HomeMy WebLinkAbout5N - Cardinal Ridge Park Prairie Restoration
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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE: AUGUST 4,2008
AGENDA #: 5N
PREPARED BY: ROSS BINTNER, WATER RESOURCES ENGINEER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING A PROPOSAL TO
COMPLETE THE CARDINAL RIDGE PARK PRAIRIE RESTORATION.
DISCUSSION: Introduction
The purpose of this agenda report is to approve a resolution accepting a
proposal to complete the Cardinal Ridge park prairie restoration.
Historv
As part of the previously approved Brooksville Hills neighborhood reconstruction
project a water quality pond and prairie restoration area were proposed in the
nearby Cardinal Ridge Park.
Current Circumstances
The water quality pond is being created as part of the contract for improvement
of streets and utilities in the Brooksville neighborhood. The contract for
restoration of vegetation was intentionally left out of the greater Brooksville
Reconstruct project because Staff felt a specialized contractor would be required
to successfully establish diverse prairie vegetation.
Staff used the Lakefront Park Restoration and Management Program document
as a guide for creating the request for quotes. Requested services include site
and soil preparation through tilling, brush removal and herbicide preparation.
Seeding and mulching is proposed using a native seed specification that includes
wildflowers with both upland and wetland varieties of plants. Informational
signage will be provided along the boundary of the seeded area, and five years of
maintenance is proposed.
ISSUES:
Staff sent out a request for quotes from qualified contractors with experience in
prairie creation projects. Two firms; Applied Ecological Services, Inc and Prairie
Restorations, Inc provided quotes that meet the requirements spelled out in the
request.
Staff requested changes to both quotes so that services could be compared
equally. Prairie Restorations, Inc. quoted a price of $20,791.00 and Applied
Ecological Services, Inc. quoted a price of $16,094.74. Each quote had a
primary and alternate seed specification. The alternate seed was compared in
the listed prices. Staff is recommending Applied Ecological Service, Inc. for
prairie restoration work in Cardinal Ridge Park and their proposal is attached.
FINANCIAL
IMPACT:
By accepting the proposal from Applied Ecological Services a total of $7,450.74
will be spend this year for the preparation of soil, creation of the prairie vegetation
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
and placement of boundary signs. $8,644.00 will be spent over the next 5 years
for maintenance of the plantings including mowing, spot herbicide and scheduled
prairie burns.
ALTERNATIVES: The alternatives are as follows:
1. Approve the Resolution
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED Alternative #1
MOTION:
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Frank Boyles. V~ .ge,
Motion By:
Second By:
WHEREAS, On December 17,2007, the City Council adopted a Resolution Ordering the 2008
Improvement Project which includes the reconstruction of Brooks Circle, Fillmore
Avenue, Franklin Trail, and Itasca Avenue including sanitary sewer, water main, storm
sewer, aggregate base, concrete curb and gutter, bituminous surfacing, storm water
pond, and appurtenant work; and
WHEREAS, In anticipation of a prairie creation project under a separate contract, the related project
included only temporary seed in the Cardinal Ridge Park construction area; and
WHEREAS, Applied Ecological Services, Inc provided the low quote of $16,094.74 for creation and
maintenance of native prairie vegetation
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Staff is hereby authorized to contract with Applied Ecological Services, Inc for creation and
maintenance of a Prairie Restoration area.
3. Funding for the Prairie Restoration of Cardinal Ridge Park will be taken from the Water Quality
Utility Fund (49420-530).
PASSED AND ADOPTED THIS 4TH DAY OF AUGUST 2008.
YES
NO
I HauRen
I Erickson
I Hedberg
I leMair
I Millar
Haugen
Erickson
Hedberg
leMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
.__.r~lII. Applied Ecological Services, Inc.
...."..,. .~~- 11 Contracting Division
.....JI Ph: 952-447-1919
21938 Mushtown Road Fax: 952-447-1920
.~~ . . ..11 Prior Lake, MN 55372 www.appliedeco.com
.... ~~~... Bringing the science of ecology to all land-use decisions.
PROPOSAL/CONTRACT
Plans Prepared By: City of Prior Lake
Dated: 2/26/2008
July 9, 2008
Ross Bintner
City of Prior Lake
4646 Dakota St. S.E.
Prior Lake, MN 55372
RE: Brooksville Hills Reconstruction (AES#08-0295)
Thank you for the opportunity to submit a proposal for this work.
Item Qty Unit Unit Cost Total Cost
Site Prep
Brushing 1 trip $ 640.00 $ 640.00
Herbicide Prep 2 trip $ 340.00 $ 680.00
Disking 1 trip $ 227.00 $ 227.00
Mesic Prairie Seeding 2.8 ac $ 2,644.00 $ 7,403.20
Wet Meadow Seeding 0.21 ac $ 3,529.00 $ 741.09
Mulch 3.01 ac $ 330.00 $ 993.30
Wet Meadow Planting 115 ea $ 3.96 $ 455.40
Signage 1 Is $ 572.00 $ 572.00
Total Installation $ 11,711.99
Alternates
Mesic Prairie Seeding 2.8 ac $ 1,130.00 $ 3,164.00
Wet Meadow Seeding 0.21 ac $ 3,424.00 $ 719.04
Total Installation with Altnerates $ 7,450.74
Maintenance
Year 1
Mowing 2 trip $ 414.00 $ 828.00
Spot Herbicide 1 trip $ 483.00 $ 483.00
Total Year 1 $ 1,311.00
Year 2
Burn 1 trip $ 1,562.00 $ 1,562.00
Spot Herbicide 2 trip $ 483.00 $ 966.00
Total Year 2 $ 2,528.00
08-0295 estimate 041708 DK.xls
Applied Ecological Services, Inc.
1013
Year 3
Burn
Spot Herbicide
Total Year 3
Is $ 1,562.00 $ 1,562.00
trip $ 483.00 $ 483.00
$ 2,045.00
1 trip $ 414.00 $ 414.00
2 trip $ 483.00 $ 966.00
$ 1,380.00
1 trip $ 414.00 $ 414.00
2 trip $ 483.00 $ 966.00
$ 1,380.00
$ 20,355.99
$ 16,094.74
Year 4
Mowing
Herbicide
Total Year 4
Year 5
Mowing
Herbicide
Total Year 5
TOTAL
TOTAL wI Alternate Seeding
Notes:
. This quote is valid for 60 days.
. Applied Ecological Services provides a one year guarantee on materials and workmanship. Materials used in our work are of a
quality equal to or exceeding any industry standards that may be appropriate. Workmanship will be completed by trained
employees or contract workers using appropriate equipment and methods.
. Because prescribed burning is a natural process subject to fuel loads, weather conditions, moisture, and winds, AES cannot
guarantee any portion or parcel will burn completely or even partially. These same factors affect the length of time to conduct a
burn. It is important to note that a burn may be successful from an ecological standpoint while appearing spotty and incomplete.
AES charges for time spent on site regardless of apparent success of a prescribed burn. By signing this agreement, the client
waives all rights to withhold or deduct payments based on area burned, remaining standing biomass, or any basis other than time
spent by AES personnel on site.
. AES is a non-union shop therefore prevailing wage rates have NOT been included in the above price.
. Watering as necessary after plant, seed, shrub or tree installation is the sole responsibility of the owner unless otherwise noted.
Fees:
. Fees for all tasks and services are based on the unit cost and/or lump sum prices as set forth above. All rates are current for
six months from the date of the signed agreement.
. Fees are payable 30 days from the date of the invoice. A service charge of one and one-half percent (1 %%) of the invoice
amount (18% annual rate) will be applied to late payments. All payments should be sent to: Applied Ecological Services, Inc,
PO Box 256, Brodhead, WI 53520 Attn: Accounts Receivable.
. Neither the contractor nor his subcontractors or agents shall be jointly or individually liable to the client or owner in excess of the
compensation to be paid pursuant to this agreement or $50,000, whichever is greater, by any act of omission, including breach of
contract or negligence not amounting to willful or intentional wrong.
. Either party may terminate this agreement upon 30 days written notice by certified mail, return receipt requested, addressed to
the other party. If this agreement is terminated by either party, the Client shall only be liable for payment of consulting fees as
earned as a result of work performed prior to the date of the receipt of notice by mail as indicated by the U.S. Post Office receipt
for delivery of certified mail.
08-0295 estimate 041708 DK.xls
Applied Ecological Services, Inc.
2013
We look forward to working with you on this project. Please indicate your acceptance by signing below and
returning a copy to us (via mail, em ail, or fax). A fully-executed copy will then be returned to you. Thank you!
Sincerely,
(tf-~(J?
Chris Raebel
MN Contracting Branch Manager
APPLIED ECOLOGICAL SERVICES, INC.
CLIENT APPROVAL
DATE:
APPLIED ECOLOGICAL SERVICES
DATE:
Signature of Authorized Agent:
Signature of Authorized Agent:
Print Name of Authorized Agent
Print Name of Authorized Agent
Billing Address
July 9, 2008
Ross Bintner
City of Prior Lake
4646 Dakota St. S.E.
Prior Lake, MN 55372
Phone Number
RE: Brooksville Hills Reconstruction (AES#08-
0295)
Fax Number
08-0295 estimate 041708 DK.xls
Applied Ecological Services, Inc.
3013