HomeMy WebLinkAbout10A - Advance MSA Funds
IL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
AUGUST 4, 2003
10A
SUE MCDERMOTT, CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION
REQUESTING AN ADVANCE ENCUMBRANCE OF
MUNICIPAL STATE AID FUNDS
DISCUSSION:
HISTORY
Each year the City of Prior Lake receives a Municipal State
Aid (MSA) apportionment from the Minnesota Department of
Transportation (MnDOT) for use in constructing and
maintaining streets that are on the MSA system. The total
2003 MSA apportionment for Prior Lake is $497,477:
$124,369 for maintenance purposes and $373,108 for
construction purposes. The City currently has approximately
$2,000,000 available in the MSA construction account.
CURRENT CIRCUMSTANCES
There are three street construction projects identified in the
2003 Capital Improvement Program (C.I.P) that will require
MSA funding to complete. The projects are listed on the
attached summary sheet and are Boudin/Commerce/TH 13;
Ring Road, Phase 2; and Ring Road Phase 3/Five
Hawks/CSAH 23. The total estimated cost for the three
projects is $6,751,000. The estimated MSA dollars to be
used for the projects is $2,852,000. With only $2,000,000
currently in the City's account, the City can request an
advance encumbrance of three times its yearly allotment not
to exceed $1,000,000. The purpose of this agenda report is
to consider a resolution requesting an advance of
$1,000,000.
ISSUES
The City has identified additional projects in the 2004 - 2008
C.I.P. that will require the use of MSA funds. These projects
include Main Avenue reconstruction in 2004, CSAH 82 and
McKenna Road construction in 2005, and CSAH 12
162~le Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
advancemsa
construction in 2006. The total estimated MSA funding for
these four projects is $1,450,000. The City will have to
request advances to complete construction of these
projects.
MSA funds are needed to complete the
Boudin/Commerce/TH 13, Ring Road Phase 2 and Ring
Road Phase 3/Five Hawks/CSAH 23 projects.
There are three alternatives for the City Council to consider:
1. Approve a resolution requesting an advance
encumbrance of Municipal State Aid funds in the amount
of $1,000,000 for construction of the
Boudin/Commerce/TH 13, Ring Road Phase 2 and Ring
Road Phase 3/Five Hawks/CSAH 23 projects.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
A motion and second to approve a resolution requesting an
advance encumbrance of Municipal State Aid funds in the
amount of $1,000,000 for construction of the
Boudin/Commerce/TH 13, Ring Road Phase 2 and Ring
Road Phase 3/Five Hawks/CSAH 23 projects.
RESOLUTION 03-XX
"" ~~
'IV N E SO RESOLUTION REQUESTING AN ADVANCE ENCUMBRANCE OF
MUNICIPAL STATE AID FUNDS
MOTION BY: SECOND BY:
WHEREAS, The City of Prior Lake is planning to implement Municipal State Aid Street
Projects in 2003 which will require State Aid funds in excess of those
available in its State Aid Construction Account, and
WHEREAS, The City of Prior Lake is prepared to proceed with the construction of said
projects through the uses of advance encumbrances from the general State Aid
Construction Account to supplement the available funds in their State Aid
Construction Account, and
WHEREAS, Repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subdivision 6 and Minnesota Rules,
Chapter 8820.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. The Commissioner of Transportation be and is hereby requested to approve this
advance for financing approved Municipal State Aid Street Projects of the City of
Prior Lake in the amount of $1,000,000 in accordance with Minnesota Rules
8820.1500, Subparagraph lOb.
3. Hereby authorizes repayments from entire future year allocations to the Municipal
State Aid Street Construction Account of the City of Prior Lake until fully repaid.
162t'j\T'Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Passed and adopted this 4th day of August, 2003.
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
YES NO
{Seal} City Manager
City of Prior Lake
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