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HomeMy WebLinkAboutDraft May 19 Minutes 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes May 19 2008 DRAFT REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilors Erickson, Hedberg, LeMair and Millar, City Manager Boyles, City Attorney Schmitt, Public Works Director Albrecht, Street and Utilities Supervisor Eldred, Finance Director Teschner, Recreation Coordinator Barstad, Senior Programmer Carlberg, Community Development and Natural Resources Director Walthers-Moore, Assistant City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. It is no longer than 30 minutes in length and each speaker will have a maximum of ten minutes; less if there are more than three speakers. Topics of discussion are restricted to City government topics rather than private or political agendas. Topics on the agenda may be addressed except those topics that are part of a public hearing or public information hearing. The City Council will not take formal action on Public Forum presentations. City Manager Boyles explained the concept of the public forum. Comments: Karen and Rich Sweet, 3950 Green Heights Trail, stated they want to use a small sound system on their lower deck for the purpose of one-or two-piece live music entertainment and believe they need the approval of the Council for that. Additionally, they stated they wanted to discuss having on-street parking in front of Captain Jack's. Informed the Council they can no longer use the outlot across the street. Explained they have been shuttling employees from off-site parking. Believe the street is wide enough for parking on one side of the street, adding they are not seeking trailer parking, just cars. Stated they have spoken to adjoin- ing property owners to explain what they would like to do about parking on the street and that those prop- erty owners are OK with parking on one side of the street. Haugen: Believes the property previously used for parking is no longer available, and that the neighbor- hood should be involved in finding a parking solution. Asked what process should be followed. Boyles: Replied that the best situation is to own and be able to control the parking on that which you own. If that is not an option, the Traffic Safety Committee would be requested to consider parking on one side of the street. The topic is on that committee's agenda for its next meeting. Glad that the neighborhood input is being solicited be'cause the neighborhood is interested in what happens there. Noted that it is not ideal to have on-street parking and that will probably only provide ten additional spots. Believes there is also a noise issue that is created when car owners are leaving the premises and the Traffic Safety Committee will also address that. Spoke to the outdoor music request stating that there is a current ordinance that applies and City staff would need to review that ordinance as well as consider what the neighbors might want. Haugen: Asked what kind of timeline is needed to review the outdoor event ordinance. Boyles: Replied that depending upon the involvement with the public, it could be up to 30-45 days. Millar: Stated that the request is for a small PA system that does not produce a lot of volume. Com- mented that the Lakefront Park has a band every Thursday night and asked if that is inconsistent with the noise ordinance. Believes that 30-45 days may be an unreasonable length of time to address this. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 City Council Meeting Minutes May 19 2008 DRAFT Boyles: Replied that certain parks are exempt from the number of events identified in that ordinance and Lakefront Park is one of those. Under current ordinance, this establishment would be allowed two outdoor events per year so that is an additional element of the ordinance to be considered. Erickson: Asked if live music would be any louder than the jukebox that is currently played there until 1 0 p.m. Karen Sweet: Replied that it would not and that they try to keep the facility quiet after 10 p.m. Erickson: Asked if some kind of conditional permit could be issued for live music use at Captain Jack's while the ordinance is being considered since that use would create no more noise than the current jukebox noise. Boyles: Replied that licenses do not have conditional use; they are either granted or not. Schmitt: Affirmed. Reiterated that the process may be able to be completed sooner than 30-45 days de- pending on how much input is wanted from the public. Erickson: Queried whether it is required to have a license for this use. Boyles: Staff could be directed to bring a few options to an upcoming meeting. Schmitt: Stated that the City Attorney should review the ordinance. LeMair: Commented that if ordinance is going to be changed, it should go through the normal process to do so which would be the same process used to put this ordinance in place. Expressed understanding that this is Captain Jack's season, but noted that the request could have been brought before the Council soon- er. Hedberg: Agreed and stated action should be undertaken as quickly as is reasonable. Stated he will add an item to this agenda to direct staff to address these two issues and bring suggestions to the next meet- ing. Haugen: Agreed the process should be followed and to do something reactionary will just bring problems. The ordinance should be reviewed considering time and frequency of events as well as volume in that con- trolled environment on the deck. APPROVAL OF AGENDA Councilor Hedberg requested addition of an agenda item to direct staff to examine noise ordinance as well as the parking issues that were raised during the public forum. City Manager Boyles requested addition of a Consent Agenda item, Consider Approval of a Resolution Extending the Deadline for Submitting a Final Planned Unit Development Plan and Final Plat for Summit Preserve. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE THE MAY 5,2008, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Report. 2 City Council Meeting Minutes May 19 2008 DRAFT D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval of Resolution 08-071 Approving a Proposal for an Enhanced Nature Area and Trail on City Property. G. Consider Approval of a Body Art License For Derek Winski. H. Consider Approval of Resolution 08-072 Authorizing New Purchase Options for Cable Television Production Equipment. I. Consider Approval of Ordinance Amendment 108-02 Amending Ordinance Section 704, City Wa- terworks System. J. Consider Approval of a Resolution OS-073 Authorizing Execution of a Development Contract with CJF Holdings, LLC. K. Consider Approval of Resolution OS-074 Approving an Encroachment Agreement for Landscaping Located on a Public Easement over Lot 29, Bloc 2, Wensmann 2nd Addition Plat. L. Consider Approval of a Policy Regarding Canoe Rental at Watzl's Beach. M. Consider Approval of Resolution OS-075 Extending the Deadline for Submitting a Final Planned Unit Development Plan and Resolution OS-076 Extending the Deadline for Submitting Final Plat for Summit Preserve. Councilor LeMair requested removal of Consent Agenda item, Consider Approval of a Resolution Author- izing Execution of a Development Contract with CJF Holdings, LLC. Councilor Erickson requested removal of Consent Agenda item, Consider Approval of a Policy Regarding Canoe Rental at Watzl's Beach. Councilor Hedberg requested removal of Consent Agenda item, Consider Approval of Resolution 08-071 Approving a Proposal for an Enhanced Nature Area and Trail on City Property. Mayor Haugen requested discussion of Consent Agenda item, Consider Approval of Resolution 08-075 Extending the Deadline for Submitting a Final Planned Unit Development Plan and Resolution 08-076 Ex- tending the Deadline for Submitting Final Plat for Summit Preserve. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE THE CONSENT AGENDA AS MODI- FIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of Resolution OS-071 Approving a Proposal for an Enhanced Nature Area and Trail on City Property Hedberg: Asked whether the natural area and trail by St. Michael's Church could be connected to the natural area that runs over to Five Hawks. Albrecht: Replied that the City does not own contiguous land that could make that connection. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION OS-071 APPROVING A PROPOSAL FOR AN ENHANCED NATURE AREA AND TRAIL ON CITY PROPERTY. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. 3 City Council Meeting Minutes May 19 2008 DRAFT Consider Approval of a Resolution Authorizing Execution of a Development Contract with CJF Holdings, LLC. LeMair: Stated he is recusing himself from this agenda item as he has a personal interest in CJF Holdings. Requested the report be discussed by the Council in order to have transparency on the topic. Public Works Director Albrecht reviewed the agenda report and displayed the area of the Industrial Park that is proposed for development noting that it cannot be developed without City sewer and water. Ex- plained that the City has studied extending sewer and water into the Industrial Park because it is in the wellhead protection zone and there is a high potential of contamination from private septic systems and wells. Stated that the biggest issue of extending these amenities is the cost. Assessments per parcel would be greater than six figures and the City could not prove benefit to parcel owners. An alternate way of providing sewer and water is to work with property owners to get sewer and water in incrementally and get private systems taken off line. Staff has met with several owners in Industrial Park. Easements have been obtained from several properties and they would participate by reimbursement to the developer for the amenities that would benefit their properties. Comments: Hedberg: Clarified that the three properties with easements want water and sewer. Albrecht: Affirmed and stated they would hook up to the system within one year of installation and aban- don their private systems. Hedberg: Asked what the connection fee reimbursement represents. Albrecht: Replied that it represents the oversizing the developer is doing in order to benefit the additional properties. Hedberg: Asked how much of the oversizing costs will be paid. Albrecht: Replied that it will be up to $100,000, either immediately or over several years. Noted that the risk is to the developer, not the City. Hedberg: Stated that the area needs sewer and water to protect the wellhead. Erickson: Commented that a result of this is that the City will have current and future commercial devel- opment that will provide local jobs, increase the tax base and protect the wellhead area. Thanked develop- ers for allowing it to happen. Haugen: Stated that a next step may be the annexation agreement with Credit River Township which will utilize this extension as well. MOTION BY ERICKSON, SECONDED BY HEDBERG TO APPROVE RESOLUTION OS-073 AUTHORIZ- ING EXECUTION OF A DEVELOPMENT CONTRACT WITH CJF HOLDINGS, LLC. VOTE: Ayes by Haugen, Erickson, Hedberg and Millar. LeMair abstained. The motion carried. Consider Approval of a Policy Regarding Canoe Rental at Watzl's Beach. Erickson: Queried whether the policy should be changed to allow two adults and two children per canoe, not to exceed the weight limit of the canoe. Hedberg: Agreed that adding the weight restriction of the capacity of the canoe is reasonable. Erickson: Questioned whether the suggestion is to move the canoe rack from Sand Pointe to Watzl's Beach or to build an additional canoe rack at Watzl's Beach. Meyer: Replied that a complaint was received from one resident who was interested in having the rack remain at Sand Pointe. Stated the cost to add a rack at Watzl's would be approximately $1,000, which staff could probably not accomplish until next spring. Erickson: Asked what the cost would be to move the rack from Sand Pointe? 4 City Council Meeting Minutes May 19 2008 DRAFT Meyer: Replied that cost had not been calculated, but it would be primarily staff time. LeMair: Suggested the Sand Pointe canoe rack could remain there, canoes could be secured at Watzl's, and if it was determined to build another rack at Watzl's it could be done next year. Recalled that the pro- posal to move the rack from Sand Pointe was related to the safety of renting canoes at Watzl's. Hedberg: Agreed that City-owned rental canoes could be secured with cable or chain at Watzl's. Millar: Concurred. Haugen: LeMair's alternative is good and residents can still have storage of their canoes at Sand Pointe. MOTION BY ERICKSON, SECONDED BY LEMAIR TO RETAIN THE CANOE RACK AT SAND POINTE BEACH AND MOVE THE CANOE RENTAL PROGRAM TO WATZL'S BEACH, AND TO MODIFY THE POLICY TO ALLOW A MAXIMUM OF TWO ADULTS AND TWO CHILDREN UNDER THE AGE OF TEN PER CANOE NOT TO EXCEED THE WEIGHT CAPACITY OF THE CANOE. LeMair: Asked if the rack has to be rented in order to use it. Erickson: Believes there are people who want to rent it. Boyles: Sought clarification if the intent is to test the rental program at Watzl's to see if there is interest before installing a canoe rack at that location. Erickson: Believes the subject should be revisited it in the fall to determine if a rack is desired so staff would have time to build it before the next season. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of Resolution 08-075 Extending the Deadline for Submitting a Final Planned Unit Development Plan and Resolution OS-076 Extending the Deadline for Submitting Final Plat for Summit Preserve. City Manager Boyles reviewed the request to extend the deadline for submitting final Planned Unit Devel- opment plans and final plat at Summit Preserve. Noted that many developers are requesting such exten- sions due to the current market economy. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 08-075 AUTHORIZING EXTENSION OF THE DEADLINE FOR SUBMITTING A FINAL PLANNED UNIT DEVELOPMENT PLAN FOR SUMMIT PRESERVE UNTIL DECEMBER 18, 2008. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE RESOLUTION OS-076 AUTHORIZING EXTENSION OF THE DEADLINE FOR SUBMITTING A FINAL PLAT FOR SUMMIT PRESERVE UNTIL DECEMBER 18, 2008. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. PRESENTATION Recreation Activities - Angie Barstad and Debbie Carlberg Recreation Coordinator Barstad spoke of field, shelter and pavilion usage and presented information on summer programming. Senior Programmer Carlberg reviewed the first four months of activities at Club Prior and referred to partnered programming and resources that are available to residents 55+. 5 City Council Meeting Minutes May 19 2008 DRAFT Comments: Hedberg: Commented that the parks and rec program has grown to be something that a lot of people look forward to. Questioned whether hours at Club Prior could be extended by having volunteers who want to commit to the Club and will follow the rules and regulations. Carlberg: Replied that there are requests for longer hours and that might be a good way of utilizing some volunteers. Millar: Complimented the department on the variety of programs. Happy there will be a couple of teen nights believing there is a need for a place where kids can drop in. Commented that it is important that Carlberg be a resource for people who have older parent needs. Erickson: Added that in addition to the variety of programming reported, there is also fishing and the other activities of Lakefront Days. Barstad: Concurred stating the recreation department hosts the Kid Carnival at the ice cream social. Erickson: Commented that he attended the grand opening of Club Prior and thanked Millar for furnishing music. Looks forward to expanding the hours and days to get more use out of Club Prior. LeMair: Concurred with previous comments and appreciates the many benefits provided. Queried whether other similar programs charge for day trips and whether a charge hinders participation. Carlberg: Replied that there is no membership fee. Small fees are charged for classes and day trips and there is a non-resident fee. Believes most clubs would have fees for such things as Chanhassen trips, etc. LeMair: Stated he would like to see Club Prior hours expanded and would like to have a teen night once a week. Haugen: Agreed that expansion of hours would be good and creating volunteers to help with that would be good. Commented that it was a good decision to name it Club Prior as that makes it friendly to other user groups. Millar: Complimented staff for a wonderful job at the grand opening. MOTION BY MILLAR, SECONDED BY LEMAIR TO ACCEPT THE REPORT ON SUMMER RECREATION AND CLUB PRIOR PROGRAMS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Proclamation Declaring May 18 - 24 Public Works Week. Public Works Director Albrecht described the work and people in the Public Works Department. Stated that the City will be featured at this year's Public Works conference for its de-icing program. Mayor Haugen read the proclamation declaring May 18-24 Public Works Week in Prior Lake. Jeffers Pond Nature Trail. Communications Coordinator Peterson played the DVD produced by the City of Prior Lake that outlines the trail amenities at Jeffers Pond Park. Comments: LeMair: Commented he has seen much of the area and recalled earlier comments that space might be ruined by development. Stated the development and park is well done and much of the scenic area pre- served. Erickson: Commented that it is a beautiful trail system and the walkway over the waterfall was a signifi- cant addition. Millar: Complimented the forward thinking of previous Councils to bring the parks systems forward. In- vited everyone to visit the park. Hedberg: Noted that the walkway around the spillway was just installed a couple of weeks ago. 6 City Council Meeting Minutes May 19 2008 DRAFT Haugen: Agreed it is exciting to see the plans come to fruition. PUBLIC HEARING No public hearing was scheduled. OLD BUSINESS Consider Approval of Reports from the Scott County Assessor's Office Regarding Appeals to the Board of Appeals and Equalization. City Manager Boyles noted that about 40 properties filed an appeal at the public hearing at the last Coun- cil meeting. Two follow-up reports (one for residential, one for commercial) have been provided by the Scott County Assessor's office to respond to each appealed property. Introduced Mike Thompson, Terence Chacka and Cynthia Dressen from the Scott County Assessor's Office. Thompson gave a ver- bal report on the Assessor's Office findings for each of the residential appeals. Comments: Hedberg: Commented that approximately one-third of the appeals resulted in reductions based on factual evidence from the condition of their property or compared market statistics. Appreciates the professional- ism in coming up with the right numbers. Millar: Concurred. Erickson: Asked about a photo included with the report where the neighboring house appears to be on the appealed resident's property. Thompson: Replied that photos are taken from the GIS system which is not survey accurate. A survey would be more accurate, but this system is good for informational purposes. Haugen: Stated that it is good that two-thirds of the valuations were affirmed, which shows accuracy and justification for valuation. Chacka reported on each of the commercial properties appeals. Comments: LeMair: Recused himself from Village Commerce building discussions as he has a personal interest in it. Otherwise noted that it appears properties have been viewed objectively and fairly. Hedberg: Stated that there has been a thorough analysis and a factual basis for affirming or reducing the valuation. Haugen: Concurred and expressed appreciation for the process that has been undertaken by the Asses- sor's Office, the communication and the efforts. MOTION BY HEDBERG, SECONDED BY MILLAR TO AFFIRM THE VALUATIONS OF COMMERCIAL PROPERTIES RESULTING FROM THE APPEAL PROCESS EXCLUDING THE APPEAL OF PID # 254560010, VILLAGE COMMERCE BUILDING. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECONDED BY ERICKSON TO AFFIRM THE VALUATION OF PID # 254560010, VILLAGE COMMERCE BUILDING. VOTE: Ayes by Haugen, Erickson, Hedberg, and Millar. LeMair abstained. The motion carried. Erickson: Questioned a statement in the report that it would not be a good idea to increase the valuation of one of the appeals asking why it should not be increased if that would result in the correct valuation. 7 City Council Meeting Minutes May 19 2008 DRAFT Thompson: Replied that it would send a negative message of being punished for appealing valuation; and that there was not enough information regarding this parcel to come up with the definite valuation. It will be reviewed more thoroughly for next year to find the answers to many questions that arose regarding this parcel. Haugen: Reviewed the process of the Council sitting as the Board of Equalization and contracting with the Scott County Assessors Office for the services of determining valuation. Explained the hearing that was held and the subsequent steps to follow if residents or business owners wished to continue to appeal their valuations. RECESS Mayor Haugen called a recess at 8:03 p.m. RECONVENE The meeting reconvened at 8:13 p.m. MOTION BY ERICKSON, SECONDED BY MILLAR TO AFFIRM THE VALUATIONS OF THE RESIDEN- TIAL PROPERTIES THAT SUBMITTED APPEALS VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECONDED BY HEDBERG TO AFFIRM THE VALUATIONS OF ALL OF THE PROPERTIES IN THE COMMUNITY THAT WERE NOT APPEALED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of 2007 Annual Financial Report and Management Letter. Finance Director Teschner stated the financial report was distributed to the Council earlier for their review and introduced Steve McDonald of Abdo, Eick and Meyers to give the formal report. McDonald spoke of new audit standards. Noted that the job of the auditors is to give an opinion on the financial statements and that the City has received unqualified opinion. Commented that the City has so few financial staff that it does not allow optimum segregation of duties which seems to be true in most cities they audit for. Encour- aged the Council to continue to review the financial statements closely. Comments: Hedberg: Stated that as the community will grow over the next 20 year, it is important to have segregation of duties and reassigning responsibilities within existing staff. McDonald: Replied that cross training is a great tool where people can cycle through jobs so there can be more than one person to touch a transaction from start to finish, such as having someone else open the bank statement rather than the person that reconciles it. Hedberg: Asked if there is separation within the auditor's staff for preparation of the City's financial state- ments. McDonald: Replied there is a quality control review that is done out of the office. Noted that another firm could prepare the report but there is a significant cost factor in that. Hedberg: Stated it is reassuring that there is an independent quality control staff that reviews the report. Millar: Queried whether there is a way, using existing staff, to set up segregation of duties. Teschner: Replied that cross training is done citing the example of having the Accounting Clerk perform payroll twice a year and having the Accounting Supervisor review the posting transactions on the bank statement balancing. Stated he reviews the final reconciliation on a monthly basis and manages the in- 8 City Council Meeting Minutes May 19 2008 DRAFT vestments which the Council gets reports on quarterly. Stated it is more efficient when staff performs the tasks they are accustomed to and when there is additional staff, tasks can be separated more. Millar: Commented that the auditor stated that many cities have this process. McDonald: Confirmed there are monitoring and controls, but when one person has a process from start to finish it is reported in this way. Erickson: Commented on a statement on page six of the report that the General Fund is at 40% when it used to be at 45%. Teschner: Responded that from 2003-2006, the State of MN became an "unreliable" partner with market value credit so auditors were looking at a more conservative target than 50%. With a tight economy, it is more difficult to achieve a higher target. Erickson: Asked what needs to happen since the City is at 40% and the target is 45%. Teschner: Reminded the Council that the reasons for it being low is because the City took advantage of an opportunity to purchase Pike Lake Park, the 800 MHz system had to be purchased and there was a one-time transfer to the severance compensation fund to maintain preferred ratio. Staff will probably ask for an increase in contingency with the 2009 operating budget. Erickson: Stated that taxes per capita are $398 vs. the average of $407 in the peer group and asked who the peer group is. McDonald: Replied that it is all of the clients that Abdo, Eick and Meyers works with which includes many cities in proximity to the metro area. Erickson: Asked if Prior Lake is at the low end. McDonald: Replied that the deviation is very slim and there are only a handful that are lower than Prior Lake. Teschner: Commented that Prior Lake is the lowest in Scott County for tax revenues per capita. LeMair: Stated that the reserves are still in good shape. Commented that if there is opportunity to cross train to improve the process, he would be in favor of that, but the fund balances and credit rating speak vol- umes about how finances are handled. Haugen: Concurred that the key indicators of fund balances and ratios show the City is very healthy finan- cially. Fiscal accountability has been a key priority in the 2030 Vision and Strategic Plan and when consid- ering the debt to asset ratio, the City is about 50% less than peer groups. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE 2007 ANNUAL FINANCIAL RE- PORT AND MANAGEMENT LETTER AS SUBMITTED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Awarding the City's Standard Construction Contract for the Installation of a Security Fence for the Public Works Maintenance Facility. Streets and Utility Supervisor Eldred spoke of the process used in soliciting bids and reviewed bids re- ceived. Recommended bid is within budget. Comments: LeMair: Asked if the electrical controller was originally budgeted as part of the bid. Eldred: Affirmed. LeMair: Asked if that controller allows someone to open the fencing remotely. Eldred: Affirmed and explained that it will be the same system used at city hall and the police station so the whole control system does not have to be purchased, but can use the access card system already in place. Erickson: Stated the security is needed. Will support. 9 City Council Meeting Minutes May 19 2008 DRAFT Hedberg: Agreed there is equipment, tools and fuel that need to be secured. Will support. Millar: Stated it is also a safe thing to do. Will support. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION OS-077 ACCEPTING BIDS AND AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE SECU- RITY FENCE INSTALLATION AND FOR APPURTENANT ELECTRICAL AND CONTROLLER SERVICES. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. NEW BUSINESS Consider Approval of a Resolution Authorizing Telephone System Installation for Fire Station No.2. Finance Director Teschner stated that quotes were solicited from all Panasonic vendors that is the same type of phone system that is installed at city hall and the police station. Noted that discussion was held about Voice Over IP and a determination made that the risk of having the network and phone system pos- sibly going down together was not desirable, but the phones being purchased are compatible so they could be used in such systems. Described quotes received. Comments: Hedberg: Stated it is a required piece of infrastructure. Erickson: Questioned whether the City would be paying for four lines and if there could be a savings using a PBX system. Teschner: Replied that would be looked at when seeking bids for cabling. Erickson: Asked who the City contracts with for telephone lines. Teschner: Replied that Fire Station No.2 is outside of the Integra zone, so will be using Qwest. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 08-078 AUTHORIZING TELEPHONE SYSTEM INSTALLATION FOR FIRE STATION NO.2. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Noise Ordinance and Parking Concerns for Captain Jacks Councilor Hedberg offered a motion which was seconded by Councilor LeMair directing staff to research and bring facts and a process to the council about: 1) the noise ordinance and the application of it as brought up in the forum, and 2) the parking request to consider on-street parking on one side of the street at Captain Jack's. Comments: Erickson: Believes that designating parking is done through the Traffic Safety Committee and this request is already scheduled with them. Stated it would not require Council approval for the committee to handle the request and suggested that the decision should put it in the hands of the committee to which it is as- signed. Hedberg: Accepted the comment as an amendment to the motion. LeMair: Accepted the amendment. Boyles: Asked if the restriction of parking requires a resolution. Albrecht: Replied the Council passed an ordinance several years ago related to lake parking, the width of the streets and applicable standards. Haugen: Clarified whether that direction from the Council took place since the last parking issue from Cap- tain Jack's was brought forward. 10 City Council Meeting Minutes May 19 2008 DRAFT Albrecht: Replied there may have been up to two changes to the parking in that neighborhood since the Council acted back in 2003 or 2004. Boyles: Clarified that the intent of the terminology of noise ordinance means the outdoor events ordi- nance. Hedberg: Affirmed. Haugen: Added that it includes consideration of the elements of time, frequency and volume. Millar: Reiterated that the proposed PA system is not elaborate and the request is for just one evening a week during the course of the summer. MOTION BY HEDBERG, SECONDED BY LEMAIR DIRECTING STAFF TO RESEARCH AND BRING FACTS AND A PROCESS TO THE COUNCIL ABOUT THE NOISE ORDINANCE AND THE APPLICA- TION OF IT AS BROUGHT UP IN THE FORUM. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OTHER Community Events Haugen: Commented that it is Memorial Day next Monday and there will be a parade sponsored by VFW at 9 a.m. with a program to follow. Congratulated Community Development and Natural Resources Direc- tor Walthers-Moore for receiving a master's degree and recognition as a scholar. Executive Session Mayor Haugen called an executive session at 9:05 p.m. in order for the Council to discuss pending litiga- tion. RECONVENE The meeting reconvened at 9:12 p.m. ADJOURNMENT A motion was made by Hedberg and seconded by Millar to adjourn the meeting. With all in favor, the meet- ing was adjourned at 9:13 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Assistant 11