HomeMy WebLinkAbout5J - Purchase of Furnishings, etc. for Fire Station No. 2
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL IM-
PACT:
ALTERNATIVES:
CONSIDER APPROVAL OF A R SOLUTION AUTHORIZING THE PURCHASE
OF FURNISHINGS FIXTURES AND EQUIPMENT FOR FIRE STATION NO.2
Introduction
The purpose of this agenda item is to request City Council approval of a resolu-
tion authorizing the purchase of appliances to be installed in Fire Station NO.2.
Historv
When the plans and specifications of Fire Station NO.2 were prepared, a large
number and variety of equipment and supplies needed to operate the building
were excluded. We knew that if they were included in the contract, the City
would pay more since the contractor would apply his overhead and profit to the
total cost. By contrast, the City can check the costs of various vendors and take
the lowest.
Current Circumstances
Firefighter Rick Kathan, consisted with the City's purchasing policy, solicited
quotes for the appliances needed at Fire Station NO.2 from Best Buy, Home De-
pot and Warners' Stellian. Quotes were solicited for the following: refrigerator,
convection range, microwave, dishwasher, washer, dryer, pedestals and acces-
sories. The quotes received were as follows:
Vendor
Best Buy
Warners' Stellian
Home Depot
Quote
$5,758.46
$6,042.81
$7,530.57
Deliver
$0.00
$0.00
$59.00
Total
$5,758.46
$6,042.81
$7,589.57
Conclusion
The City Council should determine if this purchase should be made and the reso-
lution adopted as part of the Consent Agenda.
The staff may not make expenditures from the building fund without City Council
approval. That is why this item is on the agenda.
Three quotes were obtained for each item in accordance with the City's purchas-
ing policy.
A total of $85,000 was budgeted for Furniture Fixtures and Equipment. At the
last meeting, $24,186.64 was expended for furniture leaving $60,813.56 in this
account. We believe that our FFE needs will be addressed within the budget.
1. Adopt the attached resolution authorizing the purchase of various appliances
for Fire Station NO.2.
2. Deny the resolution and provide direction to staff.
3. Take no action.
RECOMMENDED Alternative #1.
MOTION:
www.cityofpriorlake.com
Phone 952.447.9800 I Fax 952.447.4245
RESOLUTION 08-xxx
A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS APPLIANCES FOR FIRE STATION
NO.2
Motion By:
Second By:
WHEREAS, In 2006 a referendum was passed for the construction of Fire Station No.2; and
WHEREAS, To effectuate the maximum possible cost savings, the City excluded appliances from
the plans and specifications; and
WHEREAS, In accordance with State Statute and City purchasing policy, quotes have been
solicited for the following: refrigerator, convection oven, microwave, dishwasher,
washer, dryer, pedestals and accessories; and
WHEREAS, Three quotes were received from the following, including tax, delivery and warranties:
Best Buy Co. $5,758.46
Warners'Stellian $6,042.81
Home Depot $7,589.57
WHEREAS, The low quote was submitted by Best Buy Company in the amount of $5,758.46.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The staff is hereby authorized to purchase the appliances enumerated above from Best Buy
Company in an amount not to exceed $5,758.46.
3. Funds for this acquisition are to be drawn from 420-70305-570.
PASSED AND ADOPTED THIS 21st DAY OF APRIL 2008.
YES
NO
I Haugen
Erickson
Hedberg
LeMair
Millar
HauRen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245