 12. 1998. at 6:30 c.m. or as soon thereafter as ROssible. NOTICE OF HEARING FOR CONDITIONAL USE PERMIT APPLICANT: Safe Haven Shelter for Youth Dan Saad 16706 Dublin Road Prior Lake, MN 55372 SUBJECT SITE: 5240 160th Street This property is located east of Franklin Trail, on the north side of 160th Street. LEGAL DESCRIPTION: The South 241..7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County Minnesota. REQUEST: The applicant is proposing to construct a state licensed residential facility serving 10 persons at the above location, zoned R-3 (Multiple Family Residential). The Prior Lake Zoning Ordinance requires a conditional use permit for state licensed residential facilities serving 7-16 persons in the R-3 district. This is a continued hearing from December 8, 1997. If you are interested in this issue, you should attend this hearing. The Planning Commission will accept oral and/or written comments. Questions related to this hearing should be directed to the Prior Lake Planning Department by calling 447-4230 between the hours of 8:00 a.m. and 4:30 p.m. Jennifer Tovar Planner City of Prior Lake 1:\97files\97 cup\97 _117\97117pn2.doc 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER - ~ ~ I \) 0 ~ :; .. i t .r~ . nZ:D GlO 1I0-1lI ll.~'" !: ,. '" ~ :rl :II - Z Z ;~-C " ~~ i :: ... d Ii I- ,I =1 ,. i . .. I: i a a ~ ~ ~ '11 {\ IJ-.\I'- I> ~() ~ {lI c ~, 0 ~ i'~ ... :n ~ I' II' 11 ... IJ-.z f\ 1(1 ~ b+, l> ~ () -; -I -l 0 (t\ "11 '1l \1.l (\ If' ,<I' ~ _?~() ""\. ~ ~_:f ." ~ 2.1(1 :11 ~~\f\ ... we ,U\ '~ ~ .,., \l' -~ Q fl1 N ~ I'l ~~ 01 cJ-~ ~-<l>~ ~ o'T1~ 5. C r11 (11 =-1 0 .!':;tJ: "> )> '1l <Q ;' (lI .,0 " :z. " \!\ \II "T\ ~ 0 ~ '~ - 5 .., . .,'. " . . ",........,..:.~...~.c:_.~.:.,..,...,., .. 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"t (11 I}l ~~~\~~ l> ~ {;; (11 -z: c:~ ~ II ~ g>cnS,:;! , ("I i r ~ " :z. t.ll> o-8:T1lI m --0 II 11'11 ,2: '" '[::;llIcn C) ~3 0 .Jlo '-flZJ"Tf-C-C m .Jl1\ ~ ocno )0 . p o >'z ~ m m .j> Cigg~ r ..J r -aUJlj;ozz <'i 1lI~:T1\J C (J>7' ",'" om~ 00 i .Jl l' ~ Ill. ~.".. m "Tf!:~~-I-I . ~ 1lI s: 1lI ~ (J) m ,mm , "Tf~ mUJUJ ~(i\ ~ 3 S'!!l...... 0 -n -I '0 li)UJ-am f . r ! ~:JDif :u ~~ !"Tf>~::a>< " fit~i~ :0 S l!l r-::a 0- 'I} aDTiia -I to CO>-m-a~ 0 t~ ~01i)00- ~ -1 0 r -':T 5::a m;jUJ 5 ~ 0 o 1lI ;;; ~-1 zl!!~g{gm ~~ ;lj a Q';!;r -j::t. . 1lI111 'l!!~gol!lln IJ1 r \1\ ~... i"~ c ~ -'N Q m~:%l'TIm~ ~~ 00 ~7" ~ ~ 1 :Jo r 1> <-mUJ<"'l Z Ii' .lsllf , ~ ~ 0 r- c ~ -, ~ -z!:!::a_o .. -I'" ~-l o "TfOZ (II ~ ~a 0' Z ~S>oz 1> OJ' :J:T _0 111 ~ l!l O{11 om 3 <II 1lI Z 1IJo za III ~ ::!cn 1- ~ "00 [iiiiI :fll> :%l -I ~C 01-1' > ~ ~:T @ ~~ z .01 ~ > :;oll! r:iiiiI co Ii) III'" gm m :JD = ~ lOt: ,cg 00 1lI III 1"~ N;!. NllI .~ . .., m ~, l 8 ~~ \~ ), .. I 1 ~ . ! I; - ~ ,~ -r: ~ " " - ". .'. . ;.::.: ..... .! . L~L ~~ , ! I :! . =;.:: . -. :tt:-' ,'> ..; I N +>. S- " , : c:."_~ .,...- - I . ~I ~"" ~~ ~ .-,...:;;~~. . ~ ~ ~ [ , i l ~ ~. I I I I i f ~.<?-vv1 ~r ~l J 177 f C. V11il)vt( S DRAFT D. Case #97-117 Consider a Conditional Use Permit to construct a State Licensed residential facility servicing 10 persons at the property located at 5240 160th Street. Jenni Tovar explained proposal. One of the conditions is that use is consistent with Comprehensive Plan. Property currently zoned R-3, but is designated for Community Commercial on 2010 Comprehensive Land Use Plan Map. The City Attorney has advised us to continue this item due to the upcoming zoning ordinance which may have an effect on this property. Dan Saad, 14750 West Burnsville Parkway, Burnsville, operate group home located on Dublin Road in Prior Lake, and is coach at Prior Lake High School. Asking to resolve inconsistency between Comp plan and zoning ordinance, by changing Comp Plan to R- HD. Explained his current operation of group home. Have had no problems in community. Home is located on Dublin Road, in residential area. Has been a great success. Take boys in middle and high school, and let them play football. Are looking for property in R-3 district to allow 7-16 residents in group home. Have chosen this piece of property near high school. Has been residential, but was designated Commercial on Comp Plan in 1996. Surrounding property is R-4, high school, commercial. The justification for change is as follows: property is rather small, changing to R-4 would make it consistent with surrounding area. Are also a business, so have employees. Home would fit in nicely with area. Looking for feedback from Planning Commissioners. Have done extensive work on this property, and have several letters of support. Prior Lake Rotary, $5,000, Edina Realty, $7,500, Lions Club, $1,000, Optimists Club, $1,000. Other businesses have donated products. This inconsistency came up late in the process. Asking to amend the Comprehensive Plan to High Density Residential. Stamson- Staffhas asked to table indefinitely to work out legalities. Tovar- Look at this zoning map with discussion of new zoning ordinance. House cleaning Comp Plan amendments would have to be done as a result of new zoning map. Would be done after new zoning ordinance is amended. Open Public Hearing: Doug Boyle, 5140 150th Street, asked is facility. Tovar explained Safe Haven Youth is a state licensed facility for court ordered juveniles ages 8-17, order to live in group home facility. Has some experience with group homes, in Sioux City, Iowa, doesn't want a facility a block away from him. Moved to Prior Lake to get away from gangs and criminals. Has no problem with helping kids. Tovar explained children are there with emotional or behavioral disorders. Police report for existing house, shows seven calls, three for runaways, two harassing phone calls to house, noncriminal activities. L:\97FILES\97PLCOMM\PCMIN\MN120897.DOC 12 ----------------- - -- DRAFT Larry , representing mother who owns adjoining property. Concerned about how many residents would be allowed in R-4. Is there a buffer required between R-1 and R-4. Kansier Explained bufferyard requirements. Alex ?, represents mother who owns adjacent residents. Facility is across the street form an elderly home. Have already voiced concerns about safety of children. Also concerned about security. If it is included, can there be request for a security fence. Is not advantageous to area. Has developer talked to neighboring people to get recommendations. She was not notified until found in the newspaper. Dan Saad, incidents at existing house very minor. Runaways went home, but ended up back at house. Facility is set up to be a step up from a foster home. The kids are already in school. We offer a 1:5 ratio of staff to kids at facility. State requires a 1:10. Staffis all BA or MA certified. Kids are supervised when they are in the community. Intend on going to neighbors to answer any questions. Want to work with communities. Stamson asked if kids are coming from social services rather than criminal courts. Yes. Goal is to get kids back to their homes whenever possible. Kuykendall- How is program funded. Saad explained funded by a per diem from Scott County, which covers administration. Also do some fund raising to cover costs. Host county contract is with Scott County. Other counties abide by same contract as Scott County. Saad explained they have looked at several sites in Chaska, but could not offer the security he can offer now. Other locations in Scott County, have looked for over a year. Found a rental home on Dublin. Is looking in Prior Lake because of support received in Prior Lake. Bill Schmokel, 4151 Grainwood Circle, owner of property. Would like to speak to process, This process was designated Commercial in June, 1996. Have had numerous meetings with staff over past years about this property. Mr. Saad checked with staff prior to application. When you have a conflict between Comp Plan and Zoning Ordinance, City has 9 months to resolve issue. City has already exceeded this by 5 months. Leaves City opened to liability. Quite dismayed that this type of application can get this far. Kuykendall asked staff to rephrase how this got here. Tovar explained criteria number 6 states use must be consistent with Comp Plan. Right now attempting to change ordinance to be consistent with Comp Plan. Zoning Ordinance is catching up, applicant caught in middle. MOTION BY VONHOFF TO CONTINUE PUBLIC HEARING INDEFINITELY. SECOND BY CRAMER. MOTION CARRIED 5-0. Tovar explained new notices will be sent. 5. Old Business: 9:20 p.m. L:\97FILES\97PLCOMM\PCMIN\MN120897.DOC 13 ~~~N~~:~ ~ January 12, 1998 ~ City of Prior Lake 16200 Eagle Creek Ave. Prior Lake MN 55372 Attention: Jenny Tovar, Planning Department RE: Safe Haven for Youth Conditional Use Application Members of the Prior Lake Planning Commission: I am unable to be at the hearing for Safe Haven for Youth Conditional Use tonight due to previous commitments. I would like to make the following comment. I believe that the request is a reasonable one and fits in with the use of the area. I also think that the proposal to amend the Comprehensive Plan for the parcel is a reasonable solution to the problem at hand. Therefore, I would encourage you to approve both requests. ~ ::: ~ !'l'- l.n .. C)~ ~w ":< .... AMENDED EXHIBIT A ~ "- tI;. '- ~~;:qD) --- !I A"', 1J\ ;l 1':" 't~.7 1101./. ...t:t~S".7" s"vc;P << , ,I, ~ .~ ,,"('../.1; 101 r. - - " J< ~!"?;.$".1 ~ 5 A "tiC ...l A::\ ~ O~ 0 +0 ~(1 ".1' ' ~ ~. In vo'"~ ---' _... 3".2; I ri~) 't ~'i~r:..! .1..' ;"'~.B 1 "~~ ",) ~IO.Ob \0.0'0 ' \ ~(q~~~ , : ~ e'$ FOO, 5e~e.~c:.x... '" \ '- (N (f ( r: fIl..D "'" c:t:;) .'. "KlJ~ LIFT. ifiIIS6#16/7 .~. \ _I!'~ 51_~~ ~~~ ~~7" . \ r~~~ I \I \ : \\ '-' - V 1......~ . -:. ~ -r~s' . , ~~j. 0 - "~'.- ,~ ~--- / ". .,-,*.. .. ~,fj. ~"..., c.o..-r '" \ -. ..: . \,," .""" ~ ~ : \~co U.JT"'Y). \.3' \ ./bO rH ~ .-?Y,O-- _. _u_ '07.0 ---- }- ~ III ~ ~ ~ ...J ID ~~ q,:~ -- ~ ~' ~l\~ ~ '2..1.~ e.'!lo.O ~~~~ (9.4~.2..) ROAO &0. u 2.,0 o~oo JJ 8,,11 0 I ' 4Z " € .""IE =---LT_ ........... nw ~..u -- u.D _~tOG ENGINEERING COMPRNY, INC.. _ Dall EMT ...._ mm. ....,U..LE. .,..a,aTA ~U57 7nn '..1 o ~ZL~ Z~V Z19:13l 08 ~NIH33NlnN3 3HOHd 00:01 (OHl)86,ZZ-'NH Miscellaneous L:\TEMPLA TE\FILEINFO.DOC AFFIDAVIT OF SERVICE BY MAIL COUNTY OF SCOTT ) )ss STATE OF MINNESOTA) of the City of Prior Lake, County of Scott, State of Minnesota, being dul, sworn, says on the ~day o(W I , 1997, she served the attached list of perso to have an interest in the -V-tl1 ~ ~ . . , , by mailing to the copy thereof, nvelope, postage prepaid, and be depositing same in the post office at innesota, the last known address of the parties. Subscribed and sworn to be this _day of ,1997. NOTARY PUBLIC MAILAFFD.DOC PAGB '~~':':""./",;:r$.~~~~~:~':?7,'-' ,., NOTICE OF HEARING FOR CONDITIONAL USE PERMIT You are hereby notified that the Prior Lake Planning Commission will hold a hearing at Prior Lake Fire Station #1, located at 16776 Fish Point Road, SE (Southwest of the intersection of CR. 21 and Fish Point Road), on Monday. January 12. 1998. at 6:30 D.m. or as soon thereafter as Dossible. APPLICANT: Safe Haven Shelter for Youth Dan Saad 16706 Dublin Road Prior Lake, MN 55372 SUBJECT SITE: 5240 160th Street This property is located east of Franklin Trail, on the north side of 160th Street. LEGAL DESCRIPTION: The South 241.. 7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County Minnesota. REQUEST: The applicant is proposing to construct a state licensed residential facility serving 10 persons at the above location, zoned R-3 (Multiple Family Residential). The Prior Lake Zoning Ordinance requires a conditional use permit for state licensed residential facilities serving 7-16 persons in the R-3 district. This is a continued hearing from December 8, 1997. If you are interested in this issue, you should attend this hearing. The Planning Commission will accept oral and/or written comments. Questions related to this hearing should be directed to the Prior Lake Planning Department by calling 447-4230 between the hours of 8:00 a.m. and 4:30 p.m. Jennifer Tovar Planner City of Prior Lake 1:\97files\97cup\97-117\97117pn2.doc 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER r~ I nZ::U , ,,0 I . 10 z- iI",'" ~ '1t '" :D::u _Z Z i.oC " J~ il 0- I () r !;; l- "' .1 i ! .l " I -w , co I (J ~ , II '" .01- l ~ \) . .. I ~ II ~~ :--~ i ,lIt, "() 111:1 ~ () --< , . ~ ~ --- '- ~ '! ~Ii ~ " () \) II ~ III ; . , -1 i J I! 1:t. ~ ~ ... I) :-I ~ - (.) ~ I ~ " ~ ~ I I 'V (\ \t-\]\ p ~I) !l {t\ c -:::::.... 0 ~ 1'":1:. '1\ I/' ~ I:) I' "1\ ... \t-i .- "'~ b:f (\ -i 0 ~ ~ ~ -1'11 III . '" l\ I/' IN ,0- ~ ..? ~ () 'i '" ?_~ "11 ~ 2.\1\ :II ~~\f\ .... .... IN C ,IfI ,0- 1J "f..l ~< Ii' -~ ~ In ~ '" r~ ~ ! I o . ~ rJ.-tl .,--<)>~ :.. ()'T1~ 5. C (l1 (1\ =-1 0 .!';:t:I: > ~~ s' (1\ 1ll ~ ~.. ~ "8 ~ ~ 7\l l==~ - I r~ n 1""/ v' N'! -l ,0:, I );l '?:. I fl1(J I rn. i -\ ~ ~ s z m AI 10 Og' 3Z"W ?4/. 7 "i: ~:-( · " 0/'- .......t s:~. :..~~ .... :r. \ FRANKLIN > ~/6HWAY BASEMeNT / t'$ \-1>' __ / b"C,'.r. ~,~~-\ I I~:~ g li-a)r. "'~J 1.....<;. oa;.< - \'!!ol j; ~ ~>(* "',t"~ ~ ~ '"" ~, ~ ~J/ r.'if I'IS, \!,z41.7 I N IOO~'"S2"W (...." I~' 11~1 AST L'N~ "F TH~ S IV v.,. OF rHe sw V~ t\ r"l , J j I' c.- r,!-r PD ''. ~jr.-R-J-}" v~/'A~' t'r 1""1 L/ 1_' I I '... ... L_ I i I I J', C-" C_, I " 1 /~r - , l!l ~~~\~~ II 11'11 d~l::!!zgli 'UcniS!(')zz om;xOO '1l!l:m~nlnl '1I!l!cmcncn "1\-1 'O~Ii)!JJ'Um ~~ i;n>c:u>< r. co~;i~ t~ ~gm~gz ~-1 Om'1lomli) %. zr-I"'ozcm -l..(._mm mr- "'0 r-;;oor-~ '1>;> m~:U'1lm~ rJ> ;;am!JJ;;:t ~ t :t z r- c: :to E;~l i ~~iz . ~(') otll Om 11)> Zo f:\I' :u 01"'" > ?~ ~ go Ii) .,111 m 00 !"1! [11(11 ~ "' .:::~ . (' " .:t. " .-1) ~> ~~ co ~ l!1 ! 5, ~l ~~\- . .. ~ t. i ,I ~ f'l~ "Z: '" o ..Do m ~ 11 ",'" ~ .A ~ ~ ~ iii . r l'l ~ !r. ~ i () ~ 'VI ~ VI r c: 1>~ I' t Z G' '" l'I l> I/' l iii 1- -I ~ ".". "' - I ~ l~ -,.: ~ ~ 1 ~ , t. " '.. '. !; '..., '.;1 .. . =;.:-; .. , ...... .. . !: : I : I I :t\:-' .,., ..., I N t I' . .-. ;.; ~ r ~ ! . .... ;.-; : 'F'r" 1- , -_._~..._._......, f"':,.;~:: .- ~I ~"'" ~~ ~ i.: t' f r I i AFFIDAVIT OF SERVICE BY MAIL COUNTY OF SCOTT ) )ss STATE OF MINNESOTA) of the City of Prior Lake County of Scott, State of Minnesota, being duly worn, says on the ~day of ~ , 1997, she served the attached list of ersons to have an interest in the :;;I;:t:--&) ~ - (I J , by mailing to them a opy thereof, end ed in an enve ope, p tage prepaid, and be depositing same in the post office at Prior Lake, Minnesota, the last known address of the parties. Subscribed and sworn to be this _day of ,1997. NOTARY PUBLIC ~~- MAlLAFFD.OOC PAGB AFFIDAVIT OF SERVICE BY MAIL COUNTY OF SCOTT ) )ss STATE OF MINNESOTA) Subscribed and sworn to be this day of , 1997. NOTARY PUBLIC MAILAFFD.DOC PAGB NOTICE OF HEARING FOR CONDITIONAL USE PERMIT You are hereby notified that the Prior Lake Planning Commission will hold a hearing at Prior Lake Fire Station #1, located at 16776 Fish Point Road, SE (Southwest of the intersection of CR. 21 and Fish Point Road), on Monday. December 8. 1997. at 6:30 D.m. or as soon thereafter as Dossible. APPLICANT: Safe Haven Shelter for Youth . Dan Saad 16706 Dublin Road Prior Lake, MN 55372 SUBJECT SITE: 5240 160th Street This property is located east of Franklin Trail, on the north side of 160th Street. LEGAL DESCRIPTION: The South 241 .7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County Minnesota. REQUEST: The applicant is proposing to construct a state licensed residential facility serving 10 persons at the above location, zoned R-3 (Multiple Family Residential). The Prior Lake Zoning Ordinance requires a conditional use permit for state licensed residential facilities serving 7-16 persons in the R-3 district. If you are interested in this issue, you should attend this hearing. The Planning Commission will accept oral and/or written comments. Questions related to this hearing should be directed to the Prior Lake Planning Department by calling 447-4230 between the hours of 8:00 a.m. and 4:30 p.m. Jennifer Tovar Planner City of Prior Lake TO BE PUBLISHED IN THE PRIOR LAKE AMERICAN ON NOVEMBER 22, 1997 AND nOVEMBER 29,1997. 1:\97files\97cup\97-117\97117pn.doc 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER City of Prior Lake City Administrator 16200 Eagle Creek Ave Prior Lake, MN 55372 MarIan Lyle & Debra Ann Jabs 19720 Vergus Ave. Jordan,MN 55342 Diana R. Iurner 5134 160th S1. Se PriorLake,MN 55372 Jean M. O'Neill 51J6 16Ith S1. SE PriDt ~ l\IlN 55372 Douglas Boyle 5140 160th S1. E. Prior Lake, MN 55372 Paddy 1. Vedeen 5130 160thS1. Prior Lake, MN 55372 Lodgewood P X 123 Addn Homeowners Assoc. Prior Lake, MN 55372 Shakopee Medical Center 1335 E. 10th Ave. Shakopee,MN 55379 Hechter Gateway Ltd. Ptnrshp Property Management Services P.O. Box 167 Bayport, MN 55003 Scott County HRA 16049 Franklin Ir. SE, #10 Prior Lake, MN 55372 Wayne W. Stockman 3407 Red Oaks Circle N. Burnsville, MN 55337 S1. Paul's Lutheran Church 5634 Luther Dr. Prior lake, MN 55372 A VR, Inc. 6801 150th S1. W. Apple Valley, MN 55124 Stephen C. Schneider 4060 Grainwood If. NE Prior Lake, MN 55372 ISD 719 District Office 5300 Westwood Dr. SE Prior Lake, MN 55372 William 1. Schmokel 4151 Grainwood Circle NE Prior Lake, MN 55372 George T. Holden P.O. Box 580792 Mpls., MN 55458 First Bank Minneapolis South First Bank Place 601 2nd Ave. S Mpls., MN 55402 Happy Hollow 15870 Franklin If. SE Prior Lake, MN 55372 Paul W. Lemke 14624 Wilds Pkwy. NW Prior Lake, MN 55372 Lawrence & Antoinette Wild 5344 160th St. SE Prior Lake, MN 55372 Hattie L Blakeborough 5280 160th S1. SE Prior Lake, MN 55372 ,~.. ~ 16200 Eagle Creek Ave. S.E. Prior Lake, Minnesota 55372-1714 ADDRESS CORRECTION REQUESTED HARRY & PATRICIA WILEMAN 4475 E. 200TH ST PRIOR LAKE MN 55372 ____,~" ~__~---._,_ ........:""""~~.~,~:.;,.,~"_lI!r'1~,~'M.....,,~_~ . ~ ~. ..~" ~ 16200 Eagle Creek Ave. S.E. Prior Lake, Minnesota 55372 -1 714 ADDRESS CORRECTION REQUESTED GARY HAUGEN 5121 160TH ST EAST PRIOR LAKE MN 55372 -:;V-W"l\'.,~ .~ .. CITY OF PRIOR LAKE ORC PROJECT REVIEW CHECKLIST PROJECT NAME: SAFE HAVEN FOR YOUTH An application for a Conditional Use Permit (CUP) for state licensed residential facility serving 7-16 persons. APPLICANT: Dan Saad, Safe Haven for Youth PROJECT ENGINEERS: N/A CONTACT PERSON: Dan Saad 440-5379 SITE INFORMA liON PID#: 25-936-002-0 LOCATION: 5240 160th Street (NE corner Franklin Trail and 160th Street). EXISTING ZONING: R-3 COMPREHENSIVE PLAN: C-CC PROJECT REQUEST: CUP for state licensed residential facility serving 7-16 persons. DISTRIBUTE TO: APPLICATION FOR: x Frank Bovles X Greq IIkka Administrative Land Division X Brett Woodson Comorehensive Plan Amend. X Raloh Teschner X Jeff Evens X Conditional Use Permit X Paul Hokeness X Lani Leichty Home Occuoation X Bob Hutchins X Verlvn Raaen Rezonina X Don Rve X Douq Hartman Site Plan X Jane Kansier Preliminary Plat x JenniTovar Dick Powell PUD DNR - Pat Lvnch Minneaasco Final Plat ,~A I i~&J.:JntvHWY. Oeot. I Watershed Dist. Variance MNDOT Teleohone Co. Vacation SMDC Electric Co. Other , Mat. Council Date Received 11/17/97 Date Distributed 1/6/98 Date Due 1/12/98 Complete Application Date Distributed to N/A DRC Meeting N/A Date DRC Publication Date 11/22/97 Tentative PC Date 1/12/98 Tentative CC 2/2/98 11/29/97 Date 60 Dav Review Date 1/16/98 Review Extension 3/17/98 ~E.Ct.\\IEn d* ~.t5, ij:-), 1:\97files\97cup\97 -117\referral.doc Page 1 .. I have reviewed the attached proposed request for the following: Water City Code Gradinq Sewer Storm Water Siqns Zonina Flood Plain County Road Access Parks Natural Features Legal Issues Assessment Electric Roadsl Access Policy Seotic System Gas Building Code Erosion Control Other Recommendation: _ Approval Denial _ Conditional Approval Comments: Signed: (kptn'7 d;~ I Date: /-/3-98 Please return any comments by January 12.1998, to Jenni Tovar, Planner City of Prior Lake 16000 Eagle Creek Avenue SE Prior Lake, MN 55372 Phone: (612) 447-4230 Fax: (612) 447-4245 1:\97files\97 cup\97 -117\referral.doc Page 2 , . . .r~ nz:za GlO !lO-1II 113~'" l: "'Q 1ft !l :D :za - z i ;..< Q ii ;:1(' ; ~ ~ .. c i . ~ = ~ ~ 1 - . ~ ~ i ~ ~ (\ ~ 11\ ~ ~ ::n f\ J> -l (T\ \I' If\ i ~:;;: -i --i 0 ." i'\ If' .?f.Q ?_~ ." Z. \1"\ ~~\JI <N C ~~ ~ -~ Q N ~ ~~'O>Ai~ (J7 J""l 1 J, . I ; I Q .; o - : QI ().~ ~-<1>1lI ~ 0"" ~ ~. ern (11 =-l 0 ~:tJ: 7 J>." ;> <0 ;. 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II " ~, , , ! . , , ! ~ ." -; I N ..u. S- - ~ .~ -;-: ~~ ~~lt ~'- ~ ,if \ I I :111~11 I 1-,.... I t ;:::.. :: I, .~~ I ", !:;:-.;: I -,:I , i : I .,., - I ~' Ii: I ~rj 11/:' f~~ :i~ :t I! I;: ..:,.1: .. --L-J ~'i'W[I!ii:: /. 1 'I 'I "[::",1 +!,,+ I,I~ . 1 '. -. ''"11 'I "IF. .' lilr.~rl I : . -*.- C - . 1:4 ...-1 ~I' Sl ' , , , -- '-~ - . -.._.~' ,. . . . ... . , . fd% ~(_.. 0'[ p~.: ~~~ r,::~:- ;1 - ~-I ,.,=";"F, ";"'1'" '1 I-~'" -1.11. . - - ~':., : ~f.- ,~> 'e';-' '- - ~ ~r-:;', ~::?$c- ~l" -:=.;, f J I :-=:-: . . '". , . ,_' :.,.. 'II I' , ~I i-.:t?~1: - .,~ " , ' ., f~ ~ i '!~':;"';'D. :..""'R, .8/ ; F:- r H . .: I'! /.:' ;f' 'I: 'w..' . I . ." -':..,1 '.... ,'~J: II r '," ::. ii' I"~ . ~::;' - II J ~ ~;; i!, ;. I ~:F:t. ~li. ~ I '11' l i::i I: I. L' ''='1' ' , ~_: _-'. -':..t": . I, :: ,i _'_' . .! - .' ~~: . ~" ~ :.~.: I r(~-"'-."~rl~ ~.-= '-t-=- =--1":'" :::::~==;==:~ :: .:,- -': ~. . [... .;,! '~~"" ., -:.>fr,r- _,.1 - 4.~ . . \.'.' Ji. iTi" '~i '~.I'~' · ;:., , i J : ~~:.t-v;. TI,;.~t3; - !-I i~IL~lr~: 'r' .... J f : ~.I:;. 1i:1 I'. I' ;: - - . ~. i ftffi j. ! ~it . :~'.)i ,u~~ L_--:-'1U · KJi3 r..' .. :. ;. - I., ,"~I ! . , ::-;: I' . 1"" "..,1, ::...1 . : 1~ <-.. . ~.:. F: !; .-" "i'~ . ~. 1 .. i. 1 ..~ . c>~r I ! ." -'-I:~: I ~:.' I /... /.. I ,,-' I: I : ~: I;: : I;;.: I ;' : ,.;-, I !;n; _ .:< 011]I!i iifii!!~~1 .. ~:J:..Et .:.H .:1 -j!.'!.=~ - Ef.... ~ :;.': F .. ':., ,. l1';! .~;..' , Ii ~ , I -; , r:; : I , _':;'11 ~f.~ ~.: . :;.\ ~ ~ m 'n ~ S ~ ~ I. , ! , I' r .I '-- ~I \~ ~ -.'.... ------ ;:. f j ! ~ I have reviewed the attached proposed request for the following: Water City Code GradinQ Sewer Storm Water SiQns ZoninQ Flood Plain County Road Access Parks Natural Features LeQal Issues Assessment Electric Roads/Access Policy Septic System Gas BuildinQ Code Erosion Control Other Recommendation: _ Approval Denial _ Conditional Approval Comments: ~ au ~ \ Signed: ~~ Date: Please return any comments by January 12. 1998, to Jenni Tovar, Planner City of Prior Lake 16000 Eagle Creek Avenue SE Prior Lake, MN 55372 Phone: (612) 447-4230 Fax: (612) 447-4245 1:\97fi1es\97cup\97-117\referral.doc Page 2 CITY OF PRIOR LAKE I I 918 BUILDING PERMIT, TEMPORARY CERTIFICATE OF ZONING COMPLIANCE AND UTILITY CONNECTION PERMIT ~~ )~O Permit No. - ( 7. TYPE OF WORK Areplace 0 New Construction )6 Alterations 0 Chimney 0 Misc. 8. PROPERTY AREA OR ACRES Sq.A. J.t~ ~OD 111'.~ ! 1 ~ : 1. While 2. Pink 3. Yellow File City Applicant 1. DATE BUILDING INFORMAllON 11. SIZE OF STRUCTURE ~~~' ~~I (DepIh1J../O' 12. NO. OF STORIES ~ 13. TYPE OF CONSTRUCTION ~rJia.l 14. flOOR AREA APPORTIONMENT USE lLvdL ~ /'1 C .. ~',], Septic 0 Heating 0 Plumbing 0 Addition 0 Anish Attic 0 Residing 0 9. PROPERTY DIMENSIONS 10, CULVERT SIZE WIdth().DO I Dep1h d. J-n 7 I Yes No blqrg I hereby certify that I have furnished information on this appRcatIon whlch Is ID the best of my knowledge true and correct I also certify that I am the owner or aulhorlzed agent for the above menIIoned property and that aR oonstructIon will conform ID an existing state and local laws and wi. proceed In accordance with submitted plans. I am aware that the oo~ 'aJ can r~~~~. I hereby agree that the city oflicIaJ or a deslg1ee may enter upon the property ID perform neediJJ.lnspections. X fJD..rrL. 7L . fJr'[lR.;Q /10 7 ~ J J/ 8 LJcenee No. I FOR ADMINISTRATIVE USE SETBACKS: Required AcluaI Front PROPOSED GRADE FOUNDATION IN RELATION TO CURB OR CROWN OF STREET USE ~ BUILDING ~F(J TYPE OF CONSTRUCllON: I II 11I1 V I Occupancy Group A BEl HUV M ~34 Permit Fee ................................... $ Plan Checking Fee ......................... $ Slate Surcharge ............................. $ PenaIIy~:p';. ..................... ............ $ Septic System .S.~~..................... $ Other .ItlJ.,............................... $ S ............................... $ Skle MATERIAL FILED WITH APPUCAllON SOIL TESTS 0 ENERGY DATA 0 Skle OFF STREET PARKING SPACES REa. SPACES ON PLAN PERMIT VALUATION P1UNG LOGS 0 PLANS & SPECS 0 PERCOLATION TESTS 0 SETS SURVEY PLOT PLAN o COPIES o lq",ooo.oo I, \~~ .:t':)' 1~9. . t{!L. 73. ~o I 00 . 00 35'.50 I 00 .(~o Amount Brought Forward .................. $ Par\( Support Fee ~9..5.~............ $ 1.7 DD .. d) SAC ....lQgQ.~.'1...................... $ '2.. t nc90 . 6)..0 Collective Street Fee ....................... $ SewerTap ................................... $ .LJ' ".. 0 ,-.y license Check Fee ......................... $ C/. to Pressure Reducer .. ~.................... $ ~ b . II D MeterHom].,ik!f.~...~~tt-........ $ l, ')cx) ~C)O C;Z" Water Meter ../a............................ $ { 0 S-.. (j 0 I "l.~ IC'''L ':l II Check If 0 Sewer & Water Connection Fee ..... ...... $ 1"-\ O(!) . CJ C) Deferred 0 Water Tower Fee ..1./?'?.t..'l............. $ l, Lf O(!) ,~-o WaterTap ................................... $ 200.DD A~~. -~.. ,rt6V\...:52-Other~~~.!!..Rl\~~....f.!.~...t~L. $' -;:(-;--~80.~ ~ It> J6 ujat Il e:1.A~j(.'lS =t ~ ~18 Other .....;<f....c:;t't..~.....=U'"'....... ~ ~ ....,..., TolaI Due .............................. $ Paid Receipt No. CIty: Building Permit When Approved. Date '2~2'::.>~ Issued Date By In the above application and IICCIII1ll8I1Yl doc:t.rnem Is In IICCOIdance wit! the cay Ztri1g 0RIinance and may proceed as requested. This documenl when a temporary of ZonIng compIance and allows conslructIon ID commence. Before <lCCI4l8I1CY. a Certificate of Occupancy must be issued, \ SpeciIII ConcItione If lIIlY 24 Hour notice for aJl inspections 447-4230 9:00 am. . 10:00 am. 19 _~7+:;' ___'I' -.._-~.__._--.- -~~ ......~-.,..,.'.-....-...-. ~ .<..; ,<J<. :-- t _..~ - {f";~,"_ t .\.,f.. White - Building Canary - Engineering Pink - Planning Thr Crnlr, of Ihr Lakr Counlry BUILDING PERMIT APPLICATION DEPARTMENT CHECKLIST NAME OF APPLICANT APPLICATION RECEIVED .<? I /'. I, ;~}.~ ! '_'.:~ J,...., (f. .;# .. i :;../ " I" i r,/' ^> ,i ',. '~.; /; L) d LtK1"i~ M. C-e1 ./ The Building, Engineering, and Planning Departments have reviewed the building permit application for construction activity which is proposed at: 5 d Lf U I Jt Ir., ,) I-; . Accepted ~ Accepted With Corrections Denied j Reviewed By: QC/; ,~J()l.lQ.A.J Date: 31 ~h!f Comments: 0 " ~ t u f Jt.w:> 97 -/ h ' o..r.eI {~d ~~ -t:l: 9R-J(o. "The issuance or granting of a permit or approval of plans, specifications and computations shall not be construed to be a permit for, or an approval of, any violation of any of the provisions of this code or of any other ordinance of the jurisdiction. Permits presuming to give authority to violate or cancel the provisions of this code or other ordinances of the jurisdiction shall not be valid." -- I L.~~ . RESOLUTION 98-16 APPROVING A CONDITIONAL USE PERMIT TO CONDUCT "STATE LICENSED RESIDENTIAL FACILITY SERVING 7 TO 16 PERSONS" AT 5240 160TH STREET ON PROPERTY LOCATED IN THE R-3l\tIULTIPLE FAt'fiLY ZONING DISTRICT MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, KEDROWSKI SECOND BY: PETERSEN the Prior Lake Planning Commission conducted public hearings on December 8, 1997 and January 12, 1998, to consider an application from Dan Saad for a Conditional Use Permit (CUP) for Safe Haven Shelter for Youth and the City Council heard the case on February 2, 1998; and notice of the public hearing on said CUP has been duly published In accordance with the applicable Prior Lake Ordinances; and the Planning Commission proceeded to hear all persons interested in this issue and persons interested were afforded the opportunity to present their views and objections related to the CUP of Safe Haven Shelter for Youth; and the City Council has amended the Comprehensive Land Use Plan on February 2, 1998 and now finds the proposed use consistent with the Year 2010 Comprehensive Plan; and the Planning Commission and City Council find the CUP of Safe Haven Shelter for Youth in harmony with both existing and proposed development in the area surrounding the project; and the Planning Commission and City Council find the proposed CUP is compatible with the stated purposes and intent of the Zoning Ordinance as they relate to conditionally permitted uses, and further, that the proposed CUP meets the criteria for approval of CUP as contained in Section 7-5 C 1-6 of the Zoning Ordinance and Section 3 of the City Code. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE: that it approve the CUP for Safe Haven Shelter for Youth for property located at: 5240 160th Street, legally described as the South 241.7 feet of the East 200 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115, Range 22, 16200 E~~Pe~}~1Zo~lji~~~.~~r?J;tiY<~, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612t&i47-4245 AN EQUAL OPPORTUNITY EMPLOYER Scott County Minnesota. Subject to the following conditions: 1. The applicant must submit a landscape plan indicating size, species and location of two 2 Y2" trees per front yard (Franklin Trail and 160th Street) prior to the issuance of a building permit. - OK 2. Prior to the issuance of a building permit, the property owner must sign and record the necessary document granting the 1 foot sidewalk easement to the City as indicated on the survey including legal description as per amended Exhibit A. - () )-.. 3. The improvements must be done before certified copies of the resolution are released for recording at the county. The applicant has 30 days to submit plans that meet the requirements of the ordinance and conditions set forth upon approval (City Code Section 5- 6-5B). The applicant has until one year from the date of adoption of the resolution by the City Council to complete the required improvements and record the resolution or the Conditional Use Permit becomes null and void (Section 5-6-8). - 0 1(. .) I.;:.; ~; 6 1/ f(.. t .,+ The applicant must obtain a Utility Connection Permit prior to issuance of a building permil3:,Od."] r::q" ", ~tc. The applicant must provide water shut-off at the property line per city specifications. _ D JI f " r,' " . ") t(1 /'\ J f t- ,r- ~ 4. 5. 6. The applicant must obtain and provide a copy of all necessary permits from Scott County prior to the issuance of a building permit. _ D \ L.. 7. The group home is for youths only aged 8 to 18 and their adult supervisors. 8. The group home will be used for Emotional and Behavioral Disorders (EBD) clients only. 9. The number of residents at the group home is limited to 10 clients. CONCLUSION Based upon the Findings set forth above, the City Council hereby grants a Conditional Use Permit for Safe Haven Shelter for Youth. The contents of Planning Case File #97-117 are hereby entered into and made a part of the public record and the record of the decision for this case. r:\counciI\resoluti\planres\res9816.doc Page 2 Passed and adopted this 2nd day of February, 1998. Mader Kedrowski Petersen Schenck Vacant {Seal} r:\council\resoluti\planres\res9816.doc YES X X X X NO Mader Kedrowski Petersen Schenck Vacant Page 3 '3 :: ~ !'I' In . ~~ ~~ '< AMENDED EXHIBIT A ~ ~AIJ. 1Jl;l i:" ~~.i 'N"'. Co 'fb5".7' \ "" (. - - "l ~~3"_S/ -- ~ s ...;J -- q: ~ ~ Cl.eJo.Iol 0'-''- '1ool14.-=-~6r2..C Ga..JolC: ~q.9.'" ..,Q ~O ~ '<:\ ~ O~ 0 +0 ~(l c.. ~E=' . In t'Of..~ --' _ .. ;C! ..z:; I r;1!) }t ~~~:.~ J. I '""'1..9] " ~~ '" ) "tS:> 10. of! 10.0'0 ' \ 't(q4fl:~ ~L .,g r--z.. e'$ Fa 0\ S ~j" eo Aoc.x... ,.. \ t..IN ~ (~~"^ ce:) . I'HD~ L4 FT. 91f;t!#16r1' .~. t _I!:'~ Sl_~u:. I"v~~ 1/IIU4.'1" . . \ r",~~., II \ = 1\ .....- Vt""i.. . ':- ~ \~S' '-;'~ ,,~.,~ 0 "::.. 4.'-"-" . _ ,.'u 'Dw ~__- / /'. .....-,.~...;. c...l/J'./ \ ~. ..: . \,."" .... --\ ~ :.i~CD UN.T"'Y). \ 3' \./ bO rH '\ __~;., 0-- -. ---- 107. " ---- %... ~. ..... ~ ~ III ~ ~ ~ ..J 10 ~~ cq:~ ~ C( ~' ~~[ ~ "2.. .,.&' &",.0 ~~~~ ''''....'b.'~ ROAO bOo - -. zoo.co AI 8.,1:J 0 I ' 4Z ~' E u RCIE CCIIIU1.~ _._HIIS. ~as ... LMD :-..-a ENG1NEERING (eMPHNY, INC. aaa UIT ..._ nwEn. 11MdI'1~1.E.. .,..DaTA 5lS3S7 lOa 'd ." ,------- _ ...... _ _..,.-I:'t' - ~ ~J:" .I..~J'e=-.i _ _ __.. ,.. nIIft - .. .!'W1~I_' ~lL~ l~v lI9:1jl O~ nNI~jjNlnNj jHO~d OQ:OI (OH1.) 86 ,ZZ- 'NH ~.~31 " b*AJ. ~. ~I J l'I'I. ~ .,.:;,.4e " , - t'-N l\I\ . - -IJ\ ~~ ~~~ ~~)~ " 1..__ I I -- . , ~~ -- '~ '_I ~ ... " ....... ~ ..-- ~, ~ ~-. \n !-_ I .,.- \ij '-1_ ~!. : ~ -~ ,.... '-1._ '- -.. ~ ' \' '-~ ~ ~:x .... C\._ ~ \1\1 1--- I 'U --.,. ::t 4'_. ~ll I "'"-J Il., \ ~ .....-, 'tJ ~: <. -.. .... , .,J --. ,-.. L.._l I- ~- '" ~ <t LEGAL DESCRIPTION: The South 241.7 feet c:rf the East 200 feet at the Scuthwest Quarter , of the Southwest Quarter of Section 36, Township 115, Range 22, Scott County, Minnesota. Subject to eas~ments of record. ~ WI(Jf. ~~ 1.0 n: S/CE'WA(.!C- t:.Pf!;Ellft!N7: Ac.'E.J:\ of p~e.,- (MOT ''1H:LUOtl-1l;a 5.4S.e."""E~"'j"$) -:.. 'l...~l:\9~ SoC!- F-t'. -: a.55 Ac:..r4!~. ~tne: IJO ~ tn"HEJZ. /HAAJ SHo"",A.! (~~~ DENOTES EXISTlNG ELEVATION ( '1~. 5 ) bEHOTES PROPOSED ELEVATION tHOICATES DIRECTlON OF SURFACE bRAJNAG~ 94'. S~ = FINISHED GARAGE' FLOOR ELEVATION t:j 41,' / b ~ BASEMENT FLOOR ELEVATION 'l!Jo- g-c = TOP OF FOUNDATION E1..EVATlON T NORT}-f ~ eN. c:. Ii "'" lU.-1<" : e.LS 'J. ~ cp,1.."1 ~ ToP ~UT' H'iCC2..AIU'. e.A5\" !:.lDE: OF' F tu,.., \U-1...t T It. Pool L pJ O. 0 f= 'II e7l\NCOD 02- J 44 3G f SCALE a 3D . - IN sa JI 9D I FEET ~ -SOlJT~ l../~E. CF" ,Htr ~W y+ eJ~ Se:.c. ~b,. ;-wF'. 11$, R.~. %2. ~ B c..e.~-r\F\CATE OF ~U~VE.Y ~ P~Ef'~ Fo,z. : r: Ie'.6 . -::;A FE. ~ AV E. N F' 0 rz. - ?AR.T O~ ~~ y+ DF ~\il '14 J see. ~ bJ 'T.1lt;) ft.Z2. ~1;,';:~:o ""( 0 U T t-\ - - Sc.oT'T CO. I t^IN/J. e>~rl'\~l(i tie) Ml"". 5'5~;'1 -- \ : 1 - - ~QQ 'd ~ZL~ Z~V ZI9:13l O~ ~Nl~33NI~N3 3HOHd IQ:QI (OHl)86.ZZ-ViP ... Inl SCOTT COUNT~ H!G2~A7'bE?&~T~E~~ 1 FILE COpy 4 APPliCATION FOR ACCESS DRiYE';,AY OR 6NTRi..NCE P~RMIT - " I","U...n' ~ be Ntnl.n..l ...,It> p~ """nda~ plelnl 1:>",,~ SGAc! ' . tcm.e of SA':: t~ /YI1ViJt/ sHEt.{lJe. A>f< ~lAr~dd J (,/? S-O \,AJ- Bv.,"m 'SI/-??k P1cWj ppllC:Ont I r~s'5........: k ,uH1' oY.:)'Y~'_ .u'HI<tcTl~I'l. \,J-<.c.Q 2S"n-. \ i::I 7'1 '1 ) Bvvr-nSVI \ M7V .s:)~~ Icme of . k . ~ <.. o.S, n.; X j J - ' / . 0 d roperT"f Ow ,er 50 ~""'':f(l St-<.Jttt<.. ~,~ ci.dJ." Address /'(75(.) I.J, K.~,t"""s"'/ k 17Uv_'" 1"1'1 . 811t S"~" ~ g"",.,..",Si/IILll.., 1'S'I,v S"S'3Gl6 ~cctIC:1: .'ld)(,....,'!:> f:'"T,.f'!.~ Ci.4l'NnJ4. . @ ~ /. -..., 012"- 1",', -r ..L /6 r" . '-c CR .,:)1 in scott / CO'.Jnl"j .-Miles N S E- of <-.a7\JC.f rnW1MfYl. I r." 0 S~ ,ei. .) 1~f1c ..-Gel. .n.....'"'" ., ....4 :..~O^l t,. /7., Tel. l.fyr;....S'n:'~ Tel. ?"Y't' - 5 32 I prcg!!e~/iPtion rh.il- SLl<.ltl... ~VI, 7 tuJ- 0f- H...o... t&w::I-:ux.1 ~ ~l.~ $..A,.'fhw-u.T" &'Aqrl'~r o~& S;)"~OI1'i~ rQlt. ~~~... :SG J ICtv;,"'sh,/ //5/ Ra!J-~),d...' 5.:.,dtCoc"Y'ON; ;/Y!N ~~~~":~yOf rsI Reside:"1ce 0 Ccmmercicl (spe..:ify type) G rc .....;0 ~ - h~//fk~cJL - C,\ f'h c...f fit ,@l!t.:.. S Q Suildlns; to EI Whet /') II - '71_ ~ Ie Co:-',str',;,::t~d n No Yes Kind 10t-a"""t' ~ft"'Vl- IUldA'i..= . ~ ~ I Viii the SuHeing be 0 TempO'.,"" .' m:.,monon. 1 ch~k 'f pr:::per Is the Pro~rty in $qucres ~l::tted or 0 U,.,plctted A~- 'Os- )tst.::n::e frol"':"'l center of hi~hwcy to front of buil~;ng, or front of pump islond is ..Q. s Icn~ hig:'.er' -/ lewer? or level? wit!-\ hig!-:wcy. fe~t. '-lumber cf Preser-:t Drivewcys to Prc::-e~ ()~''- .:i Ccte P rc~-csed Dri'.ewcy Wi II be Neece-d f;.T... c...\:lt'rv.r:J7-r' ~~i9\ fi-G t 1<:: ~\ve Ex~:t Le<:::t;c~ of PiO~-csc;C r. - ",., 1 ,)rivewcy tc Prope:-ty Se<. S~ 5i,~lf"'IJ'<...-1 ~ ~rh c.....;r c~.:.n ~ive oa::t Lxcticn of Present I "rl've'"'''''''' '!"- o~-~.arty ,; tT-l 1"" . ._)--''>. I Sketch Prcperty, Present and Prcposed Orivewcys ane Relation to Trlolr.K Hi.;;nwcy ~"" It''US!' SICi 0' ALL Q'IU o~ A'!'lleA'l'1e~. I. w.. tt.. u..<k"l~".d. iow._ilh ...a~. Itll'otJ:"'lia.' tot ~;..;"" to _"...,,:1 m. It-" .;rOT.......,. ClI t4w ClDO.. 1ooa11..... Mi:l .i...-G'l' 10 ~ __......<1.0<1 I" ",",,{on'l ...i~ I". I'o..do..:. of m. C It ,,1fT, "i.n"',,' Qepamn-t ..,,01 ... ....,. '''.'''01 ~.....I.:..... lul...... I" - ~lt. It;. 09..... ...... "II .....,. ...ill to. ~O". to "'. .ali.loc'Ho" of tit. ~..." + ~ "i.;,.....\" C.lOO/~....nl. 11;. r",,",.r aQreed ""'I nO ....,II JII _.-1._ ...i'" ",i, _IO"".IOft ...ii1 IloI ..."., ,,'" ,.. "",""," ;. ''''.~::~: ';;d/~~ t.~~~~~;;t'. Cldl tJ~C ~ ~'''T .ll'''llc.:.NT OC He':' '*1i~ U~o:W 'r.-tl:l L1).i! ACCSSS OR1YEWAY OR ENTRANCE PE~MiT (PSK.-VdT ~~r:i VAllO U~'~LES5 eSA.KING SIGNATURE AND NUMBEK) PermiY~,~ No. :~rr.'\IZSIOr"1 is he~'jl=Y gr:=ded for tf-o~ ,::r.~tn.:cticn of the drivewcy os described in t~e obcve coplicoticn, scid driw'- ~o be c::>r.st~~cted in oc::ordc!"\ce ....: ~r- t~e COU::-:.y Hi9h.....cY De~crfments Crivewcy Stencer:: .plate No. :: s~bj~:t to t!-\e foilcwir"!; ~;::e-:;ci ::~:y:si=n$, o:-"d requiremen~s on i'i:y~n.= sid!::. The access shall be placed at t.~e location of the existing curb cut on CSAR 39. No additioI".2 access will be allowed. for t.'rJ.e property onto 'b."1e county highways. p,;ny gradina .in the county ?.!W".;ill require an approved permit prior to commencing. Contact Jack Witt, County utility Ins;?ector, at 496-8346 at least 48 hours prior to construction. . ........ ...' '.. ..J__~.~_..j .....__ "_ _~. .~. ---,.J'r;'~ ...: ,.,..,..... -:,,~'''''-'''~e,.,t 0 e"~o ...t:~ : th t ~k h.,..!....,.,....y t- ,~ '$ .x.~;~~": _n,-" ~,'-'_..; ,.,<..... t. ,,' I-~.ml. IS .....__1 ,,,,r"',e,,,, ..._v" '....._-~;.,.. r r ~, r" .vn C, . e ru.. 1:;0" '- ... __;~;"''''I ....~ .,. ,. ~__:.~~_._._,., __.-' .:...... It i~ t. ._~~. un":..r""-::r-.": ':-:-" .",;": ..... ~r:":'li. is iss""'''' s'''o;ec. to the c'-'''''(ovcl of k ."~..." ". ." ... .-".' _....~;: _."- ,...... ..... "'..!., ....-........,...........' ----....,' .....~ ~ I city. viilcg: or ~C~';I.,;;:-' CWhcr':i'H ~~'1;r.g l:':;'1t s'..:pervis::::'1 o"~r s;::!d stree~ or hiS~wcy. c..'$d C? DRI,/062~':AY IS ~i()T CC)t.IS'I'RUCTED ~,l~J:':'hI:'i 5 ~:C'~\;TI~S C? "C-ATE CF I2"S~~E, ?::~.2,(..:~ ~,ECC:t.~S ~TT:I~~ ;~~lD "v":JID. 2-2S-C('1 . .. "..,-............ - Correspondence L:\TEMPLA TE\FILEINFO.DOC r~~- cuff MAY I 3 1998 Minnesota Department of Human Services May 12,1998 CITY OF PRIOR LAKE 4629 DAKOTA SE PO BOX 359 PRIOR LAKE, MN 55372 Re: Zoning Notification of Application for Department of Human Services Program License This is to inform you that we have received an application for a program license under Minnesota Rules, parts 9545.1400 to 9545.1500 from SAFEHAVEN FOR YOUTH, 15437 FRANKLlNTRAIL, PRIOR LAKE, MN 55372 to provide residential care and group home services for 10 males, ages 8 through 18. Issuance of this license is subject to compliance with the provisions of Minnesota Statutes, Chapter 245A If a copy of this statute is required, please contact the Division of Licensing. If we do not hear from you within 30 days of receipt of this letter, we will consider this facility to be in compliance with your local zoning code. Sincerely, ~~ +?~ Julie Reger, Supervisor Division of Licensing (612)296-0156 444 Lafityette Road North . Saint Paul, Minnesota . 55155 . An Equal Opportunity Employer cuP r__ tI ~, SAFEIlAVENSHELTERFoRYOUTH (.> lCOR13JN14:15 ;~-~~ =~, g ~ February 16, 1998 ~ To: The members of the Prior Lake City Council From: Dan Saad, Executive Director, Safe Haven For Youth RE: Amend resolution 9816 to change to new Survey Layout The intent of this letter is to ask to make a change to Amended Exhibit A (the Site Survey.) The changes being made are two fold and meet all setback requirements. - One change is lengthening the garage 4 feet from 24 feet to 28 feet. - The second change is moving the office to the middle of the house from the South end of the house. These changes are being made because they allow the best plan for implementing handicap accessibility, which is required by the building code. cc: Jenny Tovar, City Planner ~~ ~ (\~ C4 LUP ~... ~ ~,,~ U CMI / 2 - 23,1 ( fiLE COPl February 11, 1998 Safe Haven for Youth Attn.: Dan Saad 14750 W Burnsville Pkwy #149 Burnsville, MN 55306 RE: Recording of Approved CUP Dear Mr. Saad: The purpose of this letter is to advise you the resolution approving the Conditional Use Permit (CUP) for Safe Haven Shelter for Youth on property located at 5240 160th Street must be recorded prior to the issuance of a building permit per Section 5-6-5 of City Code. Enclosed are two certified copies of the original and a copy for yourself. One of the copies is to be recorded at the Scott County Recorders office. The other copy is to be stamped as recorded by the recorders office and returned to the Planning Department as proof of recording. A building permit will not be issued until proof of recording is submitted. Also, if for any reason, you choose not to build as approved in Resolution 98-16, the CUP will be voided one year from the approval date of February 2, 1998. Additionally, Section 5-6-5 states that revised plans must be submitted within 30 days of approval. A condition of approval is the submittal of a landscape plan. The plan must show your property boundaries, proposed structure, and proposed location of trees. The size and species of the trees to be planted must also be shown on the plan. This plan must be submitted by March 4, 1998. The Planning Department is in the process of submitting the Comprehensive Plan Amendment to the Metropolitan Council for review. Due to your timelines, I would suggest you contact the building department regarding permit application. You can apply for building permit, however, we cannot actually issue the permit until we receive approval of the Comprehensive Plan Amendment from the Metropolitan Council. If you have any questions about this matter, please contact me at 447-4230. Sincerely, l~111[, viI! JC1/DA/ J nifer T~ anner cc: Bob Hutchins, Building Official ...J:\97filel?\97 CUR\97 -117\recdlet,do4 16200 tagle creel< Ave. ::,.t.., l-'nor Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTLNITY EMPLOYER fiLE COPl Memorandum Date: To: From: Re: January 23, 1998 Jane Kansier Robert D. Hutchins (2... D ~.. Safe Haven for Youth A state licensed residential facility serving 7 to 16 persons is proposed on Franklin Trail in Prior Lake. A condition of approval from the Planning Commission is to install a sprinkler system for the interior of the structure. In doing a preliminary plan review for this type of structure, we find that this is an R-1 Congregate Occupancy based on the 1994 Uniform Building Code (U.B.C.) Section 310.1. An automatic sprinkler system is not required according to U.B.C. Section 904.2.8 unless the occupant load is 20 or more. A smoke detection system is required in all sleeping rooms and halls and they sound an alarm in all sleeping areas. U.B.C. 310.9.1.4. At the time a complete set of building plans is submitted, a plan review can be done to determine the code complying requirements of the building. B7MEMO.DOC JAN. -22' 98 (THU) 10: 00 PROBE ENGINEERING CO TEL:612 432 3723 P. 001 l. ROBE ENGINEERING COMPANY, INC. 1000 EAST 14'" STREET, CONSULTING INOINIIIIS PLRNNIIIS and LRND SUIIV'VOIIS IURNS'JILLE. MINNUOTA SS;a7 PROBE ENGINEERING FAX NO. 432-3]23 FAX TRANSMITTAL COVER SHEET DATE: l - TRANSMITTER: 2..",-- .,& \<-"'" So 'So {)o-J. Please deliver the following to : NAr~E: 3~'j ~Ua.v ORGANIZATION: ~~ af p r~Qtr La.~e.. TRANSMITTED TO FAX NO~ 44' - 4'L~S Total number of pages (including cover sheet) ~ If you do not receive all the pages in good condition, please call. (612) 432-3000. COf1MENTS; (L~ U lSU) ~ i'~s to-t ~: +-t'c:.~ d f S u.\'w~ P '(O~OS~ ~O~H~. f.:,... So..{:t ~tl~ ~y Yo~ @ F If"a...'''''\c.. \ ~'- T VQ. ~ l '- Cc I U. ~. ~ uSe I> s~t Oc..JL Ie e s I -hrQ",^- ~ Ve...~ U'I/"-(.W\~ ~ Se.........e..v +- u.J~V' ~lI\f!c..t-~....J VVLa v e..J ~ w e ~ +- ., f C4J t V4' -t- Jc a. ((.0 c.u VkO rr~ ~ vour-J c.ovev.. 11u dVIl ("-~ '-V~ Lr loco Q.~ ~ ~VQ.1. ~~ uf S~e. cd- ~ 6Q&~.f- ~"tk. P irQ flVr~ L\ ~ _ P (e tlf-e c:.&ll u.J ; ~ ~ 1. v eJh'r:rn.s ~~. ~, ~ tJ... ~ :: C'4 !'", 1J\.. ~~ ~w ~ 5 ~A"', ~M 1':" 'ifl.7 11\1"'. "CJ~5'.i' 101 fC - - .., lC; ~3"7_ S" -- ~ - C:L.E'-,Iol OUT IN~.-=- <J42.0 61l..1llD: ~q."'1.c; A ~O ~ 'I:':. ~ O,s \) 10 ~(l C. .1"~ ' .-/' l- ~ I I ~ ~ ..J ~~ <:t~ ~ ~' ~~~ ~ '~ '2..1.eJ &0. R OAf) --. 2-D o.oa 1J e,,1tI 0 I ' 4Z ~' E 110 ~L"_ ---_. I' .....-..s _ LMD _u.... ENGINEERING COMPRNY, INC. ~ .., EMf NIIIIl mm. .......,ILLE. ...arrrA 5US7 lOO 'd III!W.I_I ~lL~ l~v lI9:13l 00:01 (OHl)86 ,ll- 'NVP 08 nNIH33NlnN3 380Hd $(;5~ .g~' . ,4... ~, ~ T.~."Z.' '""lI.:;; ~=-' .~ I ,1IIIlrrt...._ . -... -, c::~ " - :, \....J ~ " .. ,...-- ~, a ;..~. \It ~_ I '1"- 10'-_ "::t: I I "" .... LU ,.... u_ l.. _, ~ { \' ...., S ~ cr: = ... ~- t'- f\I ~ N\ V\I . - -- lJ\ .....-- I 't ~ 'U --..". k~~ ~ ,,-. ~-)~ ~ III ...'-! I.t.., \ ~ .....-, " ~ ~:c ~-, .... \ ."J --, /-, L.._1 ~ '"'~ ~ LEGAL DESCRIPTION: The South 241.7 f8et of the East 200 feet of the Southwest Quarter . of the Southwest Quarter of Section 3Eil Township 115, Range 22, Scott County, Minnesota. Subject to e8s~ments of record. ~ WiT1l' ~~ '.0 Fr. 5/CIE"WA&.1C- t!:#f;Elllt!!iVT. AC.E,. 0 F P ~E.'- C "" 0 T ''''' C LUO If"l b G.A.s.e."",e"" T $) -=- ?-:~ 1:\ Clf~ s~. Ft. -= o. SS A.c.. ....s . tJ~: /oJO ~ C7H8l. ~ SHOotfIIJ (~~.~ DENOTES EXISTING ELEVATION ( ,~, 5 ) DENOTES PROPOSED ELEVATION - INDICATES DIRECTION OF SURFACE DRAINAGl: 94/.. S~ = I=INISHED GARAGE' FLOOR ELEYATION '147,' /" ~BASEMENT FLOOR ELEVATION '~().!iD ; TOP OF FOUNDATION ELEVATION S cr.lc.tl "" ~t<-. : E.L..S V. -= CJ -:; 2 . i 6 To I' ~UT fo4"10IZ..AIU' _ E.AST SlDE OF' F~r.J\(.L..l1\oL T R.. All.. J NO. of W6:t\NDOD OQ.. 44 30 r- ~LE a 3D 1 - IN sa l J ~OUT'" LINe. CF 'THE -swY'+ t:JF SE:C. ~6, -rW'" If$, R.6E.. Zz. SKJ I FEET -=: ~ ~RCpAU.O Fo~: I .. Ce.~"lF\CATE OF ~UR"EY ... ~AFE. ~AVEN Fo (l. - PAI\.T OF ,,\H V.... c F So'" '14 I see ~ bJ T: Il~) tt.zz. ~~.~.~ yo UT l-\ - - -:,c.,OT, co., f^/I'IAl. ~ur",~vi lie) Ml"". $-5",11, -- \ ~ - roo 'd rlLr lrv lI9:13~ 08 ~NIH33NI~N3 380Hd IO:OI (nH~)86 ,ll- 'Nvr JAN. -12' 98(MON) 10:41 PROBE ENGINEERING CO TEL:612 432 3723 P. 001 ~.Jt ROBE ENGINEERING COMPANY, INC. 1000 EAST 14'. STREET. CONSUUING IHOINE..S PLANNIRS Gild &.AND SU"VIYOIS ....NSVILLE. ',,""UDTA 1S33? PM ~{{ r' l.. PROBE ENGINEERING FAX NO. 432-3]23 FAX TRANSMITTAL COVER SHEET DATE: l - \ '2-- ~ e. TRANSMITTER: (2......, C; S D~ Please deliver the following to : NAME: .:s- .e..,^~ ~t lI"" ORGANIZATION: c; f P ....~o" L.ok TRANSMI~TTED TO FAX NO: 4-~' - cq L'TS" Total number of pages (including cover sheet): ~ If you do not receive all the pages in good cond1tion. please call. (6121 432-3000. COMMENTS: ~ af S A-I= G ~\rt" +-t~ o r~~~ ~ A-UE1U Fa (L 'fOv1:f-/ ~ JJ (' l".I.J Doll €a..: e IN\.. ~ ..[e v~ s~ ~y~O sd .fv-o~ to - 0 ~t:A- ~ S l Jew Cl ( k.., tv 0 ~ ~ W\rl~ ~V" ~s J;~. it ~~ Ll C l{ " " ll") ~ _ of \...0 haf Ot~ r;lct'4' No J 04! s- c..'; '-f f..,' 0. ^ ka. j ~e~ II' -e c- 0 .r d ; "'-j ~i( ~ ~ '1~f- a..f ~ l( S i'~p JAN,-12'98(MON) 10:41 ....-. ~~ ",,,0 0-. ~Z/ll .,./11 :alii z!!!! -cZ . " Z !" a- D .1- .-l -.... : ("). ~ C) Q I J \-- -\ '-( -- ""-....- 13' C) 9 i I ... I> ~ 1l\ ~ ~ II' ::n ~i f'. Q~ ~ -I -i ..q, '" r\ II' ..;0 E 0 3~ '" i.-", ~~\JI ::: ... C ,1(\ ~rr-.,. ill ol:( Ii' -; ~ ~ ... '" ra I~I rJ\ I~, -; ..."'; ~~ ' fl'IC) rn. -\ ~ l'" "l\ , \II~ III (\ II . , IN _lI'it -; '" e. :- ~ ~ ! ~-w (]I (./I"" ~ --< J;> ~ ~O'1\J 5. c rn ~ ~.-\~ - :J;- 3 ~O' ji' m ,. :' %0" ~ ~ ..l 7ll 'L::::...J -I--~ PROBE ENGINEERING CO AlI"or;'3z."W ~41.7 TEL:612 432 3723 p, 002 \ FRANKLIN > H.I6HWIl'f ISIlSEM&iT / ~ ) TkA/4 ~ "'~.:r~1 ,,\!,- 1 1: 1'I'tS.' Ill.... 'JJ:<K ,1, 'r.! 11 I.O~'3Z"yJr ''\ ' . -'.L2.4.S. D --. - - - ,. i III / ,1't!..I.~ '3" , {!124/.7 AI /"/)'i'3Z"w "i :<-,,{ . . ... ......t ;::t. :-1.':'" ~ .5 "' ,'" I I It =. ,. .... :I ~ I '11 . .1",1 e ';tl i: ~ AST LliVl!: "~T"~ oS"., ~ ",.. Tile sw I'i" o_ J! r", . J 6 ." ':- r- 1/- ~Kr- '-, (') r:- ,o.-,-}.... :/' ~ /'/1 ~,! .. 1'1 !-, 1_" , I .. ~ [_ I ~ I , . !..." en I ", ,. t ,~, - . \ ... 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""............ ..........",,,,, .....--........-..'..... ......-_........ ....... .....-........'......... p'~-" "" DATE: January 9, 1998 TO: Jenni Tovar, Planner FROM: Sue McDermott, Assistant City Engine~vJ. RE: Safe Haven for Youth Review The Engineering Department has reviewed the plat for the subject project and has the following comments. 1. There are no existing sewer and water stubs to this property. A $200.00 water tapping fee will be charged at the time of building permit application if the watermain is tapped. 2. Westwood Drive is a private street. The applicant shall coordinate all construction with the School District. Many issues will have to be addressed if Westwood Drive must be closed to traffic for connection to the sewer main. 3. Illustrate emergency overflow (EOF) location and elevation for surface stormwater overflow. 4. Show where all storm water is going (for example, direction of flow in culvert under Westwood Drive). 5. Existing storm drain must be protected so that no silt enters the drain. 6. Provide water shut off at the property line per city specifications. 7. Show more detail ofthe driveway (24 foot max. at the right-of-way line). 8. Move the swale to the east and north property lines. Proposed drainage swale must be sodded 10' wide. 9. Show more detail of insulation of sewer and water services. The survey shows only 1.5 feet of cover over the services. 10. Any damaged concrete walk will be the responsibility of the builder to repair. 11. Westwood Drive is 10 to 11 feet higher than the existing elevation near the property line. How will this be maintained? 12. Setbacks from county roads is 85 feet from the center line. Show the Centerline of each county road. .:. .# \. 13. Applicants shall draft and file all required easements. 14. Provide a copy of the access permit from Scott County. g: \letters\sue\safehav .doc 2 SAFE HAVEN SHELTER FOR YOUTH DEe 3 0 1997 December 29, 1997 Town Meeting Regarding Safe Haven For Youth Group Home Informational Meeting Tuesday, January 4, 6:30 p.m. City Council Chambers, at New Fire Station. The intent of this meeting is to: 1) Inform neighbors of Safe Haven's structured programming and staffing. 2) Answer questions regarding typical Safe Haven residents. 3) Give history of Safe Haven and its current group home operating in Prior Lake. 4) Address other questions and concerns. Various Safe Haven staff including the Program Director, Peggy Howell will be on hand to answer your questions. If you have questions related to this issue, we hope you will attend. If you can't attend but still have question, please feel free to call me at 440-5379 or Peggy at 226-1488. Although this meeting was suggested by the City Planning staff, it is not a City facilitated meeting. Thank/:/lY ou, /) . ps Dan Saad cc: Jenny Tovar, City Planner .,~,..,...".:".."~"",..,,,, FILE COpy Safe Haven for Youth Attn.: Dan Saad 14750 W Bumsville Pkwy #149 Bumsville, MN 55306 RE: 5240 160th Street, Letter of Extension Mr. Saad, The City of Prior Lake received you application for Conditional Use Permit on November 17, 1997. Per state statute, municipalities have 60 days to reach a decision zoning matters. This time period can be extended an additional 60 days administratively, in writing stating a reason. The City of Prior Lake is extending the deadline on your CUP request 60 days from January 16, 1998 to March 17, 1998 due to the continuation of the public hearing by the Planning Commission. This continuation was based on the change in proposed zoning of the property and direction, to staff, to change the comprehensive land use designation of the property. Please call me if you have questions. ljS. erely,. j_ . . Y/lWLl flJCVl . Tovar anner 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER . \ .- '-"~~~~-'--"" - ". FILE COPl November 12, 1997 Probe Engineering Company Attn.: Tom Theis 1000 East 146th Street Bumsville, MN 55337 via FAX 432-3723 Safe Haven for Youth Attn.: Dan Saad 14750 W Bumsville Pkwy #149 Bumsville, MN 55306 RE: 5240 160th Street, Survey Requirements for CUP Application Mr. Theis and Mr. Saad, In regards to a draft survey that was faxed over, the following information is required: · Show adjacent properties and structures. . Show all building setbacks. . Show all easements. Additional information required for Conditional Use Permit (CUP) which can be on separate sheets: . Landscape Plan, credit will be given for 212" trees on site. Show all significant trees 6" in diameter or greater. . Utility plan indicating service stubs (a copy of as built plans is attached). Preliminary building department comments indicate that a handicapped parking stall must have an approach of no grater than 1:20. Indicate grade of parking stall in relation to driveway. Please call me if you have have questions. ~. cer.e.lY, <) ) '1'('/vcdf1./-c2~ i Tovar Planner 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 919.1 9/1. 25 . DIN ( .~ GATEWAY STREET ~ z w GATEWAY CENTER ~ 943.7 953. a:: .938.. > u.. 935.79 ~ 1ST ADDITION WESTWOOD 941.8 9458 .934.28 Z 9 .42 :> 0 0 a:: CO. RD. 0 952.6 J 932.51 STATION 7 TDH 53.5 889.6 870.00 ..5. 13 890.7 879.50 947.29/ 931.02 928.50 915.77 ...J - <( 0:: ~ 3ANITARY SEWER SEC. ALL PIP~, 8" UNLESS OTHERWISE NOTED ~. - '\(J "" O""a tL.S.13 GATEWAY STREET GATEWAY -. CENTER 1ST. ADDITION z o o 0:: o .., 6" 6" WA E RMAIN ~..... v..'~ -J <t a:: I- CD 4" 4". . 4" ...,.. ~ z <( ~ La.. 6" CO. . RD. SEC. ' I IL / / A .! ' v 0 J ':' . 2 ~p . ~ .:) , !: II " I I. 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DATE.: /1~::8. ~f7 . TRANSMITTER:. . .... ~. . ~~ Please deliv.er the following. to . NAr.IE :,/!?P~I ~M.- - ~~M/.~ '14Pr: .~.~~ ",n' . TRANSMITrE~l TO FAX' NO':.. ~ 7 - 4-245 DRGANizATi-ON: . Total number o'f ,pa-cJE!S (including cover' sheet) :.n --J!Cn.~ .If you do: riot ,r.ece:i<v'~ all the' pages in good cond.it.;.on.. please call.' (612) 432--3000. ' . cor~MENrs: .r:, /' ;t7 .. .J ", ,Ji..;..; /'M ~;"-4 ../ p{l4~~r~ ~'#f;r;::.AU~Jg.~ .... /fA W ~ ~ ~ ~'[ . 'r-.~ :J;;-.. - .. ~-IJb1: ~ Ct.. .. . an '!' 4;(.#~.,~ ."5Pr~' rr . .. ..' r:: l?-.""''/-/~/' ~~ ". .. .~:.~ ~J ad ~,',4r ..~f!A~. '~.' "...~ d ... '.:.....2;..: ~.u...n r. ". ""'7~' "':"# . ~ ~ '..- ..-.. J" . ... - ~. , - .. . 'j .' . . .' .."-; ,"J~ . t.--."!'...-...".;.... - ",.__!...I.-"'..._.".: -. . .. - ....- ...- . .. ..- - . . .~..:::...-:. - ~- .. .--.1. --.' TEL:612 432 3723 NOV. -06' 97 (THU) 09; 30 PROBE ENGINEERING CO ~~'~'qc"' ,". - -- ...' P. 002 ~.l ~ ' '..... ~ t- <t Q ~ ~ ~ Q ~ I --.. ~ ~ 1'4, !' 1'- : In.. Q -"" ~.~, "'" N ; ~ \! ~ l- ~ \U :t \IJ '^ '~ III >- cz: ~ ':I: bD . o , t / tl G~'O) (Cf~.6) 1. ~ ./J f,.. - - -.J( ~- - ... '!to. I> ,. i ,rou~'1: ~ '. )Q.'J..~,=-t dall, I ;r;" ,tJ) ID.OO c1&HO.oo , d41fID,.. ~~". lP IRE\/, _ ""~~5) ~1!t~:"'i' -- - . ~ -- -" .....- . rc- .... J(~!".=..$/ ~ /~ \'t:7 ~ 'S:4'% - , I ~ I' I I I (q'\fi.s~ \.:_- o uI I&l .J\ r/I o :) Q. 0 o ::r ~. -.. -- ~ ... .- - . JC'l.'l1.S'n . --- " ., ''''-. : '(9~ , .....:~ .~o FT 'S>>E.TeAc.~ LI~'E 0. .R OAT)' , \ \ 2..0 O.,D.O' . AI fJ~O 0 I '-4;?;'~E I ~ __. .-. ..;.... .....-.... ' _ ... .. :... '....... ... ' ....n -:::=. ~3r --"..:.I".,b1. . '. _II _ _"_1__ ....Il-ftln, ,'. er . __Iiln.." D ."' . .' '. ci:llMLTfII. .......... .' .:;80:8E ",,_eu .... t_ _IDU :ENGI.NeERJNG . . ..COMIIR'NY,' ~:.I~C. . ICIOCl UIT ....11 ,lfdn. 1Ii.iI.."ILLE: ;'-...."UaT& 111S7 L '~~'fr~~~__ ." - -~...' ,/ U . ....... ",v,a,... NOV, -06' 97(THU) 09'31 PROBE ENGINEERING CO TEL'612 432 3723 p, 003 ~1.s41 -- ,.... tcf ,:z.t lef, ' f!J :!1) ~~J ~ ~ '" \U ~ .... Ii. ~ ~ ~ _. t'- ~ ~. . - . \It ~ \J\ ~ ~ 'U ~cS .::t .. '....... ~. ~&) -- ~ Ll ~ '~ ~ ... .J LEGAL. 'DJ!SCRIP'l'JON:. The Sooth 241, 7f88t of the East 200 feet of the' SoLithwestQuiirter of the Southwest Quarter of Section 36, ToWnship 115, Range '22; Scott CountY, MinneSOta. SUbject to easements of recOrd. A(l.e.p. of PMLc.CE.L..' (,.aoT' IIllCLUO'r-360 I5:.~Se.ME""Tf) -::. .z.:~ ~ q~ Sq. FT. ~ 0, 55 A.c..r4~, I- '" (t ;V >5"0,2.1 \ - -" , (~B:::D ') ('4PI.D ) 94-9. ~~ '4'. ''I ,4-1. " DENoTES EXISTING ElEVAT,I0tl bENOTES PROPOSED,. ELEVATION, 'NDlela,ES, DIRECTrON, OF SUAFACE"O~AltMQE = FIN.lIftED'GARAGE', FLOOR.. S;;.ew:.noN;' ~ a.EMEPir FLOOR 'EbEVAT~N, ~ TOP' OF FOUNDATION ELEVATION ' . e,Et.l,C.ti~~~I~ ~ ,ToP '~UT H"'OR.A~-'. ,E,A5~ ~ljH5 OF~ ' Q FAAfJ\C-UrJ T It. AIL 'NO.' oti' W6l\NOliD Oft. e.Le\l.:: ,71.; b J . NORTH' ~.z", , - ;I' NO. ST~EET 44 30 ",' 'I ',; ,,1,: SCALE 0: t " 30;. "t- .N. '. --10;' It,--"",::..:"~,,, '-""'",,-r '~, ~-_._,--------- ..,. . - '$OUTH LINE. t:JF "TH€ '$\#1 V+ OF SEe ~h 7""Wp. fl~, r<.,6E.%Z. '. I . =,,,',;.. ' , ... . , .. " [ " ~ 'Pf.~e.o FO~: " C.e.~"'lF\CA TE OF' ~,urz.."EY ,-- - -:5AFe. ' H AV eN FOR . PAI\.T OF ~\IlI y+ DF S\AI Y4, see. 3'J t::II~J ~2Z. :' : .... ~"I,..:': '("OUTH . SC.OTT co" fV\' ,'IUd, '~I~~fJ"~ ~"~~~i\~'vi lie J Mi.,_f\. '$9-~~1 ., t . - , .. , , .. ".:..':.; , ' . ' , .. SCOTT COUNTY PUBLIC WORKS AND LANDS DIVISIO HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN,MN 55352-9339 (612) 496-8346 BRADLEYJ. LARSON ASSOCIATE ADMINISTRATOR Fax: (612) 496-8365 January 12, 1998 Jenni Tovar, Planner City of Prior Lake 16000 Eagle Creek Avenue SE Prior Lake, MN 55372 Subject: Development Plan Review for SAFE HAVEN FOR YOUTH 5240 160th St. (NE corner CSAH 39 and CSAH 44) Dear Ms. Tovar: I have reviewed the development plan as it relates to Highway Department issues and offer the following comments or concerns: Conditions of Approval · One driveway access will be allowed from Franklin Trail at the existing access location as shown. No direct access will be allowed onto CSAH 44. General Comments · No ponding, signing, berming or landscaping will be allowed within the County RIW. · Any access, grading, or utility work required within the County right-of-way will require a permit prior to the work commencing. · Scott County is currently proposing a jurisdictional of CSAH 39 (Franklin Trail) from County to City. We request the opportunity to review the preliminary plat, final plat and construction plans. Please contact me if you have any questions or need additional information. Thank you for the opportunity to comment. Please contact me if you have any questions or need additional information. Sincerely, fWC~ /Jfd!b Jason Mielke Transportation Planner c: Scott Merkley - County Transportation Manager Greg IlIka - City Engineer j m\adm\review\plans.doc An Equal Opportunity/Safety Aware Employer DATE: / J 13) I'S{ , , TO: (iJ j 1\ Schrn oJLei FROM: '- JIf7M "-r;)l!Cvr SUBJECT: ~# !-hlj.en FAX#: 3:30 yCJ(p- g3&5 TIME: Message: ~ (QjL,( /l/l.~ . ~ p, C/ A/)~ dve-&# -;f1v2-/JJL/ ~~ G/;nl{;Lfrorvolc C' ~rl./cJ c>>P. O'~;f {D ncLj f1' Y\LJ (~{idJ,d . ~ q-e ~. +!=o, Duth - s f? -I F. 7t- fer E 6 j) . \i.tths 0 JIl I t Ld'vn; t 2) f 10 \ 0 \/1'1-<), Ii 6u,ld;h 0e r>n/GI ertcl (.fJ"'rc vJ 81tJ i I+~J t?xhA b/f t4 - ~ I"'d; oAk fl.. I ,i .(,dGW[~.k. R...cc~ as ShLJu.JYl ~.A- +0 /Vllf c~ I c: c vi cU S (47' Ii on I CVYJ d Number of pages sent including this page: 3 lh~ ,. r l-o"lIl-Jo. .J ,~I\t, -UUI j '. I II.J i '..LI Corporation or Partnership to Corporation or Partnership Doc. \~~ 91' Pat Boeckman, County Recorder County Auditor by Deputy WEll CERTlACATE RECEIVED X WEll CERTIACATE NOT REQUIRED Date: March 6 , 19 98 (reserved for recording data) FOR VALUABLE CONSIDERATION, , a corporation hereby conveys and quitclaims to Safe Haven Sheller For Youth under the laws of City of Prior Lake the State of Minnesota, Grantor, Municipal Corporation real property in Scott County , Grantee, a under the laws of the State of Minnesota , Minnesota, described as follows: SlDEW ALK EASEMENT DESCRIPTION An 8.00 foot permanent easement for sidewalk purposes over, under and across the North 191.7 feet of the South 241.7 feet of the East 200.0 feet of the Southwest Quarter of the Southwest Quarter of Section 36, Township 115 North, Range 22 West, Scott County, Minnesota. The easterly line of said 8.00 foot easement is described as follows: Commencing at the Northeast corner of said South 241.7 feet of the Southwest quarter of the Southwest Quarter; thence westerly, along the north line thereof, a distance of 135.50 feet to the point of beginning of the line to be described; thence southeasterly deflecting to the left 97 degrees 13 minutes 02 seconds a distance of 166.00 feet; thence southeasterly and easterly along a tangential curve concave to the northeast having a radius of 45.00 feet to the south line of said North 191.7 feet of the South 241.7 feet and said line there terminating. G.,I'lSiJl.tn:fh~ {;,r eOt.U''Uill-;,l S- 931, ,p(;',). p Fs leU. ~1 d500.~~, t?./ (if more space is needed, continue on back) together with all hereditaments and appurtenances belonging thereto. Affix Deed Tax Stamp Here Its STATE OF MINNESOTA COUNTY OF .~ } ss bit: day of 1n~ - , 19 1'R and and e~~ a on behalf of the TRX Statements for the real property described in this instrument should be sent to (Include name and address of Grantee): THIS INSTRUMENT WAS DRAFTED BY (NAME AND ADDRESS): City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372 EASEMENTVOC :; , l\J !'T' In . (J~ ~~ < AMENDED EXHIBIT A ~ !,A1J, 1)\H -r... ~~.7 11'1I"'. .. ~ 35". i" \ .6"'-1. e. -' r. - - "' ~~3"?_S/ -- ~ 5 ...J - ~ ~ \ f"'t" ~ \ . 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