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Home My WebLink AboutCorrespondence CITY OF PRIOR LAKE 16200 EAGLE CREEK AVENUE SE PRIOR LAKE MN 55372 INVOICE INVOICE NO. #97-45 TO: AlP \. BANNIGAN & KELLY, PA 1750 NORTH CENTRAL LIFE TOWER 445 MINNESOTA STREET ST. PAUL, MN 55101 DATE: NOVEMBER 7, 1997 DESCRIPTION ,,/- ~\ , \> C\ (f\\/' / '\ \ / ,~ / / 45 Copies @ .50/each $22.50 Invoice Total $22.50 / '-,---"~' , INVOICE DUE UPON RECEIPT ::/I 11-/1 i\ \ ,~ \ ' \ .'. ..,\i . . . \t .\ , ',. \}Y.J ,,1" \' ,\' '\;' " >( , ' /, '/ <' ,'- . ' )~/ November 10, 1997 Bannigan & Kelly, P.A. Attn: Stephen Kelly 1750 North Central Life Tower 445 Minnesota Street St. Paul, MN 55101 RE: RECEIPT Dear Mr. Kelly: Enclosed please find a receipt for the check you sent in payment for copies. Sincerely, Angela Jaspers Secretary /Engineering Dept. CITY OF PRIOR LAKE Enclosure 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTIJNfIY EMPLOYER October 15, 1997 RE: PUBLIC HEARING NOTICE ON ASSESSMENTS FOR STREET IMPROVEMENTS ON PIKE LAKE TRAIL/PROJECT #97-17 Dear Property Owner: This letter is to notify you that your property is proposed to be assessed for the improvements of Pike Lake Trail. Please fmd enclosed an Assessment Hearing Notice for Public Improvement Project #97-17. TIlls notice will be published in the October 18 and October 25, 1997 Prior Lake American and describes the notice of improvements and the area to be assessed. The Assessment Hearing is scheduled to be held on November 3, 1997. To provide 14 days notice on the assessments to the property owners, we have prepared the assessments based on the actual bid amount received for this project. The proposed front footage rates area as follows: Street Sanitary Sewer Water $1 51.30/FF $7.7l/FF $25.68/FF If you have any questions, please call either Jeff Evens or myself at City Hall, 447-4230. Sincerely, ~~~~ Public Works Director/City Engineer CITY OF PRIOR LAKE GI/aj 9711LEiDOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER CITY OF PRIOR LAKE 16200 EAGLE CREEK AVE SE PRIOR LAKE, MN 55372 (612) 447-4230, (612) 447-4245 RECEIPT # 31721 DATE:U - /O-CZL . dollars for the purpose of L/.S- ;P~.~) $ ~;J. 5J- '^ (AI_r\1~~~J . ReceiPrJ;lerk ~~ the City of Prior Lake BUILDING PERMIT # BUILDING PERMIT # 1,200.00 700.00 1,500.00 Building Permit Fee Plan Check Fee State Surcharge Park Support Fee SAC Plmb Pmt pp# Mech Pmt mc# Mech Pmt melt SwrlWtr Pmt sw# Pressure Reducer Water Meter Tree Preservation Deposit SwrlWtr Connection Fee Water Tower Fee Builder's Deposit Other Total Building Permit Fee Plan Check Fee State Surcharge Plmb Pmt pp# Meeh Pmt me# (Heating only - $65.00) (Htg & Air - $100.00) (Fireplace - $40.00) (Air - $40.00) SwrlWtr Pmt sw # Other Total November 7, 1997 Bannigan & Kelly, P.A. Attn: Stephen Kelly 1750 North Central Life Tower 445 Minnesota Street St. Paul, MN 55101 RE: PUBLIC IMPROVEMENT PROJECT NO 97-17 PIKE LAKE TRAIL IMPROVEMENTS Dear Mr. Kelly: Enclosed are the documents you requested in your November 5, 1997 letter. If you have any questions please call. Sincerely, ----3~ ~~ Sue McDermott, P.E. Assistant City Engineer CITY OF PRIOR LAKE SM/acj Enclosure 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTIJNfIY EMPLOYER SENT BY: 11- 6-97 ;10:10AM BANNIGAN & KELLY~ 6124474245;# 21 2 Banriie-an & Kellv. P.A. ATT'ORNEYS AT LAW 17S0 NORTH ~...ML UFF.. TOWER ..., M1Nl'ilBSal'.\ S'fItEBT SARn" PAUL. MINNESOTA j:nUl JOHN P- BANNIUAN. JR. PATJl.ICK J. KllLLY JANI!T K. WJl.EBSKI SONa to I~WCBTf STEPHEN Kl!LLY (612) :l24-37KI PAX (6 I 2)Z2l-80 I , .J " November.5, 1997 A TIN: Data Practices Officer CT1Y OF PRIOR LAKE Prior Lake City Hall 16200 Eagle Creek Avenue Southeast Prior Lake, Minnesota 55372 BY FACSIMILE AND UNITED STATES MAIL RE: Public lmprovement Project No. 97-17, Pike loke Tratllmprovemellls To Whom it may concern: Please be advised that Bannigan & Kelly. P.A. represents Edward Vierling with respect to his property located at 14310 Pike Lake Trail. Prior Lake. MN 55372. Pursuant to Minnesota Government Data Practices Act (Minn. Stat. ~~ 13.03, subd. 3; 13.04, RUbd. 3) it is hereby requested, as soon as reasonably possible or immediately (5 days). that you provide a written copy of the following data: 1. the City of Prior Lake's Engineer's Feasibility Report on Public Improvement Project No. 97-17; 2. the City of Prioe Lake's slaff reports regarding Public Improvement Project No. 97-17 (including but not limited to finance and engineering staff); 3. agendas, handouts, meeting minutes, resolutions and all other documents from the City Council or any subdivision, committee, board, commission, delegation, panel, work group. work session, conference or meeting related to Public Improvement Project No. 97-17 (including but not limited to the Assessment Committee); It is hereby acknowledged and agreed that we are responsible for all reasonable costs associated with providing the requested data. Please infonn if the cost is going to exceed $25.00. Please provide a description of any data which is included within the scope of this request but is not being produced and state the section of the Minnesota Government Data Practices Act, temporary classification, or specific provision of federal law upon which the data requested was denied. Sincerely yours, BANNIGAN & ~ Stephen Kelly c: Mr. Edward Vierling ADOPTED ASSESSMENT NOTICE CITY PROJECT#97-17, PIKE LAKE TRAIL DATE: November 3, 1997 TIME: 7:30 P.M. PLACE: Prior Lake Fire Station #1, 16776 Fish Point Road S.E. NATURE OF IMPROVEMENT: As described in previously enclosed Public Hearing notice AREA TO BE ASSESSED: As described in previously enclosed Public Hearing notice. TOTAL AMOUNT OF ASSESSMENT ROLL: $360,564.80 You may pay the total amount of your Statement of Special Assessments within 30 days after the assessment hearing without interest. Partial prepayments of assessments will also be accepted, but only within the 30 days following the hearing date~ OtherWise the total amount will be certified to the Scott county Auditor at Shakopee and an a.'lIlual installment will appear on your tax. statement. All prepayments must be submitted to the Finance Office oft.~e City. The City also has adopted a deferred assessment ordi."lance whereby the City Council may defer the payment of special assessment for those individuals who are permanently disabled or have attained the age of 65 or older. Guideline criteria and applications are available at City Hall. Application must be made within 30 days following the adoption of the assessment roll by the City Council. If the entire assessment is not paid, then the assessment must be paid in annual installments with interest on the unpaid balance. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus the twelve months of the next year. STATEMENT OF SPECIAL ASSESSMENTS 1. Total Current Paving Assessment 2. Total Current S&W Assessment 3. Total Deferred Paving Assessment 4. Total Deferred S&W Assessment 5. Frontage Assessed 6. Frontage Deferred 7. Acreage Assessed 8. Acreage Deferred 9. Deferred Classification 10. Paving Rate per Front Foot 11. Sewer & Water Rate per Front Foot 12. Acreage Rate 13. Length of Assessment (years) 14. Interest Rate .15. Parcel No. 16. Legal Description $22.695.00 $ 6.828.50 150' 0.52 Ac. $1 5 I.30/FF $33.39/FF $3.500.00/Ac. 10 Paving - 20 Sewer & Water 8% 25-926-001-1 Sec 25 TI15 R22 2.5 Ac. E 250' ofN 435.60' ofSE1I4 NW1I4 The proposed assessment roll is on file in the City Manager's office and any written or oral objections will be considered at the public hearing. No appeal may be taken as to the amount of any assessment unless a signed, written objection is filed with the City Manager prior to the hearing or presented to the presiding officer at the hearing. An appeal to district court may be made by serVing notice upon the Mayor or City Manager within 30 days after adoption of the assessment roll and filing such notice with district court within 10 days after service upon the Mayor or City Manager. ASSDOC.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL Or.-un I JNfIY EMPLOYER NOTICE OF PUBLIC ASSESSMENT HEARING PUBLIC IMPROVEMENT PROJECT #95-07, MUSHTOWN ROAD AND PUBLIC IMPROVEMENT PROJECT 97-17, PIKE LAKE TRAIL ' RECONSTRUCTION IMPROVEMENT PROJECT GRADING, STORM SEWER,AGGREGATE BASE, CONCRETE CURB AND GlJ 1IER, BITUMINOUS SURFACING, SANITARY SEWER, W ATERMAIN, AND APPURTENANT WORK IN THE OTY OF PRIOR LAKE, seOTI COUl'rry, l\fil'c'1'.'ESOTA Notice is hereby given that the City Council of the City of Prior Lake, Minnesota will meetin the Council Chambers at Fire Station No.1, 16776 Fish Point Road, on Monday, the 3rd of November, 1997 at 7:30 P.M. to consider, and possibly adopt, the proposed assessment of the , installation of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, sanitary sewer, watermain, and appurtenant work for the improvement of the following streets: MUSHTOWN ROAD The area proposed to be assessed is every lot, piece, and parcel benefiting from said improvement, whether abutting or not, within the following described areas: Part of the Northwest 1/4 of Section 11, Township 114 north, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above described area, but not inclusive, are as follows: Lot 1, Block 2, Windstar Addition Woodridge Estates 3rd Addition PIKE LAKE TRAIL The area proposed to be assessed is every lot, piece, and parcel benefiting from said improvement, whether abutting or not, within the following described areas: Part of the North half of Northeast 1/4 of Section 26, Township 115 north, Range 22 west, Scott County, Minnesota. NOTPHASS.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTIJNnY EMPLOYER The Northeast 1/4 of the Northwest 1/4 of Section 26, Township 115 north, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above described area, but not inclusive, are as follows: Lot 8, Block 1, Maple Hill Addition The estimated total of both Assessment rolls is $455,866.80. The Council proposes to proceed under the authority granted by Chapter 429 M.S.A. The proposed assessment roll is on file for public inspection in the City Manager's office and any '\vritten or oral objections 'Will be considered at the public hearing. No appeal may be taken as to the amount of any assessmentupJess a signed, written objection is filed with t.~e City Manager prior to the hearing or presented to the presiding officer at the hearing. An appeal to district court may be made by serving notice upon the Mayor or City Manager within 30 days after adoption of the assessment roll and filing such notice with district court within 10 days after , service upon the Mayor or City Manager. The City also has adopted a deferred assessment ordinance whereby the City Council may defer the payment of special assessments for those individuals who are permanently disabled or have attained the age of 65 or older. Guideline criteria and applications are available at City HalL Applications must e made within 30 days following the adoption of the assessment roll by 1~:A/ F:aruc ~~~. } ) / CIty MO Published in the Prior Lake American, October 18 and October 25, 1997. NOTPHASSDOC STAFF AGENDA REPORT DATE: ,6A GREG ILKKA, PUBUC WORKS DIRECTOR/CITY ENGINEER CONDUCT ASSESSMENT HEARING FOR 1997 IMPROVEMENT PROJECTS #95-07 MUSHTOWN ROAD AND #97-17 PIKE LAKE TRAIL, AND CONSIDER APPROVAL OF RESOLUTION 97 -XX ADOPTING THE ASSESSMENT ROLL FOR THESE PROJECTS. NOVEMBER 3,1997 AGENDA #: PREPARED BY: SUBJECT: INTRODUCTION: The purpose of this agenda item is to conduct the Assessment Hearing and consider adoption of Resolution 97 -XX, approving the assessment roll, for projects 95-07 Mushtown Road and 97- 17 Pike Lake Trail. BACKGROUND: At its regular meeting of October 6, 1997, the Council approved .. Resolution 97-87 which declared the cost to be assessed and ordered the preparation of the assessment roll. Also Resolution 97-88 was approved establishing the date of the Assessment Hearing as November 3, 1997, for the Mushtown Road and Pike Lake Trail improvement projects. DISCUSSION: All benefiting property owners have been mailed a Statement of Special Assessments which included information pertinent to their property such as. the total assessment amount and the assessment rate. A Public Hearing notice has been mailed to each property owner indicating time and place of the Assessment Hearing. The Public Hearing Notice has also been published in the newspaper for two weeks. As of this writing staff has not heard anything from the property owners. " The assessment rates were calculated per the City's Assessment . Policy based upon 100% of the assessable project cost for street, . sewer, and water improvements assessed to the benefiting properties. The AssesSment Review. Committee met to evaluate the . . proposed . 'assessments and made the following findings and ~mmendations to the City Council: 16200 EA~~~k Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTIJNITY EMPLOYER 1) In accordance with the policy, some costs are not assessed. For example, the extra cost to construct the streets to a 9 ton design is not assessed because a typical residential street is designed to a 7 ton standard. Also, in accordance with the policy, the sidewalk portion of these projects is not included in the assessments to the benefiting properties. Further, oversizing of the storm sewer on Pike Lake Trail, in accordance with the policy is not included in the assessments to the properties. Therefore, the cost for sidewalk, upgrading the roadway from 7 ton to 9 ton, and oversizing the storm sewer on Pike Lake Trail was su btracted from the total project costs to calculate the assessments. ';: 2) The Assessment Review Committee recommended that the Front Footage Assessment method be used for both projects. For the Mushtown Road project the recommended front footage rate of assessment for street/stann sewer is $67.50/FF (per front foot). For the Pike Lake Trail project the recommended front footage rate of assessment for street/storm sewer is $151.30/FF; for sanitary sewer, $7.7l1FF; and for watermain. $25.68/FF. 3) Mushtown Road has a total project cost of $387,642.36. It is proposed to be funded through tax levy and assessments. There are 14 benefiting properties in the project area. Thirteen properties are within the Woodridge Estates 3rd Addition and one property is in the Windstar Addition. As part of the developer's agreement for the Woodridge Estates 3rd Addition, the developer pledged $85,177.00 towards the project to pay the assessments on the 13 lots in Woodridge Estates. The City has a Letter of Credit from the developer for this amount It is recommended that $292,340.36 be paid through tax levy and $95.302.00 be assessed against the benefiting properties. A copy of the assessment role is atta~hed showing the proposed assessments . per parcel. ' 4) Pike Lake Trail has a total project cost 01$520,709.10. It is proposed to be funded' through tax levy,. municipal state-aid funds, . trunk reserve, and assessments. There are 5 benefiting . properties in the 'project ~a, which include Holy Cross ~utheran 'Church, two parcels owned by Herb Wensmann, one parcel owned by EdVieriing, and one lot in -the Maple Hill plat owned by Dave Triebel. It is recommended that $160,144.30 be paid . through tax levY, municipal state-aid funds, and trunk reserve; and $360,564.80 be assessed against the benefiting properties. ',' " A copy of the assessment nile. is attached showing the proposed assessments per parcel. . 97IMPAHDOC '. Each assessable frontage was detennined per the City's Assessment Policy u1Jlizing the existing plat drawings on file for these areas. In the event that a property owner provides a surveyor justification that the frontage for a parcel is incorrect, the City Council can adjust the frontage for the parcel and the resulting assessment The assessment terms are to be for ten (10) years for paving, and twenty (20) years for sewer and water. Added to the first installment (1998) will be an additional 58 days of interest which accounts for 'the remainder of 1997 following the Assessment Hearing. An interest rate of 8% will be charged in accordance with City Assessment Policy. Prior Lake Code, Chapter 1-13 allows for the defennent of assessment principal and interest if the following four criteria are satisfied: 1. Applicant must be 65 years of age or older. 2. The qualifying property must be the homestead of the applicant 3. Annual gross income shall not exceed the income limits as set forth by family size according to Attachment aA- of Ordinance 86-3. 4. Total special assessment to be deferred must exceed $1000.00. The property owners have a right to appeal their assessments as per Minnesota Statutes Chapter 429. Written objections must be signed and filed with the City Manager prior to the Assessment ' Hearing or presented to the Council at the Hearing. , , The following is a summa~ of the financing of the improvements,. Funding Mushtown Pike Lake Totals Road ' Trail .', Assessments $95,302.00 $360,564.80 $455,866.80 Tax Levy $292,340.36 $0 $292,340.36 MSA Funds $0 $127,325.60 $127,325.60 Trunk Reserve $0 $32,818.70 $32,818.70 Project Totals $387,642.36 $520,709.10 $908,351.46 97IMPAHDOC ISSUES: AL TERNA TIVES: RECOMMENDATION: FINANCIAL IMPACT: ACTION REQUIRED: '. ". 97IMPAH.DOC Resolution 97-87 declared the amount to be assessed on these projects as $455,850.65. While preparing the Notices to the property owners it was discovered that there was a $16.15 total shortage error in the declared amount to be assessed. The correct amount should have been $455,866.80. The preliminary assessment rolls were correct as to the assessments to each parcel, however the math was in error when the total to. be assessed was calculated for the resolution. We determined there '. was a $0.60 mathematical error on the Mushtown Road project and a $15.55 mathematical error on the Pike Lake Trail project. The notices o(the amount to be assessed on each property sent to the property owners were correct. The focus of tonight's hearing is whether the properties have benefited because of this project, and whether the assessment has been calculated accurately and in accordance with city policy. . The alternatives are as follows: 1. Approve Resolution 97 -xx adopting the assessment roll as submitted. ........ 2. Approve Resolution 97 -xx subject to Council approved changes. 3. Continue the hearing for a specific reason. Alternative No.1. adopting the assessment roll. The project costs will be recovered from the Trunk Reserve Fund, Ad Valorem Tax Levy. Municipal State-Aid, and Special Assessments. e the recommended alternative. , RESOLUTION 97-XX RESOLUTION ADOPTING ASSESSMENTS FOR PROJECTS 95-07 MUSHTOWN'ROAD IMPROVEMENTS, AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS MOTION BY: SECOND BY WHEREAS, pUisuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for projects 95-07 Mushtown Road improvements, and 97-17 Pike lake Trail improvements I and has amended such proposed assessment as it deems just. NOW, THEREFORE, BE IT RESOL VEn BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. Such proposed assessment as amended, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable on an equal principal method extending over a period of ten (10) years for paving, and a period of twenty (20) years for sanitary sewer and water. The first installment shall be the annual principal plus interest calculated from the Public Hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of eight (8) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added fifty-eight (58) days of interest on the entire assessment from the date of this resolution until December 31, 1997. To each subsequent'installment when due shall . be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the payment except that no interest will be charged if the entire assessment is paid within thirty (30) days, and the individual may at any time thereafter, pay to the City's Finance Director the entire amount of the assessment remaining unpaid, 97IMPAH.DOC excepting the installment portion appearing upon the current year's property tax statement ' 4. The City Manager shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to the City in - same manner as other municipal taxes. 5. The final project cost apportionment has been detennined to be $908,351.46 of which $292,340.96, $127,325.00, and $32,818.70 shall be paid from Tax Levy, Municipal State Aid, and the City's Trunk Re~erve Fund, respectively, and $455,866.80 to be assessed to the benefited property owners as per the attached assessment roll. Passed and adopted this 3rd day of November, 1997 {Seal} 97IMPAH.DOC YES NO Andren Kedrowski Mader Robbins Schenck Andren Kedrowski Mader Robbins Schenck Frank Boyles City Manager City of Prior Lake :Q JtS9n.:mttQNF:I::::i:;.::!:f:;:r:::::::::::i}::::::::~::::':::::::::::\:::;}::/f~QJ ~gT#~I-.7.j:,r:iKjt.: .LA~.E;JSA II:i :'$ti\~ltt:~M~BQVgM~N1t:i;:::::i:::i:.:;i::::::,;:i;:;:i;;:::;i:(::;;:iii.,:i:i.i.:rm:r:;!,:;:;;:;::)::';:;:i,;i,aiiUW:;;t;:;::r:i:::;;:::: (:::;,;f:;::/);;;) i' ASSESSMENT HEARING DATE: NOVEMBER 3,1997 . . '" ...., .,....,.. ." .."w,.,.., . ,..., ASSESSMENT RATE: PROPOSED SlSJ.30/FF PAVING ASSESSMENT RATE: PROPOSIm $7.71/FF SAN. SEWER ASSESSMENT RATE: PROPOSlm $2S.68/FF WATERMAIN' ASSESSMENT CODE: PA VING - 92 ASSESSMENT CODE: SEWER - 93 ASSESSMENT CODE: WATER- 93 INTEREST RATE: 8.0% SPREAD: PAVING -to YEARS SPREAD: SAN. SEWER - 20 YEARS SPREAD: WATERMAIN. 20 YEARS INITIAL YEAR: 1998 ADDITIONAL INTEREST: 58 DAYS PA YMENT METHOD: EQUAL PRINCIPAL LEGAL DESCRIPTION & PARCEL NUMBER PROPERTY OWNER & ADDRESS Sec. 26, TIIS, R22 2S S 25 A orNE'I. NW'I. 25-926-006-0 Herbert & Elaine Wensmann 3312 West 151 sl Street Rosemount, MN 55068 Sec. 26, TlI5, R22 8.23 N 640' or W 560' ofN'/! NEil. 25-926-003-0 Holy Cross Lutheran Church P.O. Box 177 14085 NE Pike Lake Tra.i1 Sec. 26, TI15, R22 15 N 552' orE 1183.7' or NEil. NW'/. 25-926-002-0 Herbert & Elainl: Wensmann 3312 West 151 st Street Rosemount, MN 55068 Sec. 25, T115, R22 2.5AC E 250' orN 435.60 or SEll. NW'/. 25-926-001-1 Ed Vierling 14310 Pike Lake Trail Prior Lake, MN 55372 Lot 8 Block I Maple Hill Addition 25-082-008-0 David & Nancy Triebel 14264 Mitoka Circle NE Prior Lake,MN 55372 TOTALS ASROll.noc PA VING SEWER WATER CURRENT ASSESSMENT ASSESSMENT ASSESSMENT FRONTAGE AMOUNT AMOUNT AMOUNT (Code 92) (Code 93) (Code 93) 770' $ 116.501.00 $5.936.70 $19.773.60 565' $85.484.50 SI4.509.20 Q 470' $7 \.111.00 $3.623.70 $ 12.069.60 .iN: $22.695.00 $1.156.50 $3.852.00 150' Q Q $3.852.00 $295.791.50 $10.716.90 154.056.40 'U'....E".'S'.,.'C.".':.R""l' p"''f'''''O'' "N""'/:',::"',:,:,',:.-::,,','::,,,:,::':, , ::"::::":"""":'-:::::::'/"":-.:::::.-::"/t',>,,,:::',,::p'""R'...O'..'J".E"':'C."::'T"::;'1.9....7'...':t" .7"""""P..I'..K'..E...."L"A'.K'. E".:T...'.RA""...I'C..:;:.':'S".T.."R" 'E""E""'T"J"M""""'p"Jt""O" 'v' ...E".. M".... E'" .N'.'..T"'.:",:,:::,:,',:,,:,:,::,:,""",:,"',:,':::"::::"""':::'::";':":::;""':::::'::;":;'='::"""."""':':'::"::":.:'.".',:':""",::,::,..;:;:,,:::';:":':'"="':"',::""",,,':,:',""'.' '. .' '.. .... . ..................'.........., ..........,...., ..'...................... ". .' .' '-. .. -.. ,.. .. '.. ........ ..' ...'. '. ...... .... ...... . .. '" '. . ..... .. ,..............,....... ...,....."............................. '."........' .. ............. "..'.'. .........'.' ....' ...'....'.' :. :. .' .; _," ,,'_ ; :-:.......:,:.;:_.;....:. .'_; :.}::_ )::~:~.=::;:,:; ;,,:- ::;=:?:;:;':'::\;:;:;::;;:;:;.;:;:::;;;;;:;;::::;:::';:.>:.::}':::::r:.;.:::. ::: "'. ":..';. ::>:....;.,.. ;.:; <,; ","; .," ~ ~<_:. :.;,.;..- :. .:;;. . . ..:".' ::;.., ,,','.. '.' .'.' ;::. .:-: . ",..'. '.,,' ;''; ?, '.-." ... .;:...-. ," ...:- . .:. . ...... : ,": ,:,,:,,:::::::::::;:::::::::;;:::::;;::::::;:;;~;:::;::::::~~;:;f:;:;:;:;:::;:;:;~:;:::;:;::'::::;;;;::::::::::::::::::::::::::::::~::::~:::::::::::::::::::;:::;:;;::::~:~':::;;::::::::::::::;:::.::;: ::-::(:' ASSESSMENT HEARING DATE: NOVEMDER 3,1997 ,....,..", , "",.., .., ........, "" ",...", ".".., """,," ,. ,...". .. ASSESSMENT RATE:. PROPOSED $151.30/FF PAVING ASSESSMENT RATE: PROPOSED $7.711FF SAN. SEWER ASSESSMENT RATE: PROPOSED $25.68/FF WATERMAIN ASSESSMENT CODE: PAVING" 92 ASSESSMENT CODE: SEWER - 93 ASS~SSM~NT COD~: W A T~R - 93 INTEREST RATE: 8.0% SPREAD: PAVING ..10 YEARS SPREAD: SAN. SEWER - 20 YEARS SPREAD: W A TERMAIN - 20 YEARS INITIAL YEAR: 1998 ADDITIONAL INTEREST:, 58 DA YS PAYMENT METHOD: EQUAL PRINCIPAL LEGAL DESCRIPTION & PARCEL NUMBER PROPERTY OWNER & ADDRESS PA VING SEWER WATER CURRENT ASSESSMENT ASSESSMENT ASSESSMENT FRONTAGE AMOUNT AMOUNT AMOUNT (Code 92) (Code 93) (Code 93) 770' 111 6.50 1.00 15.936.70 SI9.773.60 Sec. 26, Tt15, R22 25 S 25 A of NEil. NW'/. 25-926-006-0 Herbert & Elaine Wensmann 3312 West 151st Street Rosemount, MN 55068 Sec. 26, TI15, R22 8.23 N 640' ofW 560' ofN'/, NEil. 25-926-003-0 Holy Cross Lutheran Church P.O. Box 177 14085 NE Pike Lake Trail " 565' 185.484.50 Q 114.509.20 Sec. 26, Tt15, R22 15 N 552' ofE 1183.7' ofNE'I. NW'/. 25-926-002-0 Herbert & Elaine Wensmann 3312 West 151 st Street Rosemount, MN55068 470' 171.111.00 $3.623.70 S 12.069.60 Sec. 25, Ttl5, R22 2.5AC E 250' orN 435.60 of SEll. NW'/. 25-926.001- I Ed Vierling 14310 Pike Lake Trail Prior Lake, MN 55372 150' $22.695.00 $1.156.50 $3.852.00 Lot 8 Block I Maple Hill Addition 25-082-008-0 David & Nimcy Triebel t 4264 Mitoka Circle NE Prior Lake, MN 55372 150' Q Q $3.852.00 TOTALS S295.791.50 SI0.716.90 $54.056.40 ^S~OLL,DOC RESOLUTION 97-97 RESOLUTION ADOPTING ASSESSMENTS FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS, AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS MOTION BY: SCHENCK SECOND BY ROBBINS WHEREAS, pursuant to proper notice duiy given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for projects 95-07 Mushtown Road improvements, and 97-17 Pike Lake Trail improvements, and has amended such proposed assessment as it deems just. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: .1. Such proposed assessment as amended, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable on an equal principal method extending' , over a period of five (5) years for Trunk Sewer and Water Acreage, a period of ten (10) years for paving, and a period of ~enty (20) years for sanitary sewer and water. The first installment shall be the annual principal plus interest calculated from the Public Hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of eight (8) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added fifty-eight (58) days of interest on the entire assessment from the date of this resolution until December 31, 1997. " To each subsequent installment when due shaH' be added, interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of.the_assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the payment, except that no interest will be charged if the entire assessment is paid within thirty (30) days, and the individual may at any time thereafter, pay to the City's 16200 tk.:,k.Uaek Ave.S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 4474230 / Fax (612) 447-4245 AN EQUAL OPPOR1lJNITY EMPLOYER Rnance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement 4. ,The City Manager shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid' to the City, in same manner as other municipal taxes. . : 5. The final project cost apportionment- has been ,determined to be $908,351.46 of which $292,340.96, $127,325.00, and $32,818.70 shall be , paid from Tax Levy, Municipal State Aid, and the City's Trunk Reserve Fund, respectively, and $455,866.80 to be assessed to the benefited property owners as per the attached assessment roll. 6. The Trunk Acreage Assessment has been determined to be $16,467.50 and is to be asessessed to the benefited property owners as per the attached assessment roll. Passed and adopt~d this 3rd day of November, 1997 {Seal} ~17'.DOC . Andren Kedrowski Mader Robbins Schenck YES NO _x_ _X_ _X_ '\ ~ DATE: 7B JElili'KEY T. EVENS, ENGINEERING TECHNIClAl"l IV CONSIDER APPROVAL OF RESOLUTION 97-XX, TO ACCEPT FEASIBILITY REPORT AND CALL FOR A PUBLIC HEARING ON 1997 INIPROVE~IENT PROJECTS INCLUDING: MUSHTOWN ROAD, PIKE LAKE TRAIL, CSAH 42, BITUMINOUS SEALCOATING, LAKEFRONT P ARK INCREMENTAL IlVIPROv""ElVIENTS l\'lARCH 3, 1997 AGENDA #: PREPARED BY: SUBJECT: INTRODUcuON: The purpose of this agenda item is to consider the approval of the attached Feasibility Report and call for a Public Hearing on 1997 Improvement Projects. BACKGROUND: At the January 21, 1997, City Council meeting, Council authorized staff to prepare a Feasibility Report for the 1997 Improvement projects as approved by the Council in the 1997-2001 Capital Improvement Program. In the adopted Resolution No. 97-03, the following five project areas were listed to be considered for the report: 1. Mushtown Road from approximately 1,400 feet south of Tower- Street to the southeast for 2,900 feet to a point approximately 800 feet beyond Ridgewood Court by the construction of grading, storm sewer, aggregate base, concrete c:.rrb and gutter, trails, bituminous surfacing, and appurtenant work (Includes 580 feet originally contemplated for construction in 2001). 2. Pike Lake Trail from CSAH 42 south to the proposed north plat line of Knob Hill by the construction of grading, storm sewer, utility improvements, concrete curb and gutter, sidewalk, bituminous surfacing, and appurtenant work. 3. CSAH 42 from Femdale Avenue west to McKenna Road by the construction of grading, storm sewer, aggregate base, concrete curb and gutter. trunk sanitary sewer md wate~ain, trails, bituminous surfacing, and appurtenant work (This 1626tr~e. S.E., Prior lake, Minnesota 55312-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQCAL OPPORTt;;'l!TY E~JfPLCYER project to be constructed with CSAH 21 improvements from CSAH 82 to CSAH 42). . 4. Sealcoating of bituminous paved streets throughout the City. 5. Paving of Lakefront Park roads, trails and parking lots by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. In the attached Feasibility Report, there are two projects in which a portion of the cost will be assessed to the benefiting properties. The projects are as follows: 1. Street reconstruction of Mushtown Road from 1,400 feet south of Tower Street to 800 feet south of Ridgewood Court to local City Street Standards. 2. Street reconstruction and utility extensions of Pike Lake Trail from CSAH 42 south to the north plat line of Knob Hill to Municipal State Aid Standards. Also included in the Feasibility Report are other City projects in which project financing can be leveraged against the MS Chapter 429 Assessment Bond. These projects include the following: A. CSAH 42 from Femdale Avenue to McKenna Road, the City cost share of improvement. B. Seal Coating of bituminous paved streets throughout the City. C. Paving of Lakefront Park roads, trails and parking lot. DISCUSSION: The attached report indicates the estimated City costs for each project, along with preliminary assessment estimates. At the end of the Feasibility Report, a project financing summary is included to show project cost splits. The total estimated project cost of the five projects is $1,449,135.00. The following is a commentary on each project with regard to project need: Area 1- Mushtown Road Mushtown road is required to be improved by the City as part of the an.T'lexation agreement for the :::lat of Woodridge Estates. This G;\AGENDA91\97FEASDOC 2 Ci;IAGENDA97\97FEASDOC . . ~i-.,' ;.;~:~:~~~~t improvement was originally scheduled for 1996 and then rescheduled to 1997 by the Council. Mushtown Road has a 24-foot wide bituminous surface from Panama Avenue (CSAH 23) south 1,400 feet to approximately the south plat line of Maple Acres, and a 30-foot wide gravel surface from the bituminous terminus and continues to the south to serve the township. A Feasibility Report for this project was prepared by MSA Consulting Engineers in September, 1995 and determined the estimated costs of this project and the special assessments against the property known today as Woodridge Estates 3rd Addition. Per the developers agreement for W oodridge Estates 3 rd a...'1d the annexation agreement wit.~ Spring La...lce Township the developer is required to pay his portion of the Mushtown Road improvements. The developer has given the City a letter of credit for $85,177.19. Two roads have been constructed within W oodridge Estates 3rd Addition to the west edge of the plat and are proposed to connect to Mushtown Road. Per the annexation agreement these roads cannot connect to Mushtown until it is improved. The two streets are Toronto Avenue and Ridgewood Court. The original feasibility report did not include the installation of a 8' bituminous trail from Toronto A venue to the proposed trail to the Ponds Athletic complex nor did it include extending the roadway improvements. This increased the length of the project by approximately 580 feet. The extension of Mushtown Road Improvements, an additional 580 feet southerly in the Township, is- to intersect with a proposed second access road to the Ponds which was funded as part of the 1996 Park budget and Department of Natural Resources Grant. This work is to be completed this year so a gravel access is available. The park access road will be surfaced with bituminous next year. 'Area 2 - Pike Lake Trail Pike Lake Trail from CSAH 42 south to Carriage Hills Parkway is approximately 1/2 mile long and is currently gravel. The plat of Knob Hill has preliminary plat approval to realign Pike Lake Trail slightly from Carriage Hills Parkway to approximately 1/4 mile to the north. It appears that this phase of Knob Hill may be included with the plat of Knob Hill North and the improvements could be installed in 1997. Sanitary sewer, watermain, storm sewer, and streets will be extended to the north plat line. 3 Scott County is proposing to improve the existing CSAH 42 from Femdale Avenue west to McKenna Road in 1997 and with this construction sanitary sewer and watermain will be extended and stubs provided at Pike Lake Trail. This street construction provides the opportunity to extend the sanitary sewer south anq loop the watermain from the Knob Hill Subdivision. The existing plat of Maple Hill which is located on the east side of Pike Lake Trail approximately 600 feet south of CSAH 42, Gust south of the Holy Cross Church) has petitioned the City for sanitary sewer and watermain for their entire plat. Plans and specifications have been submitted to the City for review. A developers agreement is to be prepared to enable the home owners association to install the utilities in the spring of 1997. Connections to these utilities cannot be made until the utilities are installed along Pike Lake TraiL Area 3 - CSAH 42 Scott County proposes to upgrade' CSAH 42 to four lanes from F emdaIe Avenue west to McKenna Road in 1997. Along with this construction the upgrading of CSAH 21 will be bid and constructed together and the County anticipates that the contractor would need 2 years to complete the street reconstruction. The City has bonded for $475,000.00 in 1996 to support our portion of CSAH 21. Sanitary sewer and watermain are proposed in conjunction with this construction. Sanitary sewer is proposed to include a crossing and the extension of sewer from Pike Lake Trail east to Rolling Oaks Circle. Watermain trunk line is proposed to extend from~ Femdale Avenue west to Pike Lake Trail. Street lighting and landscaping for CSAH 21 and CSAH 42 is contemplated to "match" the existing segments but is not included in this report. Street lighting on CSAH 21 would be accomplished by NSP and landscaping by a professional firm subject to public bids. Area 4 - Sealcoatin~ of Streets For four years the City has engaged in an annual program of crack sealing, patching and seal coating. All three are done as preventive maintenance to extend the life of the streets. As of 1996, all streets built prior to 1993 have been seal coated where cost-effective. Based on t:~:: st~ff!'las determined there is no need to sealcoating this year. A program of cracksealing and patching will continue as G;\AGENOA97'871'EAS.DOC 4 FINANCIAL IMP ACf: ISSUES: G;\AGENDAl17I97FEASJX>C -~~{;-~.~,;:~~:;.~~~.~:... ~. ;_' I< '_ _ .,; . in past years. This will be 'funded exClusively through., the " operating budget. There is no need to use bond proceeds for sealcoating this year and it is recommended this project not . advance any further. The sealcoating program will be revisited in 1998. Area 5 - Lakefront Park The City Council has earmarked $75,000 for Lakefront Park Improvements in the 1997 Capital Improvement Program. The allocation of these funds, if any, will be dependent upon the resultS of the Parks and Library Referendum. Staff will make a presentation on the Feasibility Report and will discuss the merits of each project. Council can eliminate any project or portions of a project at this time. The City is required to assess a minimum of 20% of the bond amount per bonding requirements. If the Council approves the Feasibility Report, the Chapter 429 special assessment projects require public hearings to be conducted prior to implementing the project. Staff would also conduct Informational Meetings prior to the Public Hearings to help the residents understand and answer any questions. The 1997 improvement projects are proposed to be financed by special assessments, property taxes, Street Collector Funds, and Trunk Reserve Funds. Funding sources and amounts are as shown below: 1.) Assessments 2.) Tax Levy 3.) Trunk Reserve 4.) Collector Street Fund PROJECT COST TOTAL $286,678.00 $615,760.00 $370,439.00 $176.258.00 $1,449,135.00 The feasibility report raises a number of issues for City Council determination: A. Mushtown Road 1. The construction of the 580' of Mushtown Road within the Township was originally contemplated for improvement by the City in the year 2001 at a cost of $75,000 to be drawn from the Collector Street Fund. The feasibility report includes this segment as a bid alternate in hopes of 5 ':'~~;~~t~ receiving a better price than if the project were done alone in 2001. The sole reason for constructing the additional 580' is to provide for a second access and egress to Ponds Park as contemplated in the park's development plans. Attached is a Collector Street Fund recap for Council information. The issue before the courts is Collection fees received as part of the building permit. The issue of Collector fees as part of the developer's agreement is not part of this case. Of the total Street Collector Funding, $308,330 were collected through developer'~ agreements. While there is still some risk, there may be less risk associated with this funding source than building permit related Collector fees. T'ne Council should determine if this segment should be bid as an alternate or not at all. If bid, the Council will have to decide the source of funding for this work. TIlls decision can be made by the Council at bid award later this year. B. Pike Lake Trail 1. Pike Lake Trail cannot be fully funded through special assessments. Consequently, the expenditure of $114,104 from the Collector Street Fund is contemplated. Does the Council believe ,such an expenditure to be appropriate? Because Pike Lake Trail is a Municipal State Aid Road, an MSA allocation could be used in lieu of the Collector Street Funds. Currently, MSA funds are programmed for the extension of Fish Point Road through Cardinal Ridge 5th Addition. C. CSAH 42 1. Proposed landscaping and lighting improvements for CSAH 42 are identical, to the improved segments of this roadway. While amounts are not included in thefeasibility report, landscaping would be contemplated to match the easterly segments of the roadway within Prior Lake. The work would be publicly bid. The lighting contemplated is intersection only which is consistent with the remainder of CSAH 42. Lighting would be installed by the public utility. Does the Council believe that these proposals are appropriate? G:\AGENDA91\97FEAS>>OC 6 D. Lakefront Park 1. By, the time this report is received by the Council, we will know if the referendum was successful. If so. the $75,000 Lakefront Park allocation should be deleted as such improvements will be paid for by the referendum bond issue. If the referendum is unsuccessful, the $75,000 would be generally earmarked for Lakefront Park Improvements in accordance with the master plan previously adopted by the City Council. ALTERNATIVES: The alternatives are as follows: 1. Provide staff direction on each issue area and any others as the Council deems appropriate. 2. Approve Resolution 97-XX receiving the Feasibility Report and establish a Public Hearing date as per Resolution 97-XX with amendments as., appropriate based upon the above directions. 3. Table this item for a specific reason. 4. Deny Resolution 97-XX. RECOMMENDATION: Alternative No.1 and 2. Staffrecornmends that the Council accept the Feasibility Report for the 1997 projects and establish the Public Hearing date as listed in Resolution 97-XX. Approval of the Feasibility Report does not grant fmal approval of any project. ALIION REQUIRED: A motion and second, to approve Resolution 97-XX as proposed or amended. 1111!~ G:\AGENDA9M7FEASDOC 7 '"' :~~~.;;;.~- RESOLUTION 97-11 RESOLUTION ACCEPTING FEASffiILITY REPORT AND CALLING FOR A PUBLIC HEARING ON 1997 IMPROVEMENT PROJECTS MOTION BY: Kedrowski SECONDED BY: Schenck \\'tlEREAS, pursuant to Resolution 97-03 of the City Council, adopted on January 21, 1997, a report prepared by the City's Engineering Department with reference to the following improvements and the generally described project areas: 1. Mushtown Road from approximately 1,400 feet south of Tower Street to the southeast for 2,900 feet to a point approximately 800 feet beyond Ridgewood Court by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, walk and appurtenant work; and 2. Pike Lake Trail from CSAH 42 south to the proposed north plat line of Knob Hill by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, walk and appurtenant work; and 3. CSAH 42 from Femdale Avenue west to McKenna Road by the construction of storm sewer, utility crossings, concrete curb and gutter, sidewalk, bituminous surfacing, and appurtenant work; and 4. Sealcoating of bituminous streets throughout the City. 5. Paving of Lakefront Park roads, trails and parking lots by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work; and NOW, THEREFORE, BE IT RESOL YED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1 1. The Council will consider the improvement of such streets and areas in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of$1,371,135.00. 2. A Public Hearing shall be held on the following such proposed improvements on the following date at the Fire Station No.1, with the address of 16776 Fish Point Road, City of Prior Lake, Minnesota at the following time: 162l>&>~.r....;,... Lake, Minnesota 55~72-1714 / Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER A. AREA 1,2,3 @ 7:45 P.M., April 7, 1997. Passed and adopted this 3rd day of March, 1997. Andren Greenfield Kedrowski Mader Schenck YES absent Andren absent Greenfield X Kedrowski -- X Mader - - 1 X Schenct -= /J I () /(~I {)Jt"U/~'--' Frank BOY~~' (; City Manager City ofPrio ake NO Seal} R:\COUNcn.\R.ESOLUTIIENGINRES\RES9711,DQC 2 , . --' ..-. .'. ~..-..:..~._-... . . ._L., .1 COLU::GTOR S'[ HEET FUND RE:CAP , (Feb,ruary 21, 1~97) I I l- I 1993-199/ ." I. I I Revenues: I' l 503-34950 I (pemllt tees) . <"0'03-34960 I (acreage) r --T'- =. . !Revenue Totals. I I Excenditures: lCIPt I ! J. 1.jCSAH 21/Main Street Signal ! 2. Mushtown Road Extension 3. Pike Lake Trail I Paving Projects Totals .. I Develooer Escrow: CSAH 83 (Wilds share) Future improvement costs I Fund Balance: (2121/97) Fee refunds ... Develop. escrow Projects ... Fund Deficit no COllECT .xLS $376,2501 $308.33lY-) $684,5801 1997-2001 I ! $50,000 i $62,000 $114.0001 . I $226,000 $143,360 I Option #1 (100% Refund) $876,479 i -$684,580 -$143.360 $4~,b39 Option #2 I ' Option #3 (100% Refund) (Permit Refund) $876,479 -$684,580 -$143.360 . - - - _.. , $48,~39 $876,479 -$376,250 -$143.3601 $356,869 (All Projects) (1 YH f ~r~lects \ I J 1997 Proiects) -$226.000! -$1.,6.0001 -$176.000 -$177,4611-$127,4611 $180,8691 2:36 PM2/21197 .',,, .. PRELIMINARY REPORT FOR TH~ CITY OF PRIOR LAKE ON 1997 PUBLIC IMPROVEMENT PROJECTS SANITARY SEWER, W A TERMAIN" STORM SEWER, GRADING, CURBING, WALKS, STREET PAVING, SURFACE IMPROVEMENTS, AND APPURTENANT WORK FEBRUARY 25, 1997 I hereby certify that this Feasibility Report was written by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota Greg~ Reg. No. 22557 Z/2,S- /Yr- Date · PRELIMINARY REPORT AND ESTIMATE OF COST FOR TttE CITY OF PRIOR LAKE ON 1997 PUBLIC IMPROVEMENT PROJECTS SANITARY SEWER, WATERMAIN, STORM SEWER, GRADING, CURBING,W ALKS, STREET PAVING, SURFACE IMPROVEMENTS, AND APPURTENANT WORK IfEBRUARY 25, 1997 TYPE OF WORK The improvements proposed for construction during 1997 include sanitary sewer, watermain, storm sewer, sidewalk, bike path, bituminous overlayment, street surface improvements, and street reconstruction, including grading, concrete curb and gutter, retaining walls" boulevard restoration and appurtenant work. The proposed project locations within the city limits of Prior Lake are shown by Exhibit 1. A brief description of the improvements shown by Exhibit I is as follows: AREA 1 - Mushtown Road Mushto\Vn Road from approximately 1,400 feet south of Tower Street tothe southeast for 2,900 feet to a point approximately 800 feet beyond Ridgewood Court by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous trail, bituminous surfacing and appurtenant work. AREA 2 - Pike Lake Trail, Pike Lake Trail from CSAH 42 south to the proPosed north plat line of Knob Hill by the construction of sanitary sewer, watermain, storm sewer, grading, aggregate base, concrete curb and gutter, concrete sidewalk, bituminous path, bituminous surfacing and appurtenant work. ,," .: ,.., ':"'97FEAS.DOC 2 AREA 3 - CSAH 42 from Femdale to McKenna Road. CSAH 42 from Femdale Avenue west to McKenna Road by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, trunk sanitary sewer and , watermain, trails, bituminous surfacing and appurtenant work. AREA 4 - Street Sealcoatin~ The seaIcoating of bituminous paved streets throughout the city. AREA 5 - Lakefront Park Road Pavine Paving of Lakefront Park roads, trails and parking lots by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. LOCATION OF THE PROJECTS The five projects shown by Exhibit 1- are located in the following areas: AREA 1 - Mushtown Road Mushtown Road from the south plat line of Maple Acres approximately 2,900 feet south past the City limit line within the north half of Section 11 , Township 114 north, Range 22 west, Scott County, Minnesota. AREA 2 - Pike Lake Trail Pike Lake Trail from County Road 42 to the proposed north plat line in the plat of Knob Hill in Section 26, Township 115 north, Range 22 west, Scott County, Minnesota. AREA 3 - CSAH 42 from Ferndale to McKenna Road. CSAH 42 from Femdale Avenue to' McKenna Road within the south half of Section 22, 23 and 24, Township 115 north, Range 22 west, Scott County, Minnesota. AREA 4 - Street Sealcoatin~ The sealcoating of bituminous paved streets will' be on the older streets with excessive cracks and surface deterioration throughout the city. , AREA 5 - Lakefront Park Road Pavin~ Lakefront Park within the south half of Section 35, Township 115 north, Range 22 west, 1:\, ' ,; .0.' :., I97fEAS.DOC 3 and the north half of Section 2, Township 114 north, Range 22 west, Scott County, Minnesota. DESCR.1.r J.ION OF PROJECT A more detailed description of the projects that are proposed to be assessed are as follows: AREA 1 - Mushtown Road Mushtown Road runs south-east from Panama Avenue (CSAH 23) for approximately , one-half mile. The section of road proposed for improvement is shown by Exhibit 2' and begins where the current bituminous surface ends. That portion of Mushtown Road is rural in nature with a gravel surface and no curb and gutter. Storm water runoff currently flows overland to shallow ditches and isolated wetlands. There are three wetlands adjacent to the road which are recognized by the National Wetlands Inventory map, and one man-made pond. These existing wetlands and pond are shown on Exhibit 2. If any filling of the wetlands is done, permits form the Minnesota Department of Natural Resources and the U.S. Corps of Engineers will be required. The condition of Mushtown Road is worst in the spring. During the freeze-thaw season, the gravel road becomes soft and unstable' due to frost action. Proposed improvements include upgrading the street to a bituminous surface, concrete curb and gutter, and storm sewer. A permit from the Prior Lake/Spring Lake Watershed District will be required for the storm sewer improvements. Scott County records show no defined right-of-way for Mushtown Road except within platted areas adjacent to the road. The platted section adjacent to Woodridge Estates 3rd has a 50-foot right-of-way and the preliminary plat application for the Wllldstar Development has a 33-foot right-of-way. Costs for acquiring the remaining right-of-way and/or easements are included in the project cost for Mushtown Road. Benefiting developer of Woodridge Estates 3rd and the developer of the proposed Windstar Development will be assessed, while the balance of the project costs will be paid from the Project Levy and the Street Collector Fund. AREA 2 - Pike Lake Trail Pike Lake Trail is shown on Exhibit 4. The street is designated as a Municipal State Aid route. Currently, the street haS a gravel surface and is rural in nature with no curb and gutter. The terrain is hi~y and is heavily wooded onboth sides of the road. The portion of Pike Lake Trail south of the Maple Hill Subdivision will be built by the developer as part of the Knob Hill Subdivision; therefore, costs for the street reconstruction within Knob Hill are not included in this report. The plat of Maple Hill is proposing to extend the existing sanitary sewer from the Holy Cross Church property south to serve their entire plat in the spring of 1997. _~ .;.n'_'"..~.DOC 4 Proposed improvements includes street reconstruction with storm sewer, retaining walls, concrete curb and gutter, concrete sidewalk, bituminous trails, and bituminous surfacing. Street reconstruction provides the opportunity to extend the sanitary sewer and loop the watermain with the Knob Hill Subdivision. As shown on Exhibit 5, this road is proposed to be built to a 9 ton design. Pike Lake Trail from Carriage Hills Parkway to CSAH 42 is designated as a minor collector street. Some , of the project will be financed by the City Street Collector funds. Benefiting property owners will be assessed. T runIc Reserve funds will be used to finance the City portion of the sanitary sewer, watermain, and trunk storm sewer. FEASmILITY -From an engineering standpoint, project number 1,2,3, and 5 are feasible, independent of , each other, and can be accomplished as proposed, and,not in conjunction with each other or any other project. So project nwnber 4 (SeaIcoating) has been determined not to be feasible due to the fact that all city streets built prior to 1993 have been seaIcoated and it would not be cost effective to sea1coat any streets at this time. ESTIMATED COST The following costs were prepared based upon an Engineer's Estimate and are subject to change, depending on the final design of the project, bids received, and actual work performed. The method of assessment and rate will be determined at the Assessment Hearing. The estimated project cost for each project is for the installation of associated improvements and includes indirect project costs. Project costs in Areas I & 2 include special assessments. AREA 1 - Mushtown Road Mushtown Road from 1400 feet south of Tower St'to 800 feet south of Ridgewood Ct: 11 J:.Nt; Street/Storm Sewer 8' Bituminous Path Right-of-way Acquisition SUBTOTAL *Indirect Costs (30%) TOTAL PROJECT COST COST $256,051.00 $8,329.00 $25.000.00. $289,380.00 $86.814.00 $376,194.00 3 $IO,77H:>-'1oSI.]tg O',7Z3.:.7 9D5/, 3~ "30"<<>" Z75"J.3-o () sIO/7~.~S '1~ H2,4v tOl\,007.0> s:\.; ...' __"-\97FEAS,DQC 5 AREA 2 - Pike Lake Trail Pike Lake Trail from CSAH 42 south to proposed north plat line in the plat of Knob Hill: ITEM Storm Sewer/Street Trunk Stvuu Sewer Sanitary Sewer Watermain , 'PatbfSidewalk SUBTOTAL *Indirect Costs (30%) TOTAL PROJECT COST AREA 3 - CSAH 42 COST $165,566.00 $47,421.00 $10,348.00 $36,591.00 $37.328.00 $297,254.00 $89.175.00 $386,429.00 M c..1'} ~"'Jf-e..A ,- Z.9h>~.S-?:>'2 f.b/,U,.,;-c> -1~Si' Ih.TP- 3,()- ~4;, 4bb.~o 1l.",A'z-;"0 0 !iZ/ >6~hJD 1// 5"5 f?, 00 '3.qS/51b1, ~ }11b... (,,7tf. ~o .5" /4) 't$S.so- CSAH 42 from Femdale Avenue to McKenna Road. ITEM Sanitary Sewer Watermain SUBTOTAL , **Indirect Costs (12%) Total Utility Cost Storm Sewer/Ponds Roadway/ Curb/Bit. path SUBTOTAL Financing (8%) Total Roadway Cost TOTAL PROJECT COST *Indirect costs include: Engineering (17 %) Administration (5 %) Financing (8 %) **Indirect costs include: Construction Engineering (7 %) Administration (5 %) 1',. .: ,..' :.,J7fEASDOC COST $99,900.00 $159.700.00 $259,600.00 $31.152.00 $290,752.00 $136,900.00 $160.100.00 $297,000.00 $23.760.00 $320,760.00 $611,512.00 6 AREA 4 - Sealcoatin~ of City Streets Sealcoating of bituminous streets has been detennined not to be cost effective for 1997 and is not feasible. PROJECT COST $0 AREA 5 - Lakefront Park Paving of Lakefront Park's trails, roads and parking lots: PROJECT COST $ 75,000 The following is a summary of the projects: Project Area 1 2 3 4 5 Area Project Total $376,194 $386,429 $611,512 $0 $75,000 $1,449,135 Mushtown Road , Pike Lake Trail CSAH 42 Bituminous Sea1coating Lakefront Park TOTAL Project Areas 3 and 5 will be included in the Minnesota Statutes Chapter 429 Special Assessment Bond issue but will not be assessed. These two projects have general overall City benefit and are paid by ad valorem tax levy. PROPERTY TO BE ASSESSED The area proposed to be assessed is every lot, piece, and parcel within the City limits benefiting from said improvement, whether abutting or not, within the following described areas: AREA 1 - Mushtown Road Part of the Northwest 1/4 of Section 11 Township 114 north, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above-described area, but not inclusive, are as follows: s:', .:.... :'. \97FEAS.DOC 7 Property abutting Mushtown Road including: Proposed Wmdstar Addition W oodridge Estates 3rd Addition AREA 2 - Pike Lake Trail Part of the North half of Northeast 1/4 of Section 26 Township 115 north, Range 22 west, Scott County, Minnesota. The Northeast 1/4 of the Northwest 1/4 of Section 26 Township 115 north, Range 22 west, Scott County, Minnesota. ESTIMATED ASSESSl\1ENTS The improvement cost will be' assessed on an adjusted front footage basis to the benefiting properties as per the Assessment Policy adopted by the City Council on February 21, 1989, and as amended. AREA 1 - Mushtown Road Total Project Cost $ 376,194 4-l> 4,007, () 5' Project Levy Collector Street Fund (CIP for 2001) $ 220,000 $ 62,154 Project Assessment $ 94,040 W oodridge 3 rd Letter of Credit Net Assessment Project Assessable Front Footage Project Assessment Rate $ 85,177 $ 8,863 150FF $ 59.09/FF AREA 2 - Pike Lake Trail Total Project Cost $ 386,429 S""/4; 7.S~, '30 Trunk Reserve CO,lIector Street Fund Assessment $ 79,687, $ 114,104 $' 192,638 Project Assessment $ 192,638 Watermain Assessment Assessable Front Footage Assessment Rate $ 47,569 251 IFF $ 18.94/FF , ,. ".:' ..' "'" nFEAS.DOC 8 Sanitary Sewer Assessment Assessable Front Footage Assessment Rate $ 13,452 2036FF $ 6.6l1FF Street/Storm Sewer Assessment Assessable Front Footage Assessment Rate $ 208,193 2511FF $ 82.91/FF M;1'mesota Statutes Chapter 429 Special Assessment Bond issue requires that at a minimum of 20% of the total bond amount be recovered through special assessments. With a total project cost of $1,449,135, an estimated bond of$900,000, and an assessment total of $286,678, the assessed amount would be 32%. From an economic standpoint, project number 1,2,3, and 5 are feasible PROJECT SCHEDULE The following project schedule outlines an approach to complete the assessable projects in 1997: Accept Feasibility Study/Call for Public Hearing Hold Public Informational Meeting Conduct Public Hearing! Accept Project/Order Plans and Specifications 3/3/97 3/97 4n/97 1'., ,.; ,..' :'" \97FEAS.DOC 9 Hold Another Public Informational Meeting Approve Plans and Specifications/Order Advertisements for Bids Open Bids Authorize Amount to be Assessed/Schedule Assessment Hearing for 8/18/97 Conduct Assessment Hearing! Adopt Assessment Rolli Accept Bids! A ward Contract Begin Construction Complete Base Course of Bituminous 5/97 6/16/97 7/14/97 7/21/97 8/18/97 8/25/97 10/15/97 CONCLUSION The total estimated cost of the proposed improvements is $1,449,135. A portion of these projects are proposed to be assessed to the benefiting property owners and the remainder through other funding sources. The projects are feasible from an engi..TJ.eering and economic standpoint, and will benefit the properties proposed to be assessed. .".:..., ;'.' SI7FEAS.DOC 10 r""" "'\." " ,--~ \- - -,.. - - - ../ ' ,-- --p. -.-- .-...- '. ~----- .-----. - -- ~,._----===...~~ t "!" , --. -- -;r--, - - --... -...... .. ~ o 400 -- \ (CITY . PARK POND PROPOSED _ , WINDSTAR ADDITION . J; WOODRIDGE ESTATES 3RD ~~ ADDITION Pl057EX MUSHTOWN 'ROAD t> I Ht:t: I IMPRO~ I t) LOCATION MAP ~~lXln~UiJ 2 ------.- ----..~...__._- ROW 50' ADJACENT TO ?LA T 33' TO BE ACQUIRED ROW -S' BIT. PATH i I -[618 CONC.~ETE CU, RB &. ,GU I 1c.J rt I "2.00 1 /4- j'Fi. o , '" %._ ~R/.c-.... ~ ~~.....--J'T~ ~ _ ~..._-_.~.~ [ ~ ..... C - ~ . ROUND TRANSlTIuN \--... - ~EN OiANGtNG ~ A - - GRADE Q(,5' ) - I - - 1 1/2- TYPE 41A BITUMINOUS \\rEAR COURSE 4- DRAINTILE T'tP T ACl< COAT \'tHERE 2.5- nPE 31 B BllUMINOUS BASE COURSE NECESSARY 6- CLASS 5 AGGREGATE BASE 12- SUBCUT I saLCT GRANULAR BORROW 28' FACE: TO FACE 2' - y MUSH TOWN ROAD ~~lXln~Dif 3 MUSHTOWN ROAD PROPOSED b I HLL I SECllON :> <:: _A < ::T 1A - WVlSUANH REAl. rr i L i I I I ~ I I ~ , 0 PROPOSEO STORU S~YltR- I ~ It PIlOPOSEtl SmUT I ~ SECllON LINE~ 0 .S' R,O, W, TO "'COVIIlED ---- --- .-- - ~c:- ''\..O{:DOCA'ItIl' "...,-0<-.... -. -'-_. I 0$ 0'0l -. HIU <bCIllOH .0' ~ w -omCAltD ..c:H,_O<~.Ar -........ LUtHERAN (:HIJRCH I 's - "HOI HU AOOInON f11lttT c ... \ ../1 Ei i"(" rUTVRE~ I ~ 6' WA TERIolAIN I ~OS't..\) -v...~O'O 0\\).... I \'~O Vl(N$lolAHH RE"!.TY Lto .. . HruN .. \lERlIHO to \lER\JIIO '...... lmUTY AND 8TRcc I IMPAOVEMefl'S PIKE LAKE TRAIL :II". PROPOSED SANITARY SewER (THIS PROJECT) STREET IMPROVEMENTS PROPOSED STORM SEWER :'.' EXISTING SANITAAY SEM;R · PROPOSED e. SANITA~Y SEWER (BY OTHERS) PROPOSED e. WA TtRMAIN (THIS PROJECT) @ I..,o":,,,:-:':'::o'::;':'j ~- I.. .. ~ o 200 l!)(1XI01S0V 4 WEST ROW <t 45" PROPOSED 45. OR 75. jRETAlNlNC WALL AS REQUIRED - 5. SIDEWALK ~ 'I rSt8 CONCRETE CURB & GUIIC,.l"; " "......... 1/4-/r:r. I ~ 2..00% ~ ,/- ....-. - -- - '1."" . ..~ ,,-- _ :S-.,.--.-.: ~T_' " '-....,....1 - RETAINING WAlL\ AS REOUIRED 8' BIT. PA1}f- 32. FACE TO FACE EAST ROw ~,.,.(f, '/4.~' , .____ f.C:.!:'.:- - 2. TYPE 41A BI1UMINOUS WEAR COURSE TACK COAT 3- TYPE 31B BITIJMINOUS BASE COURSE 7. CLASS 5 AGGREGATE BASE l'YPIC::AL b I HLL I SECTION 9 TON DESIGN PIKE' LAKE lRAIL ~~IMIDfB30lf 5 \ ,. REGULAR COUNCIL MEETING MINl.J u~~s Date: March 3, 1997 1. CALL TO ORDER: Acting Mayor Schenck called the meeting to order at 7:30 p.m. Present were: Councilmembers Kedrowski, Mader, and Schenck, City Attorney Pace, City Manager Boyles, Assistant City Manager Tremere, Planning Director Rye, Planner Karisier, Public Works Director Ilkka, Recording Secretary Oden. Mayor Andren and Councilmember Greenfield were absent. 2. PLEDGE OF ALLEGIANCE: Acting Mayor Schenck led the Pledge of Allegiance and welcomed everyone to the meeting. 3. CONSIDER APPROVAL OF PREVIOUS MEETING MINlJIES: MOTION BY KEDROWSKI SECOND BY MADER TO APPROVE 1.ti..t MINUTES OF THE FEBRUARY 18 CITY COUNCIL MEETING. Upon a vote, ayes by Kedrowski, Mader, and Schenck, the motion carried. 4. CONSENT AGENDA: A. Consider Approval of Invoices to be Paid. B. Consider Approval of Purchase of 4X4 Pickup to Replace Existing City Vehic1e C. Consider Approval of 3.2 Temporary Liquor License for St. Michael's Church for Aprilfest. D. Consider Approval of Waiver of Outdoor Concert Fee and Cleanup Deposit for St. Michael's Church for Aprilfest. E. Consider Approval of Resolution 97-XX'Approving Prior Lake Hockey Association Premise Permit for Lawful Gambling. MOTION BY MADER SECOND BY KEDROWSKI TO APPROVE CONSENT AGENDA H.hlviS A, B, C, D, E. Upon a vote, ayes by Kedrowski, Mader, and Schenck, the motion carried. 5. PRESENTATIONS: A. There were no Presentations. 6. PUBLIC HEARINGS: A. There are no Public Hearings. 1620ecEagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4215 AN EQUAL oPPOR1UNJ1Y EMPLOYER .' 8. . . . . 3397.DOC · Councilmember Mader said that a Public Hearing on several items at once could be confusing. Ifthere were more than one hearing, it could work out better. · Councilmember Kedrowski said there was only three projects that would be addressed, and very few residents are involved with two of them. · City Manager Boyles suggested that each item would be explained, and there would be an itemized agenda, so it should go smoothly. · CounciImember Mader expressed concern that citizens would have the opportunity to speak. · Acting Mayor Schenck called the question. Upon a vote, ayes by Kedrowski, Mader, and Schenck, the motion earned. NEW BUSINESS: Item 8E, Resolution 97-18 Denying an Appeal from the Decision of the Zoning Officer Relating to Home Occupation was moved to the first item of New Business by General Consent. City Manager Boyles introduced the item and noted that a letter had been received from forriier Assistant Planner Deb Garross. Planning Director Rye explained the background. The home owner is operating a home vending business, and has not obtained a home occupation permit. There is no documentation of approval on file that the Michaels ever applied for a home occupation permit. The City received a complaint in October of 1996. In December of 1996, the City requested that Mr. Michael apply for a permit or cease operation of the home occupation. TIlls was to set the process in motion that would allow Mr. Michael the opportimity to appeal the Zoning Officer's decision. Mr. Michael is appealing on grounds of the interpretation of the ordinance. Staff has concluded that Mr. Michael is required to obtain a home occupation permit or cease operation of the home occupation. The present activity cannot be "grandfathered in" because there is no record of any such permit being approved in the past. Jim Bates of Huemoeller & Bates, attomey for Mr. Michael, noted that the Planning Commission recommendation was that it be grandfathered in. The business has existed since 1989, it should be assumed that'it was thought to be in conformance during that time. He said it is ridiculous to assume that the list of home occupations in the zoning ordinance that existed then, while it lists home occupation, would exclude all those occupations not on the list. He said there was minimal delivery activity, no change to the residential character of the neighborhood. There was only one employee and very infrequent deliveries. 3 STAFF AGENDA REPORT AGENDA #: PREPARED BY: SUBJECT: 7A GREG ILKKA, PUBUC WORKS DIRECTOR/CITY ENGINEER CONSIDER APPROVAL OF THE FOllOWING RESOLUTIONS: 97 -XX DECLARING COSTS TO BE ASSESSED AND ORDERING PREP ARA TION OF PROPOSED ASSESSMENT ROLL FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS, AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS. 97 -XX EST ABLlSHING THE DATE OF THE ASSESSMENT HEARING FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS, AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS. DATE: INTRODUCTION: OCTOBER 6, 1997 The purpose of this agenda item is to declare the costs to be assessed, approve the preparation of the assessment rolls, and set the special assessment hearing date for Projects 95-07 Mushtown Road, and 97-17 Pike lake Trail. BACKGROUND: At the August 18, 1997 Council Meeting, the Council awarded bids for the 1997 improvement projects which included Mushtown Road (Project 95- 07), Pike lake Trail (Project 97-17), and Fish Point Road (Project 97-02). Fish Point Road has no proposed assessments so it is not included in this process. The Council approved awarding the bids prior to holding the assessment hearing as one way to accomplish the projects this late in the construction season. Also at the August 18 meeting the Mayor appointed Councilmembers Kedrowski and Mader to the Assesment Review Committee. The purpose of the committee is to assist the staff in its evaluation of all properties in accordance with the City's Assessment Policy and review the staff ,prepared proposed assessment rolls. In addition to the two Councilmembers, the City Manager, Finance Director, and City Engineer are members of the committee. The Assessment Review Committee met on September 29, 1997 to review the projects and the proposed assessments. DISCUSSION: In accordance with the City's Assessment Policy, the Assessment Review Committee met and reviewed the proposed assessments on each of the 162~~reek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY E."'IPLOYB projects. The Assessment Review Committee made the following findings and recommendations to the City Council: 1) In accordance with the policy, some costs are not assessed. For example, the extra cost to construct the streets to a 9 ton design is not assessed because a typical residential street is designed to a 7 ton standard. Also, in accordance with the policy, the sidewalk portion of these projects is not included in the assessments to the benefiting properties. Further, oversizing of the storm sewer on Pike lake Trail, in accordance with the policy is not included in the assessments to the properties. Therefore, the cost for sidewalk, upgrading the roadway from 7 ton to 9 ton, and oversizing the storm sewer on Pike Lake Trail was subtracted from the total project costs to calculate the assessments. ,2) The Assessment Review Committee recommends that the Front Footage Assessment method be used for both projects. For the Mushtown Road project the recommended front footage rate of assessment for street/storm sewer is $67.50/FF (per front foot). For the Pike Lake Trail project the recommended front footage rate of assessment for street/storm sewer is $151.30/FF; far sanitary sewer, $7.71/FF; and for watermain, $25.68/FF. 3) Mushtown Road has a total project cast of $387,642.36. It is proposed to be funded through tax levy and assessments. There are 14 benefiting properties in the project area. Thirteen properties are within the Woodridge Estates 3rd Addition and one property is in the Windstar Addition. As part of the developer's agreement for the Woodridge Estates 3rd Addition, the developer pledged $85,177.00 towards' the project to pay the assessments an the 13 lots in Woad ridge Estates. The City has a Letter of Credit from the developer far this amount. The Assessment Review Committee recommends that $292,340.96 be paid through tax levy and $95,301.40 be assessed against the benefiting properties. A preliminary assessment role is attached showing the proposed assessments per parcel. , 4) Pike Lake Trail has a total project cost of $520,709.10. It is proposed to be funded through tax levy, municipal state-aid funds, trunk reserve, and assessments. There are 5 benefiting properties in the project area, which include Holy Cross Lutheran Church, two parcels owned by Herb Wensmann, 'one parcel owned by Ed Vierling, and one lot in the Maple Hill plat owned by Dave Triebel. The Assessment Review Committee' recommends that $160,159.85 be paid through tax levy, municipal state- aid funds, and trunk reserve; and $360,549.25 be assessed against the benefiting properties. A preliminary assessment role is attached showing the proposed assessments per parcel. 97ASSESS.DOC ISSUES: AL TERNA TIVES: RECOMMENDATION: FINANCIAL IMPACT: ACTION REQUIRED: '17 ASSESS-OOC 5) The Assessment Review Committee recommends that the City Council declare the costs to be assessed, order preparation of the assessment role, and establish the Assessment Hearing date as November 3, 1997. If the proposed assessments are adopted after an assessment hearing financing of the improvements will be as follows: Funding Mushtewn Pike Lake T etals Read Trail Assessments $95.301.40 $360.549.25 $455.850.65 Tax Levy $292.340.96 $0 $292.340.96 MSA Funds $0 $127,341.15 $127,341.15 Trunk SO $32.818.70 $32.818.70 Reserve Project T etals $387,642.36 $520,709.10 $908.351.46 The numbers shown above include indiiect costs for design, survey, inspection, administration, and financing. Attached is Resolution 97 -XX declaring costs to be assessed and ordering preparation of the proposed assessment roll and Resolution 97- XX setting the assessment hearing date for Mushtown Road and Pike Lake Trail for the November 3, 1997 Council Meeting. The alternatives are as follows: 1. Approve Resolution 97 -XX declaring the casts to be assessed, and ordering the preparation of the proposed assessment rolls for Projects 95-07 Mushtown Road Improvements and 97-17 Pike Lake Trail Improvements; and Approve Resolution 97-XX establishing November 3, 1997 for the assessment hearing. 2. Deny the resolutions for a specific reason. 3. Table this item for a specific reason. The recommendation is Alternative No.1. approving bath resolutions. , The projects will be funded from the Trunk Reserve F.und, Tax Levy, State, , Aid Funds, and Assessments. MOti~ and second to appro7!ach resolution, , /~' ! , ~I I, ~, ,LLtL.~ ')' REVIEWED B~/ (/ q1 -11 RESOLUTION 97-87 MOTION BY: Kedrowski SECOND BY Schenck WHEREAS, a Contract has been let and costs have been detennined for the improvement of Mushtown Road. Project 95-07, and Pike Lake Trail, Project 97-17 and the contract price for such improvements is $714,170.65 and the expenses incurred or to be incurred in the making of such improvements amount to $194. 180.81, so that the total cost of the improvements will be $908,351.46. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The portion of the cost of such improvements is to be paid by the City is hereby declared to be $452,500.81, and the portion of the cost to be assessed against benefited property owners is declared to be $455,850.65. 2. Assessments shall be payable on an equal principal installment method extending over a period of 10 years for street and stann sewer improvements, and 20 years for sanitary sewer and watennain improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of a minimum of 8% per annum from the date of the adoption of the assessment resolution. 3. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law; and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Manager shall upon the completion of such proposed assessment, notify the Council thereof. Passed and adopted this 6th day of October, 1997. Andren Kedrowski Mader Robbins Schenck YES _x_ Andren _x_ Kedrowski _x_ Made~4 x Robbins 1iJ/~h~ Frank Sayres J, City Ma€,ge'/ City of Prior Lake NO {Seal} 162~mgbfCreek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORlUNI1Y EMPLOYER qr-11 RESOLUTION 97-88 MOTION BY: Kedrowski SECONDED BY: Schenck WHEREAS, by a resolution passed by the Council on October 6th, 1997, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Projects 95-07 Mushtown Road, and 97-17 Pike lake Trail; and WHEREAS, the City Manager notifies the Council that such proposed assessment will be completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. A hearing shall be held on the 3rd day of November, 1997 in City Council Chambers at 7:45 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment 2. The City Manager is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Rnance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement Passed and adopted this 6th' day of October, 1997 YES NO Andren Kedrowski , Mader Robbins Schenck __x___ Andren __x___ Kedrowski __x___ Mader __x__~ins xJ, ,.:Schenck r -- ! .~B;l'u~ ity ager of Prior lake {Seal} 162~~Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNnY EMPLOYER ,. / / /- ' ;j'. ... '; · Mr. Fosse said with a designated wetland., there is water that flows year round. · Councilmember Mader said it looks like a good project. · Councilmember Robbins concurred. · City Manager Boyles said this was not intended to be a specific request. The plan was they were to work with the School District first, Mesenbrink: second., and the City property last. As far as the request to waive trail standards, that would be a future action item if the project progresses to include the City land. · Mr. Fosse said they are doing some grant writing now and will go on the assumption that the City will work with them. In a worst case scenario, they would only use the land belonging to the School District. · Mayor Andren said the Council may want to move a directive to have staff work jointly with school district. MOTION BY KEDROWSKI SECOND BY SCHENCK TO HAVE CITY STAFF WORK COOPER..A.TIVEL Y WITH THE SCHOOL DISTRICT ON THE NATURE CENTER PROJECT. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. 6. PUBLIC HEARINGS: A. There are no Public Hearings. 7. OLD BUSINESS: A. Consider Approval of Resolution 97-87 Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment Roll for Projects 95-07 Mushtown Road Improvements and 97-17 Pike Lake Trail Improvements and Resolution 97-88 Establishing the Date of the Assessment Hearingfor Projects 95-07 Mushtown Road Improvements and 97-17 Pike Lake Trail Improvements. · City Manager Boyles introduced the item. In accordance with the City Council directive, Councilmembers Kedrowski and Mader, City Manager Boyles, Finance Director Teschner, and City Engineer Ilkka met as the assessment committee. The agenda report for 7 A shows what the assessment committee reviewed and its recommendations. MOTION BY KEDROWSKI SECOND BY SCHENCK. TO APPROVE RESOLUTION 97-85 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS AND 97-17 PIKE LAKE TRAll..llvfPROVEMENTS. 10697.DOC 3 10697.DOC · Mayor Andren asked about the designation of Pike Lake Trail as a collector street. She said her concern is regarding the Vierling property, with 150 feet frontage and the potential to subdivide. There is a policy in the ordinance to minimi7.e access onto collector roads. If that property is subdivided, how does the City propose access to Pike Lake Trail or similar roads in the area? · City Engineer Dkka said as of today they will replace existing accesses, and the Vierling parcel in particular depends on the type of development p4vposed. They will utilize the existing access for that P4VPerty. · Mayor Andren said the existing access is Vierlings driveway. She asked if that was a potential problem. · City Engineer TIkka said there is always potential, but they can't predict it. · Mayor Andren asked if accesses to that road would come off of other accesses. · City Manager Boyles said the current curb cut may not be appropriate with a new subdivision. · Mayor Andren said they have run into that problem before. · City Manager Boyles said if the land is subdivided, there will be a public road extended and sewer and water at the developers expense. · City Engineer Ilkka said they only proposed to assess 150 feet of the Vierling property. The actual frontage of the property is 425 feet. · Mayor Andren asked whether lot 8 of Maple Hills abuts the road. · City Engineer TIkka said the original plan was for the property owner to get his sewer from Pike Lake Trail and the water system from a private road. During construction, he decided to get water from Pike Lake trail. · Mayor Andren asked whether Knob Hill was being assessed. · City Engineer TIkka said they are building the south half of the road. · Mayor Andren cailed the question. Upon a vote. ayes by Andren. Kedrowski. Mader. Robbins. and Schenck. the motion carried. MOTION BY UlJROWSKI SECOND BY SCHENCK TO APPROVE RESOLUTION 97-88 ESTABLISHING l.l:1r. DATE OF .l.l:1..t. ASSESSMENT HEARING FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS. '\ ~ 4 / B. . 10697,DOC Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck. the motion carried. Consider Approval of Ordinance 97-14 Revising Animal Control Ordinance Requirements . City Manager Boyles introduced the item and reviewed the agenda report. One of the Council's Top Priority Objectives for 1997 was to review and revise the Animal Control Ordinance.- The ordinance needs to be amended because of our OLuwing and changing City, and the revision of state statute. He said the City Council reviewed the draft ordinance, and the City has received input from the police department, the City Attorney, and the prosecutor's office. There are individuals who have called and expressed concern regarding the ordinance. One wAt'~ essed concern about having three pets per household and therefore needing a Conditional Use Permit (CUP). Secondly, there was a concern about the provision in the ordinance regarding the cleanup of pets' waste within 24 hours. Thirdly there was concern about the statutory requirement, when an animal is impounded for rabies, it requires a licensed veterinarian to release the animal. That is a statutory requirement. The City is trying to protect the rights of pet owners and non pet owners. . Mark Conty from the audience addressed the Council. He said he currently lives in Apple Valley and is in the process of preparing to move to Prior Lake. He said he owns three dogs and was concerned with the requirement of obtaining a conditional use permit with three or more dogs. . City Attorney Pace said they changed the ordinance at the staff meeting to read "more than three" would require a CUP. . Mr. Conty said there should be more flexibility regarding the number of dogs allowed. . Councilmember Robbins said regarding the 24 hour clean-up requL.wU.lent, if someone is gone for the weekend or on vacation, what would be done? . Acting Police Chief Schmidt said that particular provision would be used as a compliance tool. The police department would discuss the matter with the homeowner before anything was done. . Councilmember Robbins asked if the annual license renewal was state statute. . City Attorney Pace said no. . Councilmember Robbins said it would save paperwork to have the license requirement every two years rather than annually. . Mayor Andren said it was to ensure that in the case of a dog biting someone, the dog is vaccinated for rabies. 5 IrS$E ~ItBL e. S~ ~~\4 - IS'o , 770' 4-70' 1$0' 7/0' 470' ~(p> ,~9.55 . SO' >' < ~ ::.:: a:: < ~ U) =1 x w C> < a: a:: < o w .... IoJ &oJ e: U) '~e.T , 15"0 , 770 , 410 , 5"bS , 70fo [ 2oG>~1 Pf_ ~ PIKI J-JA- TIE: ~ , ).s-o 770 470 sroS- \S-o . '" 2- 10 ~ ,. /' r~ <JO , , , S~\) , O?O ?~" ' TOTA-L. ~ ;,eV\~ LEO B. &: HELEN A.. 'Y1ERuNG ~\;\o?;; 15'0' 770 " 470 ' 0' 70 to ' I 2,ofJ(P fT I' 0 , <( o 0::: ED "ERUNG I >- 15"0 · $~ PRoPOSEO STORM SEWER- !z \5"01 5~1A~ [,,' "PROPOSED RETAI,N ING WALLS (f., PROPOSED STREET Isz! 5 ISO' L4An::~ ' SEClIQN UNE~ ~ U ,I. .', I 'I , " '45' R.O. W. TO BE 1 _. ' ..' ':' /1 . ACQUIRED t=: -t -...... II' ~ u_' ,. ,I ....m,.....,.. ..t'. ............, -~,t..'.. "~, :'::::'::'~'::~m"'::'::::':IIt::;;;;' :,:.:.:,:.:.:L':':;'::':".:.:,:;.:.:"~:~:::j::::':'.:.~::.:::..-,::::~::::::::.:.:.;.:.:~+~.:;:.].:.::,:;,:.:.:.] .-------S~ ' < , ~ ~mmmm"'" '" "....,... ,... '-- T ")" 18 I,~ \ . -I~,-=:CI~ d ,'" L:'SlING ~S' "O.W. ',I '-' ..~~ EXISTING 45 .O.W. - S , -""""-''''' _'-<<-w., 0 $l'>l~. L.l\L'- C" ~ r ,) _-:$.. AS "'" ""'" "'"- ""'""'" <> -1 , ' \ G.o1o _ 75- .> (oS" I' C' lU1HERAN CHUROi I '''''lKA 0Ra..E '" .. 1 ,',:' - \ l~ S1Reer >65' FU11JREJ' '\\;..t.. \ ; J..JAlC~ 565' WAT[RMAlN I ~p--'r- '\ S~(;o1Z. o' I STREET C H~~ 15'0' 77D I 470' , S"bS' -I 7"0 7>~ -- ~b~JPF IAKl:: -RAil , ,770 S TR.Ee.T 770' h1An=~ 770 ' ~G~.h::~ WENSLCANN REAlTY YlOlSLCANN REALTY '- 470 5TRet:::T" , . 4 70 5E\Ae~, 470' hi A-Te!Z. , N V o \ '0 \ \..- \...- Ej r:;;;oo 5"5& 14~1J:!R. 70b' 5'Wet::: I 70h' ~~e~ ~ 0, 200 . ' ,. UTILITY AND b I Ht ;. IMPROVEMENTS PIKE LAKE TRAL , ---'- ,~ '...~ PROPOSED SANITARY SEWER (THIS PROJECT) STREET IMPROVEMENTS PROPOSED STORM ~ ;-- ~J EXISTING SANITARY SEWER PROPOSED 8- SANITARY SEWER (BYOTHE~S) PROPOSED 8" WA TERMAlN (THIS PROJECT) . ~};{(}:{Jn~D if ,4 b~:::::::~:?:?=:~2%] . Iii -<--IiI . -r---. 1____ ---. 1. 11 Jl: PRIOR LAKE - SPRING LAKE WATERSHED DISTRICT (612) 447-4166 Fax 447-4167 ~~ July 29, 1998 Jeff Evans City of Prior Lake 16200 Eagle Creek Ave SE Prior Lake, MN 55372 RE: PLSLWD Permits 98.08 (1998 Street Reconstruction) 97,18 (pike Lake Trail Improvement) 97.16 (Mush town Road Improvement) RECEIVED ,JUl ~ 1 1998 CITY OF PRIOR LAKE Dear Jeff, The Prior Lake-Spring Lake Watershed District (pLSL WD) has recently visited the project sites and identified an area(s) where the projects are not in conformance with the PLSL WD 's permit and District rules. Specific concern(s) to be addressed from our inl>}'~...L.on are as follows: . 98.08: provide silt fence west of Duluth near OS16 (ditch to wetland) and along grading boundary east of Duluth across from Priorwood Avenue. . 97.18: . 97.16: plans. Site green and complete - forward certificate of completion to District office. Construct outlet skimmer weir at Windsiar Development wetland per stipulation to approved The District appreciates your prompt attention to the above concem(s) and would like to see them addressed by August 13, 1998. Soon thereafter, the District will again be visiting the project site to determine proo,"1>1> made. As a reminder, please complete and return the Certificate of Completion (last page of Permit) when each project is fInished. If you have any questions or need additional infonnation, please call me at 447-4166. Sincerely, ~{~ Carl K. Almer District Engineering Technician c:Lani Leichty 16670 FRANKLIN TRAIL S.E. . SUITE 110 · PRIOR LAKE, MN 55372 . --,-.....----y-..' , . ...... ,.u ... -i : ASPHALT CONSTRUCTION June 30, 1998 RECEIVED Mr. Gary Ilkke City of Prior Lake 16200 Eagle Creek Avenue S.E. Prior Lake, Minnesota 55372 JUL n 1 \998 CITY OF PRIOR LAKE Re: 1997 Street and Utility Construction City Project No. 97-02,95-07 and 97-17 City of Prior Lake McNamara Job #7086 Dear Sir: McNamara Contracting would like to request an extension to the completion dates on Pike Lake Trail and Mushtown Road. Due to the weather we are having, we have been unable to finish the boulevard restoration and get the sod down. We would like a two month extension to completion date as to give ourselves ample time to finish our work and get the proper number of growing days on the sod. If granted this extension McNamara would be able to pave Pike Lake Trail and Mushtown Road at the same time. Your cooperation on this matter would be greatly appreciated. Respectfully, ~ <a'~ Glen Otte Project Manager McNamara Contracting, Inc. GO/mme 5001160th Street West . Rosemount. Minnesota 55068-1304 Office (612) 322-5940 · Fax (612) 322-5944 · Plant (612) 322-5946 II ....... .""'. ... : ASPHALT CONSTRUCTION May 18, 1998 REOl;n/~ ' HAY 2 0 1998 Mr. Greg Ilkka, P .E. Public Works Director/City Engineer 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 Re: Pike Lake Trail, Project No. 97-17 Dear Greg: This letter serves as McNamara Contracting, Inc's claim for reimbursement for overhead and profits. This claim is a result of a revised construction plan as described in Change Order # 1 on the above referenced project. The revisions included in Change Order #1 have caused the following: 1. Reduced the recovery of overhead costs incurred by McNamara in the original bidding ofthe project. McNamara includes a 3.0% overhead factor in each project bid. This is based upon McNamara's history of bidding costs. Such costs include estimator and office staff time to review plans, project site, bid documents, office equipment, and plan costs. The following is our lost overhead: Change Order #1 - Deductions 93,210.00 Additions (approved) 15.068.00 78,142.00 x 3% $ 2,344.26 2. No markup has been included on the items to be paid to Rosti Construction. The prime contractor normally marks-up sub- contractor prices. This enables the Prime Contractor to recover costs incurred on behalf of the subcontractor such as bonding, scheduling, supervising, and processing payments. The markup also is to include a profit margin. Change Order # 1 approved prices from Rosti without any markup for McNamara. McNamara believes it should be compensated for these items at our normal 15% markup rate: 7,240.00 x 15% 1,086.00 500l16Oth Street West · Rosemount, Minnesota 55068-1304 Office (612) 322-5940 . Fax (612) 322-5944 · Plant (612) 322-5946 ~ II ........6.& .010, 3. McNamara has incurred substantial additional overhead costs due to Change Order #1. Extra time has been spent by the job superintendent, project manager, estimator, and office personnel in the form of additional site meetings, revised quantity and price reviews, project scheduling, project supervision, and contract documents processing. McNamara estimates this cost to be 40 hours x $60.00 2.400.00 Total claim for reimbursement for overhead and profits $ 5,830.26 Our original request for reimbursement for overhead costs was for $5,510.00. That amount was requested based upon our belief the city realized that McNamara had and will incur substantial costs due to Change Order # 1. Please review the above justification and present it to the City Council at your earliest opportunity. Sincerely, ~~~ Controller McNamara Contracting, Inc. -,.--------,-- Iii ... ..... .-. -"11 .11 " 91- /"1' April 6, 1998 Mr. Kevin McNamara McNamara Contracting, I nc. 5001 160th Street West Rosemount, MN 55068-1304 Subj: PIKE LAKE TRAIL CHANGE ORDER NO.1 FOR ELIMINATION OF RETAINING WALL CITY OF PRIOR LAKE Dear Kevin: The Prior Lake City Council has approved Change Order No.1 to the contract for construction of Pike Lake Trail, with the exception of the $5,500 for the overhead on the wall. This was against my recommendation, but it is the Council's prerogative to do so. You are entitled to file a claim for reimbursement of the overhead. Please include with your claim sufficient documented justification for this amount. When I receive your claim and justification I will review it and present it to the Council. I regret the way this has turned out, if you have any questions please call. Sincerely, 1:tk~ Public Works Director/City Engineer CITY OF PRIOR LAKE 16200 Eagle Creek Ave. S,E., Prior Lake, Minnesota 55372-1714 I Ph, (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ,- - .. T III ql-ll March 18, 1998 McNamara Contracting, Inc. 5001 160th Street West , Rosemount, MN 55068-1304 Attn: Mike Tubbs Subj: CHANGE ORDER NO.1, DELETION OF RETAINING WALL P!KE U~.KE TRA!L CITY OF PRIOR LAKE Dear Mike: The Prior Lake City Council tabled action on final approval of Change Order No. 1 at their March 16th meeting. The Mayor was concerned about the amount of overhead recovery by the prime contractor ($5,510). I was directed to re-visit this issue with you. I apologize for this delay. I would very much like to get together with McNamara to discuss this issue. It seems that if we are to stay with the total $5,510 then the Mayor will want to see documentation to substantiate this amount. His opinion is that with a reduced contract amount, the total overhead should be reduced and the contractor should not recover 100% of the overhead allocated to the wall. In determining what compenstion is due the contractor due to eliminating work, I believe MnDOT specification 1905 should apply. The Council asked that it be brought back to their April 6th meeting so if we meet sometime next week, at your convenience, that would work well. Thanks, I look forward to hearing from you. Sincerely I ~.~ONItt~ Greg I "-;<a, P.E. Public Works Director/City Engineer CITY OF PRIOR LAKE 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 1 January 26, 1998 McNamara Contracting, Inc. 5001 160th Street West Rosemount, MN 55068 ATTENTION: Gary Otte RE: Change Order Pike Lake Trail Improvements Project 97-17 Dear Gary: We would like to prepare a change order for the subject project which includes all of the items affected by deleting the retaining wall on the west side of Pike Lake Trail. Please provide us with the detailed information necessary to finalize the change order. Please call me at 447-9832 if you have any questions. Sincerely, '- ~~ ~\~D~L\ Sue McDermott Assistant City Engineer CITY OF PRIOR LAKE cc: Steve Crawford, HRG Consulting Engineers 16200 E~!p;.6J~~a~WaHry~cLake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .. 91-1'1- -- February 27, 1998 Mr. Kevin McNamara McNamara Contracting,lnc. 5001 160th Street West Rosemount, MN 55068-1304 Subj: PIKE LAKE TRAIL, DELETION OF RETAINING WALL" CITY OF PRIOR LAKE Dear Kevin: As a wrap-up of our meeting today I am summarizing the understandings we reached regarding the deletion of the retaining wall on the subject project. We agreed to the following: No change in cost due to deletion of the guardrail. The 1000 CY figure for additional common excavation is correct and the City will pay for it at the contract price. Additional silt fence paid at contract price. Additional clearing and grubbing, I indicated we should have our inspector and your superintendent agree on quantities to pay at contract prices. We later found a fax copy of a Castle Rock Contracting & Tree Service invoice to McNamara dated 10-30-97 in the amount of $800.00. Therefore, I propose we compensate McNamara for an additional 0.23 acre clearing and grubbing at the contract price of $2,500/acre clearing and $1,2501acre grubbing. Your retaining wall sub-contractor incurred costs for engineering, mobilization, freight, and re-stocking of $4,250. McNamara Contracting allocated $5,510 of overhead to the retaining wall that you need to recover. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER - -' Watermain modifications due to the 1:3 slope vs. a retaining wall, you were going to check into. We later found a fax copy of Brown & Cris, Inc. Invoice #97074-A dated 11/17/97 in the amount of $554.40, plus 10% McNamara for $609.84. The water service stub, we found a fax copy of a Brown & Cris letter dated November 10, 1997 to Gary at McNamara which outlined the cost of the service for a total of $640.50 plus 10% McNamara for $704.55. You were going to check if your utility sub-contractor is claiming costs for re- mobilization. 500 I indicated that the adjustment of sanitary MH-2 by Brown and Cris, Inc. will not be reimbursed due to the fact that they did not originally construct it per plan. (Bel Invoice #97074-B dated 12/01/97) ! believe this covers everything 'Ne discussed and all the issues involved with the deletion of the retaining wall. Please let me know if there are any other costs that will be claimed or if you disagree with anything contained herein no later than Friday, March 6th. If there are none, I can prepare the paperwork for formal City Council approval at their March 16th meeting. Thanks for your time and attention to this matter. Sincerely, ~f&~ Public Works Director/City Engineer CITY OF PRIOR LAKE II. III II) I 1 October 30, 1997 Mr. David Treibel 14264 Mitoka Circle, NE Prior Lake, MN 55372 Subj: WATER SERVICE FROM PIKE LAKE TRAIL Dear Mr. Treibel: As you requested, we have arranged to provide a service stub from the watermain in Pike Lake Trail to service your home. I would like to take this opportunity to explain why this involves an assessment. The original plan to provide sanitary sewer and water to the residents of the Maple Hill plat called for all the services to be run in from the interior lateral watermains. Under that plan, I assume, you appropriately shared in the cost of the watermain construction with the Maple Hill Homes Association. The original plan, as bid by the City, for Pike Lake Trail did not include this water service stub. This water stub will be at additional cost to the City. Regardless of what this additional cost is, (the contractor has not yet given us the price) the City will not pass that cost on to you directly. Instead, the Assessment Review Committee recommended that the benefiting property, your property, be assessed on a front footage basis for the watermain as would be done for any other homeowner/property owner in the City in accordance with the City's Assessment Policy. What was paid to the City by the Association were development fees and Trunk Acreage charges. You will not be assessed these fees again. I should note that if you feel you are paying twice for the water you should discuss this with the Association. You paid them for installation of a water system that your property receives no benefit from, you will be getting your water service directly from Pike Lake Trail. The proposed assessment results because your property receives direct benefit from the City project. I hope this helps you understand the proposed assessment to you property. If you have further questions please call me at 447-9831. Sincerely, 4~ Greg IIkka, P.E. Public Works Director/City Engineer CITY OF PRIOR LAKE 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER I. II I~ .1 OCT-16-1997 18:28 P.02/02 ". " ,~ , ~' '\..WENSMANN) RFLOIT) 1, October 15, 1997 . Mr. Frank Boyles, Prior Lake City Man~ger ~ i620,O Eagle Creek Avenue SE Prior Lake, MN. 55372 , , I F'lle- . " t\;?-I'T, Re: Access to pike lake trail for proposed Wensco Business Office Park '. Dear,Mr. Boyles: . ' As you are aware I have been working with your enginCerlng staff to affect a ch8hge it . the city's contract to cof1struct Pike Lake Trail. Specifically, we,have identified Ii need for a dir'ect access to Pike ~e Trail for one site in the, most southeasterly part of our property. With an access locate4 to 'serve this area of the site the retaining wall called'for in the Pike Lake ,Trail const:numon plans would no longer be needed. This change wpuld result in significant savings to the project and would expedite our ability to start the Prior Hills Business Park. I understand the City Coui1cil haS concerns about'this change and WQnder if we have changed our proposed concept for the use of the property. Our concept plans to establish a business park on the p,roperty with' office buildings fronting County Road 42 on the north side of the property,'and commercial warehouse uses on the s~uthem side,~ave not Changed. (pI~e refer to, our concept plans dated ,6/4/96 and 7/16/97). The purpose for requesting the access dirCct1y to Pike Lake Trail for this particular site is to begin r development of this bUsiness park as Soon as possible without a heayy investment in infrastructure to serve the entire site. Such action will allow WI tp'begin the establishment of the busineSs park in this area. We are still proc~g with developing this site . meeting the City"sBusiness'Zoning requtreinents and setting a s~md for-development. along the County Road 42 corridor. · . f . ~ , . Please ask the Council to consider' this matter as 'soon as pos~ible in order for the Pike Lake Trail improvement projec~ to continue and our Prior Hills Business Park can proceed wi~ minimum costs and delay. ~ . , , If you ~ve any questiDns. I' can be reached at 423-1179: In the event 1 am not available, please contact my assistant Kelly Murray. ' , ' '", Sincerely, " f LfJ~ erbert H. Wensmann ' " .. 33 t 2 t S 1st Street West ROllcmollnt"MN SS068 612!.4~-1l79 FAX 612-423-3188 TOTAL P.02 . iI. In I ,.a,'" .. October 22, 1997 Thomas J. Schany, President N orthdale Construction Company, Inc. 14450 Northdale Blvd. Rogers, MN 55374 RE: 1997 STREET & UTILITY IMPROVEMENTS BID BOND AND ADDENDUMS 1 & 2 Dear Mr. Schany: Enclosed please find the Bid Bond and Addendums 1 and 2 for the above referenced project. If you have any questions, please feel free to call me. Sincerely, II~ Jeff Evens Engineering Technician IV CITY OF PRIOR LAKE JE/acj Enclosures 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 'J II ,.a," .. , '1" I' I "10 cq-1t September 15,1997 Mr. Craig L. Ebeling, P.E. Howard R. Green Company 1326 Energy Park Drive St. Paul, MN 55108 Subj: PIKE LAKE TRAIL Dear Craig: I appreciated your letter of September 11, 1997, same subject, as it really brought home the point you make regarding putting the City and your firm in an uncomfortable position. It was indeed an oversight in which we involved you in the coordination of the retaining wall on the City contract with the one being constructed on the Knob Hill 2nd project. I apologize for this mistake, and I don't think you should go uncompensated for your time. Please invoice the City for your time under general services. Further, please do not put forth any more effort on behalf of the City in this regard, unless specifically authorized. We have discussed the shop drawing review effort and we feel this is something we can handle in-house. If we determine we need assistance, perhaps with the retaining wall, we will be sure to authorize that for your firm. Thanks for setting us straight, I hope we are more careful in the future. Sincerely, ~fl{~ Public Works Director/City Engineer CITY OF PRIOR LAKE cc: Sue McDermott 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNfIY EMPLOYER .. (' ,(-- p. le.. G '"',1 1- ql/ \1' s:- V\L x USA ~ Howard R. Green Company CONSULTING ENGINEERS CONS~LmG ENGINEEIlS Formerly MSA Consulting Engineers September 11, 1997 File: 10207 4M Mr. Greg IIkka City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372-1714 Dear Greg: ~ ,/ 6 '" Y \,d ~ RE: PIKE LAKE TRAIL I have spent three to four hours attempting to coordinate the retaining wall on the City contract with the one being constructed on the adjacent developer contract. I think things are on the right track -- if not, I'll continue until I get it straightened out. Sue asked me to look into this and I am happy to do so. To me, this is clearly contract administration work and, as you know, we are not authorized to do this task on the job. I have no intention of asking to be compensated for the effort, but it is another example of how well-intentioned people (like Sue and me) can place the City and us in an uncomfortable position. (.,{) e .) ~vv-L My purpose in bringing this matter to your attention is to discuss the upcoming effort that will be (C", ""'- involved in reviewing shop drawings. This will relate to the pipe structures and other \\o",-Jlt. +- VI ~ miscellaneous items on the project. In this case, there will also be a retaining wall submittal to _ '" ~ ~ be reviewed. If you want us to be involved with this effort, we would obviously be anxious to \" -\ / e ~ help. But I think that it would be fair for us to be compensated for the work. If you would like j.A.S assistance in this effort, we would respectfully request that you send us some notice of that ' request. Thanks. Sincerely, Howard R. Green Company C~g, P.E. CLE:tw 0:\PROJ\10207 4m\07 4-11 05.sept.doc 1326 Energy Park Drive. St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923 .,. .. I II -1 August 28, 1997 Mr. Craig Ebeling, P.E. Howard R. Green Company Consulting Engineers 1326 Energy Park Drive St. Paul, MN 55108 SUBJECT: CONSTRUCTION STAKING AND INSPECTION SERVICES FISH POINT ROAD (PROJECT 97-02), MUSHTOWN ROAD (PROJECT 95- 07) AND PIKE LAKE TRAIL (PROJECT 97-17) Dear Craig: As you are aware, on August 18, 1997, the City Council authorized Howard R. Green Company to provide construction staking and observation services for Mushtown Road, Pike Lake Trail, and Fish Point Road for a total not to exceed fee of $66,852.54. This letter is official acceptance of your proposal dated August 6, 1997 for construction staking and observation for all portions of the work with the exception of construction observation on Mushtown Road. At this time we feel our schedule allows for City staff to provide in-house inspection on Mushtown Road. We would like IlliG inspection staff to be available on an hourly basis in accordance with your proposal if assistance is needed. All terms and conditions of your standing contract with the City will remain applicable. If you have any questions please call. Sincerely, ~~ Sue McDermott, P.E. Assistant City Engineer City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 G:\LETIERSISUE97\INSPECT,DQC AN EQUAL OPPORTUNITY EMPLOYER 11"" In I '" ,~~ &~ Xl_ FU-t q117- August 14, 1997 Mr. Ed Vierling 14310 Pike Lake Trail Prior Lake, MN 55372 RE: Special Assessments Pike Lake Trail Improvements Project 97-17 Dear Mr. Vierling: As you are aware the City is planning to upgrade Pike, Lake Trail this season. In conjunction with this project we will be bringing watermain to connect to the Knob Hill development and it will be available to your property. Sanitary sewer to serve your property is also planned. The original Knob Hill development plans called for the developer to bring the sanitary sewer through Pike Lake Trail. Those plans changed, and the City is now required to bring the sanitary seWer south to serve your property. Due to these changes your property will be subject to a special assessment. The City has recently received bids for the construction of improvements on Pike Lake Trail. These improvements include street, storm sewer, watermain and sanitary sewer. As your property benefits from these improvements, you will be assessed in accordance with Minnesota Statute Chapter 429 - Local Improvements, Special Assessments. City ordinance requires that you connect to sanitary sewer and water within one (I) year of installation. The following method outlines the assessment process. Assessment Method: The City Assessment Policy allows for oversized residential parcels having large frontages to be currently assessed for the first 150 feet of frontage. Payments will be equal installments of principal for a period of 10 years for street and storm sewer improvements and 20 years for sanitary sewer and water improvements. In addition, you will be charged a trunk sewer and water fee of $3500/acre. The remaining excess frontage, 285 feet, would be deferred for a period of five years or upon development, whichever occurs first. The estimated assessment amounts are as follows: 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER __ _ _n " if J Front ImDrovementFoota~ Cost CURRENT: Sanitary Sewer 150 $6.54/FF Water 150 $23.20/FF Street & Storm Sewer 150 $ 136.66/FF Trunk Sewer & Water Fee(2.5acre X $3500/acre) TOTAL CURRENT ASSESSMENT DEFERRED: Sanitary Sewer 285 $6.54/FF Water 285 $23.20/FF Street & Storm Sewer 285 $ 136.66/FF TOTAL DEFERRED ASSESSMENT 1 Total $ 981.00 $ 3,480.00 $20,499.00 $ 8.750.00 $33,710.00 $ 1,863.90 $ 6,612.00 $38.958.10 $47,424.00 If the entire assessment is paid within 30 days from the date of adoption of the assessment roll, no interest will be charged. You will be notified in advance of the assessment hearing for the Pike Lake Trail project. If you have questions, please call me. Sincerely, G~ ~kk.cL U ::X{tM Greg Ilkka Public Works Director CITY OF PRIOR LAKE G:\PROJECTS\l7PIKESOIVlERLINI,DOC :... n I ;,1 T August 14, 1997 Craig Ebeling Howard R. Green Company 1326 Energy Park Drive Prior Lake, MN 55108 RE: PRE-CONSTRUCTION MEETING FOR 1997 IMPROVEMENT PROJECTS FISH POINT ROAD (PROJECT 97-02), MUSHTOWN ROAD (PROJECT 95-07) AND PIKE LAKE TRAIL (PROJECT 97-17) Dear Craig: We have scheduled the pre-construction meetings for the above mentioned projects for Friday, August 22, 1997 at the Prior Lake City Hall at the following times: 10:00 am - Fish Point Road 10:30 am - Mushtown Road 11 :00 am - Pike Lake Trail We look forward to seeing you at the meeting. If you have any questions, please call me or Jeff Evens. Sincerely, , AI ~ ~ fl/I~,,- ~e~ City Engineer CITY OF PRIOR LAKE Enclosure 16200magl\!\{2\le\:lRrA~~~".qe~or Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER iI". III it ,... ,_ iU '1 V'VI~ { r: l {Y Howard R. Green Company ,CONSULTING ENGINEERS ~Sl OONSULTING ENGINEERS Formerly MSA Consulting Engineers August 6, 1997 File: 10207 4M Mr. Greg IIkka Director of Public Works/City Engineer City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372-1714 Re: Pike Lake Trail, Mushtown Road, and Fish Point Road Dear Mr. IIkka: On July 21, we had forwarded a proposal letter to you regarding the inspection of a project that would be the composite of the above-referenced streets. That proposal envisioned Howard R. Green providing all of the construction administration, field observation, and construction staking on the composite project. It is my understanding that the City is considering doing portions of this work with City staff. Specifically, you have determined that the City will handle the construction administration with your in-house staff. I believe that you are also considering doing field observation on one or more of the segments. We understand that in order for you to make a determination as to which portions of the work you may want to handle with City staff, you would need our previous estimate broken out by street segment. Since that estimate envisioned the whole project, I went back and revisited the estimating that we did to prepare it. As you know, there will be a considerable amount of interrelations between the construction of the three segments. I have prepared a bar chart that illustrates how these interrelationships may play out. That bar chart indicates that the construction timetable is tight. Our original estimates included the following allowances. Survey Crew 420 hours @ $41.61 $17,476.20 420 hours @ $61.65 $25,893.00 50 hours @ $61.65 $3,082.50 Subtotal $46,451.70 183 hours @ $111.48 $20,400.84 TOTAL $66,852.54 1997 Construction Observer Senior Construction Observer 1998 Senior Construction Observer 1997 1326 Energy Park Drive. St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923 III . III ,......_ Ail. ~ J Mr. George IIkka August 6, 1997 Page Two Because of the intricacies of the interrelationships between the three segments it is difficult to separate our estimates. To simplify the matter, we propose to prorate the total estimate set forth above based on the relative construction amounts of the three segments. Following that line of reasoning, we propose the following not-to-exceed amounts for the various segments of the work. Pike Lake Fish Point Mushtown Construction Staking $19,649.34 $11,664.59 $15,137.77 $8,629.68 $5,122.90 $6,648.26 Construction Observation Thank you very much for considering the Howard R. Green Company for your work. We are ready to begin the work at any time. We would be very happy to respond to any questions or comments in regard to this proposal. Sincerely, Howard R. Green Company c~~ CLE:tw Enclosure: Gantt Chart O:\proj\1 02074\074-0607 ,aug Howard R. Green Company CONSULTING ENGINEERS . !!I T RE09IVIK' AUG - It 1997 MnlDOT - Metro Division DEPARTMENT: Waters Edge - State Aid STATE OF MINNESOTA Office Memorandum DATE: August 1, 1997 TO: Mike Leuer State Aid Hydraulics - Waters Edge Bernie Larson r3Ik:--- State Aid Assistant a~ ')ll_ ~ ~. ..J e f~ be:': FROM: o [e.- PHONE: 582-1371 SUBJECT: HYDRAULIC REVIEW FOR: SAP 201-114-03 Pike Lake Trail from C.S.A.H. 42 to Embassy Drive City of Prior Lake Cf7-(7 Submitted for your review are the following materials relating to the above referenced project. 1) 1 copy of revised plan sheets 2R and 6R of 13. 2) Revised Drainage Area Map. 3) Revised Drainage Calculations. Engineering questions should be directed to Thomas J. Kaldunski, Howard R. Green Company, 644-4389. Thank You. cc: Greg Ilkka - City of Prior Lake Thomas J. Kaldunski - Howard R. Green Company File II. rn II :~ II Minnesota Deparlr ~~)) Memo t of Transportation T Metro Division State Aid 1500 W. County Road 82 Roseville, MN 55113 Office Tel: 612-582-1373 Fax: 612-582-1368 August I, 1997 c~ ~ 5:~ ~ To: Paul Stine State Aid Plans and Specifications Engineer From: tr,Greg Coughlin Pk- 1"Metro Division Assistant State Aid Engineer Jt'ti v --- (';}~ Subject: ,S.A.P.201-114-03 -",.A I l- f \ ~ t..-V-- "J Q"'~ 0-,1,/7 The above referenced project was approved by the Alternative Plan Review Process on July 25, 1997. Due to Addendum 1 and Addendum 2 the attached revised plan sheets are herewith forwarded to your office for processing, as follows; I) Two copies of revised plan sheets 2R of 13 and 6R of 13. The excess cost over and above the average bid price for the following items will be paid for under 8820.3100 Landscaping. a) 0411.603 Modular Block Retaining Wall We have made a copy of the revised plan sheets for our file. cc: Greg Ilkka - City of Prior Lake Thomas J. Kaldunski - Howard R. Green Company Susan E. Fussell - Howard R. Green Company File II. III I I~ ( ,- 71- /7 Howard R. Green Company CONSULTING ENGINEERS lS.t July 31, 1997 File 80081 OJ ~ cf~,~, -& ,rt re> mSIlTI\r. ~\I:I\F.ERS Formerly MSA Consulting Engineers Mr. Bernie Larson Plans Specialist MnDOT - Office of State Aid Waters Edge Building 1500 West County Road B2 Rosevjlle, MN 55113 RE: S.A.P. 201-114-03 - PIKE LAKE TRAIL PRIOR LAKE, MINNESOTA Dear Mr. Larson: Please find enclosed a copy of Addendum No. 1 and Addendum No. 2 for the Pike Lake Trail project in Prior Lake, Minnesota. Addendum No. 1 includes revised plan sheets (2R of 13 and 6R of 13), revised bid forms, and modifications to the specifications. Addendum NO.2 includes specifying the type of retaining wall to be used on the east side of Pike Lake Trail. If you have any comments or concerns, please call me. Sincerely, Howard R. Green Company ~YO"~ Susan E. Fussell, P.E. Project Engineer SEF:tw Enclosure cc: Greg IIkka, City of Prior Lake Lani Leichty, City of Prior Lake Dan Jube, Scott County Craig Ebeling, Howard R. Green Company O:\proj\80081 0\01 0-31 07.jul 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 III ~ 97-/1 1 REQIJ\r AUG - 5 1S~1 July 30, 1997 Mr. and Mrs. Herbert Wensmann 3312 W. l5lst Avenue Rosemount, MN 55068 RE: Pike Lake Trail Easement Acquisition (City Project #97-17) Dear Mr. and Mrs. Wensmann: Enclosed is the Grant of Permanent Easement for the acquisition of a 33-foot roadway, drainage and utility easement along the east side of your property on Pike Lake Trail for your signature. We anticipate construction of the Pike Lake Trail improvements to begin at the end of August. In addition, please complete the enclosed Consent Authorization form in order for our attorney to have a Consent to Easement form executed by Prior Lake State Banle Return both documents in the enclosed envelope at your earliest convenience. If you have any questions, feel free to call me. Sincerely, '- 5~1.~~ 4 ~v-vv-e (F" Susan McDermott, P .E. Assistant City Engineer CITY OF PRIOR LAKE ~ <; l'g20ln:::~g1~e9<::~~~ktJ{'~e. S,E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~ _ II!'Ir III II !!II 1 (Reserved for Recording Data) Project: Pike Lake Trail Pm: 25-92(ffi2() & 25-9260060 Abstract Property GRANT OF PERMANENT EASEMENT HERBERT H. WENSMANN and ELAINE E. WENSMANN, husband and wife, hereinafter referred to as "Grantors", in consideration of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, do hereby grant unto the CITY OF PRIOR LAKE, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "Grantee", its successors and assigns, forever, a permanent easement for public roadway, drainage and utility purposes over, across, on, under, and through land situated within the County of Scott, State of Minnesota, as described on the attached Exhibit "A". INCLUDING the rights of the Grantee, its contractors, agents, servants, and assigns, to enter upon the easement premises at all reasonable times to construct, reconstruct, inspect, repair, and maintain said public roadway, drainage and utility systems over, across, on, under, and through the easement premises, together with the right to grade, level, fill, drain, pave, and excavate the easement premises, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said public roadway, drainage and utility systems. I" III 11 ~~ T Project: Pike Lake Trail PID: 25-9260020 & 25-9260050 Abstract Property The above named Grantors, for themselves, their successors, heirs, and assigns do covenant with the Grantee, its successors and assigns, that they are well seized in fee title of the above described easement premises; that they have the sole right to grant and convey the easement to the Grantee; that there are no unrecorded interests ,in the easement premises; and that they will indemnify and hold the Grantee harmless for any breach of the foregoing covenants. IN TESTIMONY WHEREOF, the Grantors hereto have signed this agreement this i..f-& day of AA~w~ ,1997. GRANTORS: ~~~~ g~--,,~kt. ~?//~ Elaine E. Wensmann STATE OF MINNESOTA) ) COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this '-Iff day of .AAgvl.~+ , 1997, by Herbert H. Wensmann and Elaine E. Wensmann, husband and wife, Grantofs. JJ~ 4.1~ Notary PublicTjT{"7 THIS INSTRUMENT WAS DRAFfED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (612) 452-5000 kgm (3693/118) - 8 .lEFFREY S. PARKS _MY PUaJC. -.orA aeon COUHI'Y III; l' . r____ J. . 53169 2 _-.. I1r if 1 53169 .- - III 1 Project: Pike Lake Trail PID: 25-9260020 & 25-92fiX)6() Abstract Property EXHffiIT "A" to GRANT OF PERMANENT EASEMENT Leval Descrintion A permanent roadway, drainage and utility easement over, across and under the East 33.00 feet of the Northeast Quarter of the Northwest Quarter (NE 1/4 of NW 1/4), Section 26, Township 115, Range 22, Scott County, Minnesota, except the North 75.00 feet thereof. 3 ~ T fiLe 71- /1 S rb!2/1) Scwt3T( C~Lc()UfiliiVj Howard R, Green Company . CONSULTING ENGINEERS II'S. ! J, .~ I rO\SIL TUG [\f;m:~RS Formerly MSA Consulting Engineers July 28, 1997 File: 800810J Dan Jube Scott County Highway Department 600 Country Trail East Jordan, MN 55352 ~~ ("" '\ ~ , t$)' ~." RE: PHASING ON STORM SEWER IMPROVEMENTS COUNTY ROAD 42 AND PIKE LAKE TRAil Dear Mr. Jube: This letter is intended to outline the phasing plan for the storm sewer improvement and County Road 42 and Pike lake Trail in the City of Prior lake. The Final Hydraulic Analysis has been sent to you per separate letter. Enclosed is a highlighted copy of the City Plans on Pike lake Trail for your reference. PHASE I - Construction of Pike lakeTrail by City of Prior lake · Tentatively, the City is scheduled to begin construction on Pike lake Trail on August 25, 1997. This will result in the installation of a 36" RCP at 0.50% at the south right-af-way line of County Road 42. · The invert at this point is 846.88. · Temporary bulk heads will be placed on both sides of the 36" RCP in Phase I. · The outlet of the Phase I construction will pass through the 36" RCP from STMH5 to STMH6 to 36" apron which discharges into the existing drainage swale in the southeast corner of County Road 42 and Pike Lake Trail. This flow is directed to the existing 24" culvert under County Road 42 at this location. · Note that no runoff is anticipated into the 21" STUB out at STA6+05 to the Wensman property West of Pike Lake Trail. This commercial property is currently working its way through the City of Prior Lake's planning approval. Construction is anticipated in 1998. PHASE II - Construction of County Road 42 by Scott County · It is anticipated that the County will be implementing this project in late 1997 or early 1998. The City and County will need to coordinate storm sewer trunk oversizing from County Road 42 to the planned new regional pond north of County Road 42. Howard R. Green Company would be available to assist as needed. O:\proj\80081I:6f.815fll3tm1tRark Drive . 51. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923 ill illi , - -)i Mr. Dan Jube July 28, 1997 Page 2 . In this phase, it is assumed that the trunk storm sewer north of County Road 42 is being installed. The temporary bulk heads are to be removed from the 36" RCP on Pike Lake Trail, as the storm sewer system down stream is ready to handle runoff. The County project will need to connect to this 36" RCP at 0.50% and direct its discharge into the proposed storm sewer system on County Road 42. . Once the storm sewer on Pike Lake Trail is connected to County Road 42 the existing 36" apron at STMH6 can be removed. MH6 should be modified to direct flows to STMH5. . Note that during Phase II, drainage from the Wensman property will flow through the natural drainage channel west of Pike Lake Trail to an existing culvert under County Road 42 west of Pike Lake Trail. PHASE 111- Wensman Constructs a Holding Pond and Access Road to Pike Lake Trail . This pond is outleted by the 21" RCP at 1.0% at Station 6+05 with removal of temporary bulkhead. This should help you understand the phasing for the storm water management at this location. Please contact me if you have any questions. Sincerely, Howard R. Green Company ~/;(Jl/ Thomas J. Kaldunski, P.E. Project Manager T JK/jl cc: File Greg IIkka - City of Prior Lake .-<ani Leichty - City of Prior lake Craig Ebeling - Howard R. Green Company Howard R, Green Company CONSULTING ENGINEERS O:\proj\80081 OJ\81 0-2807.jul - - "" III ~ "II r- Howard R, Green Company CONSULTING ENGINEERS rS!~J l'Olsn,TIXG l\I:I\F.I:RS Formerly MSA Consulting Engineers July 28, 1997 File: 800810J Mr. Bernie Larson Plans Specialist MnDOT - Office of State Aid Waters Edge Building 1500 West County Road B2 Roseville, MN 55113 RE: S.A.P. 201-114-03 - PIKE LAKE TRAIL TRUNK STORM SEWER ADDENDUM NO.1 Dear Mr. Larson: The City of Prior Lake has requested modifications to the storm sewer system on the above- referenced project. This request has been prompted by a proposed commercial development on land adjacent to Pike Lake Trail, owned by Mr. Wensman. This development is west of Pike Lake Trail and south of County Road 42. The City has requested the addition of a 21-inch RCP stub-out at station 6+05 to serve Mr. Wensman's development, which includes a pond in the vicinity of this 21-inch stub-out. This additional storm sewer inlet (for future development of the Wensman property) has an effect on the storm sewer system downstream of STMH 3. This letter will provide the information you will need to review the revised hydraulics of the City's proposed storm sewer system and the proposed Addendum No.1. Please note that the oversizing of the storm sewer system that is proposed in Addendum NO.1 will be funded by the City's Stormwater Management Program. The City is requesting that State Aid funding be considered based upon the percentage of flow that relates to the State Aid project. Enclosed you will find the following attachments: A. Original Hydraulic Study by Howard R. Green Company that was submitted to State Aid and subsequently approved. B. Hydraulic analysis relating to the 21-inch stub-out to serve the Wensman property prepared by the City of Prior Lake. C. Final Hydraulic Analysis by Howard R. Green Company which combines the original system with the impacts of the 21-inch outlet from the Wensman development. D. Copy of Addendum NO.1 to this project which includes revised plan sheets (2R of 13 and 6R of 13), revised bid forms, and modifications to the specifications per Addendum No.1. 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644.9446 toll free 800/888-2923 II i!11 ) Mr. Bernie Larson July 28, 1997 Page Two It should be noted that the final discharge from this segment of Pike Lake Trail to County Road 42 is estimated at 42.43 cfs, via a 36-inch RCP at 0.50%. This will require the City and Scott County to modify the storm sewer system from this project, northerly to the City's Regional Pond on the northwest quadrant of Pike Lake Trail and County Road 42, per the City's Comprehensive Stormwater Management Plan. The City of Prior Lake and Scott County will be coordinating the revisions to their portions of this trunk storm sewer system. Scott County is currently progressing toward the reconstruction of County Road 42 in the vicinity of Pike Lake Trail. Please review this information. It is requested that MnDOT Office of State Aid review the enclosed Addendum No.1 to S.A.P. 201-114-03 Pike Lake Trail as soon as possible. As previously noted, the storm sewer oversizing in' Addendum No. 1 will be funded by the City of Prior lake. Please contact me with any questions you may have. Respectfully, :;?LGre;;n Thomas i~unski' PE Project Manager T JK:tw Attachments Cc: Greg Ilkka, City of Prior Lake Lani Leichty, City of Prior Lake Dan Jube, Scott County Craig Ebeling, Howard R. Green Company Howard R. Green Company CONSULTING ENGINEERS II 'II r ~~ l-e- '1;' - !::r Howard R. Green Company CONSULTING ENGINEERS ~~S! rO\~u.Tm; I:'CI~Il:RS Formerly MSA Consulting Engineers July 28, 1997 File: 102-074M Chris Moehrl Westwood Professional Services 14180 Trunk Highway 5 Eden Prairie, MN 55344 .I~ ~~, <'9 l; ~, RE: PIKE LAKE TRAIL Dear~ ? I am enclosing copies of our Pike Lake Trail construction plans for your review. This plan includes the storm sewer trunk sizing from the Wensman property outlet to County Road 42. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JPUjl Enclosures cc: \v6reg IIkka, City Engineer, City of Prior Lake ~ O:\proj\l 02074m\074.28 1 I jul 1326 Energy Park Drive. 51. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 II,. In II !~i t~ MI. ..lesota Department of Transport~..1n Metropolitan Division Waters Edge Building 1500 West County Road B2 Roseville, Minnesota 55113 ~: t e- ~ '=HJt1- July 25, 1997 Reply to Telephone No. Mr. Greg Ilkka City of Prior Lake 16200 Eagle Creek Avenue S.E. Prior Lake, Minnesota 55372 REOfiIVi JUL 2 8 1991 In Reply Refer to: S.A.P.201-114-03 Construction Plans Pike Lake Trail form C.S.A.H. 42 to Embassy Drive City of Prior Lake Dear Mr. Ilkka: The above referenced plan has been approved and you are now authorized to advance the status of this project. The original plans have been retained for printing and processing by the State Aid Division, and will be forwarded to you as soon as possible. Sincerely, ~~ 6m Greg Coughlin Metro Division Assistant State Aid Engineer cc: G. Coughlin Brad Larson - Scott County Thomas Kaldunski - Howard R. Green Company CO 420 File An Equal Opportunity Employer II" III -..,- I -"'"--"r"-' li" Minnesota IlepaIt - 'll of Transportation ~,,~ Memo 1 ~ ,IlL--- 71--rr Metro Division State Aid 1500 W. County Road 82 Roseville, MN 55113 Office Tel: 612-582-1373 Fax: 612-582-1368 July 25, 1997 To: Paul Stine State Aid Plans and Specifications Engineer From: L"Greg Coughlin fJAL- f?' Metro Division Assistant State Aid Engineer Subject: S.A.P.201-114-03 The above referenced project has been approved by the Alternative Plan Review Process. The attached submittal is herewith forwarded to your office for processing and printing, as follows; 1) Original Signature Plan Sheets. 2) Engineers Estimate. 3) Laboratory Testing Services Request. 4) Copy of Approval Letter. cc: Greg Ilkka - City of Prior Lake Brad Larson - Scott County Thomas Kaldunski - Howard R. Green Company File .. III Iii II III T '/'l~ Y'/ ~f/lr DEPARTMENT : TRANSPORTATION Office of Bridges and Structures Waters Edge Building 1500 West County Road B2 Roseville, Minnesota 55113-3105 STATE OF MINNESOTA Office Memorandum DATE : July 24, 1997 o lit -. ~ 11 .. ~~ +,. +'* 0" 'I"" TO : Robert S. Brown Metro Division State Aid Engineer AI1N: Greg Coughlin FROM: Mike Leuer ~ State Aid Hydraulic Technician REOfMvar JUL 2 B 1991 PHONE : 582-1184 SUBJECT : SAP 201-114-03, Pike Lake Trail From C.S.A.H. 42 to Approximately 1300' South SrormSew~inPriorLake We have completed our review of the storm sewer features of this plan and find that State Aid funds can bear 76.0 % of the storm sewer costs. The }I.l.vpOsed improvements conform to State Aid standards, and further review of the plan will be made by the State Aid Division. We do recommend that #401OH be added to the list of standard plates, and that the location\elevation of the low point on Pike Lake Trail be changed to station 1 +69.94, elevation 853.65. Unless you wish to recommend modifying the amount of State Aid participation, the State Aid Division will use the above percentages. We are forwarding a copy of this report to Greg llkka, Prior Lake City Engineer, and Brad Larson, Scott County Engineer, for their information. If you have any questions regarding this approval or proration, please do not hesitate to call me at 582-1184. CC: T. Bums J. L. Boynton (file) Greg Hkka Brad Larson I. _ III II ill 1!'" I;! " \ r: ,l .e..-- 91 -11' Howard R, Green Company CONSULTING ENGINEERS }'S~ rOmLTnG l\GI\IIRS Formerly MSA Consulting Engineers July 23, 1997 File: 102-074-20 REotiIOl JUl 2 5 1997 Mr. Bernie Larson State Aid Assistant MnDOT - Office of state Aid Metro Division Waters Edge Building 1500 West County Road B2 Roseville, MN 55133 RE: SAP 201-114-03 PIKE LAKE TRAIL FROM CSAH 42 TO EMBASSY DRIVE Dear Mr. Larson: This project is ready for final State Aid approval. All comments outlined in your review letter dated July 17, 1997, have been incorporated into the plans and specifications for the project. Enclosed you will find the following: 1. A full-size Mylar title sheet for signature originals. 2. A half-size set for signatures. 3. A revised Engineer's Estimate. Please process the final review and have the appropriate signatures added to the originals. Note that the project is scheduled for an August 4, 1997, bid opening. Call me with any questions. Sincerely, 12:Gre~ Thomas iUnSkj, P,E, T JK:tw Enclosures cc: ~eg IIkka, City of Prior Lake Craig Ebeling, HRG a:074-2312,jul 1326 Energy Park Drive. 51. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 !:Ii ) . rlie- rq1~11-' Howard R. Green Company CONSULTING ENGINEERS liS! July 21, 1997 File: 102-07 4-M 1:0\SHTI\G E.\I:J,\I:ERS Formerly MSA Consulting Engineers Mr. John Packer, Jr. Scott-Rice Telephone Company 4690 Colorado St. S.E. Prior Lake, MN 55372 RE: PIKE LAKE TRAIL, FISH POINT ROAD, MUSHTOWN ROAD Dear Mr. Packer: I am enclosing copies of our Fish Point Road and Mushtown Road construction plans for your review. These projects are scheduled for construction this year with an approximate starting date of August 25, 1997. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JPL/jl Enclosures cc: Greg IIkka, City Engineer, City of Prior Lake File 10207 4m 074-2113,jul 1326 Energy Park Drive · St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 I. III "'-1-- 1'"',,1; l' Fa e- 17 -rr - . ' "'~$' ~~-"'.-? ./,' ~ ~ . . :.., .. " .,~~ Howard R, Green Company CONSULTING ENGINEERS l"S - _I JI I (O\'iI:LTI\l: ~\r.I\fI.R.~ Formerly MSA Consulting Engineers July 21, 1997 File: 102-074-M REOIIVSr. JUl 2 3 1997 Brian Krystofiak Pioneer Engineering 625 Highway 10 Blaine, Mn 55434 RE: PIKE LAKE TRAIL Dear Mr. Krystofiak: Here are the latest revisions to our Pike Lake Trail plans. As you can see, we have shown the horizontal curve at the north plat line of Knob Hills, as requested by the City staff. I am also enclosing, for your files, a copy of our Right of Way condemnation exhibit showing what was originally proposed for Right of Way through Knob Hills. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JPL/jl Enclosures cc: Greg Ilkka, City Engineer, City of Prior Lake File 10207 4m 074-2110,jul 1325 Energy Park Drive. S: Paul, f\IN 55108 . 612/644-4389 iax 612/644-9446 toil iree 8CC' 888-2923 - - ~ III T ~1 oF ( 1- Howard R. Green Company CONSULTING ENGINEERS 11'S' ! _t_ ~~ t:o~sn,mG E:'t:I~I:ERS Formerly MSA Consulting Engineers July 15, 1997 File: 102074M Leroy Nyhus Nyhus Engineering Box 317 Henning, Mn 56551 Re: Pike Lake Trail Dear Mr. Nyhus: I am enclosing copies of our Pike Lake Trail construction plans for your review. These projects are scheduled for construction this year with an approximate starting date of August 25, 1997. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JL:tw Enclosures cc:, .'.,."reg lIkka, City Engineer, City'of Prior Lak~ 074-1505,jul 0:\PROJ\102074m\074-1505,juLdoc 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 .- _ .0 I "I, T Cf1- ~ 11- Howard R. Green Company ,CONSULTING ENGINEERS YS~l CO\SI'LTI\G [\t;I\I;I;Il~ Formerly MSA Consulting Engineers July 15, 1997 File: 102074M Tim Erkkila Westwood Professional Services 14180 West Trunk Highway 5 Eden Prairie, Mn 55344 Re: Pike Lake Trail Dear Mr. Erkkila: I am enclosing copies of our Pike Lake Trail construction plans for your review. These projects are scheduled for construction this year with an approximate starting date of August 25, 1997. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JL:tw Enclosures cc: ,Gregtlkka, City Engineer, City of Prior Lake , 074-1505,jul O:\PROJ\ 10207 4m\07 4-1505,jul.doc 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 -- - ..... il Illi O("'~NEiSO'~ ~ ~~ g ~ :! \, ",! OF T~"'~ Minnesota Department of Transportation hl~ 41-11- Metropolitan Division Waters Edge 1500 West County Road 82 Roseville, MN 55113 64 s"'-'< Jib ;>0 X /' --.; July 16, 1997 Mr. Thomas J. Kaldunski, P.E. Howard R. Green Company 1326 Energy Park Drive St. Paul, Minnesota 55108-5202 In Reply Refer to: S.A.P.201-114-03 Construction Plans for Pike Lake Trail from C.S.A.H. 42 to Embassy Drive City of Prior Lake Dear Mr. Kaldunski: As requested, our office has reviewed the above referenced plan and offer the following comments regarding plan modifications: SHEET 1 I) Please change the traffic control note as follows: ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE MMUTCD, INCLUDING FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS, APRIL 1995. 2) Please effect the signatures of the City and County Engineers. 3) Please change the signature block, for Metro-Assistant Division Engineer-State Aid to: Date: Metro-Assistant Division Engineer-State Aid: Reviewed for Compliance with State-Aid RuleslPolicy 4) Please delete the signature block, for State Aid Plans And Specs Engineer. SHEET 2 I) Item 2021.501 Mobilization must be split between the funding sources prorata by cost to the nearest percent. 2) The correct item description for item 2104.505 by the Square Yard is Remove Bituminous Surface. 3) Item Spec. Modified Select Granular Borrow (CV) by the Cubic Yard has no quantity shown under the funding columns, please verify. 4) The correct item number for 3" Bituminous Driveway Restoration by the Square Yard is 0331.601. 5) The correct item number for 4" 'perforated Thermoplastic Pipe Drain by the Lineal Foot is 2502.541. 6) The correct item number f~ervice Stub by the Lineal Foot is 0504.603. (~.I ,') / 7) The correct item number for Construct Drainage Structure, Design 48-4020 by the Each is 2506.501. 8) The correct item number for Construct Drainage Structure, Design 60-4020 Sump by the Each is 2506.501. 9) The correct item number for Construct Drainage Structure, Design Special by the Each is 2506.501. An equal opportunity employer '11 /(1' Howard R. Green Company CONSULTING ENGINEERS ys\-I CO~SIL me uGlm:R.~ Formerly MSA Consulting Engineers July 15, 1997 File: 10207 4M Jim Boerhave Boerhave Land Surveying Mitoka Circle Prior Lake, Mn 55372 Re: Pike Lake Trail Dear Mr. Boerhave: I am enclosing copies of our Pike Lake Trail construction plans for your review. These projects are scheduled for construction this year with an approximate starting date of August 25, 1997. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JL:tw Enclosures CC:,f"7G~Hk,i(a, Citr Engineer, City of Prior Lake 074-1505,jul O:\PROJ\ 10207 4m\07 4-1505,jul.doc 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 _ _ rn II ,:1 r 'PIle-- '19 - rt- Howard R, Green Company CONSULTING ENGINEERS lSJ CO\SIUl\t: K\G1\Il'RS Formerly MSA Consulting Engineers July 15, 1997 File: 10207 4M Horst Graser Gold Nugget development 8857 Zealand Ave. Brooklyn Park, Mn 55445 Re: Pike Lake Trail Dear Mr. Graser: I am enclosing copies of our Pike Lake Trail construction plans for your review. These projects are scheduled for construction this year with an approximate starting date of August 25. 1997. Please call me with questions or comments. Sincerely, Howard R. Green Company Joe Longtin JL:tw Enclosures cc: C;r8t Ukka, City Engineer, City of Prior Lake 074-1505,jul O:\PROJ\ 10207 4m\07 4-1505,juLdoc 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 III Howard R. Green Company CONSULTING ENGINEERS T 9c~~ 'J~t s:;-~.\ lJtit 4tggtSi 'J ~ fI.- - CONSIILTlNG IlNGINmlRS Formerly MSA Consulting Engineers July 7, 1997 File: 102-074-20 Mr. Greg IIkka City Engineer City of Prior Lake 4629 Dakota Street SE Prior Lake, MN 55372 RE: PUBLIC INPUT MEETING FOR 1997 STREET IMPROVEMENT PROJECTS MUSHTOWN ROAD 102-073-20 PIKE LAKE TRAIL 102-074-20 FISHPOINT ROAD 102-071-20 Dear Mr. IIkka: This letter is intended to summarize the public input meetings that were held on Monday, June 30, 1997, regarding the above-referenced projects. Attached is a copy of the attendance sign-up sheet for the meeting on Mushtown Road'and Pike Lake Trail held from 4:00 p.m., to 7:00 p.m., at the fire station. The following summarizes the comments received: A) Pike lake Trail . Request from church for a set of the Plans. . Sprinkling may be necessary in new church addition for sanctuary. Modify plans to provide 6" ductile watermain, not 2" copper. . Questions were raised by church regarding their assessments for this project, answered by City staff. The church also requested consideration for credits relating to existing sanitary sewer. City staff reviewed policies on standard rates for sewer charges. . The curb cut for Mr. Wensman's property should match the proposed Development Plan. Can be adjusted in the field as needed. . Wensman Development Plan may include future street with utility stubs at south end of project. This will need to be adjusted when City approval is granted on the plat. . Mr. Verling indicated an interest in hooking into sanitary sewer service as soon as possible to eliminate existing holding tank. He will need a permit from the City. He also requested the City to provide information relating to his costs related to the permit for sewer service. 1326 Energy Park Drive · St. Paul, MN 55108 · 612/644.4389 fax 612/644-9446 toll free 800/888-2923 .i. II I il 111' f' Mr. Greg IIkka July 7,1997 Page Two B. Mushtown Road . Nearby resident asked about construction traffic and dust control. Requirements on these issues are in the Specifications. . 2nd driveway requested by property owner (24' width). Just west of existing wetland -D- to fit into his development plans (Station 15+25 approximately). . Field Inspector to verify driveway locations with all property Owners on project before curb construction. . Discussed potential development plans with property owner needing three driveways to south. Copy of Preliminary Development Plan shown by Owner. Also discuss his interest in excess fill from street project. . Residents asked about driveway repairs. They are to be in kind (Le. bituminous driveway repaired with bituminous, gravel driveway repaired with aggregate surface). c. Fishpoint Road - Private meeting with Developer representative at 2:30 p.m., on June 30, 1997 . Developer expressed interest in excess material from Mushtown project for slopes on his project. . City should verify grades on existing curb and gutter in Cardinal Ridge, as it will be constructed in the Development before this project. . Developer requested invitation to preconstruction meeting. . NSP will have utility conduits to place. These comments will be addressed as the project proceeds toward construction. Feel free to contact me if you have any questions. Sincerely, ZG~~ Thomas ~nSki. P.E. T JK:pd Attachment cc: Craig Ebeling, P.E. File 074-0709.jul Howard R. Green Company CONSULTING ENGINEERS .1,. U I III (- 1111 r~ lREOIfVBJ JULIO 1997 GI-lJ X. ~~ L J.Jl ~ DEPARTMENT: Mn/DOT - Metro Division Waters Edge - State Aid DATE: July 3, 1997 STATE OF MINNESOTA ~'I _ Office Memorandum ?t\t/ TO: Mike Leuer State Aid Hydraulics - Waters Edge Bernie Larson ~ State Aid Assistant 07-\ 7 FROM: PHONE: 582-1371 SUBJECT: HYDRAULIC REVIEW FOR: SAP 201-114-03 Pike Lake Trail from C.S.A.H. 42 to Embassy Drive City of Prior Lake Submitted for your review are the following materials relating to the above referenced project. 1) 1 copy of the plan. 2) Drainage Area Map. 3) Drainage Calculations. Engineering questions should be directed to Thomas Kaldunski, Howard R. Green Company, 644-4389. Thank You. cc: Greg Ilkka - City of Prior Lake Brad Larson - Scott County File . _ In II Howard R. Green Company CONSULTING ENGINEERS v ~ 00 8 L/ WSA OONSUL TlNG ENGINIOOlS Minnesota Department of Health Division of Environmental Health Engineering Unit & Plumbing Program 121 East Seventh Place, Suite 200 P.O. Box 64975 St. Paul, MN 55164-0975 Formerly MSA Consulting Engineers July 1, 1997 File: 102-074-20 RE: 1997 PIKE LAKE TRAIL IMPROVEMENT PROJECT PRIOR LAKE, MN To Whom It May Concern: Please find enclosed a permit application and a set of plans and watermain specifications for the above referenced project. This project consists of 98 linear feet of 6" DIP, 26 linear feet of 8" DIP, 773 linear feet of 10" DIP, and 553 linear feet of 12" DIP watermain. Also enclosed, please find a check in the amount of $150 for the cost of the permit application. If you have any comments or concerns, please contact me at 644-4389. Sincerely, H7Lee:;;u Thomas J. ~Ski, P.E. TJK:jl Enclosures 074-0805.jul 1326 Energy Park Drive. St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923 .i. II 111 I III 'r June 24, 1997 RE: Informational Open House Pike Lake Trail Improvements Project 97-17 Dear Property Owner: An Informational ODen House regarding upcoming improvements to Pike Lake Trail from County Road 42 approximately one-quarter mile south is scheduled for Monday, June 30th, 1997 between 4:00 p.m. and 7:00 p.m. at the Fire Station at 16776 Fish Point Road. Representatives from the City of Prior Lake Engineering Department will have preliminary drawings available for review and will be available to answer questions. Construction is slated for late summer and fall. This Informational Open House is intended to provide a better understanding of the proposed improvements. Please note that this is not a Public Hearing. If you have questions concerning the project, please call me or Jeff Evens at 447-4230. Sincerely, A~ G~a Public Works Director CITY OF PRIOR LAKE G:\PROJECTS\17PIKESOIINFOMTG.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER '" JREOEfV6 JUN 1 7 19~1 Ff/~ 1'T--Jr Howard R. Green Company ,CONSULTING ENGINEERS nSA CONSlLTING ENGINEERS Formerly MSA Consulting Engineers June 16, 1997 File: 102-074-10 REOIWIf; JUl 2 8 1997 Mr. Greg IIkka City Engineer City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372 RE: PIKE LAKE TRAIL EASEMENT FROM MR. WENSMAN Dear Greg: Per your request, Howard R. Green Company has completed the necessary legal description for the proposed 33-foot right-of-way from Mr. Wensman. Enclosed you will find copies of the legal description and a plan of the right-of-way. Please share this information with your City Attorney and Mr. Wensman. The description has not been prepared in an easement agreement form. You may want the City Attorney to prepare that document for you. Howard R. Green Company could provide you with sample agreement forms if you need assistance. Please proceed with the right-of-way acquisition. Contact me if you have questions or need additional assistance. Sincerely, fZGre~L/ Thomas J~nSki. P.E. Project Manager T JK:tw Enclosures cc: Craig Ebeling 074-1612.jun 1326 Energy Park Drive · St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 III. III . III ) F< ~e- 9'1-lr Howard R. Green Company ,CONSULTING ENGINEERS ~SA OONSUL TlNG ENGINEERS Formerly MSA Consulting Engineers June 13, 1997 File: 102-074- Greg IIkka City Engineer City of Prior Lake 4629 Dakota Street SE Prior Lake, MN 55372-1714 RE: PIKE LAKE TRAIL EASEMENT DESCRIPTION 102-074 Dear Greg: This letter is being sent to confirm that Howard R. Green Company is to prepare the easement description for the 33' RIW that is to be secured from Mr. Weisman. Verbal authorization was received from Jeff Evans on June 6, 1997. Frank Kris, surveyor, will be preparing this description. It will take 2 to 3 hours of his time to complete the description. Please contact me if you have questions regarding the easement. Also note that the City may want to consider official action to vacate the road easement on the West side of Mr. Weisman's property as discovered by one search. Let me know if you need any assistance on that issue. Sincerely, Howard R. Green Company :!::L!~ T JKljl 074-1312.jun 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 .,. II III 1 Howard R. Green Company ,CONSULTING ENGINEERS MSlt I OONSULTlNG IjGI_ Formerly MSA Consulting Engineers May 21, 1997 File: 102-074-20 Mr. Greg Ilkka City Engineer City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372 /ft~~ Jf4r; ;ft('tVI11 1991 RE: RIGHT-OF-WAY REQUIREMENTS FOR PIKE LAKE TRAIL IMPROVEMENTS Dear Greg: This letter is intended to identify the minimum right-of-way required at this time from Mr. Wensanen on the west side of Pike Lake Trail. The original concepts had indicated that as much as 45 feet of easement might be required. Since then, the street has been surveyed and construction plans are being developed. Currently, the City would be able to construct the project, per our preliminary plan, with 35 feet of additional right-of-way from Mr. Wensanen, as indicated in the attached sketch. Per our previous discussions, you indicated that the City would initiate right-of-way acquisition discussions with Mr. Wensanen. I would be able to provide you with the legal descriptions for the 35-foot easement, if requested. It is important for the City to begin negotiations with Mr. Wensanen at this time. This project is tentatively scheduled for construction to begin in August of 1997 (approximately 90 days from now). The process to secure the right-of-way can take this entire time frame. Please initiate these right-of-way negotiations and contact me if you want the legal descriptions prepared. Sincerely, HOWARD R. GREEN CONSULTING ENGINEERS ~//~ Thomas J. Kaldunski, P.E. TJK:tw 074-2119.may 1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923 III. .. III llSi ~ONSUL TlNG ENGINEERS 1326 Energy Park Drive St. Paul, MN 55108 612.644-4389 1-800-888- 2923 Fax: 612-644-9446 CIVIL ENGINEERING: ENVIRONMENTAL MUNICIPAL PLANNING SOLID WASTE STRUCTURAL SURVEYING TRAFFIC TRANSPORTATION ELECTRICAL/MECHANICAL ENGINEERING: HVAC POWER DISTRIBUTION SCADA SYSTEM CONTROLS OFFICES IN: MINNEAPOLIS PRIOR LAKE ST. PAUL WASECA CJ 7 ~ /1 March 27, 1997 File: 900-252-00 Mr. Greg Ilkk.a Director of Public Works City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55362-1714 RE: PIKE LAKE TRAIL AND MUSHTOWN ROAD IMPROVEMENTS Dear Mr. Ilkk.a: Thank you very much for the opportunity to be considered for this work. We are submitting the following narrative and supporting information in response to your Request For Proposals (RFP). We believe that our experience in Prior Lake, and the investigation that we have made in regard to these particular projects, allow us to completely understand the work that will be entailed to successfully complete the projects in partnership with your staff. As directed in the RFP, we will organize our discussions and proposals in the format specified. A. Project Understanding We perceive these street segments to have much in common with others we have done in Prior Lake and other settings. They are both existing rural sections that we will be converting to improved urban sections. Both segments will include provisions for mixed modal uses, with sidewalks and bituminous trails. While the design should be fairly straightforward, no two projects are exactly alike, and both of these segments present some challenges unique to their settings. Both will involve coordinating street work with pipe work. In addition to the storm sewer that will be constructed with the streets, sanitary sewer will be extended to Embassy Circle by others on the Pike Lake Tt.:ail segment. This means that we will need to not only coordinate the construction scheduling on this work, but also make sure that adequate provisions are made by those others for acquiring proper trench density and exact locations of the constructed facilities. This will be particularly important here since our contract will also be for extending watermain along the same corridor. The utility issues on Mushtown Road are much less significant, but there will still be a need for coordinating with adjacent developers and the Township representatives. We will want to make sure we fully understand the right-of-way that the Township presently has. If additional action is necessary on right-of-way, this will really put our schedule at risk. 9OO/252-2602.mar An Equal Opportunity Employer III Mr. Greg Ilkka March 27, 1997 Page Two The National Inventory shows wetlands in the area of Mushtown Road. Although we do not necessarily see their presence as a major stumbling block to implementing the project, we believe that early on in the process we need to delineate them and to do enough detail design to quantify any encroachments. It seems unlikely at this point that major mitigation will be necessary, but we need to lay that issue to rest very soon in the process and to get any permit applications submitted as soon as possible. Processing time on the permit applications poses a threat to the very aggressive schedule that we are working toward. It is conceivable that we will be working with several agencies in this regard, including the Minnesota Pollution Control Agency, the Minnesota Department of Natural Resources, the Prior Lake/Spring Lake Watershed District, and the U.S. Corps of Engineers. The wetlands in the vicinity also raise our concerns slightly about soils in the area. We are very pleased that the feasibility report recognizes this possibility by including an allowance for subcutting and for the possible usage of lateral drain tile. Design on the Pike Lake Trail segment will need to be very sensitive to minimizing slope and vegetation disruption. Fortunately, the report recognizes the need for retaining walls. We will also need to defme how we will handle the slopes in more detail, early on in the process, to identify possible needs for additional right-of-way. If additional right-of-way is needed, this also puts our aggressive schedule at risk. Since both segments are existing traveled roadways, maintenance of traffic will be a concern. We will need to devise appropriate temporary measures for keeping local access in place to the maximum extent possible and practical. This will be particularly of concern on Pike Lake Trail since the ongoing work on CSAH 21 and CSAH 42 will influence travel patterns in the area. We will need to coordinate very closely with the Scott County Highway Department in this regard. Aside from these special considerations, we will need to implement the preparation of the plans and specifications following City standards. We are very familiar with City standards and procedures, so we are confident that we can complete the design and bidding process very successfully for the City. MSA will provide the plans and specifications in compatible formats. B. Organization Pursuant to our conversation of yesterday, we will not clutter this submittal with a long discussion of our experience. As you know, I am the designated principal- in-charge for Prior Lake and will have an active role in the work. Tom Kaldunski will be our project manager. We have a good group of support people who have 9OO/252-2602.mar - II ill _:_ n Mr. Greg Ilkka March 27, 1997 Page Three completed many projects in Prior Lake and other similar cities. The Statement of Qualifications that we recently submitted discusses our experience in some detail. We would be happy to supplement that information if you feel it is necessary. c. Detailed Work Plan We have attached a detailed listing of the various work tasks that we see in the project and the hours that we estimate it will take us to complete them. This is the same list that we used on the Fish Point Road submittal. It provides a lot of detail as to the steps which we think are critical to any project, including this one. In general, our approach is to foster good communication throughout the process. We appoint one person to be our primary contact for a client. That person is responsible for making it easy for the client to get the information they need. Sometimes that means getting information themselves, or it involves facilitating direct contact with other MSA staff members. There are always back- up personnel familiar with Prior Lake. The primary contact person needs to make sure that the best arrangements are made for keeping the information flow successful. I am the primary contact person for Prior Lake on all projects. MSA has become very adept at communications with affected residents during design and construction phases of the projects. We envision our role here as assisting the City staff in supplemental meetings with land owners, since the preliminary hearing process will be complete when we become involved with the work. We have communication specialists who work with our engineers on these kinds of effort. We have previously discussed several design issues under Section A. We will give careful attention to these design issues. We have recently implemented a strengthened QA/QC process. That process involves coordination with City staff at appropriate intervals throughout the design process. It also provides for internal quality initiatives involving peer review engineers and construction inspectors for constructablility reviews. Dave Thompson will be valuable here because of his familiarity with the City and its standards. Because of the potential wetlands issues, we expect that Dave Nyberg, our water resources engineer, will also be heavily involved. Tom Kaldunski has served as the LGU representative in Farmington and he will assist with wetland issues. We believe we have all of the necessary disciplines in-house necessary to do the work. We do not envision the need to partner with any outside companies. Assuming there are not any unforeseen factors which delay the construction bid solicitation process, we envision that we will be bidding the work in a time of 9OO/252-2602.mar I 1m .; _ D Mr. Greg Ilkka March 27, 1997 Page Four year that is not always conducive to competitive bidding. Because of that, we foresee that we may need to make special efforts to attract the interest of qualified construction contractors . We will also need to make sure we do a good job of bidder question follow-up. We may need to "sell" this job a little. Additionally, we will need to carefully scrutinize the bids that are submitted to make sure the bidders are qualified and can do our work, and that the prices bid are the best we can get. MSA has the necessary experience to ensure proper contract administration. D. Schedule The feasibility report lays out the general schedule requirements. We will work within them to the greatest extent possible. Although the schedule is very tight, we can complete the plans and specifications by the June target date. The concern will be that unforeseen right-of-way or permitting issues delay the construction bid target date. We have attached a more detailed Gantt Chart to further clarify our intent. E. Compensation The attached spreadsheet sets forth the time estimates that we have made for the various work tasks along with the hourly rates used to establish them. We think that those estimates are aggressive. In summary we propose to complete the Design Phase for a total cost to the City not to exceed $26,400. We propose to complete the Bidding Phase for a total cost to the City not to exceed $4,000. This figure does not include permit and advertising fees which we would pass through to the City at no mark-up. It does, however, include all costs for plans and specs reproduction and distribution. Once again, we thank you very much for the opportunity to be considered for your work. We believe that MSA has served the City well in the past, and we believe that we can and will do better in the future. Sincerely, ~:. C~~NGINEERS ~ Ebeling, P.E. Manager of Operations CLE:tw Attachments 900/252-2602 .mar 'III II ill! PROJECT BUDGET WORKSHEET MUSHTOWN ROAD AND PIKE LAKE TRAIL, PRIOR LAKE PROJECT TASKS Principal Project CADD Graduate Word Two Man Construction TOTAL Project Personnel Engineer Manager Technician Engineer Processor Clerical Survey Crew Inspector BUDGET Rates $85.00 $84.91 $54.70 $39.71 $39.45 $26.04 $89.49 $58.72 Preparation of Proposal Hours 0 Fee $ - $ - $ - $ - $ - $ - $ - $ - $ Council Meetings Hours 2 4 6 Fee $ 170.00 $ 339.64 $ - $ - $ - $ - $ - $ - $ 509.64 Feasibility Report-Design & Text Hours 0 Fee $ - $ - $ - $ - $ - $ - $ - $ - $ Feasibility Report - Exhibits/Typing Hours 0 Fee $ - $ - $ - $ - $ - $ - $ - $ - $ -- I~ Preliminary Hearings - Preparation Hours 2 2 4 4 2 2 16 Fee $ 170.00 $ 169.82 $ 218.80 $ 158.84 $ 78.90 $ 52.08 $ - $ - $ 848.44 Preliminary Hearings - Attend Hours 4 4 8 Fee $ 340.00 $ 339.64 $ - $ - $ - $ - $ - $ - $ 679.64 Prelim. Survey - HOR & Vert. Control Hours 4 24 28 Fee $ - $ - $ 218.80 $ - $ - $ - $ 2,147.76 $ - $ 2,366.56 Prelim. Survey - Topographic Data Hours 2 20 4 24 50 Fee $ - $ 169.82 $ 1,094.00 $ 158.84 $ - $ - $ 2,147.76 $ - $ 3,570.42 Prelim. Survey - Cross Section Hours 2 20 4 24 50 Fee $ - $ 169.82 $ 1,094.00 $ 158.84 $ - $ - $ 2,147.76 $ - $ 3,570.42 Design - Engineer Hours 40 40 Fee $ - $ - $ - $ 1,588.40 $ - $ - $ - $ - $ 1,588.40 Design - Project Manager Hours 20 20 Fee $ - $ 1,698.20 $ - $ - $ - $ - $ - $ - $ 1,698.20 Design - Coordinator Review Hours 4 4 Fee $ 340.00 $ - $ - $ - $ - $ - $ - $ - $ 340.00 Engineer - Tech Coordination Hours 4 4 r~ Fee $ - $ - $ - $ 158.84 $ - $ - $ - $ - $ 158.84 . , Drafting - Plans Layout Determination Hours 4 4 20 10 38 Fee $ 340.00 $ 339.64 $ 1,094.00 $ 397.10 $ - $ - $ - $ - $ 2,170.74 Drafting - Title & Detail Sheets Hours 8 8 16 Fee $ - $ - $ 437.60 $ 317.68 $ - $ - $ - $ - $ 755.28 Drafting - Plan & Profile Sheets Hours 32 12 44 Fee $ - $ - $ 1,750.40 $ 476.52 $ - $ - $ - $ - $ 2,226.92 Drafting - Cross Sections Hours 32 12 44 Fee $ - $ - $ 1,750.40 $ 476.52 $ - $ - $ - $ - $ 2,226.92 ii Environmental Review Submittals Hours 2 4 8 4 2 2 22 Fee $ 170.00 $ 339.64 $ 437.60 $ 158.84 $ 78.90 $ 52.08 $ - $ - $ 1,237.06 . Quantity Take-Offs Hours 2 16 18 II! Fee $ - $ 169.82 $ - $ 635.36 $ - $ - $ - $ - $ 805.18 PRBUDGET.XLS . '} 1? ,4 -J t"- \ t_ I I -, PROJECT TASKS Principal Project CADD Graduate Word Two Man Construction TOTAL Project Personnel Engineer Manager Technician Engineer Processor Clerical Survey Crew Inspector BUDGET Rates I $85.00 I $84.91 I $54.70 I $39.71 I $39.45 1 $26.04 1 $89.49 $58.72 Bid Documents -Gen.Cond., Proposal, AD Hours I 4 121 1 161 101 101 52 Fee 1$ 340.00 $ 1,018.92 I $ - 1$ 635.36 I $ 394.50 I $ 260.40 I $ - $ - $ 2,649.18 Spec. Books - Type, Print, Bind Hours 1 I I 161 101 101 36 Fee 1$ - $ - 1$ - 1$ 635.36 1 $ 394.50 I $ 260.40 I $ - $ - $ 1,290.26 Wetland Delineation Hours I 41 8 201 101 101 52 Fee 1$ - $ 339.64 I $ 437.60 $ 794.20 I $ 394.50 I $ 260.40 I $ - $ - $ 2,226.34 Agency Review Submittal Hours 21 21 I 1 4 Fee $ - $ 169.82 I $ - $ 79.42 1 $ - 1$ - 1$ - $ - $ 249.24 Answer Bidder Questions Hours 21 21 1 I 4 Fee $ - $ 169.82 I $ - $ 79.42 I $ - 1$ - 1$ - $ - $ 249.24 Addendums Hours I 21 1 I 2 Fee $ - $ - 1$ - $ 79.42 I $ - 1$ - 1$ - $ - $ 79.42 Prep. And Attend Letting Hours 41 41 41 41 16 ~ Fee $ - $ 339.64 I $ - $ 158.84 I $ 157.80 I $ 104.161$ - $ - 1 $ 760.44 Prep. And Attend Preconstruction Meeting Hours 41 41 1 I 8 Fee $ - $ 339.64 I $ - $ 158.84 I $ - 1$ - 1$ - $ - $ 498.48 Review Contract Documents Hours 21 2 2 2 8 Fee $ - $ 169.82 I $ - $ 79.42 $ 78.90 $ 52.08 $ - $ - $ 380.22 Basic Inspection - Inspector Hours I I 0 Fee 1$ - 1$ - 1$ - $ - $ - $ - $ - $ - $ Construction Staking Hours 1 1 0 Fee 1$ - $ - 1$ - 1$ - $ - $ - $ - $ - $ Change Orders & Supp. Agreements Hours 1 I 0 Fee 1$ - $ - 1$ - $ - $ - $ - $ - $ - $ Pay Vouchers Hours 1 I 0 Fee 1$ - $ - 1$ - $ - $ - $ - $ - $ - $ Review Shop Drawings Hours I I 0 Fee 1$ - $ - 1$ - $ - $ - $ - $ - $ - $ Assessment Calculations Hours I I 0 Fee 1$ - $ - 1$ - $ - $ - 1$ - $ - $ - $ rC21Assessment Roll Preparation Hours I 1 0 Fee 1$ - $ - 1$ - $ - $ - 1$ - $ - $ - $ Final Assessment Hearing Hours I I I O' Fee 1$ - $ - 1$ - $ - $ - 1$ - $ - $ - $ Easements Hours 41 41 41 I 41 16 Fee $ - $ 339.64 I $ 218.80 I $ 158.84 1 $ - 1$ - $ 357.96 I $ - $ 1,075.24 Miscellaneous Correspondence Hours I 21 I I 21 21 I 6 Fee 1$ - $ 169.82 I $ - 1$ - 1$ 78.90 I $ 52.08 I $ - 1$ - $ 300.80 612J ;; TOTAL Hours 221 801 1601 1901 421 421 761 01 Fee $ 1,870.00 I $ 6,792.80 I $ 8,752.00 I $ 7,544.90 1 $ 1,656.90 1 $ 1,093.68 I $ 6,801.24 I $ - 1$ 34,511.52. . !!! PRBUDGET.XLS 1 1 REQUEST FOR PROPOSAL FOR ENGINEERING DESIGN SERVICES FOR PIKE LAKE TRAIL AND MUSHTOWN ROAD Introduction The City of Prior Lake is interested in receiving proposals for engineering services necessary for the design and preparation of plans and specifications for Mushtown Road and Pike Lake Trail. A feasibility report has been prepared for these projects and is enclosed. A Public Hearing on these projects is scheduled for April 7, 1997. At this meeting we will be asking the City Council to consider these projects and authorize the preparation of plans and specifications and engineering services. Scone of Services The project will be divided into two phases, Engineering Design, and Bidding. City records and information will be made available during all phases. During the Engineering Design phase, the proposer shall: 1. Perform all necessary preliminary surveying including but not limited to horizontal and vertical control, existing topography, cross sections, etc. 2. Prepare street and storm sewer construction plans and specifications. All plans shall be compatible with AutoCad version 13 in Widows 95. All specifications shall be compatible the Word 6.0 with Windows 95. 3. Prepare construction cost estimates based upon completed plans. 4. Provide a floppy disk (3 1/2") of all data and AutoCad drawings. During the bidding phase the proposer shall: 1. Prepare bid documents for public bidding process. 2. Submit and obtain approval of the plans and specifications from all required agencies. 3. Prepare the advertisement of bids, duplication and distribution of plans and specifications to bidders and respond to bidder inquiries. Attend the bid opening. All costs will be borne by the proposer. 4. Receive, analyze, and tabulate bids and make recommendations to the City for award ofbid(s). 5. Ensure proper contract execution to include insurance, bonds, etc. required by the contract specifications. Pronosal Contents Two copies of the proposal shall be received no later than 4:00 p.m. on Thursday, March 27, 1997. Submittals shall be addressed to: . _ In I ,r Greg Ilkka, P.E. Director of Public Works/City Engineer City of Prior Lake 16200 Eagle Creek Ave. Prior Lake, MN 55372-1714 Submittals are to be delivered in a sealed envelope marked "Proposal Mushtown Road and Pike Lake Trail". Respondents shall bear all costs and risks associated with preparing and submitting responses to this request for proposals. Proposals submitted for the City's consideration are required to include, but not necessarily be limited to, the information requested in the format outlined below: A. Project Understanding - A narrative which presents the firm's understanding of the project requirements and any ideas the firm may have regarding specific aspects of the project. B. Organization - Provide background of the firm with particular emphasis on its experience with projects of similar nature. C. Detailed Work Plan - A detailed work plan identifying the work tasks to be accomplished and the budget hours to be expended on each task of the two phases. The detailed work plan is to include: The firm's overall approach to the project in general terms, including a discussion of the project management philosophy of the firm and how it relates to the specific needs of the project, a detailed approach to each phase of the project, including a discussion of the tasks to be performed and; an identification of any disciplines that the firm intends to utilize. D. A detailed project schedule including: identification of key tasks required to complete the project, expected starting dates, milestone dates, and completion dates should be identified. E. Compensation - Compensation shall be classified into two categories. Engineering Design , and Bidding shall be those provided at a schedule of hourly rates and proposed with a not-to-exceed maximum project amount. An estimate of the hours required and project budget should be presented. The City reserves the right to reject any or all proposals at the full discretion of the City. . _ III -, March 25, 1997 RE: Public Hearing Pike Lake Trail- Project 97-17 Dear Property Owner: This letter is to notify you that your property IS proposed to be assessed for the improvements of Pike Lake Trail. Per the enclosed notice the Public Hearing for Public Improvement Project #97-17 - Pike Lake Trail, is scheduled to be held on Monday, April 7, 1997 at 7:45 p.m. All persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. Written or oral comments will be considered. Please note that this hearing is not the Assessment Hearing. This public hearing is to consider the improvement project. A separate assessment hearing will be held after the bids are received which will occur in late June or early July, 1997, and all pertinent assessments information will be mailed to each affected property owner prior to the assessment hearing. We would like to meet with you to provide a better understanding of the proposed improvements prior to the Public Hearing, give the property owners a chance to look at the plans, and answer any questions you might have on the proposed improvements. If you have questions concerning the project and/or would like to schedule a meeting, please call Greg Ilkka or myself, Jeff Evens at 447-4230. Sincerely, ~//~ Jeffrey T. Evens Engineering Technician IV CITY OF PRIOR LAKE G:PROJECl\pklake\lethear.doc 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ".. _ n II III 1 March 18, 1997 Mr. Dan Jobe, P.E. Scott County Highway Department 600 Country Trail East Jordan, .MN 55352-9339 SUBJECT: S.A.P.70-642-10 CSAH 42 from FERNDALE to McKENNA Dear Dan: The City of Prior Lake requests, as part of the contract for the above subjec'l project, all watermain and sanitary sewer utility construction along CSAH 42 be completed dunng the 1997 construction season. This request is driven by imminent development to the south of CSAH 42 and east of Pike Lake Trail. If you have any questions regarding this request, please call. I look forward to a favorable response. Sincerely, /' ^ ' , ~J~;r-- jLlf:~~ Greg ITkka, P .E. Director of Public Works/City Engineer CITY OF PRlOR LAKE GI/acj 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 G:ILc.. .=S\GREG97\CTY42.DOC AN EQUAL OPPORTUNllY EMPLOYER .. II . Ir "~lI~i 11JJSL11UG ~GLnDS 1326 Energy Part DrM SI. Paul. MN 55108 612.64oi.A389 1-8Q().888- 2923 Fax: 612.644-9446 CMl ENGINEERING: ENVIRONMENTAl MUNIOPAl PlANNING SCUD WASTE STRUCruRAl SURVEYING TRAfAC TRANSPORTAnON ElEClIlCAlIMEOiANICAl ENGINEERING: HVAC POWER DlSTRIBUnON SCADA SYSltM CONTROlS OFFICES IN: M1NNEAPOUS PRIOR lAKE ST. PAUL WASECA .1 _ .11 -~e -)r August 25, 1995 File: 102-003-70 lo'Z.-oo~-?O Mr. Greg Felt MnDOT Metro Division - State Aid 1500 West County Road B2 Roseville, MN 55113 RE: RIGHT-OF-WAY REIMBURSEMENT SAP 201-106-03 CARRIAGE Hll..LS PARKWAY SAP 201-114-02 PIKE LAKE TRAil.. Dear Mr: Felt: Please find attached two Report of State Aid Contracts and supporting documentation for the referenced projects for right-of-way reimbursement. The City of Prior Lake is requesting $59,230 for SAP 201-106-03 Carriage Hills Parkway, and $12,670 for SAP 201-114-02 Pike Lake Trail. for a total of $71,900. Recently, these parcels went through conck...uuation together due to common ownership of the propeny. Leo and Helen Vierling owned most of the land and their son, Edward Vierling, owned one parcel. The land involves two SAP routes, Carriage Hills Parkway 201-106-03 which is a new e:lst-west street, and Pike Lake Trail 201-114-02 which tees off to the nonh. One right-of-way plan was prepared under the construction documents for SAP 201-106-03. There are l1ctually nine parcels that were involved in the condemnation hearing-I, lA, 1B, IC, 1D, lE, IF, IG, and 3, as shown on the attached plan sheets 18 and 19. Parcels I, lA, 1B, Ie. 10, IF, and 1G belong to Leo Vierling in SAP 201-106- 03, while parcel IE belonginll to Leo Vierling and parcel 3 belonging to Edward Vierling are in SAP 201-114-02. As you and I discussed on the phone, we have .t'~\J~Cl.ted the costs according to the a1Jpudsals, since the condemnation hearing grouped the parcels together and established a settlement amount diff.:.~.:.UL than the 41JP~o.i..sal.s. I have attached notes and calculations on how we have arrived at the final amounts. Please review and give me a call at 6444389 if you have questions. Sincerely, MSA, CONSULTING ENGINEERS Paul Boettcher, P.E. PB: tw :003-2501.aug Attachments cc: Larry Anderson. PriQr Lake 'w 1 - T I[ December 15, 1992 Ms. Michelle Maiers-Atakpu MORRISON/WALIJARVI ARCHITECTS 2189 Fourth Street White Bear Lake, MN 55110 RE: HOLY CROSS LUTHERAN CHURCH PARCEL LOCATED AT THE SOUTHEAST QUADRANT OF PIKE LAKE TRAIL & CSAH 42 Dear Ms. Maiers-Atakpu: The purpose of this letter is to outline the approximate assessment costs for the development of the above referenced parcel. These costs are estimates as no construction plans have been developed; and, consequently no bids for actual costs. In addition, the charges are based upon the size of the parcel and the following assumptions are made: 1. 75 foot right-of-way dedication on Pike Lake Trail. 2. 33 foot right-of-way dedication on CSAH 42. 3. Sanitary sewer would be extended 285 feet south of the proposed CSAH 42 right-of-way line to serve the building. A current assessment for sanitary sewer would be based upon $40.00 per foot for a length of 200 feet. The remainder of the parcel would be assessed (320 feet) when the sanitary sewer is extended. The current assessment could be assessed over a twenty year period with interest. 4. Pike Lake watermain would be assessed at a future date when the work is completed. 5. Sanitary sewer and watermain would be installed parallel to CSAH 42 in the future with assessments for these improvements made at the time of installation. 6. Net lot area (640-33) (560-75)/43560 = 6.75 Acres. (Exclusive of 33 feet & 75 feet right-of-ways) The following charges/assessments would be made at the time that the building permit is issued: Sanitary Sewer A. sanitary Sewer Trunk 6.75 Acres ($1,375/Acre) = $9,281.25 B. Sanitary Sewer Lateral 200 Feet ($40.00/Foot) = $8,000.00 SUBTOTAL $17,281.25 4629 Dakota S1. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPlDYER - street Collector Fee 6.75 Acre ($700.00jAcre) = $ 4,725.00 storm Water Manaqement Fee $.168jSquare Foot (6.75 Acres) 43,560 Square FeetjAcre = $49,379.04 $71,385.25 USE $72,000.00 You indicated to Gary Staber that the church was not interested in other improvements at this time. Although the following improvements are not proposed at this time, the cost of such improvements would be the responsibility of the church when these utilities would be installed as either part of a City or County related project. Therefore, it may be helpful on a long term basis to know what these costs may be based upon today's prices and policies. Again these are estimates. Sanitarv Sewer Lateral Pike Lake Trail 320 Feet ($40.00jFoot) = $12,800.00 CSAH 42 460 Feet ($40.00jFoot) = $18,400.00 SUBTOTAL $31,200.00 Trunk Watermain 6.75 Acres ($1,375.00jAcre) $ 9,281.25 Watermain Lateral pike Lake Trail 520 Feet ($20.00jFeet) = $10,400.00 CSAH 42 460 Feet ($20.00jFeet) = $ 9,200.00 $19,600.00 SUBTOTAL TOTAL USE $19,600.00 $60,081.25 $60,000.00 Enclosed is a map showing the proposed right-of-ways and frontages utilized to determine the assessments. The frontages are based on today's policies. Scott County was not contacted on the CSAH 42 width. The assessments for future projects would I. _ 1111 be based upon applicable rates and the policies at that time. One of the purposes of this letter is to better describe the overall costs prior to the commencement of building. If you have any questions regarding the above information, please feel free to call me. Sincerely yours, ~d ~ J. Anderson, Director of Public CITY OF PRIOR LAKE LJA:jlp P.E. Works Enclosure