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Home My WebLink About10B - City of Prior Lake Winter Maintenance Policy ~PR~ C,,~\ 4646 Dakota Street S.E. 'iJ ~ r:; Prior Lake, MN 55372-1714 ~ CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: OCTOBER 20, 2008 108 CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION UPDATING THE CITY OF PRIOR LAKE WINTER MAINTENANCE POLICY DISCUSSION: Introduction The purpose of this agenda item is to consider approval of the annual update to the City of Prior Lake Winter Maintenance Policy. Historv The City Council adopted a Winter Maintenance Policy (WMP) for the City in October 2002. Previous to that time the City followed policies that were not in writing and were not communicated with the City Councilor residents. The purpose of having a written policy is to provide the residents, City Council, and City Staff with expectations concerning the policies and procedures for winter maintenance on city streets, trails, sidewalks, skating facilities and parking lots. In a more global sense, the policy allows the staff to prepare its annual budget for personnel and equipment which is impacted by the expectations set forth in this policy. The League of Minnesota Cities (LMC) encourages every City to adopt a written Winter Maintenance Policy. This policy is a great communication tool to inform residents and businesses of snow and ice control procedures. Current Circumstances The following changes to the policy are proposed: 1. Trail and Sidewalk Winter Maintenance List Multiple changes have occurred with Exhibit C (Trail/Sidewalk Winter Maintenance List). As staff works to implement a trail/sidewalk pavement management plan, the thought was to create the trail and sidewalk master lists and winter maintenance lists due to preservation tasks. Although these items are separated in the Winter Maintenance Policy, the chart reflects new and previously serviced sidewalks and trails in the following table: Sidewalks Location Trail or From To Category Priority Sidewalk Carriage Hills Sidewalk Carriage I n front of Community Low Pkwy Hills Pkwy Knob Hill Park Trail CSAH 21 Sidewalk Heritage Grainwood Community Low Trail CSAH 21 Sidewalk Hwy 13 Arcadia Ave Community Low Trail Evanston Sidewalk Credit River Minnesota St School High Rd Access/Safety R\Council\2008 Agenda Reports\10 20 08\Winter Maintenance PoliCY agenda. DOC www.cityotpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 Location Trail or From To Category Priority Sidewalk Fish Point Rd Sidewalk Hwy 13 Fairlawn School High Shores Trl Access/Safety Park and Ride Sidewalk Colorado School High Access/Safety Toronto Ave Sidewalk Village Lake Tower St School High West Dr Access/Safety Toronto Ave Sidewalk Wood ridge School High Park Access/Safety Village Lake Dr Sidewalk Hwy 13 Panama Ave School High Access/Safety Wilds Ridge Sidewalk McKenna Jeffers Pass Community Low Trail Wildwood Trl Sidewalk Wilds Timberwolf Trl School High Parkway AccesslSafety Trails Location Trail or From To Category Priority Sidewalk CSAH12 Trail Hwy 13 Walnut Ave Community Low Trail CSAH12 Trail Howard Lake Shoreline Community Low Rd Lane Trail CSAH 82 Trail CSAH 83 Dakotah Community Low Fitness West Trail Hwy 13 Trail Five Hawks Stone Briar Community Low Ave Cir Trail The trail and sidewalk winter maintenance lists have increased from 40.1 miles in 2007 to 66.4 miles in 2008. However it should be noted that the City previously maintained all of the above sidewalks and trails with the exception of the TH 13/CR 12 trail completed last summer. The additions reflect our efforts to assure that all trails and sidewalks designated for snow removal are part of schedule C both existing and those completed in the last construction season. 2. Citv Parkina Facilities Staff has only one change which relates to the Laker Lines parking, which has been moved from Shepherd of the Lake Church to Safe Haven, Exhibit F. A copy of the complete Winter Maintenance Policy is available for review on the City website. Although not part of the winter maintenance policy, staff would like to share some information on some of the new practices, programs and test areas with regards to water quality in the City of Prior Lake. D You may remember in August of this year the City Council approved a resolution accepting a grant from the University of Minnesota Local Road Research Board for $1,500 for studies related to utilization of cane molasses and the purchase of one 1,500 gallon storage tank. D Staff has planned to target the Blind Lake Watershed with an anti- icing and liquids only de-icing program this winter in hopes to track chloride movement and its effects on the Blind Lake Watershed. R:\Council\2008 Agenda Reports\10 20 08\Winter Maintenance Policy agenda. DOC Staff is working on the application for a grant to aid in this study. o The City of Prior Lake was asked by Force America Companies to assist with research and testing of new control equipment for salt applications along with several other communities in the metro area. The new equipment was installed in the new City plow truck this month. Conclusion Staff is requesting that the Council approve the changes to the Winter Maintenance Policy so that they can be implemented for the upcoming winter season. ISSUES: The miles of streets, sidewalks and trails requiring maintenance by Publics Works crews are not reduced by our present economy. In fact the numbers tend to grow as a result of new subdivisions, re-development or road reconstruction projects. The Council could consider changing the priority (high, medium or low) of a trail or sidewalk or change in the timeframe in which the maintenance work is to be accomplished. At this point the staff recommends that both of these criteria remain the same so we can continue to provide safe and expeditious clearing of our streets, sidewalks and trails. FINANCIAL IMPACT: Although there are no current financial impacts, staff continues to experiment with improving winter maintenance tasks to reduce costs without sacrificing services to Prior Lake residents. ALTERNATIVES: 1. Approve a resolution authorizing the updates to the Winter Maintenance Policy dated October 20, 2008. 2. Table this item for a specific reason. 3. Deny this item for a specific reason and provide staff with direction. RECOMMENDED Alternative #1. MOTION: ReVierr: I R:\Council\2008 Agenda Reports\10 20 08\Winter Maintenance Policy agenda. DOC 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 08- A RESOLUTION UPDATING THE CITY OF PRIOR LAKE WINTER MAINTENANCE POLICY Motion By: Second By: WHEREAS, The City Council adopted a Winter Maintenance Policy (WMP) in October 2002; and WHEREAS, The policy needs to be updated periodically as the City continues to grow and add streets, trails and parking lots requiring snow and ice control; and WHEREAS, Additions to the policy are due to the growth of the City and changes from the annual street reconstruction projects; and NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein as if fully setout herein. 2. The City Council approves the changes to the Winter Maintenance Policy dated October 20, 2008. PASSED AND ADOPTED THIS 20TH DAY OF OCTOBER 2008. YES NO I Haugen I Erickson I Hedberg I LeMair I Millar Haugen Erickson Hedberg LeMair Millar Frank Boyles, City Manager R:\Council\2008 Agenda Reports\10 20 08\Winter Maintenance Policy resolution. DOC www.cityotpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 10/15/2008 Trails Masterlist For Winter Maintenance City of Prior Lake Exhibit C TRAIL OR YEAR LOCATION SIDEWALK INSTALLED FROM TO Length (ft) Category Priority Belmont Avenue Trail 2006 Stemmer Ridge Road CSAH 17 2989 Community Trail Low Cardinal Ridge Park Trail 1996 Fish pt Rd Cassandra St 910 High Use Recreation Medium ~arriage Hills Trail 1996 CSAH 21 Bluebird Tr 4435 Community Trail Low Carriage Hills Trail 2001 Bluebird Tr East terminus 776 Community Trail Low Crest Avenue Trail 1984 Shore Lane West terminus 967 Community Trail Low Crest Avenue Trail 2000 CSAH 42 Shore Lane 2624 Community Trail Low Crystal Lake Park Trail 2005 Through Park End 1253 High Use Recreation Medium CSAH12 Trail 2007 Hwy 13 Walnut Ave 1316 Community Trail Low CSAH 12 Trail 2007 Howard Lake Road Shoreline Lane 1759 Community Trail Low CSAH 21 Trail 1985 Revere Way CSAH 82 12900 Community Trail Low CSAH 21 Trail 1994 Lords St CSAH 42 7990 Community Trail Low CSAH 21 Trail 2006 Jeffers Pass Carriage Hills PkWV 1470 School Access/Safety High CSAH 42 Trail 1990 Timothy Ave Ferndale Ave 7820 Community Trail Low CSAH 42 Trail 1994 CSAH 21 Ferndale Ave 6500 Community Trail Low CSAH 42 Trail 2003 CSAH 21 CSAH 83 7545 Community Trail Low CSAH 82 Trail 2007 CSAH21 CSAH83 6957 Community Trail Low CSAH 82 Trail 2008 CSAH 83 CSAH17 5869 Community Trail Low CSAH 83 Trail 2003 CSAH 42 Wilds Parkway 2115 Community Trail Low Duluth Ave Trail 1997 Pleasant Street Highway 13 2173 School Access/Safety High Fish Point Rd Trail 1994 CSAH 44 South terminus 2490 School Access/Safety High Fish Point Rd Trail 1994 CSAH 21 Blind Lake Tr 596 Community Trail Low Fish Point Rd Trail 2000 Blind Lake Tr South terminus 3857 Community Trail Low Fountain Hills Dr Trail 2006 CSAH 21 Jeffers Pkwy 1650 School Access/Safety High Green Oaks Park Trail 2003 Through Park 373 Community Trail Low Hickory Shores Trail 2006 Through Park 4678 High Use Recreation High Hwy 13 Trail 2008 Five Hawks Ave Stone Briar Cir. 2768 Community Trail Low Indian Ridge Park Trail 2003 Through Park 478 Community Trail Low Jeffers Parkway Trail 2006 Fountain Hills Dr McKenna Rd 2200 Community Trail Low Lakefront Park Trail 1990 Thru Park 3803 High Use Recreation Medium Lakefront Park Trail 1999 Thru Park 17078 High Use Recreation Medium Lakefront Park Trail 2003 Thru Park 668 High Use Recreation Medium McKenna Rd Trail 2006 Jeffers Pkwy Wilds Ridge 690 Community Trail I Low Memorial Park Trail 1996 Park lot Basketball court 321 School Access/Safetyl High Memorial Park Trail 1997 CSAH 44 Into Park 353 School Access/Safetyl High C:\Documents and Settings\KellyM\Local Settings\Temporary Internet Files\OLK1 FA\trail and sidewalk winter maintenance 10/15/2008 LOCATION I Memorial Park I Mushtown Rd I Ponds/Deerfield Ridgemont Ave Sand Point Beach Stemmer Ridge Road Toronto Ave Tranquility Court Trail Westbury Ponds Park Wilds Parkway Wilds Ridge Willow Beach Wood ridge Trails Masterlist For Winter Maintenance Exhibit C TRAIL OR YEAR SIDEWALK INSTALLED Trail 2003 Trail 1997 Trail 1998/2001 Trail 1997 Trail 1991 Trail 2006 Trail 1993 Trail 2002 Trail 1994 Trail 1995 Trail 2006 Trail 1986 Trail 1993 FROM Basketball Court Toronto Ave Mushtown Rd Dakota Street Parking lot CSAH 12 Tower St Five Hawks Ave Through park CSAH 82 McKenna Rd Willow Beach Through park TO Grainwood Elem School Ponds Park entrance Fish pt Rd Upper Lakefront park lot To lake End Mushtown Rd Cates Street Wilds Drive Wilds Pkwy Willow Lane Mangan Fields Total Bituminous Trails C:\Documents and Settings\KellyM\Local Settings\Temporary Intemet Files\OLK1 FA\trail and sidewalk winter maintenance Length (ft) Category 342 School Access/Safety 1589 Community Trail 5880 High Use Recreation 2080 Community Trail 362 High Use Recreation 2414 Community Trail 2320 Community Trail 636 School Access/Safety 3089 High Use Recreation 9980 Community Trail 2725 Community Trail 293 High Use Recreation 3405 High Use Recreation 1554861 City of Prior Lake Priority High Low Medium Low Medium Low Low High Medium Low Low Medium Medium EXHIBIT F Snow Plowing for Laker Lines Parking Lot at Safe Haven for Youth 13780 McKenna Rd NW ~ THUNDERBIRD CIR ,~ , " .~ O+H+llPlllllllliTiJ =llllllllll~ OIIIIIIIIIIInJ ../ '- 140TH ST NORTH BERENS RD (4T, ~