HomeMy WebLinkAbout9A - Purchase of Tools and Equipment by the Fire Department
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
October 20, 2008 ~
9A
Frank Boyles, City Manager
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE
OF TOOLS AND EQUIPMENT BY THE FIRE DEPARTMENT.
Introduction
The purpose of this agenda item is to receive final City Council authorization to
purchase miscellaneous fire equipment for fire apparatus and the fire stations.
Historv
At the August 4, 2008 meeting, the City Council authorized the Fire Department
to receive quotes for miscellaneous equipment needed for fire trucks and the fire
stations for an amount not to exceed $25,000.
Current Circumstances
The Fire Department solicited quotes from Metro Fire, Fire Safety USA and
Custom Fire Equipment for all items except the gear grid. The gear grid is
available only through Mid-Minnesota Wire.
The low quotes were submitted by Metro Fire and Fire Safety USA. (See
attached quote matrix). Custom Fire Equipment did not offer a low quote on any
item. Metro Fire and Fire Safety USA are recommended for items for which they
provided the low quotation. In the case of Metro Fire, the purchase amount is
$10,077.58 (including estimated shipping). In the case of Fire Safety USA, the
purchase amount is $9,913.00 (including estimated shipping).
The Council also authorized up to $4,000 for a hose washer. We now realize
that we made an error adding our numbers. The requested allocation should
have been $14,000 rather than $4,000. The low quote for the hose washer and
delivery was submitted by Fire Safety USA in the amount of $13,650.00
(including estimated shipping).
The final purchase is a gear hanger. Only one vendor makes this equipment -
Mid-Minnesota Wire. The purchase of 30 gear grid hang bars and coat hangers
is recommended in the amount of $843.48 (including estimated shipping).
Conclusion
The Council should determine if it wishes to authorize purchase of all of the
above described Fire Department purchases.
These tools are to be placed on existing fire trucks so each has a complete set.
Shortages occurred because some of our previous fire truck purchases did not
include hand tools.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
The Council may wish to discuss the hose washer given that the actual price is
considerably more than originally reported because of an error in copying the
numbers. The hose washer helps the Department maintain its considerable
inventory of hose. Hoses are one of the primary tools of firefighting. They tend
to become dirty because they are dragged and stepped on at the fire scene.
They are difficult to wash by hand as well. The automated hose washer, used in
tandem with our hose tower, extends the life of the hoses.
FINANCIAL
IMPACT:
Funding for the purchase of the tools and hose dryer was previously allocated by
the Council from the referendum funds in the original total amount of $25,000
(see resolution dated August 4, 2008). With the corrected price for the hose
washer, the total price should be $34,484.06 (including estimated shipping).
ALTERNATIVES:
1. Authorize the purchase of the tools as proposed.
2. Authorize the purchase of the tools and hose washer.
3. Take no action.
RECOMMENDED Alternative #2.
MOTION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 08-xxx
A RESOLUTION
Motion By:
Second By:
WHEREAS, The Fire Department has requested authorization to purchase tools and equipment to
be deployed on fire trucks and at the fire stations; and
WHEREAS, The Fire Department has solicited quotes from three vendors; and
WHEREAS, The Fire Department recommends the purchase of equipment in the amount of
$10,077.58 from Metro Fire and $9,913.00 from Fire Safety USA, which represents the
low quotes for the equipment; and
WHEREAS, Also recommended for purchase are a hose washer in the amount of $13,650.00 from
Metro Fire and a gear grid in the amount of $843.48 from Mid-Minnesota Wire.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Fire Department is authorized to purchase equipment in the total amount of $10,077.58 from
Metro Fire representing items for which they submitted a low quote.
3. The Fire Department is authorized to purchase equipment in the total amount of $9,913.00 from
Fire Safety USA representing items for which they submitted a low quote.
4. The Fire Department is authorized to purchase a gear grid and hangers from Mid-Minnesota Wire,
which is the sole source of this equipment, in the amount of $843.48.
5. The Fire Department is authorized to purchase a hose washer in the amount of $13,650.00 from
Fire Safety USA which is the low quote for this equipment.
6. Funding for the above equipment acquisitions not to exceed $34,484.06 shall be drawn from the
Equipment Fund account # 410-42200-580.
PASSED AND ADOPTED THIS 20th DAY OF OCTOBER 2008.
YES
NO
Haugen
Erickson
I Hedberg
I leMair
I Millar
Haugen
Erickson
Hedberg
leMair
. Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
.nr~
MID-MINNESOTA WIRE
GEAR GRID QUOTE
Date:
09/26/08
Quote # 062008-10
To:
Rick Kathan
Ship to: Prior Lake Fire Department
3906 Station Place NW
Prior Lake, MN 55372
Project: Prior Lake Fire Department
Phone #
952-226-3868
Call Ahead To:
Fax #
Email:
kathanqanq@vahoo.com
We are pleased to submit the following quotation on the products described below:
Qty Description Unit Price Total
30 401024 GEARGRID Hang Bar 24" $ 15.00 $ 450.00
30 401021 GEARGRID Flat Coat Hanger $ 9.00 $ 270.00
$
$
1 GEARGRID 5% Steel Surcharge** $ 36.00
Sub-total $ 756.00
Color Tax $ 51.48
Freight Carrier UPS Freight FOB Forest Lake, MN Freight $ 36.00
Total $ 843.48 I
**Due to a 36% increase in steel prices over the last four months we are forced to implement a 5% surcharge on all
GearGrid quotes issued after April 30, 2008. Quotes issued prior to this date will not be affected provided the order is
placed prior to the expiration date of the quote.
Assembly/Installation provided by:
Prior Lake Fire Deparbnent
Warran~
Warranty for GearGrid products is one vear from the date of purchase.
GEAR GRID Terms:
Local Fire Deoartments. Government Aaencies and General Contractors: Net 30 Days upon approved credit.
Distributors and Division 10 Suooliers: 30% down payment with purchase order, 65% payment prior to shipment, balance
Net 30 Days or Visa/MC/ Amex accepted
Quotation is valid for 90 days for product cost, freight charges are valid for 30 days.
Delivery: Approx. 3 weeks after receipt of order.
Mid-Minnesota Wire & Mfg. Inc. by:
Karj Unruh
Quotation accepted and ordered by:
Date:
670 SW 15th Street, Forest Lake, MN 55025 - (651) 464-4468 - Fax (651) 464-4780
GEAR
GRID
September 30, 2008
City of Prior Lake
Mr. Doug Hartman
Prior Lake, MN
Dear Mr. Hartman:
The GEARGRID product under consideration for the Prior Lake Fire Station is a single
source item manufactured and distributed solely by GearGrid Corporation.
This product is sold direct to our customers without the use of distributors or dealers.
This allows us to pass on the best possible pricing and provide the comprehensive service
our customer's desire.
To the best of our knowledge, there is not a comparable product manufactured in the
United States, which is commercially available.
Sincerely,
9Wr.ie a.&xatuWt,
Renee Alexander
Customer Service/Inside Sales Manager
RA:s
670 SW 15th Street, Forest Lake, MN 55025 ---- (651) 464-4468 PH (651) 464-4780 FAX
tlP<<~
~O~~\ 4646 Dakota Street S.E.
U ~ Prior Lake, MN 55372-1714
\ ~'J RESOLUTION 08-110
~
A RESOLUTION AUTHORIZING THE SOLICITATION OF QUOTES FOR THE PURCHASE OF
ANCILLARY EQUIPMENT FOR FIRE STATION NO.2 AND EXISTING FIRE TRUCKS
Motion By: Hedberg
Second By: LeMair
WHEREAS, In 2007, ladder 1 and Engine 22 were acquired; and
WHEREAS, Because of funding limitations at the time, the plans and specifications did not include
approximately $20,000 of equipment to fully outfit the trucks, enumerated below:
Estimated Cost Eauioment
$1,500 Quick Vent Chain Saw
$900 Ventilation Exhaust Fan
$2,000 Portable lighting including generator,
box light and two quartz heads
$5,000 4-hose nozzle (one 2Y:z" pistol, two 1%"
pistol, one 2Y:z" deluge)
$1,000 Hose fittings
$3,000 Forcible entry tools
$600 Construction tools
$6,000 Hose (2 Y:z" and 1 %")
$4,000 Hose scrubber
$1,000 Gear grid locker hanger
$25,000
and;
WHEREAS, During the construction of Fire Station No.2, two pieces of equipment were recognized
not to be included in the specifications: hose scrubber and gear grid locker hanger;
and
WHEREAS, Funding for the fire truck and fire station equipment is available in the building fund.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The staff is authorized to solicit quotes in accordance with State Statute and City Purchasing Policy
for consideration by the City Council.
3. Funds for this purchase shall be drawn from the revolving equipment fund Account # 410-4220-580.
PASSED AND ADOPTED THIS 4th DAY OF AUGUST 2008.
YES NO
I Haugen X Haugen
I Erickson X Erickson
I Hedberg X Hedberg
I leMair X leMair
I Millar X. Millar
(). Ij/;M
'ty f . I k I=rank Boy,e-s( i y Manager
WWW.Cl 0 pnor a e.cOm r'~
Phone 952.447.9800 / Fax 952.447.4245
I
Prior Lake Fire Department
2008 MISe Equipment List with Freight
October 1, 2008
Part Number pescrintion Quantitv Price Per Uni~ Total Price Estimated Frei!'!!! Total with Frei!'h( Note .f:stimated Frei!'ht Total with Frei!'ht Note Total Pric~ Note
M-327A Elk-a-Lite Double Male Adaptor 2 $ 42.53 $ $ $ 90.06 $ 85.05
F-327A Elk-O-Lite Double Female Adaptor 2 $ 175.50
A-327 A Elk-a-Lite Female to Male Adaptor 2 55.00 110.00 $120.00 $ 155.25
B-100A Elk-O-Lite 2 Way Ball Valved Wye 2 224.00 448.00 $458.00 $ 437.40
SM-30FG 1 1/2" Nozzle with Brackets 2 775.00 1,550.00 $1,560.00 $ 1,536.30
DSM-30FG 1 1/2" Nozzle with Two Brackets 2 795.00 1,590.00 $1,600.00 $ 1,621.55
50 Ft of 1 3/4" Double Jacket Angus Hose 24 . 105.00 2,520.00 $2,570.00 10 yr warranty $ 2,527.20
50 Ft of 2 1/2" Double Jacket Angus Hose 24 . 130.00 3,120.00 $3,170.00 10 yr warranty $ 3,240.00
PL-500 500 Watt Portable Light with Bracket 2 $ 491.40
45116 Stregml;~l.t AC/DC Lightbox wi charger 1 $ 115.00 $ 115.00 $ 10.00 $ 125.00 $ 100.00
QV8050 Echo rl.o;noaw wi Case 1 N/A $ - $ 1,768.75 Freight bids not
36" Halogen Bar 2 $ 195.00 $ 390.00 $ 8.00 $ 398.00 $ 390.00 requested due to
Glass Master 1 $ 175.00 $ 175.00 $ 25.00 $ 200.00 $ 193.75 individual item
Flat Head Axe w/Fiberglass Handle 6lb. 1 $ 43.20 $ 43.20 $ 7.00 $ 50.20 $ 43.75 bids not lowest.
Pick Head Axe w/Fiberglass pgn,ll~ 6 lb. 1 $ 49.28 $ 49.28 $ 7.00 $ 56.28 $ 50.00
XXC-53 Blitz Fire Os(.';11o';n~ Monitor Package 2 Brand Akron $ 6,615.00
18 oz. Tarp, 10' x 14' 1 .. $ 95.00 $ 95.00 $15.00 $110.00 N/A
18 oz. Tarp, 6' x 10' 1 .. $ 75.00 $ 75.00 $15.00 $90.00 N/A
18 oz. Tarp, 3' x 20' 1 .. $ 46.00 $ 46.00 $15.00 $61. 00 N/A
Lighted Junction Box and Holder wi 4 Ston,lord Outle 1 $ 437.50
36 Volt Heavy Duty Dewalt Tool Set 1 N/A $ - $ 986.25
150' 1/2" Rescue Rope in Bag wi 3 - 2" Caribineers 1 $ 225.00 $ 225.00 $ 10.00 $ 235.00 $ 298.69
AC99202 Roto-Jet Hose Washer 1 $ 13,500.00 $ 13,500.00 $ 484.00 $ 13,984.00 N/A
Grand Totals by Vendors $ 28,641.92 $ 783.00 $ 29,424.92 $ 33,317.00 $795.00 $ 34,112.00 $ 21,153.34
-
Tools Total with ShiP~
smm'~..
._ .;JL"_...JMlp.
Tools Grand Total $ 19,990.58
Grand Total $ 33,640.58
· Net savings of when entire hose purchase is from single vendor.
.. Net savings when entire tarp purchase is from single vendor.
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