HomeMy WebLinkAbout9B - Construction Staking & Testing Proposals for 2008 Construction Projects
AGENDA ITEM:
DISCUSSION:
CONSIDER APPROVAL OF TWO RESOLUTIONS: 1) ACCEPTING
PROPOSALS AND AUTHORIZING BOLTON & MENK, INC TO PROVIDE
CONSTRUCTION STAKING FOR 2008 CONSTRUCTION PROJECTS AND 2)
ACCEPTING PROPOSALS AND AUTHORIZING BRAUN INTERTEC TO
PROVIDE CONSTRUCTION TESTING FOR 2008 CONSTRUCTION
PROJECTS
Introduction
The purpose of this agenda item is to accept the proposals for professional
services related to construction staking and construction testing for the 2008
construction projects including Brooksville Hills Phase I Improvement project
#08-011 and the Ida Circle Improvement Project #06-11.
Historv
On January 22, 2008, Council adopted Resolution 08-007 awarding a contract
to S.M. Hentges for the Ida Circle Improvement Project #06-11.
Before you tonight is award of a contract for the Brooksville Hills Phase I
Improvement Project #08-011.
These projects include storm sewer, sanitary sewer, water main, concrete curb
and gutter, aggregate base, bituminous surfacing, raw water main and
appurtenant work. The improvements require construction staking and
construction testing of new City infrastructure.
Current Circumstances
Each of these projects will begin construction in the Spring of 2008. A mid-May
construction start date is typical for these types of projects. Both projects will
likely be under construction within the same timeframe.
Construction Staking
Staff has requested proposals from the four firms from our consultant pool for
surveying services. They include: Bolton and Menk Inc., WSB and Associates,
Probe Engineering, and MFRA. Each of these firms has a positive history of
construction staking for the City of Prior Lake. The bids received by these firms
are tabulated below:
BMI
MFRA
WSB
Probe
$22,900.00
$24,700.00
$27,500.00
$31,248.00
The proposals received were each analyzed and City Staff is recommending
that BMI perform the 2008 construction staking for the City of Prior Lake. BMI
recently performed the initial construction surveying for the 2008 Brooksville
Hills Improvement Project. At times, construction necessitates re-staking.
www.cityofpriorlake.com
R:\Council\2008 Agenda Reports\04 07 08\Acc~t bids tor const. staking and testin,.g.doc
phone 952.447.9~00 / Fax 952.447.4245
Because the amount of re-staking can not be determined, any re-staking will be
performed at an hourly basis. This could increase the cost to a total that
exceeds the base price. On the 2005 Improvement project, re-staking
accounted for an additional 15% of the base price, which is typical for previous
reconstruction projects.
Construction Testing
Staff has requested proposals from the three firms listed in the consultant pool
for geotechnical services. They include: American Engineering Testing, Stork
Twin City Testing, and Braun Intertec. Each of these firms has a positive history
of construction testing in Prior Lake. The results are tabulated below:
I Braun Intertec
I Stork Twin City Testing
American Engineering
Testing
$17,822.00
$17,896.00
$22,927.00
ISSUES:
The proposals received were each reviewed using an estimated construction
testing estimate. The number of tests actually performed could be less than the
estimate or could exceed the estimate. For the purposes of evaluation, the
consultant provided a unit price for each item listed in the estimated
construction testing estimate. The results were analyzed and City Staff is
recommending that Braun Intertec be selected to perform the 2008 construction
testing for the City of Prior Lake. Braun Intertec is currently under contract to
perform the testing at the water treatment facility and was the company that was
used for the testing at City Hall.
Construction staking must be done by or under the supervision of a registered
land surveyor and thus qualifies as a professional service. The City of Prior
Lake is not equipped or licensed to perform construction staking and testing for
these projects.
The staking and testing for these projects will be funded through assessments
and tax levy. Staking and testing are necessary components of the indirect cost
computation for these projects.
The alternatives are as follows:
1. Approve two resolutions (1) accepting proposals and authorizing the Mayor
and City Manager to execute the City's Standardized Contract for
Professional Services with Bolton and Menk, Inc. (BMI) for 2008
construction staking. (2) accepting proposals and authorizing the Mayor and
City Manager to execute the City's Standardized Contract for Professional
Services with Braun Intertec for 2008 construction testing services.
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED Alternaf~e # 1
MOTION:
Reviewed l ~ h
Frank Boyles, City Ma ag I
R:\Council\2008 Agenda Rep \04 07 08\Accept bids for const. staking and testing. doc
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tS-" 0 4646 Dakota Street S.E.
tl '-" '" Prio' Lake, MN 55372-1714
~,V RESOLUTION OB-xx
RESOLUTION AUTHORIZING BOLTON AND MENK, INC. TO PROVIDE
CONSTRUCTION STAKING SERVICES FOR 2008 CONSTRUCTION PROJECTS
Motion By:
Second By:
WHEREAS, Staking is a necessary service needed to properly install City infrastructure; and,
WHEREAS, Construction staking is needed for the following projects: Brooksville Hills Phase I
Improvement Project #08-011 and Ida Circle Improvement Project #06-11 ; and,
WHEREAS, The City cannot cost effectively provide these services at its current staffing level.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's Standardized Professional
Services Agreement on behalf of the City.
3. Bolton and Menk, Inc. is hereby authorized to provide Construction Staking Services for the 2007
construction projects for a base price in the amount of $22,900.00.
4. Funding for these engineering services will be drawn from the Construction Fund Account #501-
48364-505 and 501-48362-505.
PASSED AND ADOPTED THIS 7TH DAY OF APRIL 2008.
YES
NO
I Haugen
I Erickson
I Hedberg
I leMair
, Millar
Haugen
Erickson
Hedber9
leMair
Millar
Frank Boyles, City Manager
R:\Council\2008 Agenda Reports\04 07 08\accept bids f~b~ifn\SIf.l~~cldt9F
Phone 952.447.9800 / Fax 952.447.4245
ti PR1~
tO~ 4646 Dakota Street S.E.
U ~ Prior Lake, MN 55372-1714
l'1
~ESOr; RESOLUTION 08-xx
RESOLUTION AUTHORIZING BRAUN INTERTEC TO PROVIDE
CONSTRUCTION TESTING SERVICES FOR 2008 CONSTRUCTION PROJECTS
Motion By:
Second By:
WHEREAS, Construction testing is a necessary service needed to properly install City infrastructure;
and,
WHEREAS, Construction staking is needed for the following projects: Brooksville Hills Phase I
Improvement Project #08-011 and Ida Circle Improvement Project #06-11; and
WHEREAS, The City does not have the equipment or expertise to provide these services.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's Standard Professional Services
Agreement on behalf of the City.
3. Braun Intertec is hereby authorized to provide Construction Testing Services for the 2008
construction projects for a base price in the amount of $17,822.00 and the unit pricing rates shown
in the proposal and attached to the City's Standard Professional Services Contract.
4. Funding for these engineering services will be drawn from the Construction Fund Account #501-
48364-505 and 501-48362-505.
PASSED AND ADOPTED THIS 7TH DAY OF APRIL 2008.
YES
NO
I Haugen
Erickson
Hedberg
I leMair
I Millar
Hau~en
Erickson
HedberQ
leMair
Millar
Frank Boyles, City Manager
R:\Council\2008 Agenda Reports\04 07 08\accept bids f~b~~r~resPR
Phone 952.447.9800 / Fax 952.447.4245