HomeMy WebLinkAbout9C - Construction Contract for Security Fence @ PW Maintenance Facilityl
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CONCLUSION:
ISSUES:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MAY 19, 2008
9C
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT
FOR THE INSTALLATION OF A SECURITY FENCE FOR THE PUBLIC
WORKS MAINTENANCE FACILITY
Introduction
The purpose of this agenda item is for the City Council to accept bids and
authorize execution of the City's Standardized for acquisition and installation of
a security fence and appurtenant electrical and controller services for
operation of the security gate operator.
Historv
On April 7,2008, the City Council approved a resolution accepting plans and
authorizing advertisement for bids for the installation of a security fence at the
Public Works Maintenance Facility.
Current Circumstances
Advertisement for bids were published in both the Prior Lake American and
Construction Bulletin with bids due and opened on May 7,2008, at 11 :OOa.m.
Staff received six bids for this project, which are listed in the chart below.
I Contractor
I Dakota Fence of Minnesota
Century Fence
Keller Fence Company
Fen-Co, Inc.
Blood Bros. Fence
Total Construction Amount
$50,879.00
$53,221.40
$58,154.00
$62,136.50
$62,628.00
Staff is recommending award of the construction contract to the lowest bidder,
Dakota Fence of Minnesota, in the amount of $50,879.00.
The costs for appurtenant electrical and controller services are $20,000.
These services are necessary for operation of the tilt-a-way gate. Restoration
costs to repair the bituminous drive and landscaping will amount to $3,000.00.
It is not unusual to find unauthorized persons on the Maintenance Center
property on evenings or weekends when no personnel are present. City staff
is currently working on obtaining the appropriate permitting which will allow for
the fence installation process in the month of June.
R:\Council\2008 Agenda Reports\05 19 08\execute contract for security fence agenda. DOC
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
FINANCIAL
IMPACT:
The fence installation, restoration and installation of controls will cost
$73,879.00. The City budgeted $75,000 for the purchase and installation of
the security fence from the Water Utility Fund.
ALTERNATIVES:
1. Approve a resolution accepting the bids and awarding the City's
standardized construction contract with Dakota Fence of Minnesota for the
security fence installation.
2. Authorize staff to purchase the appurtenant electrical and controller
equipment for the security gate operator and complete site restoration.
3. Table this agenda item for a specific reason.
4. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED Alternatives #1 and #2
::=Vj~
Frank BOYleon1er
-
R:\Council\2008 Agenda Reports\05 19 08\execute contract for security fence agenda. DOC
Motion By:
Second By:
WHEREAS, The Public Works Maintenance Facility is no longer large enough to house all the
equipment used on a daily basis; and
WHEREAS, The Public Works Maintenance Facility and grounds need to be secured by a perimeter
fence and security gate; and
WHEREAS, The City Council authorized staff to advertise for bids and a total of six bids were
received for the identified improvement, with Dakota Fence of Minnesota providing the
low bid at a cost of $50,879.00;
I Contractor Total Construction Amount
I Dakota Fence of Minnesota $50,879.00
I Century Fence $53,221.40
I Keller Fence Company $58,154.00
I Fen-Co, Inc. $62,136.50
I Blood Bros. Fence $62,628.00
; and
WHEREAS, The City Council authorizes staff to expend $20,000 for appurtenant electrical and
controller services for operation of the security gate operator and $3,000 for site
restoration; and
WHEREAS, $75,000 has been budgeted for the purchase and installation of the security fence in
the utility fund.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's standardized construction
contract for the security fence installation with Dakota Fence of Minnesota in the amount of
$50,879.00
3. City staff is authorized to expend $23,000 for appurtenant electrical and controller services and site
restoration.
4. The funding for this project shall be drawn from the Utility Fund account #601-49400-530.
PASSED AND ADOPTED THIS 19TH DAY OF MAY 2008.
YES
NO
I Haugen
I Erickson
I Hedberq
I leMair
I Millar
Haugen
Erickson
Hedber9
leMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
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