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Home My WebLink About10B Property Restoration on Main Avenue MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT OCTOBER 6, 2008 10B STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS JANE KANSIER, DIRECTOR OF BUILDING & TRANSPORTATION SVC'S DANETTE WALTHERS, DIRECTOR OF CDNR CONSIDER APPROVAL OF A RESOLUTION DIRECTING STAFF WITH REGARD TO PROPERTY RESTORATION AT 16318 AND 16328 MAIN AVENUE Introduction The purpose of this agenda is for the City Council to provide direction to City Staff on how to proceed with restoration at the Minnesota Nails/Joe's Pizza site. Historv The City of Prior Lake owns the Minnesota Nails (16318 Main)/Joe's Pizza (16328 Main) property adjacent to the VFW. As part of tonight's City Council meeting the demolition and removal of the existing buildings was considered as part of Agenda Item 10A. Current Circumstances Until redevelopment of this property occurs the City needs to determine what the property should be used for and what improvements need to be made. After removal of the buildings the site will be leveled and the portions of the site that are not paved will have a temporary gravel surface installed. Attached for reference is a copy of the property survey. There are several questions related to the interim use of the property that require direction by the City Council: 1) What is the best interim use ofthe 7,600 s.f. for the property prior to redevelopment? Staff does not believe leaving the property vacant is a good use. Undoubtedly without fencing or blockades on the property it will be used for parking. With that in mind City Staff believes the best interim use at this time with no pending development proposals is parking. Staff estimates this site would add up to 19 additional parking stalls. City Ordinances require different levels of restoration if the property is to be left vacant or used for parking. 2) What issues exist related to use of this property for parking? Currently the VFW has a trash enclosure located on the property. City Staff has met with VFW representatives on several occasions to discuss the enclosure. The location of the enclosure is important to the VFW due to the kitchen location. Staff agrees that the location is of benefit to the VFW but has identified the following issues with it remaining: R\Council\2008 Agenda Reports\ 10 06 08\VFW Parking Lot Agenda.doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 The enclosure is located on public property The existing enclosure is dilapidated and needs to be reconstructed it will be highly visible once the buildings are removed. ISSUES: As the City Council is aware the VFW is a valuable partner and business in the City's downtown. The issues related to this property have allowed City Staff and the VFW to develop a strong line of communication that we believe will allow the enhanced future partnerships and opportunities. The following issues have been identified in relation to the existing trash enclosure: 1) In the interim the enclosure would be located on Public Property. The City could permit the enclosure to remain via use of a "Private Use of Public Property Permit". This is an acceptable use to be considered as part of the permit. Because the property will ultimately be redeveloped the permit for the enclosure location would need to have expiration triggers. Allowing the enclosure to remain would remove 2-3 parking stalls from the proposed parking lot depending on the final parking lot design. The VFW has agreed to provide the City with 2-3 stalls in their parking lot adjacent to the lot for public use to offset the loss. Staff believes this is a good compromise. 2) The existing enclosure needs to be reconstructed. The estimated cost of this is $3,000. The VFW would like the City to pay these costs. The VFW sees this contribution by the City as part of a larger potential agreement with the City related to public use of the existing VFW parking lot. They have indicated that if the City is willing to reconstruct the enclosure the VFW would in good faith work with the City on an agreement for public access to the existing private lot. Currently that lot is used by the Public and the VFW believes they have been a good partner to the public in not enforcing "no parking" restrictions, but would like to discuss an interim agreement to address this. There is no public purpose for the City to pay for enclosure replacement. The Staff could approach the VFW suggesting that the City could pay up to % ($1,500) for the replacement of the enclosure if the VFW provided and additional three parking stalls (total of 5 or 6) for us by the general public in return for the enclosure area and construction contribution. Staff also believes that a larger parking agreement with the VFW in the future may provide benefit to other downtown businesses and the public and is therefore worthy of pursuit. Any agreement would be the first step in of a long term partnership between the City and VFW which will needed to address future downtown redevelopment. R:\Council\2008 Agenda Reports\10 06 08\VF'vV Park'ng Lot ,A,genda.doc CONCLUSION: FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: Staff recommends the following: 1) Direct Staff to prepare a cost/feasibility study for expansion of downtown parking on the MN Nails/Joe's Pizza Property. This report should include potential alternatives including expanded parking on Pleasant Street. 2) Provide staff with direction on the following items related to the VFW trash enclosure. a) Is a Private Use of Public Property Permit appropriate for the trash enclosure appropriate? b) Is the signing of 5-6 VFW parking stalls for public use acceptable compensation for location and cost participation in reconstruction of the enclosure on City Property? c) Should the City pursue a cooperative agreement related to future public use of the entire VFW lot? At this time the only financial impact is staff time related to the feasibility study. 1. Direct Staff to prepare feasibility study for parking on MN Nails/Joe's Pizza Property. 2. Direct staff to work with the VFW to prepare a Private Use of Public Property Permit for the trash enclosure and a parking agreement for the parking stalls to be provided to the City as compensation for the enclosure location and City participation reconstruction of the enclosure. 3. Deny this agenda item for a specific reason and provide staff with direction. 4. Table this item to a certain date in the future Staff recommends alternatives number 1 and 2. R:\CoLlncil\2008 Agenda Reports\ 10 06 08\VFW Perking Lot Agenda.doc A RESOLUTION AUTHORIZING COMPLETION OF MN NAILS/JOE'S PIZZA PARKING LOT FEASIBLlTY STUDY Motion By: Second By: WHEREAS, On October 6, 2008 the City Council Approved Demolition of the MN Nails (16318 Main Avenue)/Joe's Pizza (16328 Main Avenue) buildings; and WHEREAS, The best use for the property prior to redevelopment is parking; and WHEREAS, The City of Prior Lake is committed to providing sufficient parking for the downtown area; and WHEREAS, City Staff should complete a feasibility study to identify the potential cost and benefit of utilizing the property for parking. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. In addition to the Mn Nails/Joe's Pizza property staff shall evaluate options for expanded parking on Pleasant Avenue. 3. City Staff shall work with the VFW to draft a Private Use of Public Property Permit for the existing VFW trash enclosure. 4. City Staff shall work with the VFW on a public parking agreement for the VFW parking lot. PASSED AND ADOPTED THIS 6th DAY OF OCTOBER 2008. YES NO I Haupen I Erickson Hedberg LeMair Millar Haugen Erickson Hedberg LeMair I Millar Frank Boyles, City Manager www.cityofpriorlake.com R\Council\2008 Agenda Reports\10 06 O~€'95~"'4~~@{FIl,.-d<Fax 952.447.4245 ~~;~c ~dotu"" " .. ... / / NG.E IRCW . ~~,.> ; '. "~~' ....,~r.~ ~'. ":/ " ..' ';1..> ..:;"~O: "', I...... , I Y 14678 14693 1"'1 1--<, LJ I I I I L~ " I I ,... .., I ,~ I.- 1'\ I , I I .~ " ~ " !