HomeMy WebLinkAbout10A - Purchase of Emergency Generator for City Hall
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
SEPTEMBER 2, 2008
10A
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING PURCHASE
OF AN EMERGENCY GENERATOR FOR CITY HALL
Introduction
The purpose of this agenda is for the City Council to approve the purchase and
installation of an emergency generator for City Hall.
Historv
For emergency purposes, generators are installed both at the Police Station
and City Hall. During the process of establishing specifications, we allowed
refurbished generators to be bid. As it turned out, the City received a credit of
$13,000 to accept refurbished rather than new generators for the two
buildings. The refurbished generator at the Police Station works well and has
been accepted by the City.
The City Hall 30 kW standby generator was refurbished and still does not work
properly after more than 1 Y:z years of repairs and adjustments by the
Contractor. The City Manager has notified the Contractor that the City is
rejecting the generator and will purchase a replacement. Bill Wolters has
negotiated an additional $4,000 credit from Shaw Lundquist who has removed
the equipment.
Current Circumstances
After more than a year of un-reliable emergency power at City Hall, staff feels
it is important to get this issue resolved. The City has standardized emergency
generators for public works facilities and emergency facilities. This allows City
Staff to complete emergency repairs and allows one source monthly contract
inspections. Currently the City has 14 emergency generators of which only 3
including the City Hall generator have not been standardized to Caterpillar
equipment.
City Staff has obtained a quote for an emergency generator to replace the
original one provided as part of the City Hall project.
The existing generator does not work and needs to be replaced as soon as
possible.
Funding for the replacement shall be drawn from the retainage being held for
the City Hall project. The City has allowed 1 Y:z years for the Contractor to
resolve the issues. The replacement generator cost is $21,150.90 for a new
30kW 030-8 Cat Diesel Generator and $1,658.00 for electrical services
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
ALTERNATIVES:
RECOMMENDED
MOTION:
ReVie~J ~
required for connection and wiring of the generator. The total cost is
$22,808.90 for the generator and installation. There are sufficient funds
available in the retainage for this purchase. The unacceptable generator has
been retrieved by the contractor and a credit of $4,000 issued to the City.
1. Approve a resolution authorizing purchase and installation of an
emergency generator for City Hall.
2. Deny this agenda item for a specific reason and provide staff with
direction.
3. Table this item to a certain date in the future
Staff recommends alternative number 1.
Frank BOYleOMrager
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 08-xx
A RESOLUTION APPROVING THE PURCHASE OF AN EMERGENCY GENERATOR FOR
CITY HALL
Motion By:
Second By:
WHEREAS, The contract for the construction of City Hall required the Contractor to furnish and
install a stand-by emergency generator; and,
WHEREAS, The generator that was provided and installed by the Contractor has not functioned
properly or operated reliably in numerous tests and adjustments since the building
was occupied over one-and-a-half years ago despite repeated complaints by the City
to the Contractor; and,
WHEREAS, The City has provided the Contractor with notice that its failure over the past one-and-
a-half years is not acceptable and instructed the Contractor to remove the existing
generator from the City Hall building; and further advised the Contractor the City will
purchase and install a new generator with funding to be drawn from the Contractor
retainage currently being held for the project; and
WHEREAS, City Staff has obtained a quote for the purchase of a 030-8 Caterpillar diesel
generator, the standard emergency generator used throughout the City, in the amount
of $21,150.90 .
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Contractor is directed to remove the existing generator from City Hall and a credit of $4,000,
therefore, is hereby approved.
3. City Staff is authorized to purchase and install a D30-8 Caterpillar diesel generator for a total
amount not to exceed $22,808.90.
4. Funding for the purchase and installation of the generator shall come from #420-70205-580.
PASSED AND ADOPTED THIS 2nd DAY OF SEPTEMBER 2008.
YES
NO
Haugen
Erickson
Hedberg
LeMair
Millar
Haugen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245