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HomeMy WebLinkAboutAgenda & Minutes REGULAR COUNCIL MEETING AGENDA JUNE 16,2003 7:00pm Fire Station No.1 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 7:00 p.m. 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA: 4. CONSIDER APPROVAL OF MEETING MINUTES: · June 6, 2003 Regular Meeting · June 9, 2003 Emergency Meeting 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category. A) Consider Approval of Invoices to be Paid. B) Consider Approval of Treasurer's Report C) Consider Approval of Building Permit Report D) Consider Approval of Animal Warden Monthly Report E) Consider Approval of Monthly Fire Call. F) Consider Approval of Refuse Hauler Permit Renewals G) Consider Approval of a Resolution Approving 2003-2004 Liquor License Renewals. H) Consider Approval of a Resolution Approving the Common Interest Community No. 1118 (Timber Crest Park Village Homes) CIC Plat. 6. ITEMS REMOVED FROM CONSENT AGENDA: 7. PUBLIC HEARINGS: NONE 16@OO Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 8. PRESENTATIONS:: A) Park Advisory Committee Annual Report (Mike Feriancek) B) Report on 2003 Legislative Actions. 9. OLD BUSINESS:: A) Consider Approval of Report Regarding Potable Water System. B) Consider Approval of a Resolution Authorizing Amendment #1 to the Development Contract for Shepherd's Path. 10. A} NEW BUSINESS:: Consider Approval of a Resolution Ordering Preparation of Feasibility Report for 2004 Reconstruction Improvement Project. B) Consider Approval of Continuing the Adopt-a-Park and Memorial Bench and Tree Programs and Creating an Adopt-a-Street Program. C) Consider Approval of a Resolution Approving the Firm of Abdo, Eick and Meyers for City Financial Audits for 2003-2005. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS: 12. ADJOURNMENT 061603 REGULAR COUNCIL MEETING MINUTES June 2, 2003 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Petersen, Zieska and LeMair, City Manager Boyles, City Attomey Pace, Public Works Director Osmundson, Planning Coordinator Kansier, and Administrative Assistant Meyer. Council member Blomberg was absent. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Carol Albrecht (14075 Quebec Ave. South, Savage): Discussed the naming issue for the new high school and the importance of having an identity. Commented that partnerships between the community leaders of Savage, Prior Lake and ISD 719 are necessary in making the best decision for the community. Asked the City Council to take the opportunity to share their views on this issue, and send a message to the School Board to reconsider its naming of the new high school facility. Hauaen: Commented that the City Council does not take formal action during its public forum, but that the Council and City as a whole have elected to not take any formal position and leave the issue of naming the new High School to the District administration. Noted, however, that the City does actively cooperate with the School District and will continue to look for ways the School District and City of Prior Lake can partner in order to address the budget issues that face us all. No other persons were present for the public forum. Hauaen: Took a moment to recognize the accomplishments of Gene White, who passed away last Friday. Asked Prior Lake citizens to take a moment to remember Gene's contributions to our community. APPROVAL OF AGENDA: MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE THE AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF MEETING MINUTES MOTION BY ZIESKA, SECOND BY PETERSEN, TO APPROVE THE MAY 19, 2003 REGULAR MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Ordinance 03.07 Amending the Prior Lake City Code Adopting the 2003 Minnesota State Building Code and Fee Schedule. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER City Council Meeting Minutes DRAFT June 2, 2003 (C) Consider Approval of Resolution 03.92 Approving the Application for Off-Site Lawful Gambling for the Prior Lake Optimists. (D) Consider Approval of Resolutions 03.93 and 03.94 Approving Prior Lake Optimists Premise Permits for Lawful Gambling. (E) Consider Approval of Temporary 3.2 Liquor License for Prior Lake Chamber of Commerce. (F) Consider Approval of Resolution 03.95 Approving the Common Interest Community Number 1079 (Deerfield Condominium) Fifteenth Supplemental CIC Plat. (G) Consider Approval of Monthly Fire Call Report for April. BOYLES: Reviewed the Consent Agenda items. MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE THE CONSENT AGENDA ITEMS AS SUBMITTED. VOTE: Ayes by Haugen, Petersen, Zieska, and LeMair, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. PUBLIC HEARINGS: Consider Approval of 2004.2008 Capital Improvement Program. Bovles: Reviewed the purpose of the public hearing in connection with the staff report, and reviewed the capital improvement projects proposed for 2004. Mayor Haugen declared the public hearing open. No persons were present to speak at the public hearing. MOTION BY LEMAIR, SECOND BY PETERSEN, TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. PRESENTATIONS Presentation of Donation by the Prior Lake Soccer Club. Bovles: Introduced Todd Loose of the Prior Lake Soccer Club, who was present to make a donation to the City for soccer nets, goals and miscellaneous equipment. Todd Loose: (President, Prior Lake Soccer Club): Discussed the donation for equipment and the club's long-range plans to do so on a continual basis. On behalf of the 800 soccer participants, thanked the City staff and Chris Esser, AI Friedges and Fritz Shimota in particular for their excellence and on-going cooperation with the Soccer Club. Hauaen: Asked what age groups participate, and the geographic boundaries of the participants. Loose: The ages range from 8 to 18, and the program primarily consists of Prior Lake residents, but that some communities like New Prague and Belle Plaine do not have programs so there is some migration to this program. There are also some participants from Shakopee, although Shakopee does offer a program. 2 City Council Meeting Minutes DRAFT June 2, 2003 HauQen: Thanked Mr. Loose and the Soccer Club for their donation and for their efforts in managing a very successful program for Prior Lake youth. Presentation Regarding Prior Lake Library (Vanessa Birdsey) Birdsev: Provided a presentation to the City Council regarding the County's rationale in cutting back the hours of operation for the Scott County Library System. LeMair: Asked if there is any reduction in staff, or if it could be possible to have one or lesser staff on duty during slow times in order to not reduce hours or the time the library is available to the public. Birdsev: The idea is to provide the best quality service during the hours the Library is open. Zieska: Believed that cutting the hours of operation of the Library system was necessary in order to address the State funding cuts attributable to the State budget shortfall. Petersen: Asked if the Library service found that people would travel to other area libraries, because the variable hours seem difficult. Birdsev: Commented that the variation in hours was to accommodate a schedule where one or more libraries were open at all times. There is definitely a balancing act when trying to provide the best service at the most hours. HauQen: Asked the motivation for initiating this study. Birdsev: Advised that there was some burn-out being experienced by the personnel. HauQen: Believed that this process is reactive to a staff issue without soliciting input from the public. Believed there may be additional avenues to explore with partnering with other groups or volunteers in order to not impact the public. Would be interested in knowing what age groups are the most adversely impacted. Birdsev: Discussed that the staff librarians are the best gauge of when their libraries are used. The librarians were the final authority in determining the hours that would least impact the public. Did not have the capability, beyond the perception of the librarians, to determine the demographic of library users at particular times. Zieska: Commented that volunteers are often unreliable and take additional administrative work to manage. Bovles: Asked if there is any systematic method for gaining public input and re-evaluating the impact of the reduction in hours at a later date. Birdsev: Advised that comment boxes are intended to be implemented, as well as potentially using a focus group. Re- evaluation is targeted for October or November. OLD BUSINESS: Consider Approval of a Resolution Approving the 2004-2008 Capital Improvement Program (CIP). BOYLES: Reviewed the agenda item in connection with the staff report. 3 City Council Meeting Minutes DRAFT June 2, 2003 LeMair: Commented that he is happy to see the Downtown redevelopment efforts moving forward in 2004. Asked about the status of water capacity. Osmundson: Advised that a well is scheduled to go on-line this year, and other scheduled for 2008. The additions should meet the City's requirements. However, if the City is limited to FIG wells, rather than wells from the Jordan aquifer, there would be a need for additional FIG wells (2-to-1) because of their limited capacity. Zieska: Advised that the millions of dollars of projects planned over the next four years are primarily funded through development fees collected specifically for infrastructure. It is because of this funding source that the projects are not affected by the State budget shortfall. Also identified for the public the areas targeted for road improvements over the next three years. HauQen: Commented that the City Hall / Police Station / Community Center facility is programmed for 2005 for the sake of putting it somewhere. The date is merely a target. There are several mitigating factors that would affect the time of that project, including the ultimately funding for the project, and the previous commitment of the City to honor the life estate for Meda Kop. The same is true for the satellite fire station. MOTION BY PETERSEN, SECOND BY LEMAIR, APPROVING RESOLUTION 03-96 APPROVING THE 2004-2008 CAPITAL IMPROVEMENT PROGRAM (CIP). VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Resolution to Approve Plans and Specifications and Authorize Staff to Advertise for Bids for the 2003 Lift Station Rehabilitation Project (City Project #03-05). McCormick: Reviewed the agenda item in connection with the staff report. Petersen: Asked if the renovations are all completed by contract labor. McCormick: Confirmed. Zieska: Asked staff to explain what a lift station is, and how staff is now alerted to station failures. McCormick: Explained that because there is so much development around the lake, a lift station is needed to pump from lower elevations to higher elevations. Also noted that staff is alerted to lift station failures because a flashing red light appears at the station. Neighbors adjacent to the lift stations are provided with emergency numbers to contact public works maintenance staff. MOTION BY ZIESKA, SECOND BY PETERSEN, APPROVING RESOLUTION 03-97 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS FOR THE 2003 LIFT STATION REHABILITATION PROJECT (CITY PROJECT #03-05). VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Resolution Approving an Amendment to the Wilds PUD and Approval of an Ordinance Approving Re-Zoning from PUD to R-4 for Outlots I and J, The Wilds (Case File #03-034 & #03-035). 4 City Council Meeting Minutes DRAFT June 2, 2003 Kansier: Reviewed the agenda item in connection with the staff report. MOTION BY ZIESKA, SECOND BY LEMAIR, APPROVING RESOLUTION 03.98 AMENDING THE WILDS PUD. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. MOTION BY PETERSEN, SECOND BY LEMAIR, APPROVING ORDINANCE 03.08 APPROVING A RE-ZONING FROM PUD TO R-4 FOR OUTLOTS I AND J, THE WILDS (CASE FILE #03-035). VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. NEW BUSINESS Consider Approval of a Resolution Appointing a Consultant to Complete an Environmental Assessment Worksheet for Jeffers Pond. KANSIER: Reviewed the agenda item in connection with the staff report. LEMAIR: Asked staff to explain the function of an EAW, and if the costs are borne by the developer. KANSIER: Explained that an EAW is an environmental study of development on a particular property and is required by State law in this case. The purpose is that the Council will use the information in the EAW to determine if further environmental assessment is necessary or mitigation required. The costs are borne by the developer. ZIESKA: Asked if the developer has submitted the necessary documents to make their development application complete. KANSIER: Advised that the developer has advised that all materials would be submitted by the June 9th deadline. MOTION BY LEMAIR, SECOND BY ZIESKA, APPROVING A RESOLUTION 03.99 APPOINTING LIESCH & ASSOCIATES TO COMPLETE AN ENVIRONMENTAL ASSESSMENT WORKSHEET FOR JEFFERS POND. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. Consider Approval of Amendments to the Subdivision Ordinance Relating to Park Dedication Requirements. Kansier: Reviewed the agenda item in connection with the staff report. LeMair: Commented that he did not like to see the cost of homes in Prior Lake going up, but believed this is necessary in order to maintain the type of park system we have in Prior Lake. Zieska: Advised that since the calculation is now based upon net area rather than gross area, the dedication for park land is more equitable and should not drive up the cost of homes significantly even given the increase in the cash requirement. MOTION BY PETERSEN, SECOND BY ZIESKA, APPROVING ORDINANCE 03.09 AMENDING THE SUBDIVISION ORDINANCE RELATING TO PARK DEDICATION REQUIREMENTS. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. 5 City Council Meeting Minutes DRAFT June 2, 2003 Consider Approval of Amendments to Special Assessment Policy Teschner: Reviewed the agenda item in connection with the staff report, noting that the amendment is to keep the definitions consistent with the subdivision ordinance.. MOTION BY ZIESKA, SECOND BY PETERSEN, TO APPROVE AMENDMENTS TO SPECIAL ASSESSMENT POLICY. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. Consider Approval of Joint Resolution Authorizing Annexation of Certain Properties in Spring Lake Township: (1) Busacker; (2) Schiltz, and (3) Schneider. Bovles: Advised that the petitioner for the Busacker property has asked that the annexation request be delayed to a future date. KANSIER: Reviewed the agenda item in connection with the staff report with respect to the two remaining properties. Zieska: Asked if the Camp Plan designation can be initiated by the Council if the petitioner does not. Kansier: Explained that the staff will need to send Joint Resolutions to the Municipal Planning Board for approval and will ask the applicant to initiate the Comprehensive Plan amendment process in the interim. MOTION BY PETERSEN, SECOND BY ZIESKA, TO APPROVE JOINT RESOLUTION 03-100 AUTHORIZING THE ANNEXATION OF THE SCHILTZ PROPERTY. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. MOTION BY PETERSEN, SECOND BY ZIESKA, TO APPROVE JOINT RESOLUTION 03-101 AUTHORIZING THE ANNEXATION OF THE SCHNEIDER PROPERTY. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried. MOTION BY ZIESKA, SECOND BY LEMAIR, TO DIRECT STAFF TO INITIATE AN AMENDMENT TO CITY'S COMPREHENSIVE PLAN IF THE PROPERTY OWNERS FAIL TO DO SO WITHIN THE NEXT 30 DAYS WITH RESPECT TO BOTH PROPERTIES. HauQen: Asked if 30 days is an appropriate timeline. Kansier: Confirmed. VOTE: Ayes by Haugen, Petersen, Zieska, and LeMair, the motion carried. OTHER BUSINESS LeMair: Complimented staff on the condition of Memorial Park and the new improvements for the Memorial Day celebration. Commented that he comes to appreciate his community park system more and more each day. 6 City Council Meeting Minutes DRAFT June 2, 2003 Zieska: Advised that last week, he and Assistant City Manager Sue Walsh participated in a Scott County transit planning meeting to explore if some economies of scale can be taken advantage of with respect to transit services within the County. Also were able to use the Laker Lines buses for the tour. In addition, discussed the state levy limits with respect to growth and the discrepancy in the State's rationale for what is acceptable on the State level, but not acceptable for local governments experiencing the same or a larger percentage growth than the State. Continued that the double standard is unduly prohibitive for local units of government and the rationale just plain doesn't make sense. Advised that local units of government are well aware and willing to contribute to solving the State budget shortfall, but not at a different standard than the State imposes upon itself. Hauaen: Noted that at a work session earlier this evening, the City Council conducted its first budget work session on the draft budget for 2004. Further advised of a meeting of the SCALE group which is a local group of Scott County governmental entities charged with exploring ways that those entities can partner in order to mitigate costs. Lastly, summarized the actions given as a result of the annexation public hearing held on May 22, 2003. With no other comments from Councilmembers, a motion to adjourn was made and seconded. The meeting adjourned at 9:50pm. Frank Boyles, City Manager 7 EMERGENCY COUNCIL MEETING MINUTES June 9, 2003 (Draft) CALL TO ORDER: The meeting was called to order by Mayor Haugen at 11 :36am. Present were Mayor Haugen, Councilmembers Blomberg, Zieska and LeMair, and City Manager Boyles. Councilmember Petersen was absent. Nathan Oster of the Prior Lake American was also in attendance. Bovles: Announced that the purpose of the Emergency meeting was to consider an extension of the on-sale liquor license held by Fong's for a June 9, 2003 "Fong's Open" Golf Tournament. Fang's desires to serve liquor in a tent using the parking lot as part of this event. An extension to the existing on-sale liquor license pursuant to Prior Lake City Code Section 301.1500 is required. An application has been submitted, fees paid and the extension is recommended for approval. MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE THE EXTENSION OF THE LIQUOR LICENSE FOR THE DAY OF THE EVENT: JUNE 9, 2003. VOTE: Ayes by Haugen, Blomberg, Zieska and LeMair, the motion carried. A motion to adjourn was made and seconded. The meeting adjoumed at 11 :38am. ?Jei/;; Frank Boyles, City anager 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER