HomeMy WebLinkAbout5H - Landscaping Materials for Water Treatment Facility
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCil AGENDA REPORT
SEPTEMBER 15, 2008
5H
STEVE ALBRECHT, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING PURCHASE AND
INSTAllATION OF lANDSCAPE MATERIALS FOR THE WATER TREATMENT
FACILITY PROJECT
Introduction
The purpose of this agenda is for the City Council to accept quotes and approve
purchase and installation of landscaping at the Water Treatment Facility (WTF).
Historv
On August 6, 2007, the City Council awarded a contract for construction of the
WTF to Rice Lake Construction. The 18-month project is scheduled to be
completed in December 2008 or January 2009. That approval budgeted $192,000
for equipment, furnishings, landscaping and the irrigation system to be bid at a
later date to be more cost effective in our purchasing efforts.
Current Circumstances
The WTF outer structure is nearing completion and in order to restore a large
portion of the site adjacent to homes along Crossandra Street and Itasca Ave it is
necessary to purchase and install landscaping at this time. This will allow
revegetation of the area most impacting residents. The irrigation system will be
installed in the spring and will have limited impact to the restored areas. Because
of the time of year City Staff will be able to maintain the restored areas with a
temporary sprinkler system. The initial restoration will include 26 - 12 foot
spruce/pine trees, 24 - 2.5 inch deciduous trees, 594 shrubs and approximately
7,000 sf of turf restoration (seeded).
The Staff has solicited quotes in accordance with the City of Prior Lake Purchasing
Policy as follows:
Landscape Materials:
Meadow
Green
Lawn
Landscape
Northland
Tree &
Landscape,
Inc.
North Metro
Landscaping,
Inc.
Minnesota
Valley
Wholesale
Bachman's
Nursery
Wholesale
I
Trees/Shrubs $32,796.14 $27,136.36 Incomplete Incomplete $28,520.00
*Two bidders submitted only partial bids which were rejected.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
I Approx. 7,000 sq. yds.
Hydro Seeding
Lawns-R-Us,
Inc.
$8,860.00
Jackson Landscape
Supply, Inc.
$6,608.33
Based on the quotes received Staff is recommending purchase of:
Trees/Shrubs from Northland Tree and Landscape in the amount of
$27,136.36.
Hyroseeding from Jackson Landscaping in the amount of $6,608.33.
In addition to these above expenditures, $7,600.00 for top soil and mulch is
required to complete the installation.
The total cost of landscape materials for the WTF is $41,344.69.
Conclusion
In order to begin restoration of the site and reduce the impacts of dust on
neighboring properties it is necessary to complete this work at this time. Additional
landscaping and the irrigation system will be installed in the spring of 2009 once
building construction has been completed this winter.
ISSUES:
Because of the ongoing construction the City will not be able to complete the full
landscaping until spring of 2009. For that reason Staff has identified critical areas
that can be restored that will minimize impacts to adjacent properties which have
been on going for more than a year.
FINANCIAL
IMPACT:
The required funding is in the Water Storage Fund. The attached project budget
analysis shows a detailed account of the project funding to date. Landscaping
costs were estimated at $77,000 as part of the initial project budget. This cost
included full site restoration, the costs of which will not be bid until spring of 2009.
The proposed expenditure is within the initial budget identified as part of the
project.
ALTERNATIVES:
1. Approve a resolution authorizing purchase and installation landscape materials
and hydro-seeding system for the WTF.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction
RECOMMENDED
MOTION:
Alternative No. 1
IJ ~
Motion By:
Second By:
WHEREAS, The Water Treatment Facility (WTF) construction schedule is nearing completion; and
WHEREAS, As part of the construction schedule, the City proposed a landscaped buffer between
the WTF and the residential properties of Crossandra Street and Itasca Avenue; and
WHEREAS, City staff obtained quotes for installation of spade trees, purchase of ball & burlap trees
and container planting material to be installed by City staff; and
WHEREAS, Northland Tree and Landscape, Inc. of Jordan, Minnesota, provided the total lowest
cost alternatives for landscape installation and material; and
WHEREAS, Jackson Landscape of Lakeville, Minnesota, provided the lowest cost for hydro-
seeding.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City Council approves staff expenditures of $27,136.36 for the purchase of spade tree installation,
ball & burlap trees and container materials from Northland Tree and Landscape of Jordan,
Minnesota.
3. City Council approves staff expenditures of $6,608.33 for hydro-seeding to be done by Jackson
Landscape of Lakeville, Minnesota.
4. City Council approves staff expenditures of $7,600 for top soil and mulch for landscape installation
and protection.
5. Funding for the above expenditures shall come from account #505-49100.
PASSED AND ADOPTED THIS 15th DAY OF SEPTEMBER, 2008.
YES
NO
I Hauqen
I Erickson
I Hedberq
I LeMair
I Millar
Hauqen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
City Council Approved Design
& Construction Budget
Met CounclVCity Bldg Permit Fees
Testing Service Change Order
Total Project Budget
WTF Financing - Project Summary
8/29/2008
BUDGET
$14,016,500.00 Res 07-145
$106,262.35
S22.430_50 Res 08-017
$14,145,192.85
Detailed Resolution Expenditure Approval to Date
WTF Construction Cost
Engineering
Testing
Admin (City of Prior Lake)
Bonding Costs
City Costs (FFE, Landscaping ete)
Met CounclVCity SAC & WAC Fees
Total
$12,746,500.00 Res 07-145
$736,560.00 Res 06-142,06-205
$44,669.50 Res 06-197,08-017
$100,000.00 Res 07-145
$208,000.00 Res 07-145
$192,000.00 Res 07-145
}106.262_3!j,
$14,133,991.85
Expended
to Date
$9,408,418.00
$639,538.52
$35,389.12
$100,000.00
$157,918.34
$4,598.33
S106_262.35
$10,452, 124.66
Balance
$3,338,082.00
$97,021.48
$1),280.38
$0.00
$50,081.66
$187,401.67
SO.OO
$3,681,867.19
FUNDING
Designated Funding Account 50549100
Water Storage Fund $2,106,262 Res 07-145 & Bldg Permit
Trunk Reserve Fund $2,316,500 Res 07-145
Water Revenue Bonds $9,700,000 Res 07-145
CO Water Storage Fund S22.431 Res 08-017
Total $14,145,193
Projected Funding
Water storage Fund* $3,328,693
Trunk Reserve Fund $2,316,500
Water Revenue Bonds S8.500.000
Total $14,145,193
"Includes Investment Earnings, Building Permn Fees and Rebates
Rebates Received to Date
Xcel Plan Review Rebate
Sales Tax 1/1/08
Sales Tax 7/1/08
Total to Date
$22,146 (8/14108)
$25,868
S52.403
$100,417
Invesbnent Earnings to Date
$703,601 (1/1106 - 7/31/08)