HomeMy WebLinkAbout10A - Resolution Re: Accepting a Donation of Exercise Equipment
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
May 5, 2008
10A
Frank Boyles, City Manager
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING A DONATION OF
EXERCISE EQUIPMENT AND DECLARING EXISTING EXERCISE
EQUIPMENT EXCESS TO CITY NEEDS
Introduction
The purpose of this agenda item is to request that the Council accept a donation
of equipment from Lifetime Fitness and declare existing City-owned exercise
equipment surplus to our needs.
Historv
The staff purchased exercise equipment for Fire Station No. 1 many years ago.
That equipment has been heavily used and is now worn out. Fire Station NO.2
was designed to contain a modest exercise area which needs equipment.
Current Circumstances
Members of the Fire Department requested a contribution from Lifetime Fitness
for eight pieces of equipment which can be used for both Fire Station No. 1 and
Fire Station NO.2. The Lifetime Fitness equipment is two years old and,
technologically and physically sound. The Lifetime Fitness donation includes:
two treadmills, two stair climbers, two elliptical machines and two stationary
bikes. They have indicated the value of the equipment is $10,000.
These donated pieces will replace a Nordic Track, stair climber, tread mill and
stationary bike. The Nordic Track, tread mill and climber are beyond repair. The
bike does not meet current industry standards.
City Code, section 110.404 (attached), provides that, City-owned personal
property may be disposed of through public auction, direct public sale, donation
to a non-profit or governmental unit, recycled or disposed of, or traded in.
Because of the poor condition of the equipment, staff does not want to expose
the City to the risk of possible liability from selling or giving it to others. Staff
recommends the equipment be discarded appropriately.
Conclusion
The Council should determine if it wishes to accept the donation and declare the
existing equipment surplus as recommended by staff.
The proposed donation will provide enough equipment to equip the fitness areas
at both fire stations at no cost to the taxpayers. Discarding the existing
equipment is the safest means of disposal.
www.cityofpriorlake.com
Phone 952.447.9800 I Fax 952.447.4245
FINANCIAL
IMPACT:
Disposal of the existing equipment could cost the City $150. The donation from
Lifetime Fitness, considering the age and type of equipment is estimated to
exceed $10,000.
ALTERNATIVES:
1. Adopt the attached resolution authorizing acceptance of the donation and
disposal of the existing equipment.
2. Take no action or deny the request.
RECOMMENDED Alternative #1.
MOTION:
ReViewer:uJ ~k
Frank Boyles, C':Ja,,,
Motion By:
Second By:
WHEREAS, The City has included exercise rooms in Fire Stations Nos. 1 and 2 to encourage fire
fighters to stay in good physical condition; and
WHEREAS, Certain of the City's existing exercise equipment is physically or technologically worn
out and excess to City needs; and
WHEREAS, The staff has evaluated the most appropriate way of disposing of this equipment; and
WHEREAS, The staff has recommended disposal of the existing exercise equipment instead of sale
to minimize liability; and
WHEREAS Lifetime Fitness has adopted a policy of disposing of its equipment after two years of
use; and
WHEREAS The Lifetime Fitness equipment is technologically and physically in sound operating
condition; and
WHEREAS The value of this donation is estimated to be $10,000.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City's existing Nordic Track, stair climber, tread mill and stationary bike are in poor repair and
do not meet current industry standards. Because of the condition of the equipment, the City does
not want to risk exposure to liability by selling or donating the equipment.
3. The City Council declares the equipment set forth in finding #2 above surplus.
4. The staff is directed to discard the equipment.
5. The staff is authorized to accept a donation from Lifetime Fitness of two tread mills, two stair
climbers, two elliptical machines and two stationary bikes to be used at Fire Station Nos. 1 and 2.
6. The Council finds the value of the donation to be $10,000.
PASSED AND ADOPTED THIS 5th DAY OF MAY 2008.
YES
NO
I Haugen
I Erickson
I Hedberg
leMair
Millar
Haugen
Erickson
Hedberg
leMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 I Fax 952.447.4245
Administrative
property in its possession without following the procedures contained in subsections
110.302, 110.303 and 110.305, when such real property is intended to be conveyed
to another governmental subdivision, public corporation, the State, an agency of the
State, the Federal government, or an agency of the Federal Government. In such
cases, the City may sell or otherwise convey its land for a nominal consideration,
without consideration or such consideration as may be agreed upon.
110.308 Through action and approval of the City Council, the City may dispose of real
property owned by the City in fee simple and not restricted by the grant, without
following the procedures contained in subsections 110.302 through 110.305, when
such real property is conveyed to encourage and promote industry and provide
employment for citizens by conveying said property to any person (individual(s),
partnership, corporate or other entity) for a nominal consideration or for such
consideration as may be agreed upon.
~--~,,:,,,,""--- -....._-~.~
~~.,....,. ....-...~
11 0.400: (i>ISPOSITION OF PERSONAL PROPE~__._~
110.401 Disposition of personal property owned by the City shall comply with the provisions
of Minnesota Statutes, section 471.345, Uniform Municipal Contracting Law, as
amended from time to time, which is incorporated herein by reference.
110.402 Surolus Propertv. When City equipment, furniture, computers, vehicles or other
personal property has been replaced, is no longer needed, or is no longer in
working condition and repair is not cost-effective, the City Council may declare the
personal property to be surplus.
110.403 Method of Disposition of Surolus Personal PropertY. Surplus personal property can
be disposed of using the following methods: (1) public auction, (2) direct sale to the
public, (3) donation to a non-profit organization or other govemmental unit; (4) in the
case of damaged personal property or personal property which has no significant
value, the property may be recycled or disposed of as refuse, or (5) disposed of as
a "trade-in" to offset the cost of replacement equipment. The City Manager shall
determine the appropriate method of disposition of surplus personal property.
110.404 Disposition of Surolus Personal Propertv bv Direct Sale to the Public.
If the value of the surplus personal property is estimated to be equal to or less than
the amount set forth in Minnesota Statutes, section 471.345, subdivision 5, the
surplus personal property may be sold in the open market by the City Manager, but
so far as practicable, said disposition shall be based on two (2) or more bids which
shall be kept on file one year from date of receipt, or offered in an equal manner to
the general public through the conduct of a sale, or an auction consistent with
Section 110.305 herein.
If the value of the surplus personal property is estimated to be within the range set
forth in Minnesota Statutes, section 471.345, subdivision 4, the City Manager may
authorize either the receipt of sealed competitive bids or directly negotiate by
obtaining at least two (2) bids without advertising or otherwise complying with the
requirements of competitive bidding. The City Manager may establish the time for
City of Prior Lake
110/p3
110.405
110.500:
110.600:
110.601
110.602
110l700:
Administrative
receipt of the sealed bids or such other requirements as he deems appropriate.
After review of the bids and any other comments or information he may require, the
City Manager shall make a recommendation to the City Council. The City Council
shall then either approve or disapprove the sale of the personal property or, if the
sealed bid procedure was not used, refer the matter back to the City Manager for
additional solicitation. All bids obtained shall be kept on file for a period of at least
one year after receipt thereof.
If the value of the surplus personal property is estimated to exceed the amount set
forth in Minnesota Statutes, section 471.345, subdivision 3, the City Manager shall
require sealed bids to be solicited by public notice in the manner and subject to the
requirements of competitive bidding for the City.
Notice Reauired. If the property is to be sold, either by auction or direct sale to the
public, an advertisement must be placed in the official newspaper of the City. The
notice shall be published for two (2) consecutive weeks in the official newspaper
and at least five (5) calendar days must intervene between the date of the last
publication and the date of either the (1) conduct of the sale or auction, or (2)
deadline for acceptance of sealed bids. This notice shall contain a description of the
property and the terms and conditions of sale. (Amd. Ord 107-07, pub. 04/21/07).
RESTRICTIONS ON SALE To CITY EMPLOYEES: No real or personal property
shall be sold to any officer or employee of the City unless the sale is open and
public. City employees are not permitted to preview the property before the sale,
nor are City employees permitted to enter the sale location any earlier than the
general public. (Amd. Ord 107-07, pub 04/21/07).
ApPLICATION AND EXCEPTION OF PROVISIONS:
Aoolication: The procedure set forth in this Section shall be applicable to any
manner or means of transfer, change of ownership or conveyance of property
belonging to the City unless otherwise provided by the City Council. The City may,
under some circumstances, dispose of property by ordinance not in accordance
with this procedure with a vote of not less than four (4) members of the Council.
Exceotion: The provisions of this Section shall not be applicable to perishable
property or dated property such as drugs or property that has been received by the
City in excess of quantities needed, when such property is disposed of in a manner
approved by the City Manager. (Ord. 76-5, 4-19-76)
DISPOSITION OF UNCLAIMED PROPERTY HELD BY THE CITY:
Sale Of Unclaimed Propert'l. Whenever any property of any nature, exclusive of
any motorized vehicle, lawfully comes into possession of the City in the course of
the Municipal operations of the City and such property remains unclaimed by the
owner thereof for a period of three (3) months or more, the City may dispose of
such property by the Chief of Police conducting a public auction or sale, following
City of Prior Lake
11 O/p4
Page 1 of 1
Frank Boyles
From: Doug Hartman
Sent: Thursday, April 24, 20084:53 PM
To: Frank Boyles
Subject: FW: Exercise Equipment
Per our discussion.
Doug Hartman
Fire Chief
City of Prior Lake
From: Chard, Dale [mailto:dchard@ci.lakeville.mn.us]
Sent: Thursday, April 24, 2008 8:29 AM
To: Doug Hartman
Cc: Dale Chard
Subject: Exercise Equipment
Good morning Doug,
You have seen Life time Fitness donated 8 pieces of exercise equipment to PLFD. Last December we asked L TF
if they sell or donate used equipment.
We told at that time that we were on a list and expect a call in 2-3 months. Last Monday (Apr-21) we received a
call telling us that 8 pieces have become available and to come and get them soon as possible. Larry, Killer, JB
and I braved the weather and drove to Eden Prairie to pick up the equipment. As you can tell
It is very nice equipment and only 2 years old. Life Time has a policy that all equipment be changed every 2 years
in order to have the latest and greatest.
The existing equipment in the workout area has been in poor condition and the area has seen increased
use for the past couple years. We have a Nordic track, stair climber, tread mill, and bike. The Nordic track, tread
mill, and climber are beyond repair and the bike is non-computerized. All this equipment could be scraped or sold,
but because of the poor condition of all this stuff. The scrap yard would be a better place for it. The 8 pieces L TF
donated are 2 tread mills, 2 stair climbers, 2 elliptical machines and 2 stationary bikes. It would be possible to split
this equipment in half to facilitate both PLFD stations. We have not installed the new equipment and all of it is the
old work out room. Please let me know of what we should do next regarding disposal of the old equipment and
installation of the new equipment.
Dale
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4/24/2008