HomeMy WebLinkAbout5C - Repair of Maint. Center & Fire Station No. 1 Roofs
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
DECEMBER 1, 2008
5C
AL FRIEDGES, PARKS & FLEET MAINTENANCE SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING REPAIR OF
MAINTENANCE FACILITY AND FIRE STATION #1 ROOFS
Introduction
The purpose of this agenda item is to seek City Council authorization to perform
roof repairs on the Maintenance facility and Fire Station #1.
Historv.
The roofs on the Maintenance Facility (built in 1996), and Fire Station No. 1
(built in 1994), are leaking and in need of repair. Both facilities were
constructed with flat roofs. The flat roof membranes and systems specified by
the City had a 15-year expected life and, therefore, are nearing their life
expectancy. Staff has limited knowledge of flat roof repairs; so to assure that
the proper repairs were conducted, a consultant from Building Resource Group
was retained to inspect, identify the right correction to the roof problem, and
write specifications necessary to solicit bids.
Specifications for the roof repairs were sent to three roofing companies with
quotes received on 11/18/08.
Current Circumstances
The report prepared by Building Resource Group has identified that the roofs on
the Maintenance Facility and Fire Station No.1 are in poor condition and will
need to be replaced in approximately 2012. The repairs proposed in this
agenda are interim repairs, but are needed to avoid interior and structural
damage to the buildings and equipment within these facilities.
Staff has limited experience with flat roofs. Building Resource Group offers field
inspection to oversee the contractor performing the repairs. Field inspection
services for the Maintenance Facility and Fire Station NO.1 would cost $900.00.
Staff recommends the use of this service.
A total of three quotes were received and are listed below.
Vendor Maintenance Fire Station #1 Total
Facility Bid Price Bid Price
I Horizon Roofing, Inc. $7,944.00 $7,042.00 $14,986.00
Dalbec Roofing $8,593.00 $9,060.00 $17,653.00
Niemen Roofing, Inc. $11,250.00 $6,500.00 . $17,750.00
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ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
ReVie(j t
Frank BOYIV
Staff recommends awarding the bid to Horizon Roofing, Inc. in an amount not to
exceed $14,986.00. Additionally, staff recommends utilizing Building Resource
Group for field inspection in an amount not to exceed $900.00.
The staff has created a Facilities Management Team to inventory repair and
replacement work needed to protect the public's investment in City buildings.
The repair of the membrane roofs on the Maintenance Center and Fire Station
No. 1 have thus far been identified as top priorities. (A complete list will be
submitted for City Council consideration at a later date.)
The staff is making insurance claims for the hail damages to these roofs. We
expect to use the insurance proceeds to help finance roof replacements.
Horizon Roofing, Inc. has experience in this sort of repair work.
Funding for the repairs will be drawn from the Fire Station Repair and
Maintenance Account (101-42200-401) and the Water Utility Fund Repair and
Maintenance Fund (601-49400-401).
The alternatives are as follows:
1. Approve a resolution accepting the bid from Horizon Roofing, Inc. and
utilizing Building Resource Group for field inspection
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Alternative #1.
anager
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2
A RESOLUTION AUTHORIZING REPAIR OF THE MAINTENANCE FACILITY AND
FIRE STATION #1 ROOFS
Motion By:
Second By:
WHEREAS, The City hired Building Resource Group to evaluate the condition of leaking roofs on
the Maintenance Facility and Fire Station NO.1 and prepare specifications for soliciting
quotes; and
WHEREAS, The completed report identifies the roofs on the Maintenance Facility and Fire Station
NO.1 to be in poor condition; and
WHEREAS, Interim repairs are needed to avoid interior and structural damage; and
WHEREAS, A total of three quotes were received based upon the Building Resource Group
specifications and are listed below:
Vendor
Horizon Roofing, Inc.
I Dalbec Roofing
I Niemen Roofing, Inc.
; and
Maintenance Facility I Fire Station No. 1
$7,944.00 $7,042.00
$8,593.00 $9,060.00
$11,250.00 $6,500.00
Total
$14,986.00
$17,653.00
$17,750.00 I
WHEREAS, Staff recommends accepting the quote from Horizon Roofing, Inc. in an amount not to
exceed $14,986.00; and
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The quote from Horizon Roofing, Inc. is accepted and the city Manager is authorized to enter into a
contract with Horizon Roofing, Inc. in an amount not to exceed $14,986.00.
3. Staff is authorized to contract with Building Resource Group to inspect the roofing repairs on behalf
of the City in an amount not to exceed $900.00.
4. Funds for Fire Station No. 1 roof repair ($7,042) are to be drawn from account #101-42200-401,
and funds for the Maintenance Facility roof repair ($7,994) are to be drawn from #601-49400-401.
PASSED AND ADOPTED THIS 1ST DAY OF DECEMBER 2008.
YES
NO
Haugen
Erickson
Hedberg
LeMair
I Millar
. Hau~en
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
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