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HomeMy WebLinkAboutDraft November 17, 2008 Minutes 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes November 17, 2008 DRAFT REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilors Erickson, Hedberg LeMair and Millar, City Manager Boyles, City Attorney Girouard, Public Works Director/City Engineer Albrecht, Assistant City Engineer Poppler, Water Resources Engineer Bintner, Economic Development Director Snook, Police Chief O'Rourke, Police lieu- tenant Hofstad, Building and Transportation Services Kansier, Finance Director Erickson, Assistant City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council on any subject that is of community interest, provides information required by the Council to complete its du- ties or is provided by agencies representing citizens of Prior Lake. The Public Forum will be no longer than 30 minutes in length and each speaker will have no more than ten minutes to speak. The City Council will not take formal action on Public Forum presentations. City Manager Boyles explained the concept of the public forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA Mayor Haugen requested addition of agenda item 11 B, an announcement of the new ice arena. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY ERICKSON TO APPROVE THE OCTOBER 20, 2008, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg and Millar. Councilor LeMair abstained due to his absence at the meeting. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Report. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval of Resolution 08.139 Authorizing Construction of a Public Parking Lot on the Former Minnesota Nails and Joe's Pizza Property. G. Consider Approval of Resolution 08.140 Approving a Private Use of Public Property Agreement with the VFW. www.cityofpriorlake.com 1 Phone 952.447.9800 / Fax 952.447.4245 City Council Meeting Minutes November 17,2008 DRAFT H. Consider Approval of Resolution 08-141 Authorizing the Purchase of Materials for Repair of Pike Lake Park and Garage Roofs. I. Consider Approval of Resolution 08-142 for an Extension for the Planned Unit Development for Summit Preserve, Phase I and Resolution 08-143 for an Extension of the Deadline for Submitting a Final Plat for Summit Preserve. J. Consider Approval of Resolution 08-144 Authorizing Purchase of Security Key Card Equipment for Fire Stations No.1 and No.2. Councilor Hedberg requested that item 5F, Consider Approval of Resolution 08-139 Authorizing Con- struction of a Public Parking Lot on the Former Minnesota Nails and Joe's Pizza Property, be removed from the consent agenda for discussion. Council Millar requested that item 5J, Consider Approval of Resolution 08-144 Authorizing Purchase of Security Key Card Equipment for Fire Stations NO.1 and No.2, be removed from the consent agenda for discussion. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Hedberg: Stated he requested removal of item 5F in order to inform the public that the City is spending $22,000 to construct a parking lot on the location of the former Joe's Pizza and MN Nails buildings, and that it is a step toward providing immediate additional parking on the south end of Main Avenue and toward the longer range planning for public parking facilities. Millar: Stated he requested removal of item 5J, Consider Approval of Resolution 08-144 Authorizing Pur- chase of Security Key Card Equipment for Fire Stations No. 1 and No.2, to ask how much money is left in the account from the referendum for the fire station. Boyles: Responded that modifications to the key card systems are necessary because the specifications were for smaller systems that would have been administered independently from the fire stations rather than centrally from city hall. Benefits of a centrally administered system allow for monitoring of access and egress from both stations and more efficient use of staff time. Stated that $425,000 has been shifted from the referendum account to pay for the rescue truck by previous Council action, but there is sufficient money for this project and the anticipated $55,000 change order for Fire Station NO.2 that is still to come. Millar: Asked if any referendum money will remain after the change order and key card system expendi- tures. Boyles: Expects that there will be some money remaining. Erickson: Asked if the smaller key card system is already installed in Fire Station No.2. Boyles: Replied that door pads and a control panel have been installed in Fire Station No.2, but Fire Sta- tion No.1 needs an entire system so that cost will be greater than in Fire Station No.2. The change in Fire Station No.2 would be to remove the existing control panel and replace it with a control panel that can be administered from City Hall, and a credit would be given by the contractor for the control panel that is being removed. Erickson: Asked if full or partial credit will be given. Boyles: Understands that it will be full credit. Erickson: Clarified that Fire Station No.1 has no key card system, so action on this item will not only up- grade Fire Station No.2, but will put an entire system into Fire Station No.1. Boyles: Correct. 2 City Council Meeting Minutes November 17,2008 DRAFT Erickson: Commented that most of the cost for this action is for installing a system into Fire Station NO.1 rather than upgrading Fire Station No.2, so his previous questions about whether there would be much cost saving by upgrading at Fire Station No.2 have been answered. MOTION BY ERICKSON, SECONDED BY HEDBERG TO APPROVE RESOLUTION 08.139 AUTHORIZING CONSTRUCTION OF A PUBLIC PARKING LOT ON THE FORMER MINNESOTA NAILS AND JOE'S PIZZA PROPERTY AND RESOLUTION 08.144 AUTHORIZING PURCHASE OF SECURITY KEY CARD EQUIPMENT FOR FIRE STATIONS NO.1 AND NO.2. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. PRESENTATION Chemical Health Week Proclamation City Manager Boyles introduced the chemical health week proclamation that was requested by Janine Alcorn, Chemical Health Specialist at the school district. Mayor Haugen read the proclamation. Proposal for Downtown Diner Economic Development Director Snook introduced Lyaman McPherson, who presented a proposal to place a railroad style dining car in downtown. McPherson proposed the diner, which would offer breakfast and lunch and seat 42 people, would provide style and services that could contribute to keeping the "small town feel" of downtown. Stated he is not seeking a liquor or gambling license and that the diner would meet the food preparation codes established by the State Health Department. McPherson proposed the diner be placed on the site where a previous pizza building was recently demolished. Displayed pictures of the actual unit he proposes to use and explained that it is on the National Register of Historic Places. Comments: Hedberg: Expressed intrigue and asked if the diner would be open at 5:30 a.m. for the pre-work trades or construction crowd. McPherson: Yes. Hedberg: Asked how the dining car would be secured to the ground McPherson: Responded that it would require a concrete footing and tie downs similar to a mobile home. Hedberg: Asked if McPherson knew of the VFW response to this proposal. McPherson: Replied that he has received positive response. Hedberg: Noted that a bar in downtown recently announced that it would be open for breakfast. McPherson: Replied that he did not perceive that as competition and believes most people don't want to go to a bar for breakfast. Hedberg: Asked how difficult it would be to relocate the diner once it was set up, noting that downtown development plans are for larger tracts and the proposed location may be redeveloped in 5-10 years. McPherson: Replied he would like to have the opportunity of the diner being a part of redevelopment, ex- plaining that similar diners have had custom adaptations that have worked out well. Hedberg: Encouraged McPherson to move forward as it fits the design spirit of retaining the small town feel. leMair: Stated that he likes the idea and has received comments that there is no place in town to get breakfast. Likes that it is a restaurant first, rather than a drinking place first. Noted that the property pro- posed is publicly owned and asked if a lease has been discussed. McPherson: Responded that a lease has been discussed and that he also has an interest in purchasing the property. leMair: Noted that a sale of the property would require putting it up for bid. Asked McPherson if he has considered property at Pleasant StreetlCR 13 currently owned by Langhorst. 3 City Council Meeting Minutes November 17,2008 DRAFT McPherson: Replied it does not seem suitable. LeMair: Asked if the diner is equipped with fire suppression equipment. McPherson: Yes. leMair: Questioned McPherson's comments about tying his business in with the car show, noting that is held in the evening. McPherson: Replied that the diner could be open on Friday evenings in the summer with a restricted menu. leMair: Asked what steps McPherson needs to take going forward. McPherson: Replied he has been trying to secure the vehicle and explained that his first preference is to place it in Prior Lake because he believes the service and jobs need to be here, but it could go elsewhere. LeMair: Commented that he would like to see it here and it would be a nice fit. Erickson: Concurred he would like to see the diner in Prior Lake. Expressed concerns about the location, as transit funds were used to purchase and pave the property and this is not a transit project. Echoed Le- Mair's suggestion for the Pleasant Street/CR 13 site. McPherson: Responded that it did not seem to be a solid piece of property. Erickson: Suggested finding a location where people could go by boat, such as near the Marina or Wagon Bridge. McPherson: Replied he is not aware of any location like that available. Millar: Stated he could see possibilities of this being a malt shop or soda fountain place. Agreed with con- cerns about the proposed location, but likes the idea of having it in downtown. Haugen: Concurred with comments supporting the diner, but questioning the location with anticipated re- development in the future and questions about the future of the diner at that time. Commented that a space might be available across Main Avenue and asked Public Works Director Albrecht to offer comments about it. Albrecht: Stated that a strip of land exists between a house and Fong's which is not buildable because it is so narrow. Encouraged McPherson to examine the possibilities of that site since leases and reduction of parking space would not be issues there, and that site could offer better visibility from Highway 13. Haugen: Added that he hopes this project can be accomplished and encouraged McPherson to work with staff to make it happen. PUBLIC HEARING No public hearing was scheduled. OLD BUSINESS Consider Approval of a Resolution Updating Bylaws for: 1. City Council 2. CommunicationslTechnology Advisory Committee 3. Community Safety Advisory Committee 4. Economic Development Advisory Committee 5. lakes Advisory Committee 6. Parks Advisory Committee 7. Planning Commission Building and Transportation Services Director Kansier commented that the Council and advisory com- mittee bylaws have been reviewed for the purpose of updating them and to incorporate statements of gov- ernmental ethics. Commented that ethics provisions are consistent in all of the proposed bylaws changes. Procedures for public hearings were added for committees that lacked such procedures, and advisory committee term limits were increased to nine years for all committees. Kansier explained that distinctions 4 City Council Meeting Minutes November 17,2008 DRAFT are now provided for the different types of subcommittees, which include special city council subcommit- tees, research work groups and advisory groups. Comments: Millar: Stated he served on the Bylaws Review Committee and that the establishment of a statement of ethics was a difficult part of the process. Councilors attended a seminar on ethics and the concept of add- ing an ethics statement stemmed from the seminar. Erickson: Asked where the Traffic Safety Committee would fit into the categorization of committees. Kansier: Replied it would most likely be a special subcommittee or work group. If the Council wanted it to be an advisory committee, bylaws should be developed for it. Erickson: Believes it is not a temporary committee or a research work group and noted that Councilors have served as liaisons to it in the past. Wondered if there should be a fourth category. Stated he does not see the Communications and Technology Committee being a good fit as an advisory committee. LeMair: Commented that he believed the Bylaws Review Committee would bring a consensus position to the Council and asked what the Committee is recommending. Kansier: Replied the Committee agreed to have three categories of committees. Erickson: Stated that discussion by the Committee suggested there should be four categories. Supports three categories, but is questioning where traffic safety fits in. Millar: Believes there should be three categories. Haugen: Stated he favors three categories, with one category having a Councilor serving as a liaison, not a voting member. Believes the role of the Council is to set policy and not get involved with details of com- mittee work to the degree that it is harmful to the process. Commented that the strength of the organiza- tion is having a Council that knows its role, is able to put something together and then stays away from mi- cro-managing decisions. Hedberg: Appreciates the efforts to revise the bylaws and remove the inconsistencies between different groups. Stated the proposed bylaws revisions he reviewed only recommended three categories of commit- tees, not four, and he supports three. His suggestion for amendments to the structure of the research work group category was to add a sunset date, since that category had no mechanism for governance. Noted that other subcommittees and advisory groups that engage the public and have the responsibility to exam- ine an area on an ongoing, permanent basis and provide recommendations to the Council for decisions have bylaws. Believes the basic structure of city govemment is that Councilors are elected volunteers with the role of "holding the purse strings" and setting direction of policy, rather than being experts in city gov- ernment. Believes the city manager serves as the CEO of the city and the Council should respect that role. Suggested that it is tempting to get involved beyond the role of the Council and believes it is a mistake to have institutionalized areas where the Council would get more involved. Noted that the liaison role offers a council member a wide range of scope for input and involvement without being a voting member. The rec- ommendation for the research work groups to have a sunset date is intended to put limits on them to avoid creating a "shadow govemment,: where important things are being discussed by a temporary group with that has no mechanism for governance. If a work group evolves to something that needs to become per- manent, it needs to have a mechanism for governance, such as bylaws. Haugen: Suggested the Traffic Safety Committee be changed to an advisory committee and bylaws be prepared for it. MOTION BY MillAR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 08.145 UPDATING THE BYLAWS FOR THE CITY COUNCIL, THE COMMUNICATIONS AND TECHNOLOGY ADVISORY COMMITTEE (CTAC), THE COMMUNITY SAFETY ADVISORY COMMITTEE (CSAC), THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (EDAC), THE LAKES ADVISORY COMMITTEE (LAC), THE PARKS ADVISORY COMMITTEE (PAC) AND THE PLANNING COMMISSION; AND TO CHANGE THE 5 City Council Meeting Minutes November 17,2008 DRAFT TRAFFIC SAFETY COMMITTEE TO AN ADVISORY COMMITTEE AND DIRECT STAFF TO PREPARE BYLAWS THEREBY. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Haugen: Questioned whether the Traffic Safety Advisory Committee has a Council liaison. Boyles: Replied that as a liaison would be appointed at the first 2009 Council meeting. NEW BUSINESS Consider Approval of Resolutions Naming Two Public Park Locations Assistant City Manager Meyer described the parks to be named. Explained the City's policy for naming parks and the process followed to seek nominations for the park names. Comments: LeMair: Commented that he likes the process which allows people in the community to offer input, and that solicits the history of the area. Erickson: Will support. Millar: The park name suggestions honor both the Horkey and Klingberg families. Will support. Hedberg: Added that there is no better way to contribute to small town values than to honor the families who founded the community. Haugen: Will support. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 08-146 NAMING THE CITY HALL RAIN GARDEN THE KLINGBERG MEMORIAL GARDEN AND RESOLUTION 08-147 NAMING THE NEIGHBORHOOD PARK NEXT TO THE SHEPHERD'S PATH CAMPUS THE HORKEY PARK AT SHEPHERD'S PATH. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the City to Adopt a New Employee Preparedness and Response Plan. Police It. Hofstad explained that, in the past, each department had its own plan for response rather than a cohesive plan that everyone followed. Explained his process of soliciting input from all of the departments. Expects to provide training about the plan to all departments. Comments: Erickson: Commented that it is a good plan and a job well done putting it together. Millar: Noted it is a comprehensive plan. Clarified that the emergency response director is Hofstad. Asked if there has been a serious chemical spill in Prior Lake. Hofstad: No. Hedberg: Stated it is good to have a consistent plan for deployment, a common approach to all types of emergencies and a point person. leMair: Concurred. Haugen: Likes the focus on training. Will support. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 08-148 ADOPTING AN EMPLOYEE PREPAREDNESS AND RESPONSE PLAN. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. 6 City Council Meeting Minutes November 17, 2008 DRAFT Consider Approval of a Resolution Accepting Feasibility Report and Scheduling a Public Hearing to Consider 2009 Street Reconstruction Program. Assistant City Engineer Poppler described the project area, proposed street and sanitary sewer and wa- termain improvements, costs, assessments and schedule. Added that the Assessment Review Committee met and endorsed the project as described. Explained that the feasibility study demonstrated that a block of Franklin Trail should be included with the project due to intersection and infrastructure work that needed to be done, as well as the single-family nature of that section. Water Resources Engineer Bintner de- scribed storm sewer improvements and rain gardens and urban reforestation programs, noting that some lots are not eligible for rain gardens because they are in the high vulnerability zone of the water treatment facility. Bintner proposed a partnership with the school district to construct a bio-retention swale near Grainwood Elementary School. Poppler stated the driveway reconstruction program would be offered again. A public hearing is proposed for December 15. Comments: leMair: Agreed the reconstruction needs to be done, but expressed concern about the Franklin Trail por- tion and the sidewalk that is proposed. Asked if the City has the right of way to do that. Poppler: Described the area for which a sidewalk is proposed, noting that a sidewalk on Franklin Trail north of Summer Street is in future plans and a grant would be requested at that time. leMair: Wants a sidewalk on that street as it is one of the busiest in the City, but questions whether that block of Franklin Trail needs to be done at this time. Poppler: Replied that it is a collector street and degrades at a greater rate. The intersection needs to be invested in and the next project could go north from that point. leMair: Concerned that citizens living on that street would be assessed for a street that is not completely worn. Asked whether the rest of Franklin Trail would be done at some point in the future. Poppler: Replied that the Assessment Review Committee discussed creating a collector street component for the CIP that would identify a time line for reconstructing collector streets. LeMair: Noted that, with the 2009 project, it will be three years in a row that Franklin Trail would be unus- able. Will be interested in attending the public hearing. Will support this part of the process. Albrecht: Commented that the reason Franklin Trail does not look as deteriorated as the nearby streets is because the City maintenance budget has invested in it, with two overlays in last 12 years and annual crack sealing. The street degrades quickly from the number of cars on it and the entire street will have to be rebuilt in the near future. Since the street has few houses fronting it, the City will have to heavily subsi- dize it and the City does not have the funding mechanism to do all of Franklin Street at one time. Agreed that this section does not need to be done as part of this project, but since the intersections each end of the section are being reconstructed, it would be more efficient to reconstruct this short section in the middle at the same time. The rest of the sidewalk was not considered as an add-on to the project because this pro- ject is at the limit of the levy funding capacity for 2009. leMair: Will defer to the staffs expertise. Erickson: Commented that it appears there is a sidewalk on the east side of the road on Franklin. Poppler: Confirmed. Erickson: Clarified that the change will be to have sidewalks on both sides of the road and asked if the City maintains both sides of the sidewalk during the winter. Poppler: Replied the City would probably only maintain one side during the winter. Albrecht: Added that the City's sidewalk policy is to only clear one side during the winter because there is not manpower to do both sides. Recalled that the Council directed staff to have sidewalks on both sides of Franklin Trail at a public hearing. This is a good opportunity to put in a sidewalk in, remembering that Franklin Trail has 5,000 trips a day and that amount is anticipated to triple in the next 15-20 years with 7 City Council Meeting Minutes November 17, 2008 DRAFT three elementary schools in close proximity. The reason full funding was not put in for the sidewalks is be- cause there may be other funding sources available, like the Safe Routes to School Grant. Erickson: Asked if it would make sense to have bituminous trail to ride bikes on one side rather than sidewalk on both sides. Albrecht: Believes it would not be cost efficient due to the steepness of the area and the resulting need for retaining walls. Erickson: Asked if it would it be more efficient to replace a sidewalk with bituminous trail. Albrecht: Explained that sidewalks, rather than trails, are generally placed in areas with many driveways as there cannot be as much bike traffic on them due to the traffic from driveways. Erickson: Asked what is planned for street lighting. Poppler: Replied that lighting is planned for the intersections and on Franklin Trail. Erickson: Commended the voluntary rain garden program and the narrower streets that help with well- head protection by reducing runoff. Approves the reforestation program. Millar: Stated it is clear that the City has financial constraints that prevent doing all of Franklin Trail at one time and added that reducing street widths also helps reduce costs. Believes the bio-retention area is a good idea. Commented that the rain gardens put in last year look very good and encouraged more people to install them. Asked what the cost of tree restoration would be to residents. Bintner: Anticipated a cost of $80 per tree for three-year-old trees. Hedberg: Reiterated the points of water quality in these street reconstruction projects: less impervious surface, the bio-retention swale, rain gardens and urban reforestation. Commented on the aesthetic and valuation improvements to the neighborhood when the project is completed. Believes that street recon- struction assessments should be taken on even during tough economic times and that the City should move forward with the overall reconstruction program that would have streets being improved every 30 years or so. Haugen: Will support. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 08.149 ACCEPTING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE 2009 IMPROVEMENT PROJECT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Report Recommending 2009 Community Safety Objectives Police Chief O'Rourke gave the history of the Community Safety Advisory Committee's development and described its recommended objectives for 2009. Committee member Woody Spitzmueller was in atten- dance. Comments: Hedberg: Commented that all of the recommended objectives are safety issues dealing with the youth of our community and noted that the full task force report had many more objectives. Explained that the committee determined its initial work should focus on youth issues. Stated that the committee members are leaders of the community who are knowledgeable, engaged and impassioned to make a difference. Believes this is just the beginning and the Council will be faced with how to find more resources to accom- plish more. Believes the committee will be developing and supporting partnerships across the community with churches, schools, etc. Millar: Complimented O'Rourke on his leadership of the committee. Recapped the history of the task force and committee over the past year and how far they have come from the time when the community was notified that a level-three sex offender was moving into the community. 8 City Council Meeting Minutes November 17, 2008 DRAFT Erickson: Agreed this work was begun in a crisis, but the emphasis moved to how the community could be built as a whole rather than just around the topic of sexual predators. Agrees with Hedberg that this will unite the community with partnerships the schools, religious community, etc. leMair: Noted this has been quickly-paced movement towards making a difference in the community. Haugen: Believes the beginning was with the revision of the 2030 Vision and the foresight of the people who thought to include the Safe and Healthy Community Element; which the level-three sex offender issue then brought it into focus. Hedberg: Agreed the initiative began with the 2030 Vision and added that a number of people on the task force were cognicent of the issue that got the task force going and the desire to protect their kids from predators. Haugen: Noted that three of the objectives focus on getting to the parents who can impact their kids. MOTION BY HEDBERG, SECONDED BY MilLAR TO ADOPT THE REPORT RECOMMENDING 2009 COMMUNITY SAFETY OBJECTIVES AS PRESENTED WHICH ASSUMES STAFF IMPLEMENTATION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of the City Manager Employment Agreement Assistant City Manager Meyer outlined the terms of City Manager Boyles' contract for compensation, ten- ure adjustment, PERA and administration of vacation and sick pay at separation. Noted that the subcom- mittee recommends Council action be taken for both 2008 and 2009. Described the economic conditions impacting the proposed compensation. Comments: Hedberg: Commented on the process where the committee looked at separating leadership for the city, council and staff and to make the evaluation developmental in nature. Highlighted key accomplishments that are most important. Thanked Councilors for thoroughness and promptness in providing evaluation input. Stated that Boyles has strong leadership qualities and skills and the City has benefitted for 15 years from that. Outcomes have been established in a constructive and specific way to learn whether the City is moving ahead on all the things necessary. Supports switching to a two-year evaluation period. leMair: Concurred with Hedberg comments noting it is a difficult job requiring a large variety of skills to do it well. Believes the decision-making of a CEO is to be creative and take risks and Boyles has taken the risks required to progress the City. Compensation is not at the highest level it could be due to economic conditions. Erickson: Agreed it is a diverse job with the City Manager needing to know people and management skills as well as engineering, finance, transit, etc. Impressed with Boyles' wide breadth of knowledge. Millar: Agreed that Boyles deserves all accolades. Haugen: Stated the process that was used was extremely thorough. Commented that changing an evaluation process is not easy and it took some time, but having a two-year cycle makes sense. The tie to the 2030 Vision makes it a functional review and effective for measurement. Complimented Boyles on his development of staff. MOTION BY LEMAIR, SECONDED BY HEDBERG AUTHORIZING THE MAYOR TO ENTER INTO AN EMPLOYMENT AGREEMENT WITH THE CITY MANAGER FOR 2008 AND 2009 AS PROPOSED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Boyles: Responded that he feels fortunate to work here, to have staff and supervisors that do a wonderful job. Expressed delight and working for this Council as they are an "idea-a-minute" kind of group. Thanked them for taking the performance evaluation process seriously. 9 City Council Meeting Minutes November 17,2008 DRAFT OTHER Community Events Erickson: The High School band will be having a pancake breakfast in two weeks - a musical breakfast. leMair: Wrestling camp starts tomorrow with wrestling sign-ups at all sessions. Hedberg: Friday, November 21, is the Prior Lake Holiday Kickoff beginning at 6 p.m. Millar: St. Michael's Choir is having talent show on Saturday celebrating 100 years of music beginning at 7:30 p.m. Haugen: Congratulated the School Board on its referendum victory and thanked all who supported it. Dakotah Sport and Fitness Ice Arena Mayor Haugen announced the completion of the SMSC $10 million ice arena that will be the home of the Laker Hockey Team and the Prior Lake-Savage Hockey Association, and suggested that tribal representa- tions give a presentation of this asset to the community. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by LeMair and seconded by Millar. With all in favor, the meeting adjourned at 9:05 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 10