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Home My WebLink About10A - 2004 Improvement Project DATE: AGENDA #: PREPARED BY: AGENDA ITEM: JUNE 16,2003 10A SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2004 RECONSTRUCTION IMPROVEMENT PROJECT, CITY PROJECT #04-11 DISCUSSION: HISTORY The City uses the Five Year Capital Improvement Program to plan its infrastructure improvements and the financing for capital improvements. The proposed 2004 street reconstruction program includes several street and utility improvement projects. The purpose of this Agenda item is to initiate the process for local improvements set forth in the 2004 portion of the 2004-2008 Capital Improvement Program in accordance with Minnesota Statutes (M.S.), Chapter 429. This process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. The first step in the process is for the Council to order preparation of a Feasibility Report for the improvement projects. The Feasibility Report will address street reconstruction in the Gateway Shores Area: (Breezy Point, Stefan Circle, Bianca Circle, Adrian Circle, Red Oaks Road, Rutledge Street and Lakeview Circle) (see attached location map)( collectively "project"). CURRENT CIRCUMSTANCES This Project is in the 2004 Capital Improvement Program. Attached is a page from the C.I.P. which provides additional information on the Project. The Project requires special assessments and financing through bond proceeds, therefore requires the City to follow the requirements of M.S. Chapter 429. 164QOF&.ag1e Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ISSUES The City is required to assess a minimum of 20% of the cost of a public improvement project completed through the Chapter 429 process and financed through G.O. bonds. The City will meet the minimum assessment requirement. The Feasibility Report will determine the estimated costs of the improvements and methods of financing. This 2004 Project is expected to involve 40% assessments for all benefited parcels. The preparation of the Feasibility Report is only the first step in the public improvement process. Following receipt of the Feasibility Report, the Council can schedule a Public Hearing to move forward. Following a Public Hearing, the Council may consider authorizing the preparation of plans and specifications. Once completed, the City Council would be asked to approve the plans and specifications, and authorize advertisement for bids and finally, award a contract. The City is not committed to doing the projects at any of the steps outlined above prior to awarding the contract. The following schedule outlines an approach to complete this 2004 Project: Acce t Feasibili Stud /Call for Public Hearin Hold Informational Meetin Conduct Public Hearing! Accept and S ecifications Hold Informational Meetin Approve Plans and Advertisements for Bids o en Bids Acce t Bids/Award Contract Be in Construction Authorize Amount to be Assessed/Schedule Assessment Hearin for 9/04 Conduct Assessment Hearin Ado t Assessment Roll Com lete Base Course of Bituminous 10/03 10/03 Project/Order Plans 11/03 2/04 Specifications/Order 3/04 4/04 5/04 6/04 8/04 9/04 9/04 Council members have expressed a desire to award bid as soon as possible in the spring. The sooner the feasibility report is initiated the earlier other steps in the project can be accomplished. 04CIPFEA FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: 04CIPFEA Beyond the Engineering staff time required to prepare the Feasibility Report and complete surveying, we will also complete soil borings which are needed to determine the estimated costs of the Project. This cost will be taken from the Construction Fund. There are three alternatives for the City Council to consider: 1. Approve a resolution ordering preparation of a Feasibility Report for: Street reconstruction in the Gateway Shores Area: (Breezy Point, Stefan Circle, Bianca Circle, Adrian Circle, Red Oaks Road, Rutledge Street and Lakeview Circle ). 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. A motion and second as part of the consent agenda to approve a resolution ordering preparation of a Feasibility Report for: Street reconstruction in the Gateway Shores Area: (Breezy Point, Stefan Circle, Bianca Circle, Adrian Circle, Red Oaks Road, Rutledge Street and Lakeview Circle ). RESOLUTION 03-XX ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2004 RECONSTRUCTION IMPROVEMENT PROJECT CITY PROJECT #04-11 MOTION BY: SECOND BY: WHEREAS, it is proposed to construct improvements on Breezy Point, Stefan Circle, Bianca Circle, Adrian Circle, Red Oaks Road, Rutledge Street and Lakeview Circle, including the construction of storm sewer, sanitary sewer and watermain repairs, aggregate base, concrete curb and gutter, bituminous surfacing, street lights, and appurtenant work; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the proposed improvements be referred to the City Engineer for study and that she is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective and feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. Passed and adopted this 16th day of June, 2003. HauQen HauQen SlumberQ SlumberQ LeMair LeMair Petersen Petersen Zieska Zieska YES NO {Seal} Frank Boyles, City Manager ~..o Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~~ a::: o a::: a.. a::: w ?: o -' ~ z.~ ~ ~ -e ::s o Q) "! o c o o }; -0= cu::S 0" O:::~ o ~ ~ c.. I- Z o a::: u. w ~ CITY PROJECT #04-11 PROJECT AREA MAP EXHIBIT 1 2004 CAPITAL BUDGET and 2005 - 2008 CAPITAL IMPROVEMENTS I. Description and Location: Street reconstruction in the Gateway Shores Area: (Breezy Point, Stefan Circle, Bianca Circle, Adrian Circle, Red Oaks Rd., Rutledge, and Lakeview Circle). Department: Project Title: Public Works Street Reconstruction II. Purpose: To rehabilitate and restore streets to a 7 ton design standard. Project Number: Project Useful Life: 20 Years III. Needs Assessment: Priority Rating IV. Cost/Benefit Impact Statement: Improved streets will reduce maintenance costs. H 1 Project Financing: Property Tax Project Levy Special Assessments Federal State County City MSA Funds Capital Park Fund Fund Balance Eouipment Certificates Grant/Contributions Other/(Utilitv Fund) Total 2004 2005 2006 2007 2008 840,000 560,000 300,000 1,700,000 Project Expenditures: Construction (New) RenovationlRepairs Land Acquisition Buildine;s and Plant Equipment Vehicles Other 2004 1,700,000 2005 2006 2007 2008 Total 1,700,000 CIP 31