HomeMy WebLinkAbout10 A - Telephone System Installation for Fire Station No. 2
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
FINANCIAL
IMPACT:
CITY COUNCil AGENDA REPORT
MAY 19, 2008
10 A
Ralph Teschner, Finance Director
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING TELEPHONE
SYSTEM INSTAllATION FOR FIRE STATION #2
Introduction
The purpose of this agenda item is for the City Council to consider the
approval of a resolution that would authorize the purchase and installation of a
telephone system at the new fire station.
Current Circumstances
A Panasonic KXTDA50 phone system was selected since we already have
Panasonic phones in place in City Hall and the Police Station. By doing so we
maximize the flexibility of the system and avoid having different equipment to
maintain. The telephone system would include the following components;
1. Panasonic phone system - (9 phones)
2. Three phone line configuration plus fax line
Telephone locations will be in the three main offices, dispatch, training and
SBA equipment rooms plus the kitchen, the Allina Ambulance office and a
spare phone.
Quotes were obtained from the following three companies:
1.
Company
Advantage Communications, LLC
16340 Godson Drive
Lakeville, MN 55044
Cities Communications, Inc.
9251 Davenport St. NE
Blaine, MN 55449
Business Telephone Products
2074 E. County Rd E.
White Bear Lake, MN 55110
$4,137.75
Price
$3,885.18
2.
$3,935.18
3.
Jim Mielke (Advantage Communications) is completely familiar with our system
design and requirements which is advantageous in keeping the cost for
installation and on-going maintenance at a minimum since Advantage
Communications currently provides telephone maintenance support for all City
buildings including the Maintenance Center, Fire Station #1 and the Library
Resource Center.
The proposed cost for the telephone system is $3,885.18 and funding would
be appropriated from referendum dollars within the Building Fund. The
construction budget for Fire Station #2 had an allowance estimate of $15,000
for pulling the phone/data lines and phone system equipment.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
ALTERNATIVES:
An agenda item will be placed on the June 2, meeting addressing the
installation of the data/phone lines. Together, these costs are expected to be
less than the $15,000 allotted for this purpose.
The following alternatives are available to the City Council:
1. Adopt a Resolution Authorizing Telephone System Installation for Fire
Station #2 to Advantage Communications, LLC in an amount not to
exceed $3,885.18.
2. Table this item for a specific reason.
RECOMMENDED Alternative 1.
MOTION:
ReVi{.),d by: f
--tuv .
Frank BOYleYCity ~'1a
ATTACHME~ 1. Resolution Authorizing Telephone System Installation for Fire Station #2.
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 08-xx
RESOLUTION AUTHORIZING TELEPHONE SYSTEM INSTALLATION
FOR FIRE STATION #2
MOTION BY:
SECOND BY:
WHEREAS,
Fire Station #2 is under construction and requires the purchase and
installation of a RaW telephone system to serve the facility; and
WHEREAS,
The City wishes to maintain an integrated phone system common to all city
buildings; and
WHEREAS,
For purpose of efficiency it is desirable to support the City's phone system
under an umbrella maintenance service agreement; and
WHEREAS,
The following quotes has been solicited and received; and
1. Advantage Communications
2. Cities Communications, Inc.
3. Business Telephone Products
$3,885.18
$3,935.18
$4,137.75
WHEREAS,
The proposed telephone system cost is below the construction budget
allowance estimate.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE that:
1. The recitals set forth above are incorporated herein.
2. Based upon lowest cost, Advantage Communications, LLC is hereby authorized to
install a Panasonic phone system in Fire Station #2 as specified.
3. Funds for this purpose shall be appropriated from the Building Fund 420-70305-570 in
an amount not to exceed $3,885.18.
Passed and adopted this 19th day of May, 2008.
YES
NO
Haugen
Erickson
Hedberg
LeMair
Millar
Haugen
Erickson
Hedberg
LeMair
Millar
{Seal}
City Manager
City of Prior Lake
www.cityofpriorlake.com
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