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HomeMy WebLinkAboutOctober 8, 2001 'f REGULAR PLANNING COMMISSION AGENDA MONDAY, OCTOBER 8,2001 Fire Station - City Council Chambers 6:30 p.m. 1. Call Meeting to Order: 2. Roll Call: 3. Approval of Minutes: 4. Consent Agenda: A. #01-017 Crouse Variance Resolution B. #01-061 Tofanelli Variance Resolution 5. Public Hearings: A. #01-073 Hillcrest Homes, Inc., is requesting an amendment to the Conditional Use Permit for the project known as Wild Oaks located south of County Road 42, west of Greenway Avenue and north and east of Conroy Street. The request is to allow the addition of porches and decks to the approved townhome plans. B. #01-81 Alfred and Thelma Cutaia are requesting a variance to permit a structure to be setback less than the minimum required 75 feet from the Ordinary High Water Mark for the property at 15366 Red Oaks Road. 6. Old Business: A. #01-076 Consider an amendment to Section 1101.1104(1) of the Zoning Ordinance pertaining to the hours of operation for motor vehicle service and repaIr. 7. New Business: 8. Announcements and Correspondence: 9. Adjournment: L\O I files\Olplancomm\OI pc_geod_IAG 1 00801.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PLANNING COMMISSION MINUTES MONDAY, SEPTEMBER 24,2001 1. Call to Order: Chairman V onhof called the September 24, 2001, Planning Commission meeting to order at 6:30 p.m. Those present were Commissioners Atwood, Criego, Lemke, Stamson and V onhof, Planning Director Don Rye, Zoning Administrator Steve Horsman and Recording Secretary Connie Carlson. 2. Roll Call: Atwood Criego Lemke Stamson V onhof Present Present Present Present Present 3. Approval of Minutes: Correction: Item 4, Page 16 - top of page - correct Motion vote: Ayes by Stamson, Atwood and Lemke, nays by Vonhofand Criego. The Minutes from the September 24,2001, Planning Commission meeting were approved as corrected. Commissioner V onhof read the Public Hearing Statement and opened the meeting. ' 4. Public Hearings: A. Case Files #01-039 and #01-040 (continued) Consider an application for a preliminary plat to be known as McCormick Acres and consider variances to the minimum lot area for three of the proposed lots for the property located on the south side of 170th Street, North of Highway 13 and east of Pheasant Meadows. Planning Director Don Rye presented the Planning Report. The Patrick L. McCormick Trust filed an application for a preliminary plat for the 1.85 acre site located on the south side ofCSAH 12 (170th Street), west of Highway 13 and east of Pheasant Meadows. The preliminary plat, to be known as McCormick Acres, consists of 1.85 acres to be subdivided into 5 lots for singe family residences. There are two existing single family dwellings on this site. The application also includes a request for variances to the minimum lot area for 3 of the proposed lots. The Planning Commission initially considered this request on July 9, 2001. The Commission tabled action on the request until August 13,2001, in order to allow staff L:\OI files\O 1 plancomm\O 1 pcminutes\MN092401.doc 1 Planning Commission Meeting September 24. 2001 " and the developer to assemble additional information. On August 13,2001, the Planning Commission further continued the hearing until August 27, 2001 at the request of the applicant. The applicant requested an additional continuance to September 24, 2001, due to scheduling conflicts. Staff recommended the following conditions: 1. The plat must be revised to eliminate Lot 5. The remaining lot lines must be reconfigured to provide the minimum lot area for each lot. 2. The existing easement for installation and maintenance of sanitary sewer and water to the property to the south must be identified on the final plat. 3. Prior to final plat approval, the Tree Inventory must be revised so all trees are labeled and it must be signed by a registered land surveyor. 4. The water and sewer service locations must be verified. 5. The applicant must obtain an access permit and any other required permits from Scott County prior to final plat approval. Ifthe variance is approved, conditions #2-5 should be attached to the preliminary plat. Comments from the public: Applicants Tim Arvidson and Kris Busse, said the issues have been covered. Arvidson said one consideration discussed was to acquire additional property from the neighbor, Howard Monnens. Another option is that the first lot could be sold with the log house or created as an outlot. There were no other comments and the floor was closed. Comments from the Commissioners: Lemke: . The Commissioners have an obligation not to create a substandard condition where an alternative exists. . Work with the applicant to create an outlot so they have flexibility in the future. . Do not want to create lots that are too small. Criego: . Questioned staffs feeling on the outlot approach. Rye responded the problem is if the outlot is created, there are still two lots that need variances. . Assuming that is fixed, what are the alternatives? Rye said the outlot is not buildable by ordinance. If the outlot is reduced in size to eliminate the need for variances, the most that can happen to it is to be divided between the adjacent lots. If the applicant is able to acquire additional land and solve the lot size problem, then the variance issue goes away. L:\O 1 files\OI plancomm\O 1 pcminutes\MN092401.doc 2 Planning Commission Meeting September 24,2001 . If it was an outlot and the other 4 lots became standard, is the width of the outlot wide enough in the future to allow creation of a legal lot. Rye said they would have to make the minimum width. . Arvidson responded the lot areas were substandard because of the County's required right-of-way. . The applicant is correct. Rye explained the original intent of variances to right-of- ways. . Arvidson stated the plat indicates the width at 86 feet. Looking at the property to the east, the County would probably not want the dedication. Arvidson also said in . speaking with the County, they did not state they would force the right-of-way, it would be up to the City. . Why does the applicant have to give up the right-of-way to the County? Rye responded they requested it. The City did not come up with this, the County is anticipating the 100 foot right-of-way, the full length of the road improvement. . Agreed with staff s recommendation. The outlot would not serve the purpose. Stamson: . Agreed with staff and fellow Commissioners, there is no hardship. Nothing is being asked from this developer than asked from any other development. . It is important to get the right-of-way now, otherwise it would have to be purchased later. It is standard practice, not unusual. . The outlot is not workable. Once the other 4 lots are conforming, the outlot is not going to become a lot without variances. It doesn't serve any physical purpose for being an outlot. It makes more sense to create 4 lots, . Deny the variance. Atwood: . Agreed with the Commissioners, but cannot get a clear perspective on the propertytQ the east. The City purchasing the right-of-way could cause a problem. They could be dedicating land that would not be used. . Interested in hearing from the County actually requesting the right-of-way. It is assumed they are going to request it. They may see it differently after seeing the entire platted area or allow for a different request. . Rye said it is standard practice to upgrade a road project. State standards will also apply. The County has not even begun to design the project. At this stage, the County may not have any more information. Arvidson suggested stating something in the Developers Agreement or Purchase Agreement stating the City can take the right-of-way. The lots wouldn't be substandard and it wouldn't cost the City anything. Rye responded that was creative and should be reviewed the City Attorney. Vonhof: . Did not believe the variance hardship standards have been met. . Support staffs recommendation with regard to the preliminary plat. L:\OI files\OI plancomm\O 1 pcminutes\MN092401.doc 3 Planning Commission Meeting September 24, 2001 . How the lots develop is up to the applicant. It is not something the Commission can resolve. They can work out the outlot. MOTION BY CRIEGO, SECOND BY LEMKE, APPROVING RESOLUTION 01- 013PC DENYING THE VARIANCE REQUEST FINDING A LACK OF DEMONSTRATED VARIANCE CRITERIA HARDSHIP. Vote taken indicated ayes by all. MOTION CARRIED. MOTION BY CRIEGO, SECOND BY LEMKE, RECOMMENDING THE CITY COUNCIL APPROVE THE PRELIMINARY PLAT KNOWN AS MCCORMICK ACRES AS PRESENTED, SUBJECT TO THE CONDITIONS LISTED IN THE PLANNING REPORT. Vote taken indicated ayes by all. MOTION CARRIED. B. Case File #01-061 Matt and Sandra Tofanelli are requesting variances to permit a structure to be setback less than the minimum required 75 feet from the OHWM; a setback than the minimum required 25 feet front yard; a setback to the side yard line less than the minimum required 10 feet; and a variance to permit an accessory structure not compatible in design and materials with the principal structure for the property located at 15731 West Avenue SE. The applicants wish to construct a detached accessory structure in the Shoreland District. ,C" Zoning Administrator Steve Horsman presented the Planning Report. The Planning Department received a variance application from Matt & Sandra Tofanelli for the replacement of a detached accessory structure on an existing platted lot of record located at 15731 West A venue. There is an existing single family dwelling located on the lot. The applicant has proposed to rebuild an existing garage and requests the following vanances: 1. A 14- foot variance to permit an 11.1- foot structure setback to a front property line, rather than 25.1- feet as required by setback averaging. 2. A 13-foot variance to permit a structure setback of 40-feet from the Ordinary High Water Elevation (OHWM), rather than the minimum setback of 53-feet as required by setback averaging. 3. A 2.3-foot variance to permit a structure setback of8.5-feet from the side property line, rather than minimum setback of 10.8-feet as required for the sum of side yards on a nonconforming lot of at least IS-feet. 4. A variance to permit an accessory structure that is not compatible in design and materials with the principal structure. L\O I files\OI plancomm\OI pcminutes\MN09240 I.doc 4 Planning Commission Meeting September 24,2001 The City Engineering Department has commented that should a different garage location be required, the applicant must submit a revised survey to show the proposed grades and an erosion control plan. The Building Department commented that retaining walls over 4' in height require a permit and structural engineering. In addition, structural engineering will be required on the foundation walls. The Department of Natural Resources had a "no comment" response on this request. The staff believed all the variance criteria had been met with respect to the requested setback variances. A legal alternative building site does not appear to exist on the lot because of a steep rising grade of approximately 14' from the garage front elevation of 906' to the back wall elevation of920'. That would require large amounts of fill to be removed from the steep slope, and engineered retaining walls to hold back the unbalanced backfill. In addition, staff determined this area is not a bluff by definition as the average slope is approximately 22%. Staff recommended the following conditions be included with approval of the setback vanances. 1) The garage must be flood proofed to FP-4 standards. The applicant shall submit building plans depicting elevations and materials that meet the conditions of the Flood Plain Regulations, and all other applicable Ordinances and agency regulations. 2) The Resolutions adopted by thePlanriing Commission shal1 be recorded at Scott County within 60 days of adoption, and proof of recording along with the acknowledged City Assent Form shall be submitted to the Planning Department prior to the issuance_ of a building permit. The variance criteria have not been met with respect to the materials of the garage. This is a design choice that can be changed. The stafftherefore recommends denial of this varIance. Comments from the public: Applicant Sandra Tofanelli, explained the primary structure and materials. They felt the decorative block would make it look better rather than the concrete. Tofanelli said she was open to suggestions. Charlie Sunder, neighbor of Tofanelli, stated he was in favor of approving the variances. It would be consistent with the other garages in the neighborhood. There are no other options, the garage would have to go down. A garage is needed. There were no other comments and the floor was closed. L:\OI files\OI pJancomm\Olpcminutes\MN092401 .doc 5 Planning Commission Meeting September 24, 2001 Comments from the Commissioners: Criego: . Agreed with staffs recommendation to approve the variances and to approve the decorative block. The garage will look nicer with one material. The lower level has to be flood proofed. The decorative block would solve the problem. . Approve as long as the garage remains the same size. Stamson: . The hardships have been met. . The intention of requiring the compatible design and materials was so nothing substandard would be erected. It was not intended to deny someone who wants to build something more attractive. . The flooding requirement is going to create the need for block. It makes sense to allow the more decorative material. . Grant the variances. Atwood, Lemke and V onhof agreed. MOTION BY CRlEGO, SECOND BY ATWOOD, DIRECTING STAFF TO DRAFT A RESOLUTION APPROVING THE V ARlANCES AND ALLOWING THE DECRATIVE BLOCK THROUGHOUT THE STRUCTURE, MEETING STAFF'S CONDITIONS. "'ii\t6te'tciken indicated ayes by all. MOTION CARRIED. C. Case File #01-076 Consider an amendment to Sections 1101.1104(1) and 1102.1203(3) of the Zoning Ordinance pertaining to the hours of operation for motor vehicle service and repair and to Section 1107.1907(4) ofthe Zoning Ordinance pertaining to the need for rain sensors on irrigation systems. Planning Director Don Rye presented the Planning Report. The purpose of this public hearing is to consider two amendments to the Zoning Ordinance. The first amendment would limit the hours of operation for car washes, which are included within the category of motor vehicle service and repair. The second amendment would add a provision requiring rain sensors on required irrigation systems. These amendments were initiated by the City Council. Section 1108.600 of the Zoning Ordinance states specific findings that must be met to change the ordinance. These are: 1. There is a public need for the amendment. 2. The amendment will accomplish one or more of the purposes of this Ordinance, the Comprehensive Plan, or other adopted plans or policies ofthe City. L: \0 I files\O I plancomm\O I pcminutes\MN09240 I.doc 6 Planning Commission Meeting September 24, 2001 3. The adoption of the amendment is consistent with State and/or Federal requirements. Staff felt there is a public need for these amendments. The restrictions on the hours of operation will serve to mitigate noise and other potential nuisances that may result from the motor vehicle service and repair uses. The proposed language also provides some flexibility by allowing the use to operate outside the hours of operation if the doors remain closed. The rain sensor requirement will help to preserve the City's water supply, one ofthe City's natural resources. There were no comments from the public. Comments from the Commissioners: Stamson: · Agreed with staff, all the ordinances met the criteria set forth by the State. · Use the same restrictions as Cl to be consistent. The time frame of6:00 a.m. to 11 :30 p.m. makes the most sense. That will be the primary hours for station businesses. · Did not like staffs third option. Explained the difficulty of enforcing. · The irrigation amendment should be approved. Atwood: · Agreed with Stamson. · Questioned if Commercial restrictions are the same for a w~~yring ban? Rye said it was. Lemke: · Questioned if it was a rain or moisture sensor. Criego said he was an expert on the matter and explained. · The carwash ordinance makes no distinction how far away the homes are located. There should be some sort of distance built into the ordinance. · Most of the noise is from the drying fans outside the carwash. Rye explained the proposal. Criego: · The recommendation is basically 6:00 a.m. to 11 :30 p.m. with the doors closed or not operational. · Most people are sleeping at 6:00 am. As it relates to nighttime, people are in bed at 10 pm. There is still a noise issue with this time frame. If there are no neighbors, we are imposing limitations on something that is not needed. · Regulate the distance to residents. Then set the hours. The problem is noise. · Irrigation sensors are great. V onhof: · Agreed with the irrigation. Rain sensors are a great idea. L\Ol files\Olplancomm\Olpcminutes\MN092401.doc 7 Planning Commission Meeting September 24, 2001 . Agreed with Stamson, there should be consistency with the districts regarding the carwashes. It would be possible, especially with gas stations, which are adjacent to residential areas. Something could be done. . Don't know if its better to regulate the hours or maintain the doors be closed all the time. Noise is a continual condition. Open Discussion and comments: (regarding carwashes) . Most carwashes now have to open the back door to be air-dried. . Most gas stations are along Highway 13. Between 6:00 a.m. and 11 :30 p.m., the traffic and noise levels are going to be higher, the carwash noise is not going to be significantly contributing to that. . Do not like the doors being shut. Liked Lemke's suggestion of mitigating the distance from a residential district. . There is a design that keeps the dryer inside the carwash. . How to police? . Questioned staff if there have been complaints from the Cl District. Rye said there were none, it came from a C4 district. . All agreed there should be some regulation. . Limit the hours of open doors. . Hard to speculate what will happen. . Really only applies to 2 stations in Prior Lake. . Table to next session and contact the stations and explain the problem and see if they . have a solution that would work. They may have additional information. . Other cities have varying regulations to their ordinances. There is no standard language. MOTION BY ST AMSON, SECOND BY CRlEGO, RECOMMENDING CITY COUNCIL APPROVE THE RAIN SENSOR AMENDMENT PURSUANT TO STAFF'S LANGUAGE. Vote taken indicated ayes by all. MOTION CARRIED. MOTION BY ST AMSON, SECOND BY LEMKE, TO TABLE THE CARW ASH ISSUE TO OCTOBER 8, 2001 AND CONTINUE THE PUBLIC HEARING. Vote taken indicated aye by all. MOTION CARRIED. 5. Old Business: A. Case Files #01-066 & #01-067 EFH Company representing Metro Cabinets and American Glass & Mirror Variance Resolution. Zoning Administrator Steve Horsman presented Resolution 01-015PC as directed by the Planning Commission at the September 10, 2001 meeting. L:\Ol fiJes\Ol plancomm\Ol pcminutes\MN092401.doc 8 - ..-- -- ----------- -- -- --- ---- - - Planning Commission Meeting September 24,2001 MOTION BY STAMSON, SECOND BY ATWOOD, TO ADOPT RESOLUTION 01- 015PC AS PRESENTED BY STAFF. Vote taken indicated ayes by all. MOTION CARRIED. B. Case File #01-017 Mark Crouse Variance Resolution. Zoning Administrator Steve Horsman presented Resolution 01-015PC as directed by the Planning Commission at the September 10, 2001 meeting. Stamson clarified the variance requiring a paved driveway. The concern was the applicant would leave the patio and return to a dirt driveway. We want to avoid that situation. Horsman responded the driveway ordinance regulates a Class 5 action. Allison Gontarek, representing the applicant, asked to be recognized. Chairman V onhof stated the public hearing was closed. MOTION BY ST AMSON, SECOND BY LEMKE, RECOMMENDING CITY COUNCIL TO ADOPT RESOLUTION 01-11Pe. Discussion: Criego said he did not vote for this the last time based on the 36% impervious surface. Although the Commission felt the property should have a driveway and a reduced sidewalk. The applicant at the time was not prepared to reduce the impervious surface as much as the Commission wanted him to. Questioned the intel1.1to have a driveway with normal curb entrance to a three car garage or only provide concrete to a two car garage. Stamson responded his initial Motion was for staffto determine the impervious surface percentage. The intent was for a three car garage. The issue was to redraft and not delay another two weeks. Horsman responded it would be very difficult to get pavement to the third car garage with the 36% impervious surface. Rye stated the original Motion should be modified to be consistent with the Resolution. MOTION BY STAMSON, SECOND BY ATWOOD, TO RECONSIDER THE VOTE OF SEPTEMBER 10,2001 MEETING PERTAINING TO THIS ISSUE. Vote taken indicated ayes by all. MOTION CARRIED. MOTION BY CRIEGO, SECOND BY ST AMSON, APPROVING A VARIANCE TO PERMIT A MAXIMUM OF 38% IMPERVIOUS SURFACE COVERAGE WITH THE CONDITIONS THE APPLICANT SUBMIT TO THE CITY A REVISED SURVEY L:\Olfiles\Olplancomm\Olpcminutes\MN092401.doc 9 . Planning Commission Meeting September 24, 2001 IDENTIFYING THE IMPERVIOUS SURF ACE REMAINING AND ALL CONDITIONS OF THE VARIANCE RESOLUTION BE MET INCLUDING THE CONDITION THE APPLICANT REMOVE THE CANOPY AND DOCKAGE NOT INCLUDED IN THE ORIGINAL SURVEY. Horsman explained the additional impervious surface and his discussions with the Department of Natural Resources regarding the dockage. Lemke commented this clarifies the Motion from two weeks ago. V onhof stated he believes the variance criteria in this matter are not met and this specific condition has been created by the property owner and will not support the Motion. V ote taken indicated ayes by Criego, Lemke, Stamson and Atwood, nays by V onhof. MOTION CARRIED. . ~ 6. New Business: A. Discuss infiltration systems and engineered runoff management. Criego recommended continuing this matter to another meeting. 7. Announcements and Correspondence: 8. Adjournment: The meeting adjourned at 8:11 p.m. Donald Rye Director of Planning Connie Carlson Recording Secretary L\Ol files\Ol plancomm\Olpcminutes\MN092401.doc 10 I AGENDA ITEM: SUBJECT: SITE: - PRESENTER: REVIEWED BY: PUBLIC HEARING: DATE: INTRODUCTION: . PLANNING REPORT 4A CONSIDER A RESOLUTION APPROVING A VARIANCE FOR AN IMPERVIOUS SURFACE COVERAGE AREA OF 38%, FOR D. MARK CROUSE, Case File #01-017PC 15507 CALMUT AVENUE NE STEVEN HORSMAN, ZONING ADMINISTRATOR JANE KANSIER, PLANNING COORDINATOR YES X NO OCTOBER 8, 2001 The Planning Department received a variance application from property owner Mr. D. Mark Crouse for an impervious surface coverage area of 4,422 square feet or 57.5% of the total lot area on the property located at 15507 Calmut Avenue NE (Attachment 1 - Certificate of Survey), The Planning Commission conducted public hearings on this item on June 25, 2001, on July 23, 2001, and on September 10, 2001. After review of the applicant's request with respect to the variance hardship criteria, the Planning Commission directed staff to draft a resolution approving a variance to allow an impervious surface of 36 %. On September 24, 2001, the Planning Commission reconsidered their earlier action. The Commission determined a 36% impervious surface would not allow a driveway. The Commission therefore approved a 38% impervious surface and directed staff to prepare a resolution. 1. A variance to permit an impervious surface coverage area of 38% of the lot area above the 904 foot elevation (OHWM), rather than the maximum allowable coverage of 30%. The following conditions must be adhered to as part of the Variance Resolution: 1. The applicant shall submit to the City of Prior Lake a revised certificate of survey identifying the impervious surface to remain on the lot and the 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER , impervious surface to be removed to verify all conditions of this Variance Resolution are met within 60 days of the date of approval. 2. Resolution 01-011 PC as adopted by the Planning Commission shall be recorded at Scott County within 60 days of the date of approval and proof of recording shall be submitted to the Planning Department along with the acknowledged Assent Form. RECOMMENDATION: The attached Resolution is consistent with the Planning Commission's direction for approval of the Variance to impervious surface coverage area. The staff therefore recommends adoption of Resolution 01-011 PC. ALTERNATIVES: 1. Adopt the attached Variance Resolution 01-011 PC approving the Variance with conditions that the Planning Commission deemed appropriate under the circumstances. 2. Table or continue discussion of the item for specific purpose. ACTION REQUIRED: AMotion and second adopting Resolution 01-011 PC approving a maximum 38% impervious surface coverage of the lot area above the 904 foot elevation (OHWM), with conditions. L:\01 files\01 variances\01-017\VarRpt6.doc Page 2 , f RESOLUTION Ol-OllPC A RESOLUTION APPROVING A VARIANCE TO PERMIT AN IMPERVIOUS SURFACE COVERAGE AREA OF 38%, RATHER THAN THE MAXIMUM ALLOWABLE AREA OF 30% BE IT RESOLVED BY the Board of Adjustment of the City of Prior Lake, Minnesota; FINDINGS 1. Mr. D. Mark Crouse (applicant/owner) has applied for variances from the Zoning Ordinance in order to permit a paved driveway area to a single family residence with attached garage on property located in the R-l (Low Density Residential) District and the SD (Shoreland Overlay) District at the following location, to wit; . 15507 Calmut Avenue NE, legally described as Lot 9, and that part of Lot 10, North Grainwood, and that part of Government Lot 5, Section 25, Township 115, Range 22, Scott County, Minnesota described as follows: Commencing at the northwest comer of said Lot 10; thence southerly along the westerly line of said Lots 10 and 9 and also 8', a distance ofJ:65.00feet to the actual point of beginning of the land to be described; thence westerly along the north line of said plat to the easterly right-of-way line of the Chicago, Milwaukee, St. Paul and Pacific Railroad; thence northerly along said easterly right-of-way line to its intersection with the westerly extensio~ of the southerly line of the northerly 45,00 feet (as measured at right angles to the northerly line) of said Lot 10; thence easterly along said southerly line to the shoreline of Prior Lake; thence southerly along said shoreline to the south line of said Lot 9; thence westerly along said south line of said Lot 9, to the southwest comer thereof; thence southerly along the westerly line of said Lot 8, to the actual point of beginning. 2. The Board of Adjustment has reviewed the application for variances as contained in Case #01-017PC and held hearings thereon on June 25, 2001, and on July 23, 2001. 3. The Board of Adjustment continued the hearing to August 27, 2001, to allow the applicant time to present additional information. 4. The Board of Adjustment further continued the hearing to September 10, 2001, at the request of the applicant. 5. On September 10, 2001, the Board of Adjustment continued the review of the application for variances and allowed the applicant and other interested parties the opportunity to present their views. 1:\0 1 files\O I variances\01-017\aprvrs.doc 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER \ "t 6. The Board of Adjustment has considered the effect of the proposed variance upon the health, safety, and welfare of the community, the existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, the effect on property values in the surrounding area and the effect of the proposed variance on the Comprehensive Plan. 7. Because of conditions on the subject property and on the surrounding property, the variance will not result in the impairment of an adequate supply of light and air to adjacent properties, unreasonably increase congestion in the public streets, increase the danger of fire, and danger to the public safety, unreasonably diminish or impair health, safety, comfort, morals or in any other respect be contrary to the Zoning Ordinance and Comprehensive Plan. 8. The impervious surface area required for a driveway is such that the hardship created has not been created by the applicant. However, there is no justifiable hardship for the additional impervious surface area. 9. There is a justifiable hardship caused by the requirements of the ordinance, as reasonable use of the property does not exist without the granting of the variance for a hard surface driveway from the street to the garage, which would not be permitted without a variance. There is no justifiable hardship for the additional impervious surface area requested. 10. The granting of the variance is necessary for the preservation and enjoyment ofa substantial property right of the applicant. The variance will not serve merely as a convenience to the applicant, and is not necessary to alleviate demonstrable hardship. 11. The contents of Planning Case 00-017PC are hereby entered into and made a part of the public record and the record of decision for this case. CONCLUSION Based upon the Findings set forth above, the Board of Adjustment hereby approves the following variance for an impervious surface area no greater than 38%, as shown in a Revised Attachment 1 Certificate of Survey: 1. A variance to permit an impervious surface coverage area of 38% of the lot area above the 904 foot elevation, rather than the allowed maximum area of 30%. The following conditions must be adhered to as part of the approved variance Resolution: 1. The applicant shall submit to the City of Prior Lake a revised certificate of survey identifying the impervious surface to remain and the impervious surface to be removed to verify all conditions of this Variance Resolution shall be met within 60 days of the date of approval. 2. Resolution 01-011PC as adopted by the Planning Commission shall be recorded at Scott County within 60 days of the date of approval and proof of recording shall be submitted to the Planning Department along with the acknowledged Assent Form. Adopted by the Board of Adjustment on October 8, 2001. 1:\01 files\O 1 variances\O 1-0 17\aprvrs.doc 2 AGENDA ITEM: SUBJECT: APPLICANT: SITE: PRESENTER: REVIEWED BY: PUBLIC HEARING: DATE: '.. '4L .'#;.".;" INTRODUCTION: PLANNING REPORT 4B CONSIDER A RESOLUTION APPROVING VARIANCES TO ALLOW A STRUCTURE SETBACK LESS THAN 75 FEET FROM THE OHWM, A FRONT YARD SETBACK LESS THAN 25 FEET, A SIDE YARD SETBACK LESS THAN 10 FEET AND A STRUCTURE NOT COMPATIBLE IN DESIGN AND MATERIALS TO THE PRINCIPLE STRUCTURE, Case file #01-061 PC MATT & SANDRA TOFANELLI 15731 WEST AVENUE SE STEVEN HORSMAN, ZONING ADMINISTRATOR JANE KANSIER, PLANNING COORDINATOR YES X NO OCTOBER 8, 2001 The Planning Department received a variance application from Matt.&$andra Tofanelli for the replacement of a detached accessory structureonane~isling,," platted lot of record located at 15731 West Avenue. There is anexisting;single;..~ family dwelling located on the lot. The applicant proposed to rebuild an existing garage. The Planning Commission conducted a public hearing on September 24,2001. After review of the applicants' request with respect to the variance hardship criteria, the Commission directed staff to draft Resolution 01-017PC approving the following Variances with conditions: 1. A 14-foot variance to permit an 11.1-foot structure setback to a front property line, rather than 25.1-feet as required by setback averaging [Ordinance Section 1.102.405 Dimensional Standards (4)] 2. A 13-foot variance to permit a structure setback of 40-feet from the Ordinary High Water Elevation (OHWM), rather than the minimum setback of 53-feet as required by setback averaging [City Code Subsection 11 04.302(4)]. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 3. A 2.3-foot variance to permit a structure setback of 8.5-feet from the side property line, rather than minimum setback of 1 0.8-feet as required for the sum of side yards on a nonconforming lot of at least 15-feet [Ordinance Section 1101.502 Required Yards/Open Space (8)]. 4. A variance to permit an accessory structure that is not compatible in design and materials with the principal structure [Ordinance Section 1102.800 (8,d)]. RECOMMENDATION: The attached Resolution is consistent with the Planning Commission's direction for approval of the Variances as requested by the applicant. The staff therefore recommends adoption of Resolution 01-017PC. ALTERNATIVES: 1. Adopt the attached Variance Resolution 01-017PC approving the Variance with conditions that the Planning Commission deemed appropriate under the circumstances. 2. Table or continue discussion of the item for specific purpose. ACTION REQUIRED: ;hv":, A MO.tibn-ahd'second adopting Resolution 01-017PC approving the Variances requeSfeo:lJythe,applicant with conditions. L:\01 files\01 variances\01-061 \01-061 VR2.doc Page 2 RESOLUTION 0l-017PC A RESOLUTION APPROVING A 14-FOOT VARIANCE TO PERMIT AN 11.1 FOOT FRONT YARD SETBACK; A 13-FOOT VARIANCE TO PERMIT A STRUCTURE SETBACK OF 40 FEET FROM THE OHWM; A 2.3-FOOT VARIANCE TO PERMIT SIDE YARD SETBACK OF 8.S-FEET; AND A VARIANCE TO PERMIT AN ACCESSORY STRUCTURE THAT IS NOT COMPATIBLE IN DESIGN AND MATERIALS WITH THE PRINCIPAL STRUCTURE. BE IT RESOLVED BY the Board of Adjustment ofthe City of Prior Lake, Minnesota; FINDINGS 1. Eugene M. & Sandra Tofanelli have applied for a variance from the Zoning Ordinance in order to permit the reconstruction of a detached accessory structure on an existing lot with a single family dwelling located in the R-1 and SD (Shoreland ) District at 15731 W est Avenue SE, and legally described as follows: Lot 4, Point Beautiful, Scott County, Minnesota. 2. The Board of Adjustment has reviewed the application for Variartcesascontai:rieo in Case File #01-061PC and held hearings thereon on September 24,2001. 3. The Board of Adjustment has considered the effect of the proposed variances upon the health, safety, and welfare of the community, the existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, the effect on property values in the surrounding area and the effect of the proposed variance on the Comprehensive Plan. 4. Because of the subject property's location in relation to the lakeshore and to the surrounding properties and the existing topographical conditions of the subject property and to the surrounding properties, it is possible to use the subject property in such a way that the proposed variance will not result in the impairment of an adequate supply of light and air to adjacent properties, unreasonably increase congestion in the public streets, increase the danger of fire, and danger to the public safety, unreasonably diminish or impair health, safety, comfort, morals or in any other respect be contrary to the Zoning Ordinance and Comprehensive Plan. 1: \01 files\O 1 variances\O 1-061 \appres.doc 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 5. There is justifiable hardship caused by the existing topographical conditions and the existing garage location, that reasonable use of the property dges not exist without the granting of the variances to permit an accessory structure detached from the principal structure. 6. The granting of the Variance will not serve merely as a convenience to the applicant, and is necessary to alleviate demonstrable hardship. 7. The granting of the variance is necessary for the preservation and enjoyment of a substantial property right of the applicant. 8. The contents of Planning Case File #01-061PC are hereby entered into and made a part of the public record and the record of decision for this case. CONCLUSION Based upon the Findings set forth above, the Board of Adjustment hereby approves the following ... variances for the proposed structure as shown in attached Attachment 1 - Certificate of Survey: 1. A 14- foot Variance to permit an 11.1 foot structure setback to a front property line rathertl1an 25.1- feet as required by setback averaging. 2. A13-foot Variance to permit a structure setback of 40-feet from the Ordinary High Water Mark (OHWM), rather than the minimum setback of 53-feet as required by .setQaqk.averaging. 3. A 2.3-foot Variance to permit a structure setback of 8.5 feet from the side property line rather than the minimum required 10.8-feet as required by for the sum of side yards on a nonconforming lot of at least 15- feet. 4. A Variance to permit an accessory structure that is not compatible in design and materials with the principal structure. The following are conditions which must be adhered to prior to the issuance of a building permit for the proposed structure: 1) The garage must be flood proofed to FP-4 standards. The applicant shall submit building plans depicting elevations and materials that meet the conditions of the Flood Plain Regulations, and all other applicable Ordinances and agency regulations. 2) The Resolutions adopted by the Planning Commission shall be recorded at Scott County within 60 days of adoption, and proof of recording along with the 1:\01 files\O 1 variances\O 1-061 \appres.doc '",.. 2 acknowledged City Assent Form shall be submitted to the Planning Department prior to the issuance of a building permit. Adopted by the Board of Adjustment on October 8,2001. Thomas E. Vonhof, Chair ATTEST: Donald R. Rye, Planning Director 1:\01 files\OI variances\O 1-061 \appres.doc 3 ~._'____'_'P____'___""__~,'_-"'\.__"_"'_'____ _..._,---------.....-..... ~ --'r~ "... _ _ ,_-:-_.__;:-____~_a--..~.~- ._~......- -~._~- -- _ \ \ I. BRIO:) ~~. 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" v .. __.I 1 ..-- .. .. ...- , "' ". V I ...... I' , , ^ 'f1#.~\l!O :tY'-~~ . I' f -:-~-- ------ - - v . - - - .. 'v r po . P' .". .. ,'. . -ioi-~- . ,...;........ .' ':, ;-~ -, .....-;.-:..J. " ./ ,./ .# ,,~ V ~=.~=-~ -~-. ....,...,..'.. - - - ~ ~ o :E: 9~ z -I ..... I PLANNING REPORT AGENDA ITEM: SUBJECT: SA CONSIDER A REQUEST FOR APPROVAL OF AN AMENDMENT TO THE WILD OAKS CUP TO ALLOW PORCHES AND DECKS ON THE TOWNHOUSE UNITS JANE KANSIER, PLANNING COORDINATOR _X_ YES _NO-N/A OCTOBER 8, 2001 PRESENTER: PUBLIC HEARING: DATE: On May 17, 1999, the City Council approved a Conditional Use Permit for the Wild Oaks development. The approved plan calls for 21 units on 9.5 buildable acres, for a density of 2.2 units per:C).Cf.l"~,dand 13% lot coverage. The plan calls for a townhouse style develQP:p1el1~qB~~ttijlg of 2- and 3-unit buildings. There are six 2-unit buildings, and three 3-unitbuildings. The 2-unit buildings are rambler style structures with walkout foundations..andithe3:'unit buildings are 1 Y2-story structures with lookout foundations. All of the~ts';l1ave attached double garages and pitched roofs. Exterior materials include bripk" a'#I:istllccO on the front and vinyl siding on the side and rear of the buildings. Eacn-'drth.e units will contain approximately 1,400 square feet of finished floor area Qnth.emain level. The developer has submitted a request for an amendment to the approved CUP plan. This amendment involves a change in the size of the townhouse units, and the addition of porches and decks to the townhouse units. Attached to this report are copies of the approved site plan and building plans, and the proposed site plan and building plans. The proposed plans will increase the size of units 1,3-6, and 8 by 376 square feet on the main floor and 40 square feet on the second level. Units 2 and 7 will increase in size by 296 square feeton the first level and 40 square feet on the second level. All of these units will also have an optional 12' by 12' porch and 10' by 12' deck. Units 9-21 will not increase in area, but will include an option for a 120 square foot porch and a 10' by 13' deck addition. The additions to the units will increase the lot coverage and the impervious surface of the development as follows: 1:\01 files\Olcup\wild oaks amend\pc report.doc Page 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER . .. Lot Coverage Impervious Surface Approved: 13% 14.9% Proposed: 15% 16.9% Maximum Allowed: 18% 30% The additional lot coverage and impervious surface are still below the maximum percentages allowed by the ordinance. The proposed amendment will not affect the density, the grading or the landscaping approved as part of the original CUP. The Zoning Ordinance allows the City Council to approve minor amendments to an approved CUP plan by resolution. A minor amendment includes changes or modifications that do not affect required parking, required yards, floor area ratios, ground floor area ratios, signage, building height, density, covenants or other agreements required as part of the approved plan. In this case, the proposed amendment does affect the floor area of the buildings, although the floor area is consistent with the maximum floor area permitted in the district. Since this does not qualify as a minor amendment to the CUP, the proposal requires a public hearing before the Planning Commission and review and approval by the City Council. ANALYSIS: The major consideration in reviewing this amendment is whether or not the proposed amendment will chari.ge the character of the approved plan. The proposed amendment does not affect the . density or the layoutofthe~pjJroved CW., Tl1e~izes of the units have been increased;'~daiiow~the 6ptio~'~fporches and decks. Accbi~ing to the developer, these additions Will increase the value of the units. The exterior materials will still be brick and vinyLsiding. The.amendment will not affect the parking spaces, the setbacks or other ordinaricerequlreITIetits., Staff Recommendation: The staff suggests that the proposed amendment will not alter the character of the approved CUP. The staff therefore recommends approval of this amendment, subject to the following conditions: 1. The townhouses must meet the setbacks approved as part of the original CUP. This includes the required yards and the 30' setback from the 100-year flood elevation of the wetlands. 2. The porch elevation must be at least 3' above the 100-year flood elevation of the adjacent pond or wetland. 3. The developer must submit an approved modified Watershed District permit to the City prior to the issuance of any building permits for these units. PLANNING COMMISSION RECOMMENDATION: At this time, the Planning Commission should make a recommendation on the proposed amendment to the CUP. 1:\01 files\O 1 cup\wild oaks amend\pc report.doc Page 2 ALTERNATIVES: 1. Recommend approval of the CUP subject to the above conditions. 2. Table this item to a date specific, and provide the developer with direction on the issues that have been discussed. 3. Recommend denial of the request. 4. Other specific action as directed by the Planning Commission RECOMMENDATION: The Planning staff recommends Alternative #1. ACTION REQUIRED: A motion and second recommending approval of the amendment to the Wild Oaks CUP subject to the above listed conditions. EXHIBITS: ~"."-'" ; 1. Location Map 2. Reduced Copy of Approved CUP Plans 3. Reduced Copy of Proposed CUP Plans 4. ~ett~;r,fi;9m!?:~y,t~t()per 5. 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[. _.~,__..' 1IQ1.:)V'lL1NC03H.LJJl031:UlBAOUW ,I' 1;- -...--,,, f a&01.SNOUKlIiCOONYSNCJStrOrcIOTlV :-\ 1 ,: loon' 9fW I~V .'Xt ~~ 19~,'t\ ~~ ~~~ ~~~ ~\ '" $~ 3, ~ ~.!":, \}1 , -~~b I<- ~' fit ~ \-,r , ~ I 1\ r-- -~..- ~ t.;, l" " r.- I, HILLeR-EST .. HOMES~ '~ Builder Driven By Quality Craftsmanship and Value." August 28,2001 Planning Department City of Prior Lake 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372 Dear Jayne: In response to your letter dated August 21, 2001:. Item 1: I have attached the list of property owners that was prepared by Old Republic Title. . Item 2: Per our discussion no longer an issue. Item 3: Units 1, 3, 4, 5, 6 & 8 have an additional 376 square feet on the main floor, 40 square feet on the second floor, 144 square feet in the optional porch and a 10x12 deck. Units 2 and 7 have an additional: 296 square feet on the main floor, 40 squarefeetonJhe second floor, 144 square feet in the optional porch and a 10x12 dec~..",I".y,,~..~_.i'7;t~;. Units 9-21 have an additional 120 square feet in the optional porch andi tOxlJ deck. . . "-""~" -" - Impervious surface increased 0.9% to 11.1% and lot coverage increased'! .:90/0:to'15;7%. See attached calculation sheet. "F ">.'- ..~ . All setbacks, landscaping, tree preservation and grading remain the same as the original conditional use permit. All units including porches and deck remain inside the original building pad. Item 4: The proposed amendment is for the inclusion of decks and porches on every unit. In addition we would like to increase main floor square footage of units 1-9 as mentioned above. Units 9-21 remain the same except for the inclusion of optional decks and porches. r~:~nns, concerns or need additional information please give me a call. I , 'l_ljG ';" q ~..'rni i- ..." _ .;l..J1 Builder License #20036544. Member a/the Builders Association a/the Twin Cities P.O. Box 456 · Prior Lake, Minnesota 55372 Office: 952-898-7663 · Fax: 952-898-3364 · Web: www.hillcresthomesinc.com "/"'-' ...;.'........'.'. " .,~~: . '.' ,. I have reviewed the attached proposed request (Wild Oaks CUP Amendment) for the following: Water City Code Grading Sewer Storm Water Signs Zoning Flood Plain County Road Access Parks / Natural Features Legal Issues Assessment Electric Roadsl Access Policy Septic System Gas Building Code Erosion Control Other Recommendation: - Approval Denial .,/ Conditional Approval Signed: ,-. \' --. . . - ~ ---- Ii \_.:~ 1\...A...:___\ ./ ,,,~.v-,,~~ " . ~ Date: ~i~ '-'i Please return any comments by Thursday, September 6, 2001, to Jane Kansier, DRC Coordinator City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372 Phone: (612) 447-9812 . . Fax: (612) 447-4245 1:\01 files\01 cup\wild oaks amend\referral.doc Page 2 . , '\.' I':. !,.:..... . .. . '.' :: ~\ .' ~ .' ..~; "".'~ ,l::' .~. .,' :1, ", .' .....: "'~.:.. ::."" 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'~:<:'::':.: ::.,.':..:-.:.<..~...:..::~:.~.;:,:;I,~.:.~.i;.~~:.r.:.:'.:~; .:.~ ;.:.' :.:.;~:;.};~;;:.;....~~..'< ::. .'.T:.:':.':: . .::;-,::.;;,::::.~~.~..'.~-\:.:,;.\.;t:::. '''::~..':. <:~:;:-t; ",:: ,,:-~:...,:' "-".' >." :.' . .. " .'. . .'. . ... :.".: ".,..' .. : ...... . ,:.:..: ..... ...:.........:'.. . . .'. ". ~. " .' . : ,: ;~: :'" ".~" ,", ..... " ,... '. .. j' ,M .. . .:.... '. : , . .f. . '," to ':{ ", '. .~...' .:.,.:..:...... .. . . . :... .. . ......" ~:;. ., ....: . j' .:,~:, .. '. ""' ... :. . .' .:.,' . :. ..' .', .; ;:. ... """ ". <. ", .~. {. .,: .," :' . ~:~:-,. .:....,\ - ,.-~~... ~'.";'- ~._._- . _.. - - ----.-..-....-............-----.....------.----...-....---'--- _--.--._-- I have reviewed the attached proposed request (Wild Oaks CUP Amendment) for the following: Water City Code Grading Sewer Storm Water Signs Zoning Flood Plain County Road Access Parks Natural Features Legal Issues Assessment Electric Roads! Access Policy Septic System Gas ^ Building Code Erosion Control Other Recommendation: ~ 6pproval Denial Conditional Approval Comments: I 4:- . .. U F 'VL.AN :t:>e.5 \ b,J O'El ill - B-J S ~D oNLo, 2. 1 oiZ- i~ E.L-i"-' No ~NINC==-S AJ<:S: . / ~ T. AL-LOUJ~ IN R::tU:'-l<\. oF2- ~M~ WAJ-l-~ c.N c:::::.EN~ :p.;z.op~,,\ L-tNE.. (N ~ LWs · .,+He_,:,..PE~rc:S ANt> ~He~ Ca:..)vo BE ....\..1 -SW'lrc...K-E:D ON -r~E:. t.olS TD~ ~.o,pe::-Nft-Jb ~I~~ r)F"- -rJ+~ ~~. Signed: Please return any comments by Thursdav. September 20.2001, to Jane Kansier, ORe Coordinator City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372 Phone: (612) 447-'9812 Fax: (612) 447-4245 1:\01 files\01 cup\wild oaks amend\referra12.doc Page 2 AGENDA ITEM: SUBJECT: SITE: PRESENTER: REVIEWED BY: PUBLIC HEARING: DATE: INTRODUCTION: PLANNING REPORT 5B CONSIDER A SETBACK VARIANCE FROM THE ORDINARY HIGH WATER MARK FOR A PORCH ADDITION TO AN EXISTING STRUCTURE, FOR ALFRED & THELMA CUTAIA, Case File #01-081 15366 RED OAKS ROAD STEVEN HORSMAN, ZONING ADMINISTRATOR JANE KANSIER, PLANNING COORDINATOR _X_ YES NO OCTOBER 8, 2001 The Planning Department received a variance application from property owners Alfred & Thelma Cutaia for the construction of a porch and room addition in the place of an existing deck attached to an existing single family dwelling on the property located at-15366 Red Oaks Road (Attachment 1 - Certificate of Survey). The principal structure is a legal nonconforming dwelling because it was built before the current setback requirements were established. The applicant has requested the following variances: 1) A 10-foot variance to permit a structure setback of 65-feet to the Ordinary High Water Mark (OHWM), rather than the minimum required 75-foot setback [Ordinance Section 1104.302: (4) Setback Requirements]. DISCUSSION: The subject property was platted in March of 1930, and is located within the R-1 (Low Density Residential) and the Shoreland Districts (SO). The lot is riparian with dimensions of91-feet by 222.3-feet (164.8 + 57.5) by 110-feet (60 + 50) by 171.1-feet (161.1 + 10) for a total lot area of 22,528 square feet. According to City records the existing house was constructed in 1982 under Building Permit #82-114. In 1980, Variance #80-13 was granted for a detached garage 22-feet x 22-feet, to be setback 20 feet from the front property line and 5 feet from the side property line. 16200 Eagle Creek Ave_ SE, Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER The principal structure has an existing main level and lower level deck with a setback of 65-feet from the OHWM, and an existing lower level porch, 11.5' deep by 28' wide, that is setback approximately 67-feet from the OHWM. The owners are now proposing to add a 12.5' x 27.3' room addition over the 12' x 28' existing deck, and a 12' x 21' screen porch addition over the other existing deck. The proposed porch walls will not encroach closer to the ordinary high water mark (OHWM) than the existing decks, but the roof overhang will encroach an additional1-foot as proposed. (Attachment 2 - Porch/Room Plans). In addition, the conversion of the deck area to a porch addition is an intensification and expansion of the existing nonconforming structure and is not permitted by City Ordinance [Section 1107.2303: Special Requirements: (2) Nonconforming Structures: a. Permitted Construction]. The applicants did not utilize setback averaging since the adjacent structures are setback further from the Ordinary High Water Mark than the existing decks. The . average setback would probably be more than the setback of the existing structures on this lot. The proposed plans include a total impervious surface area of 5,306 square feet for a 23.6% hard surface coverage area, which is within the 30% allowed by Ordinance Section 1104.306. The applicant submitted the attached letter describing the reasons for this variance request (Attachment 3 - Applicant LeUer). The City Engineering Department submitted comments for this report stating in essence, approval of the requested variances is contrary to the goals of the Comprehensive Lake Management Plan, which is to "minimize the transport of nutrients, sediment and runoff from city streets and lands which impact the Prior Lake watershed, and promotes lake creep, the encroachment of buildings and impervious areas towards the lakeshore". The Department of Natural Resources has submitted a no comment response on this request. VARIANCE HARDSHIP S1 ANDARDS 1. Where by reason of narrowness, shallowness, or shape of a lot, or where by reason of exceptional topographical or water conditions or other extraordinary and exceptional conditions of such lot; the strict application of the terms of this Ordinance would result in peculiar and practical difficulties or exceptional or undue hardship upon the owner L:\01 files\01 variances\01-081\VarRpt01-081.doc Page 2 of such lot in developing or using such lot in a manner customary and legally permissible within the Use District in which said lot is located. The conversion of a deck into a porch or room addition is an obvious expansion and intensification of the nonconforming structure. Therefore the variance as requested for the OHWM setback does not meet the hardship standards. 2. Conditions applying to the structure or land in question are peculiar to the property or immediately adjoining property, and do not apply, generally, to other land or structures in the Use District in which the land is located. The OHWM setback is not peculiar to the subject lot or adjoining property and does apply to other land and structures in the Shoreland District. 3. The granting of the proposed Variance is necessary for the preservation and enjoyment of a substantial property right of the owner. The granting of the OHWM setback variance can be eliminated by maintaining the existing conditions of the principal structure and attached deck rather than adding a porch addition. 4. The granting of the proposed Variance will not impair an adequate supply of light and air to the adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, or endanger th.e public safety. The granting of the OHWM setback variance for the porch/room addition should not impair adequate light and air to adjacent properties nor endanger the public safety. 5. The granting of the Variance will not unreasonably impact on the character and development of the neighborhood, unreasonably diminish or impair established property values in the surrounding area, or in any other way impair the health safety, and comfort of the area. The granting of the variance will unreasonably impact on the character and development of the neighborhood by further promoting "lake creep" by permitting expansion and intensification of existing structures. 6. The granting of the proposed Variance will not be contrary to the intent of this Ordinance and the Comprehensive Plan. L:\01 files\01 variances\01-081 WarRpt01-081.doc Page 3 The granting of the OHWM setback variance for a new porch/room addition is contrary to the intent of the City Ordinance and Comprehensive Plan because the intent is to maintain a minimum setback of 75 feet from the OHWM unless permitted to encroach closer with setback averaging. 7. The granting of the Variance will not merely serve as a convenience to the applicant but is necessary to alleviate a demonstrable undue hardship or difficulty. The requested setback variance is not necessary as proposed, because the existing deck structure has less of an impact than a porch/room addition. 8. The hardship results from the application of the provisions of this Ordinance to the affected property and does not result from actions of the owners of the property. The requested OHWM setback variance is a result of property owners actions, and could be eliminated by use of the existing structures. 9. Increased development or construction costs,or economic hardship alone shall not be grounds for granting a Variance. Financial considerations alone are not grounds for the granting of the requested variance.)- ~ ~..) RECOMMENDATION: Staff feels thatall nine hardship criteria have not been met with respect to the requested variance to the OHWM setback for constrlJction of a roofed porch and room additions. The staff therefore recommends denial of the requested variance as proposed on Attachment 1 Certificate of Survey. \ ALTERNATIVES: 1. Approve the variance requested by the applicant, or approve any variance the Planning Commission deems appropriate in the circumstances. In this case, the Planning Commission should direct staff to prepare a resolution with findings approving the variance request. 2. Table or continue discussion of the item for specific purpose. 3. Deny the application because the Planning Commission finds a lack of demonstrated hardship under the zoning code criteria. L:\01 files\01 variances\01-081\VarRpt01-081.doc Page 4 ACTION REQUIRED: Staff recommends Alternative #3. This action requires a motion and second adopting Resolution 01-019PC denying the OHWM setback variance as proposed by the applicant. L:\01files\01 variances\01-081 \VarRpt01-081.doc Page 5 RESOLUTION 01-0l9PC A RESOLUTION DENYING A 10 FOOT VARIANCE TO PERMIT A 65 FOOT STRUCTURE SETBACK FROM THE ORDINARY HIGH WATER MARK RATHER THAN THE REQUIRED MINIMUM OF 75 FEET BE IT RESOLVED BY the Board of Adjustment of the City of Prior Lake, Minnesota; FINDINGS 1. Alfred & Thelma Cutaia (applicant/owner) have applied for a variance from the Zoning Ordinance in order to permit the construction of a porch and room addition to a single family residence with attached garage on property located in the R-1 (Low Density Residential) District and the SD (Shoreland Overlay) District at the following location, to wit; 15366 Red Oaks Road SE, legally described as follows: Lot 26 and that part of Lot 27 lying Southwesterly of a line described as commencing at the most Easterly comer of said Lot 27; thence Southwesterly along the Southeasterly line of said Lot 27 a distance 77.90 feet to he point of beginning ofthe line to be described; thence Northwesterly deflecting 71016' 31" to the right a distance of 164.8 feet to the Northwesterly line of said Lot 26, and said line there terminating. All located in RED OAKS, according to the recorded plat thereof, Scott County, Minnesota. 2. The Board of Adjustment has reviewed the application for variances as contained in Case #01-081PC and held hearings thereon on October 8, 2001. 3. The Board of Adjustment has considered the effect of the proposed variance upon the health, safety, and welfare of the community, the existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, the effect on property values in the surrounding area and the effect of the proposed variance on the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, the proposed variance will result in the impairment of an adequate supply of light and air to adjacent properties, unreasonably increase congestion in the public streets, increase the danger of fire, and danger to the public safety, unreasonably diminish or impair 1:\01 files\O I variances\O 1-081 \dnyres.doc 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER health, safety, comfort, morals or in any other respect be contrary to the Zoning Ordinance and Comprehensive Plan. 5. The applicant has control over the proposed house addition and shape, such that the hardship has been created by the applicant. Reasonable use of the property exists with the decks and existing principal structure. 6. There is no justifiable hardship caused by the required lakeshore setback, as reasonable use of the property and existing decks is possible without the granting of the variance. 7. The granting of the variance, as originally requested, is not necessary for the preservation and enjoyment of. a substantial property right of the applicant. The variance will serve merely as a convenience to the applicant, and is not necessary to alleviate demonstrable hardship. The factors above allow for an alternative structure to be permitted with a reduced variance or none at all. 8. The contents of Planning Case 01-081PC are hereby entered into and made a part. of the public record and the record of decision for this case. . CONCLUSION Based upon the Findings set forth above, the Board of Adjustment hereby denies the following variance for a porch and room addition to a single family dwelling as sh()wn in Attachment 1 - Certificate of Survey; 1. A 10-foot variance to permit a 65-foot structure setback from the ordinary high water. mark of904 feet, rather than the required minimum'75-foot setback. Adopted by the Board of Adjustment on October 8, 2001. Thomas E. V onhof, Commission Chair ATTEST: Donald R. Rye, Planning Director 1:\01 files\O 1 variances\O 1-081 \dnyres.doc 2 > w ~ ::) en LL o W ~ O. - LL - ti: w '0 .... I- Z w :2 J: ~ ~ ~ Survey For Al Cutaia 15366 Red Oaks Drive Pri or Lake, MN File 64 RR Page Book Prior Lake Elev. 903.2 as of 6/25/01 V "101>.' f~ P " Line .. , / ,1 ,.. " )/" V 9/~. ..\:~/~ ~. \) t>.+ 1)-'"" "-j <v <:) .' q; --r.:Q "T'.... ~ . '." 0 TIy ~ C) -~s . , Scale: 1"=30' . Denotes Iron Mon. Found ) ~~ ) "\ '~../ -~/,. This plan, specification or report was prepared by me or under my direct supervlslon, and that I am a duly Registered Land Surveyor in the State of Minnesota. Signed this 25th day of June,2001 Description: Lot 26 and that part of Lot 27 lying Southwesterly of a line described as commencing at the most Easterly corner of said Lot 27; thence Southwesterly along the Southeasterly line of said Lot 27 a distance of 77.90 teet to the point of beginning of the line to be described; thence North~esterly deflecting 71 16'31" to the right a distance of 164.8 feet to the Northwesterly line of said Lot 26, and said line there terminating. All loc6ted in RED OAKS, according to the recorded plat thereof, Scott County, Minnesota. Hard Cover Rev. 7/l 0/2001 II '7jIJJ/:z..oo/ ,. 8/1i./ f/. oe} II 9/"/~ool State Reg. License No., 6508 Drive Wa lks House Garage Porch & Deck Shed Patio sq.ft. 1820 260 1775 502 341 380 48 180 5306 sq.ft. Hard Cover Lot Cover 22,528 sq.ft. Hard Cover 23.6% Same Hard Cover with Proposed Addition z o i= C c <( :E o o a: ...........: J: () a: o D.. ~," ..-;..: .' z. w :E J: CJ i! ti ,j,';;;;;;;--+ I - ~- :wIM _ ill "'.... f c ut ::c i I'-.) e D 0- o o ,,0 o D Bl )I )I I I )I I )I )I I )I )I )I )I )I .-.-.---- ~,_. .__.--_...~ -.- .-." -.---- - -.- '-'-'.-' .- ------..-...." . ~~!!!I. oe~1 tij I I iill I ;; . CA % i v. PI PI -I '- ... "._.... n. 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'u.. .. ...... ......n ..... . ............ .......... h.. .......... .................. ........ ............ .............. h.... .............n......................_...........................u.....................n.......................... .............................................-............................................-... ........................ ................. ...... ................-..........-........................-... ~ -- -- -- - ---------- ------------ - - City of Prior Lake Planning Department 16200 Eagle Creek Ave.S.E. Prior Lake, MN 55372-1714 Dear Sir: This application for a variance to the setback from the OHWM is requested for the following reasons. 1. We wish to convert the existing decks on the 2nd floor of a walkout- ranch house to a living room and screened porch. This conversion would greatly improve the quality of our living space ,and also enhance the excellent view of the lake, which we value so much. The existing decks are setback at 70 feet from the OHWM, the conversion would have the same setback. 2. The existing deck is in need of major repair and therefore would be necessary to make this conversion within the next year. We believe this conversion would enhance the usefulness of our property without impairing our neighbor's environment, view, safety, or property value. UJ{;},M- ~< ~~ AI & Thelma Cutaia 15366 Red Oaks RD.S.E. ~ Prior Lake MN 55372 ATTACHMENT 3 APPLICANT LETTER PLANNING REPORT AGENDA ITEM: SUBJECT: 6A CONTINUE PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE ZONING ORDINANCE LIMITING THE HOURS OF OPERATION FOR CAR WASHES JANE KANSIER, PLANNING COORDINATOR X YES NO OCTOBER 8, 2001 PRESENTER: PUBLIC HEARING: DATE: INTRODUCTION: On September 24, 2001, the Planning Commission conducted a public hearing on an amendment to the Zoning Ordinance that would limit the hours of operation for car washes, which are included within the category of motor vehicle service and repair. The Planning Commission was concerned whether the. proposed amendment would adequately control the noise and still allowthe car washes to operate. The Commissioners tabled action on this amendment and directed staff to contact the operators of the local car wash for suggestib'ls. DISCUSSION: The staff left a message for the Holiday Station representative requesting information about this matter. As of the writing of this report, we have not received any return calls. However, this issue was raised by the City Council when the CUP for the proposed Holiday Station at Pike Lake Trail and CSAH 42 was considered. At that time, the Holiday Station represented that the doors to the car wash could remain closed to mitigate the noise impact. A copy of the City Council minutes of February 5, 2001, is attached to this report for your information. ANAL YSIS: The description of the Motor Vehicle Service and Repair use, listed in Section 1101.1000 of the Zoning Ordinance, includes "repair, lubrication, washing, detailing, equipment installation, engine overhauls and other similar uses involving automobiles, trucks, and recreational vehicles." Although not specifiqally listed, car washes are consistent with this definition. 1:\01 files\01 ordamend\zoning\01-076\pc report2.doc 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Motor vehicle service and repair is permitted as an accessory use to a motor fuel station, which also requires a Conditional Use Permit, in the C-1 (Neighborhood Commercial) and C-3 (Specialty Business) districts, and as a conditional use in the C-4 (General Business) district. This use is not permitted in the C-2 (Community Business) district. The purpose of limiting the hours of operation for these uses is to limit the noise and other potential impacts on nearby residential uses. In the C-1 district, the hours of operation for this use are already limited to 6:00 am to 11 :30 pm. One option for this amendment is to use the same limitations in the C-3 and C-4 districts. Another option would be to apply the same limitations that are in place for combustion engines (Section 903.400 of the City Code). These hours are 6:00 am to 10:00 pm on Monday through Friday, 7:00 am to 10:00 pm on Saturday, and 8:00 am to 10:00 pm on Sunday. A third option would provide some flexibility for the operator of these uses. This option would limit the hours unless the doors to the facility were to remain closed at all times. The staff suggests combining the limitation on the hours of operation, with the provisions for keeping the doors closed. This is consistent with the conditions imposed on the CUP for the proposed Holiday Station. The hours suggested are 6:00 am to 11 :30 pm, which is consistent with the existing limitation in the C-1 district. The attached draft ordinance includes the language detailing this option. RECOMMENDATION: Section 1108.600 of the Zoning Ordinance states specific findings that must be met to change the ordinance. These are: 1. There is a public need for the amendment. 2. The amendment will accomplish one or more of the purposes of this Ordinance, the Comprehensive Plan, or other adopted plans or policies of the City. 3. The adoption of the amendment is consistent with State and/or Federal requirements. Staff feels there is a public need for these amendments. The restrictions on the hours of operation will serve to mitigate noise and other potential nuisances that may result from the motor vehicle service and repair uses. The proposed language also provides some flexibility by allowing the use to operate outside the hours of operation if the doors remain closed. ALTERNATIVES: 1. Recommend the Council approve the amendment as proposed, or with changes specified by the Planning Commission. 1:\01 files\O 1 ordamend\zoning\O 1-076\pc report2.doc Page 2 2. Recommend the Council deny the proposed amendment. 3. Table or continue discussion of the item for specific purpose. RECOMMENDATION: The staff recommends Alternative #1 . ACTION REQUIRED: A motion and second recommending approval of the proposed amendment as recommended by staff and indicated in the attached draft ordinance. REPORT ATTACHMENTS: 1. Draft Ordinance Amendment 2. Minutes of September 24,2001 Planning Commission Meeting 3. Minutes of February 5,2001 City Council Meeting 1:\01 files\01 ordamend\zoning\01-076\pc report2.doc Page 3 CITY OF PRIOR LAKE ORDINANCE NO. 01- XX AN ORDINANCE AMENDING SECTIONS 1102.1104 (1) AND 1102.1203 (3) OF THE PRIOR LAKE CITY CODE The City Council of the City of Prior Lake does hereby ordain that: 1. Section 1102.1104 (1) of the Prior Lake City Code is hereby amended as follows: 1102.1104 Motor Vehicle Service, Repair shall be permitted accessory uses under the following conditions: a. Shall be permitted only if accessory to a motor fuel station; b. The number of service bays shall not exceed 2; (1) c. No public address system shall be permitted; d. All repair, assembly, disassembly, and maintenance of vehicles shall be inside a closed building except tire inflation, changing wipers or adding oil. e. Test driving shall be prohibited on any street in an "R" Use District. f. Hours of operation shall be limited to 6:00 am to 11 :30 pm, unless the service doors to the facility remain closed at all times. c,.. 2. Section 1102.1203 (3) of the Prior Lake City Code is hereby amended as follows: .1102.1203 (3) Motor Vehicle Service, Repair. Conditions: a. No public address system shall be audible from any property located in an "R" Use District. b. All repair, assembly, disassembly and maintenance of vehicles shall be inside a closed building except tire inflation, changing wipers or adding oil. c. Test driving shall be prohibited on any street in an "R" Use District. d. Access shall be to a roadway identified in the Comprehensive Plan as a collector or arterial or shall be otherwise located so that access can be provided without generating significant traffic on local residential streets. e. The building housing the use shall be located a minimum of 100 feet from any lot in an "R" Use District. g. A bufferyard, as determined by subsection 1107.2003, shall be provided along any abutting an "R" Use District. I: \0 I files\O I ordamend\zoning\O 1-07 6\draftord2.doc PAGEl h. Hours of operation shall be limited to 6:00 am to 11 :30 pm, unless the service doors to the facility remain closed at all times. 1. A car wash shall have parking space to permit the stacking of at least 30 cars or the maximum number of vehicles which can be washed during a 30 minute period, whichever is greater; plus an additional 10 off-street parking spaces for employees and storage of employee owned and washed cars. J. Drainage and surfacing plans for a car wash shall be approved by the City Engineer. The plans shall describe the wash water disposal and sludge removal facilities to be employed to accomplish dust, salt and other chemical and mud abatement on the premises and prevent the accumulation of surface water, wash water or sludge on the site or in the vicinity of the premises. k. A c'1T wash shall have all parking and paved areas meet the drainage, design and landscaping provisions of subsection 1107.200. 1. No ingress or egress points for a car wash shall be closer than 150 feet from the point of intersection of the required front and side yard lines adjoining intersecting streets. The exit door from the car wash shall be at least 45 feet from the public right-of-way. Drainage shall be away from the public street at the egress points to prevent spillage onto the street. The grades of the interior floor shall be sloped away from the exit door, and said floor shall be sloped to an accepted interi!;>r drainage systell1. No water which is u~~q.il.1.,~!oB~raHon_..(}f the car wash shall be allowed on any public right':'of-way. m. Automatic car washes accessory to a motor fuel 'station~ Or . motor vehicle service and repair facility shall provide stacking$.Bac~ for at least four cars. Cars located in these st.acking spac~e~ Jffiould.. not block ingress and egress driveways on the site or driveways providing access to gasoline pumps, service bays or required off- . street parking, exc~t that vehicles in stacking spaces may block access to parking stalls which are signed for employee parking only. All other provisions in subsections 1102. 1203(3a) through 11 02. 1203(3j) above shall apply to automatic car washes, exc~t that no additional off-street parking spaces shall be required for an automatic car wash and ingress or egress to an automatic car wash may be permitted within 150 feet of the point of intersection of the required front and side yard lines subject to the limitations of subsection 1l02.l203(3j). This ordinance shall become effective from and after its passage and publication. Passed by the City Council of the City of Prior Lake this _ day of ,2001. ] :\0 1 files\O 1 ordamend\zoning\O 1-076\draftord2.doc PAGE 2 ATTEST: City Manager Mayor Published in the Prior Lake American on the _ day of Drafted By: City of Prior Lake Planning Department 16200 Eagle Creek Avenue Prior Lake, MN 55372 1 :\0 1 files\O 1 ordamend\zoning\O 1-07 6\draftord2.doc ,2001. PAGE 3 Planning Commission Meeting September 24, 2001 Comments from the Commissioners: Criego: · Agreed w staffs recommendation to approve the vari decorative b k. The garage will look nicer with one to be flood pro d. The decorative block would so . Approve as long the garage remains the same s' . es and to approve the terial. The lower level has the problem. . . design and materials was so nothing ot intended to deny someone who wants to . . Atwood, Lemke and V 0 MOTION BY CRIE , SECOND BY ATWOOD,D' RESOLUTION ROVING THE VARIANCES AND DECRATIVE OCK THROUGHOUT THE STRUCT CONDITIO TING STAFF TO DRAFT A OWING THE , MEETING STAFF'S MOTION CARRIED. . ~ C. Case File #01-076 Consider an amendmentto 8ettlons 1101.1104(1) and 1102.1203(3) of the Zoning Ordinance pertaining:iq.~b.~J!ollrs of operation for motor vehicle service and repair and to Section 110701907(4) ofthe Zoning Ordinance pertaining to the need for rain sensors on irrigation systems. Planning Director Don Rye presented the Planning Report. The purpose of this public hearing is to consider two amendments to the Zoning Ordinance. The first amendment would limit the hours of operation for car washes, which are included within the category of motor vehicle service and repair. The second amendment would add a provision requiring rain sensors on required irrigation systems. These amendments were initiated by the City Council. Section 1108.600 of the Zoning Ordinance states specific findings that must be met to change the ordinance. These are: 1. There is a public need for the amendment. 2. The amendment will accomplish one or more of the purposes of this Ordinance, the Comprehensive Plan, or other adopted plans or policies of the City. L:\O I files\O I plancomm\O I pcminutes\MN09240 I.doc 6 Planning Commission Meeting September 24,2001 3. The adoption ofthe amendment is consistent with State andlor Federal requirements. Staff felt there is a public need for these amendments. The restrictions on the hours of operation will serve to mitigate noise and other potential nuisances that may result from the motor vehicle service and repair uses. The proposed language also provides some flexibility by allowing the use to operate outside the hours of operation if the doors remain closed. The rain sensor requirement will help to preserve the City's water supply, one ofthe City's natural resources. There were no comments from the public. Comments from the Commissioners: Stamson: . Agreed with staff, all the ordinances met the criteria set forth by the State. . Use the same restrictions as Cl to be consistent. The time frame of 6:00 a.m. to 11 :30 p.m. makes the most sense. That will be the primary hours for station businesses. . Did not like staffs third option. Explained the difficulty of enforcing. . The irrigation amendment should be approved. Atwood: . Agreed with Stamson. . Questioned if Commercial restrictions are the same for a watering ban? Rye said it was. Lemke: . Questioned if it was a rain or moisture sensor. Criego said he was an expert on the matter and explained. . The carwash ordinance makes no distinction how far away the homes are located. There should be some sort of distance built into the ordinance. . Most ofthe noise is from the drying fans outside the carwash. Rye explained the proposal. Criego: . The recommendation is basically 6:00 a.m. to 11 :30 p.m. with the doors closed or not operational. . Most people are sleeping at 6:00 am. As it relates to nighttime, people are in bed at 10 pm. There is still a noise issue with this time frame. If there are no neighbors, we are imposing limitations on something that is not needed. . Regulate the distance to residents. Then set the hours. The problem is noise. . Irrigation sensors are great. V onhof: . Agreed with the irrigation. Rain sensors are a great idea. L\Olfiles\Olplancomm\Olpcminutes\MN092401.doc 7 Planning Commission Meeting September 24, 2001 · Agreed with Stamson, there should be consistency with the districts regarding the carwashes. It would be possible, especially with gas stations, which are adjacent to residential areas. Something could be done. · Don't know if its better to regulate the hours or maintain the doors be closed all the time. Noise is a continual condition. Open Discussion and comments: (regarding carwashes) · Most carwashes now have to open the back door to be air-dried. · Most gas stations are along Highway 13. Between 6:00 a.m. and 11 :30 p.m., the traffic and noise levels are going to be higher, the carwash noise is not going to be significantly contributing to that. · Do not like the doors being shut. Liked Lemke's suggestion of mitigating the distance from a residential district. · There is a design that keeps the dryer inside the carwash. . How to police? · Questioned staffifthere have been complaints from the Cl District. Rye said there were non~, it came from a C4 district. . All agreed there_should be some regulation. . Limit the hours of open doors. . Hard to speculate what will happen. · Really only applies to 2 stations in Prior Lake. · Table to next session and contact the stations and explain the problem and see if they have a solution that would work. They may have. additional information. · Other cities l1ave varying regulations to their ordinances. There is no standard language. MOTION BYSTAMSON, SECOND BY CRIEGO;:R.ggOMMENDING CITY COUNCIL APPROVE THE RAIN SENSOR AMENDMENT PURSUANT TO STAFF'S LANGUAGE. Vote taken indicated ayes by all. MOTION CARRIED. MOTION BY STAMSON, SECOND BY LEMKE, TO TABLE THE CARWASH ISSUE TO OCTOBER 8, 2001 AND CONTINUE THE PUBLIC HEARING. Vote taken indicated aye by all. MOTION CARRIED. Zoning Administrator Stev rsman presente olution 01-015PC as directed by the e September 10,2001 me . 5. Old Busi L:\O I files\O 1 plancomm\O 1 pcminutes\MN09240 I.doc 8 City Council Meeting Minutes February 5, 2001 MOTION BY ERICSON, SECOND BY ZIESKA TO APPROVE RESOLUTION 01-09 APPROVING A PARK FEE STUDY~D AUTHORIZING A NEW PARK DEDICATION F E FOR INCORPORATION INTO THE 2001 FEE HEDULE. MADER: Asked if staff is satl' ~d with the recommendations of t ""', ' WALSH: Confirmed and advised th'a1 staff has been closely' volved throughout the process. ". VOTE: Ayes by Mader, Gundlach, Eri~~ and Ziesk ,the motion carried. " NEW BUSINESS: Consider Approval of a Resolution Program for Purchase of a 5- Ton Si \, -- '" s/deferred under the A.p.proval of the Agenda. ,. 'i t~\ -""i:; . ~ Consider Approval of Resolution Awarding Bid through lhe State Cooperative Purchasing Program for Purcha pf a Front-End Loader. "- ,/ VThis Item was deferred under the Approval of the Agenda. .' '-: a'rding,f3id through the State Cooperative Purchasing e Axle Cab,and Chassis. " Consider Approval of a Resolution Approving a Conditional Use Permit for> a Gas ~ Station/Convenience Store/Car Wash on Property located at the Southwest Corner of CSAH 42 /1 ~ and Pike Lake Trail known as Holiday Station Store. KANSIER: Discussed the project in connection with the staff report and the conditions subject to approval including parking, easement for common driveway, irrigation and surface water plans, outdoor storage on site, and public address system. MADER: Asked if the developer is in agreement with the conditions. KANSIER: Confirmed that the only issue is the number of parking spaces on the developer's present plan, but that there is room on the site for the minimum number of spaces required by the ordinance. ERICSON: Asked how close the residential units are to the car wash, and has the City any ability to regulate the noise impacts. KANSIER: Explained that the closest residences are in the Maple Hills subdivision at a little less than a quarter of a mile and should be adequately buffered by landscaping. Advised that noise impacts are generally regulated under MPCA guidelines and suggested a condition limiting hours of operation of the car wash if there was a concern regarding its noise impact on the residential neighborhoods. ERICSON: Agreed with limiting hours of operation and suggested looking at researching an ordinance that would impose such restrictions on all similar operations. 3 . City Council Meeting Minutes February 5, 2001 ZIESKA: Commented that in a car wash, it helps to keep the doors closed to control the noise impacts, but that operators tend to keep the doors open during the day to control moisture and mildew inside the bay. VICTOR SAPP (Holiday Companies): Advised that due to the location, there is already significant natural noise impacts from County Road 42. MADER: Asked if this conditional use permit in renewed annually. KANSIER: Not in this case. MADER: Asked if it would be acceptable to add a condition that requires a sound decibel level standard has to be agreed to between the company, the City and the MPCA. RYE: Advised that the City is not in a position to impose stricter noise restrictions than the MPCA and suggested that the condition may be to comply with state standard. ERICSON: Supported a limit of hours of operation with respect to the car wash if that is the only way to keep the neighborhood from being disrupted. MADER: Suggested deferring the item so that the staff and company could work out an acceptable agreement. SAPP: Suggested rather than deferring the item, adding a condition that the doors be closed during the operation of the car wash after 10pm. Holiday Companies would be responsible for any design adjustments for the 'car 'wash. MOTION BY ERICSON, SECOND BY GUNDLACH TO APPROVE RESOLUTION 01-10 APPROVING THE CONDITIONAL USE PERMIT FOR A GAS STATION/CONVENIENCE STORE/CAR WASH ON PROPERTY LOCATED AT THE SOUTHWEST CORNER OF CSAH 42 AND PIKE LAKE TRAIL KNOWN AS HOLIDAY STATION STORE WITH THE ADDITIONAL CONDITION THAT THE CAR WASH NOT BE OPERATED BETWEEN 10PM AND 6AM UNLESS THE DOORS ARE CLOSED, AND DIRECTING STAFF TO RESEARCH A POTENTIAL ORDINANCE SIMILARLY REGULATING LIKE OPERATIONS. GUNDLACH: Asked about the issues with the shared driveway and the possibility of a pipe under the driveway. KANSIER: Advised that the City would not issue a building permit until the easement has been acquired. Also noted that the other possible obstruction for the driveway was a hydrant or utility box and that the Developer would be responsible for moving it. SAPP: Clarified that there is a utility at the shared easement area, and at the other access there is a small culvert that makes it necessary to shift the access, but that those drawings have been submitted. ZIESKA: Asked about the evergreen trees along the eastern boundary. SAPP: Advised that the trees proposed were faster growing than evergreen and would provide better screening. 4 . City Council Meeting Minutes February 5,2001 VOTE: Ayes by Mader, Gundlach, Ericson and Zieska, the motion carried. Consider A proval of a Resolution Approving Preliminary Plat for Matson's Ij1dition. KANSIER: Dis ssed the proposal in connection with the staff report and the COJl~tions suggested by staff for a land ape and tree replacement plan for Lot 1 as well as provide perimeter drainage and utility easements. Also advised that because this is for only one lot, it is Jot proposed to improve Centennial Road a this time. ,/ PACE: Asked if the fin lat would be subject to a development agreell)ent. / KANSIER: Confirmed and vised that the City would be collecting a'park dedication fee in connection with that agreement since t application was already in process.,,1 I / MOTION BY ZIESKA, SECO BY ERICSON TO APPZO 'E RESOLUTION 01-12 APPROVING THE PRELIMINARY PLAT FOR ATSON'S ADDITION. VOTE: Ayes Mader, Gundlach, En son and Zieska, the m, ion carried. Consider Approval of a Resolutl Pursuant t Minnesota Statutes 469.174, Subd. 10 Declaring Buildings Located Upon Cain pro';f;OtoJ be Structurally Substandard. MADER: Provided an overview of the actio re~ested with respect to the City's purchase of the T J Towing property. ' MOTION BY ZIESKA, SECOND BY ERIC ON 0 APPROVE RESOLUTION 01-13 PURSUANT TO MINNESOTA STATUTES 469.174 SUB 10 D LARING BUILDINGS LOCATED UPON CERTAIN PROPERTY TO BE STRUCTURALLY, UBSTAN RD. ,,vOTE: Ayes by Mader, GundlaCh!. E~ son and lies ,the motion carried. OTHER BUSINESS I COUNCIL EMBER REPORTS: MADER: Recommended a Co Zieska and himself. velop a transit service of Council member MOTION BY MADER, ECOND BY ERICSON TO APPOI COUNCILMEMBER ZIESKA AND MAYOR MADER AS T E TRANSIT SUBCOMMITTEE. VOTE: Ayes by Mad ,Gundlach, Ericson and Zieska, the motion MADER: Also note that the City is taking applications for persons i terested in participating on the City's Business evelopment Committee. A motion to a ourn was made and seconded. The meeting adjourned at :30pm. Kelly Meyer, Recording Secretary Frank Boyles, City Manager 5