Loading...
HomeMy WebLinkAbout10 A - 2009 Street Reconstruction City Project #09-011 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCil AGENDA REPORT JULY 7, 2008 10A lARRY POPPlER, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2009 RECONSTRUCTION IMPROVEMENT PROJECT, CITY PROJECT #09-011 Introduction The purpose of this agenda item is to initiate the process for local improvements set forth in the 2009 portion of the 2009-2014 Capital Improvement Program in accordance with Minnesota Statutes (M.S.), Chapter 429. Historv The City uses the Five Year Capital Improvement Program and a Pavement Management Program to plan its infrastructure improvements and the financing for capital improvements. The proposed 2009 street reconstruction program includes street and utility improvements to the Brooksville Hills neighborhood. This is the second year of a two year program to update the streets within this neighborhood. The M.S. Chapter 429 process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. The first step in the process is for the Council to order the preparation of a Feasibility Report for the improvement projects. The Feasibility Report will address street reconstruction in the Brooksville Hills neighborhood. In particular for the following streets: Mandan Avenue, Franklin Circle, Robinson Circle, Summer Street and Itasca Avenue from Summer Street to Crossandra Street. Current Circumstances This project is in the 2009 Capital Improvement Program. The project requires special assessments and financing through bond proceeds, and therefore requires the City to follow the requirements of M.S. Chapter 429. As the Council is aware there are several areas of the City where current street conditions are quickly deteriorating. As a measure to try to maintain these areas until full street reconstructions can be performed as detailed in the 1 O-year Transportation Plan staff is proposing to include a neighborhood resurfacing project with the 2009 reconstruction project. As part of the feasibility study staff will include estimated costs to resurface the Blind Lake Trail neighborhood. This neighborhood is not scheduled for reconstruction www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 until 2018. The Blind Lake Trail area bituminous will be completely deteriorated prior to 2018 without some significant maintenance. ISSUES: The City is required to assess a minimum of 20% of the cost of a public improvement project completed through the Chapter 429 process and financed through G.O. bonds. The City will meet the minimum assessment requirement. The Feasibility Report will determine the estimated costs of the improvements and identify methods of financing. This 2009 project is expected to involve 40% assessments for all benefited parcels. The preparation of the Feasibility Report is only the first step in the public improvement process. Following receipt of the Feasibility Report, the Council can schedule a Public Hearing to move forward. Following the Public Hearing, the Council may consider authorizing the preparation of plans and specifications. Once completed, the City Council would be asked to approve the plans and specifications, and authorize advertisement for bids and finally award a contract. The City is not committed to doing the project at any of the steps outlined above prior to awarding the contract. The following schedule outlines an approach to complete the 2009 project. I Order the Preparation of the Feasibility Report I Neighborhood Newsletter on Project I Accept Feasibility Report/Call for Public HearinQ I Hold Informational Meeting Conduct Public Hearing/Accept Feasibility Report/Order Plans and Specifications I Hold Second Informational MeetinQ Approve Plans and Specifications/Order Advertisement for Bids I Open Bids I Accept Bids / Award Contract I Begin Construction Authorize amount to be Assessed/Schedule Assessment Hearing I Conduct Assessment Hearing/Adopt Assessment Roll I Project Substantially Complete FINANCIAL IMPACT: July 2008 July 2008 Oct. 2008 Nov. 2008 Nov. 2008 Jan. 2009 Feb. 2009 Mar. 2009 April 2009 May 2009 Sept. 2009 Sept. 2009 Oct. 2009 The Feasibility Report will be completed using City Staff. Soil borings and preliminary surveying were authorized and performed in 2008 in conjunction with the 2008 reconstruction project. The additional costs associated with resurfacing the Blind Lake Trail area will be included in the study for City Council review. Staff believes these costs will be less than $100k and can be included in the project bonding with minimal impact to the taxpayers. ALTERNATIVES: There are three alternatives for the City Council to consider: 1. Approve a resolution ordering preparation of a Feasibility Report for Street reconstruction for Mandan Avenue, Franklin Circle, Robinson Circle, Summer Street and Itasca Avenue from Summer Street to Crossandra Street and resurfacing of the Blind Lake Trail area. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future RECOMMENDED MOTION: Staff recommends alternative #1. R.Vi~~~Jt~ L Frank BOYI.v,v.r -.... RESOLUTION OS-xx A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2009 RECONSTRUCTION IMPROVEMENT PROJECT CITY PROJECT #09-011 Motion By: Second By: WHEREAS, it is proposed to construct improvements for Mandan Avenue, Franklin Circle, Robinson Circle, Summer Street and Itasca Avenue (from Summer Street to Crossandra Street), including the construction of storm sewer, sanitary sewer and watermain repairs, aggregate base, concrete curb and gutter, bituminous surfacing, street lights, and appurtenant work; and WHEREAS, certain streets in the 1 O-year transportation plan will need substantial maintenance prior to reconstruction and staff has identified Blind Lake Trail as a candidate for maintenance resurfacing; and WHEREAS, staff will include the maintenance resurfacing costs in the feasibility study for City Council consideration for inclusion in the 2009 reconstruction project; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the proposed improvements be referred to the City Engineer for study and that the City Engineer is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective and feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. 3. The City Engineer is directed to solicit quotes for surveying, televising, and soil borings for the project. PASSED AND ADOPTED THIS 7TH DAY OF JULY 2008. YES NO I Haugen I Erickson I Hedberq I LeMair I Millar Hauqen Erickson Hedberq LeMair Millar Frank Boyles, City Manager www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245