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HomeMy WebLinkAbout5L - Equipment for the 2008 Lift Station Reconstruction Project AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES FOR SERVICES, AND FOR THE PURCHASE AND INSTALLATION OF STANDARDIZED EQUIPMENT FOR THE 2008 LIFT STATION RECONSTRUCTION PROJECT DISCUSSION: Introduction The purpose of this agenda item is to accept quotes for services, and for the purchase and installation of standardized equipment for the 2008 Lift Station Reconstruction Project. History This agenda item is part of the continuing process of Lift Station Rehabilitation which was initiated by the Council's approval of a Standardized Comprehensive Management and Rehabilitation Plan. Work to be completed is due to the age and condition of the lift stations. Work is prioritized based on need. Upon completion of this year's project, the City will have one of the 38 lift stations left to rehabilitate. On February 19, 2008, the City Council approved a resolution authorizing Advanced Engineering and Environmental Services (AE2S) to proceed with design and specifications for Bay Avenue and Marlen Circle lift station improvements. Rehabilitation components and replacement parts will follow the City of Prior Lake's Lift Station Standardization Management and Rehabilitation Plan and will include pumps, guide rails, electrical panels and other electrical components, piping replacement, wet well covers and hatches. Additional improvements for lift station standardization upgrades were approved for Algrins, Wilds, Candy Cove and Watzl's. Standardization includes retro-fitting new operational controls to meet the City's Lift Station Standardization Policy. Current Circumstances Quotes for installation of standardized equipment provided by the City of Prior Lake for the 2008 Lift Station Rehabilitation Project. Quotes for Installation of Standardized Equipment: Ford Electric Construction Pump $ 5,000 $ 10,000 I $ 3,500 $ 10,000 I $ 8,500 $ 20,000 I Lift Station I Bay Avenue I Marlen Circle I Total City staff will act as the general contractor and supply all components and replacement equi~i~as<t/':w;bldft Station Standardization process. R:\Council\2008 Agenda Reports\06 16 08~b~~ol}~?lti't'f.'9i~~Oj,ctr&Z~~~~44 7.4245 Staff will complete and schedule all preparatory work, excavation and restoration for each lift station site. FINANCIAL IMPACT: With the City as general contractor, considerable money will be saved by not paying marked up costs for replacement equipment and components at each lift station. Costs related to services amount to $8,500. Costs for standardized equipment to complete the project come to $144,900 which cover the following items: Controls Control panels Structure improvements I Hatches, Pumps, Omni-Site I Electrical upgrades I Restoration $ 31,200 I $ 30,000 I $ 35,000 I $ 19,200 I $ 18,000 I $ 3,000 I The total project cost is $153,400. With $23,000 previously approved to cover engineering, the total project cost is $167,900; there is $250,000 allocated for this project in the Sewer Operating budget. ALTERNATIVES: 1. Approve a resolution accepting quotes and authorizing $8,500 for services and installation of City provided standardized lift station equipment; and $144,900 allocated for City staff to expend for the purchase of lift station standardized equipment. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item to a certain date in the future. RECOMMENDED MOTION: Alternative #1 . Steve Albrecht, Public Works Director/City Engineer R:\Council\2008 Agenda Reports\06 16 08\lift station reconstruction project agenda. doc 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION OS-xx A RESOLUTION ACCEPTING QUOTES FOR SERVICES, AND FOR THE PURCHASE AND INSTALLATION OF STANDARDIZED EQUIPMENT FOR THE 2008 LIFT STATION RECONSTRUCTION PROJECT Motion By: Second By: WHEREAS, City staff has identified the following lift stations for rehabilitation: 1. Bay Avenue 2. Marlen Circle; and WHEREAS, City staff has identified the following lift stations for standardization upgrades: 1. Algrins 2. Candy Cove 3. Watzl's 4. Wilds; and WHEREAS, The Capital Improvement Program for 2008-2012 has identified the rehabilitation projects as a priority for the City and allocated funding therefore; and WHEREAS, Ford Construction has provided the lowest price for installation services: Lift Station I Bay Avenue I Marlen Circle I Total Ford Construction $ 5,000 $ 3,500 $ 8,500 Electric Pump $10,000 $10,000 $20,000 and WHEREAS, The City previously adopted a Standardized Comprehensive Management and Rehabilitation Plan for the purchase of standardized equipment; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council accepts the quotes and authorizes $8,500 to Ford Construction for installation of City supplied standardized lift station equipment 3. Staff is authorized to purchase necessary equipment for $144,900 in accordance with the Lift Station Standardization Plan. 4. The funding for the project shall come from the following Sewer and Water Utility Fund accounts: 601-49003-501 $8,500 and 601-49003-224 $144,900 R:\Council\2008 Agenda Reports\06 16 08\lift station reconstruction project reso.doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 PASSED AND ADOPTED THIS 16TH DAY OF JUNE 2008. R:\CounciI12008 Agenda Reports\06 16 08\lift station reconstruction project reso.doc Haugen Erickson Hedberg leMair Millar YES Haugen Erickson Hedberg leMair Millar Frank Boyles, City Manager NO