HomeMy WebLinkAbout5B - Purchase of Salt Special Sander
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
DECEMBER 1, 2008
5B
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
PURCHASE OF A SALT SPECIAL SANDER
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda item is to consider approval of a resolution
authorizing City staff to purchase one Falls Model1ASD6SS Salt Special.
Sander from Truck Bodies & Equipment International, Inc. (TBEI).
Historv
In June of 2007, the City Council approved a resolution adopting the 2008-
2012 Capital Improvement Program. As part of the Equipment Inventory
program for 2008, staff had included in the Future Additions, a sanding unit.
Current Circumstances
As part of the 2008 budget process, staff started implementing upgrades to
existing snow removal equipment to reduce application rates of salt used in
de-icing. As part of this process, control upgrades and salt application
equipment are scheduled for purchase. The current application equipment, at
the lowest setting, will only allow the application amount of 287 pounds of salt
per-lane-mile. This is higher than desirable or necessary.
Staff has compared the old equipment with the new equipment on the new
plow truck and has found a 50% reduction of salt weight with the same number
of auger revolutions. Staff has already used the new plow truck for salting
purposes once this winter season and found application rates based on ground
speed at 89 to 100 pounds per-lane-mile. These application rates meet or
exceed what we had expected with the latest technology upgrades and will
result in a 60% reduction in the amount of salt used by the trucks thus saving
the City an estimated $2,700/year. Over the life of the sander that is a cost
savings of $40,500 and a substantial reduction in chlorides deposited in the
watershed.
Staff obtained quotes for a sander which are provided in the table below:
Vendor
CRYSTEEL
MFG.
$6,235.48
$405.31
$6,640.79 .
ASPEN EQUIP
$5,350.00
$347.75
$5,697.75 .
TBEI
$5,260.00
$341.90
$5,601.90
Base Price
Sales Tax
Total
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Conclusion
City Staff recommends the addition of a sander to the current snow plow truck
to aid in the reduction of salt application rates, which also will reduce the
negative impacts of the salt on the environment.
ISSUES:
Since the current State contract is closed at this time, the pricing for the
sander is based on the old State contract and will not be honored beyond the
15th of December. Fleet Maintenance staff will assist the Street and Utilities
Department with installation of the sander on the snow plow truck and any
necessary minor adjustments to current City equipment. Adjustments might
include movement of the points of attachment to the truck box or addition of
hydraulic hoses.
FINANCIAL
IMPACT:
The total amount budgeted in the Equipment Replacement Fund for the
sander is $6,896. Staff received three quotes for the sander with TSEI
providing the lowest cost alternative at a price of $5,601.90. Staff is asking for
an allowance of $500.00 for fleet maintenance replacement parts as part of the
installation process if in fact these parts are deemed necessary. The total
costs associated would amount to $6,101.90 and come from the equipment
replacement fund account # 410-43100-580.
ALTERNATIVES:
1. Approve a resolution authorizing the purchase of one Falls model
1ASD6SS salt special sander from TSEI at a cost not to exceed $5,601.90,
and authorization of $500.00 for replacement parts associated with
installation from Fleet Maintenance.
2. Table this item for a specific reason.
3. Deny this item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1.
R:\Council\2008 Agenda Reports\12 01 08\sander purchase agenda.DOC
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 08-
A RESOLUTION AUTHORIZING THE PURCHASE OF A SALT SPECIAL SANDER
Motion By:
Second By: .
WHEREAS, Staff has obtained three quotes, outlined below, for the purchase of a salt sander:
I
I
I
I
; and
Vendor
Base Price
Sales Tax
Total
CRYSTEEL MFG.
$6,235.48
$405.31
$6,640.79
ASPEN EQUIP
$5,350.00
$347.75
$5,697.75
TBEI
$5,260.00 .
$341.90
$5,601.90 !
WHEREAS, TBEI quoted the lowest cost for a total amount of $5,601.90 to purchase the salt
sander; and
WHEREAS, The purchase of the salt special sander will provide lower application rates of salt which
will enhance protection of the environment and reduce annual deicing costs.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Staff is authorized to purchase one Falls 1ASD6SS Salt Special Sander from TBEI at a cost not to
exceed $5,601.90. .
3. The purchase of replacement parts are authorized up to an expenditure of $500.
4. Work associated with installing the sander on a City snow plow truck will be done by City Staff.
5. Funds for the salt sander and replacement parts are to be drawn from the Equipment Replacement
Fund Account #410-43100-580.
PASSED AND ADOPTED THIS 1st DAY OF DECEMBER 2008.
YES
NO
I Haugen
Erickson
Hedber9
LeMair
Millar
Haugen
Erickson
Hedberg
LeMair
. Millar
Frank Boyles, City Manager
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Phone 952.447.9800 / Fax 952.447.4245