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HomeMy WebLinkAboutMarch 28, 2000 Packet PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING Tuesday, March 28, 2000 5:30 p.m. Fire Station City Council Chambers 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes - January 31, 2000 4. Consent Agenda 5. Presentations a) Roger Guenette, Advance Resources for Decision Making City Economic Development Coordinator - Background and update. b) Don Rye, Director of Planning - Report on development in Prior Lake. 6. Public Hearings - None 7. Old Business - None 8. New Business a) Review and discuss 2000 Goals and Objectives. b) Consider modification of regular meeting date. 9. Other Business a) Set EDA Workshop orientation for Downtown Redevelopment Plan. 10. Announcements or Correspondence 11. Adjournment, 7:00 p.m. L:\OOFILES\OOEDA \OOEDAAG\EDA32800.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING Monday, January 31,2000 5:30 p.m. Fire Station City Council Chambers Call to Order and Pledge of Allegiance. Those present were President Barsness, Commissioners Schenck and Mader, Executive Director Boyles, Planning Director Rye and Recording Secretary Meyer. President Barsness noted the passing of Consider Approval of Minutes from December 20, 1999 Regular Meeting. MOTION BY SCHENCK, SECOND BY BARSNESS TO APPROVE DECEMBER 20, 1999 REGULAR MEETING MINUTES. VOTE: Ayes by Barsness and Schenck, the motion carried. Commissioner Mader abstained. Consider Approval of Consent Agenda. BOYLES: Briefly reviewed the Schedule of Invoices to be Paid and clarified the purpose of each of the items, including a payment to Hoisington Koegler and a payment to Metropolitan Area Promotions for an ad in the Chamber of Commerce pamphlet. MOTION BY SCHENCK, SECOND BY BARSNESS TO APPROVE THE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Barsness, Schenck and Mader, the motion carried. Presentation by NBC Products - Tony Shanks Mr. Shanks was unable to attend the meeting at the last minute. The presentation will be rescheduled at a later date. Election of Officers BOYLES: Noted that the EDA bylaws provide for the election of a president, vice president and treasurer, although the Finance Director acts as the assistant treasurer. The Secretary position is typically filled by the Executive Secretary. The choices are to elect officers now, or appoint interim officers until the two new members are appointed to serve on the EDA. SCHENCK: Suggested appointing an interim vice president and treasurer. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Economic Development Authority Meeting Minutes January 31, 2000 MOTION BY SCHENCK, SECOND BY BARSNESS TO APPOINT AN INTERIM VICE PRESIDENT AND INTERIM TREASURER UNTIL SUCH TIME AS THE CURRENT VACANCIES HAVE BEEN FILLED. . VOTE: Ayes by Barsness, Schenck and Mader, the motion carried. MOTION BY MADER, SECOND BY SCHENCK TO APPOINT COMMISSIONER SCHENCK AS INTERIM VICE PRESIDENT AND TREASURER UNTIL SUCH TIME AS THE VACANT POSITIONS HAVE BEEN FILLED. VOTE: Ayes by Barsness, Schenck, and Mader, the motion carried. MOTION BY SCHENCK, SECOND BY MADER TO APPOINT COMMISSIONER BARSNESS AS PRESIDENT FOR THE YEAR 2000. SCHENCK: Noted that with two new members to be appointed to the EDA, he felt it was important to retain Commissioner Barsness in his capacity as President because of his experience. VOTE: Ayes by Barsness, Schenck and Mader, the motion carried. Review and Discuss Draft of Annual Report to City Council. BOYLES: Noted that the Bylaws require that prior to March 31 st of each year, the EDA must provide an annual report to the City Council on the EDA's activities. Reviewed the draft report prepared by Planning Director Rye item by item, including the Downtown Redevelopment Study, business retention survey, wetland mitigation, business assistance policy and installation of signage on 35W and Hwy169. Also noted that the report includes a review of the revenues and expenditures, as well as goals and projects for 2000. Asked for comments from the Commissioners. SCHENCK: Asked for clarification of the economic service development goal for 2000, and if the goals for 2000 mirror the goals identified in the 1999 mission statement and objectives. BOYLES: Explained that one of the EDA's recommendations was to look at an economic development director for the community. This item merely puts the issue before the EDA for further determination. There are a number of items as goals for 1999 that do need to be considered. Staff is looking for direction and expected that the EDA would not take final action tonight. MADER: Noted that two agenda items may getting mixed together. There was additional discussion among the Commissioners and staff on what to include in the annual report, and concluded that the focus should be on the 1999 activities and economics. r SCHENCK: Asked what the timeframe is for giving the annual report and developing the goals and objectives for 2000. Suggested deferring the discussion until a full commission is present. BYE: Noted that the annual report refers to what happened last year, so there should be no reason not to proceed. Deferral of the discussion regarding 2000 goals is a decision for the Commissioners. BARSNESS: Suggested that the new member workshop may be an appropriate time to discuss the 2000 I:\EDAMIN.DOC 2 Economic Development Authority Meeting Minutes January 31, 2000 goals. MADER: Suggested adopting the report as submitted with the notation that the attached goals and objectives will be considered by the full commission in the year 2000. SCHENCK: Agreed. MOTION BY MADER, SECOND BY SCHENCK, TO ADOPT THE REPORT SUBMITTED BUT DELETING THE LISTING OF THE PROPOSED PROJECTS AND SUBSTITUTING THE MISSION STATEMENT AND OBJECTIVES AS RECOMMENDED FOR CONSIDERATION BY THE EDA IN THE YEAR 2000. VOTE: Ayes by Barsness, Schenck, and Mader, the motion carried. Review and Comment on 2000-2004 Capital Improvement Program. BOYLES: Noted that the intention of the City Council is to solicit input from the EDA and other advisory bodies on the proposed capital improvement program. Projects recommended by the EDA include TH13 intersection at Commerce/Boudin for 2000, TH13 intersection at 150th street for 2002, and the TH13 intersection improvement at TH23 at Five Hawks in 2004. Staff is concerned about getting MnDOT funding every other year over a three year period, and that it may be worthwhile to look at getting funding from MnDot all in one year. To accomplish all those projects in one year could be very difficult. Briefly reviewed the funding sources for each project. MADER: Suggested finding out and tying into any plans the State may have for TH13. In order to get funding, if the only risk is administration of the projects, suggested that there may be other ways to administer the projects. Commissioners SCHENCK and BARSNESS agreed. There was a brief discussion regarding the realignment of the ring road and its impact on economic development. BOYLES: Concluded that the City Council will conduct a hearing on the Capital Improvement Programs in May and staff will forward the EDA's comments on this matter. SCHENCK: Discussed that the extension of Adelmann Street may be necessary in order to jump-start commercial development in the area. RYE: Initially the request was denied to have the City extend the street. Subsequently, it was reconsidered by the Council and at that time, the Council agreed to provide half of the costs to improve the extension in an amount not to exceed. Discuss 2000 EDA Goals and Objectives. BYE: Commented that initially it was determined that the goals would be broad in scope, and that the objectives would attached some sort of timeline. I:\EDAMIN.DOC 3 Economic Development Authority Meeting Minutes January 31,2000 The Commissioners and staff briefly reviewed the list of goals and objectives. BARSNESS: Commented that the glaring objective that is incomplete is the sale of the remaining 4.5 acres parcel, even though the wetland mitigation was completed. Asked for comment by Roger Guennette. GUENNETTE: Advised that the wetland mitigation was completed in the late fall, and a market analysis was complete and several prospects were followed up on. None of them were an appropriate fit. At this point there is another prospect, although preliminary. It certainly remains a priority and should be aggressively pursued. BARSNESS: Asked for any recommendations on different marketing efforts? Asked if the pricing needs to be reviewed? GUENNETTE: The best marketing tools have proven to be through contacts with contractors, developers. and brokers. The fact that the property really wasn't available during 1999 was a detriment. Now that the mitigation is complete, it should make a difference. With respect to pricing, there are properties in the area that have sold under the cash price we are marketing at $1.50 per square foot. The Commissioners agreed that the sale of the property needs to be aggressively pursued. BARSNESS: Asked about the Deerfield property. Also asked about the extension of utilities to the old development park. GUENNETTE: Noted that at this point there is not a willing developer. His information is that the property is up for sale. If utilities are extended to the old development park, we allow for the correction of some existing conditions. It does not generate new property available for additional development. If the EDA's intent is to look for creating new opportunities for development, and there are limited resources available, does not believe it would be a wise use of the proceeds. It probably is not a priority given the present resources. There was continued discussion on the potential uses and viability of those uses at that site with and without the extension of utilities, including the possibility of potential relocation of Downtown businesses as the Downtown project developments. Staff and Guennette advised that there would be some environmental issues and fire code issues, but probably not any zoning issues. GUENNETTE: If we get to the point where that type of relocation occur, we first have to be able to fund the acquisition and relocation. Suggested looking at the cost of utility extension, but believed that we are not going to like the answer. SCHENCK: Asked if the property coming out of green acres in 2002 can be stopped or postponed? Also asked at what point the EDA can start working with the property owner regarding market the property for commercial development? .BYE: Noted that there may not be any way to stop it, but it is possible that the green acres status can be reinstituted. I:\EDAMIN.DOC 4 Economic Development Authority Meeting Minutes January 31, 2000 GUENNETTE: Advised that if the property is interested in seeing the property developed, the EDA could work with him at any point to determine the economics and how the development would proceed. On the other hand, if the property is coming out of green acres, and the property owner is not interested in development, changing use or selling, unless the City is proactive in pursuing that property through a condemnation proceeding, our time is probably better spent elsewhere. BARSNESS: Asked if the next Downtown Redevelopment Plan Orientation meeting is scheduled? And if we will have two new members at that point? BOYLES: Advised that the two new members will probably not be determined until the February 22nd Council meeting, which means the Downtown Redevelopment meeting would fall between March 7th and March 21st, and the public meeting, Workshop IV, would probably fall between March 22nd and April 3rd. SCHENCK: Asked if interviews could be completed for consideration at the February 7th Council meeting. BOYLES: Explained that the deadline is not a hard and fast deadline, and that to get a larger applicant pool, the Mayor and he have solicited additional persons. MADER: Noted that we are now also filling two positions rather than one. Clarified that some individuals who expressed interest, but who had not filed applications. BARSNESS: Suggested that the City Manager work out the dates and come up with some prospective dates for the Downtown workshop. Suggested that the EDA could reschedule its February meeting until after the appointments at the February 22nd Council meeting. The Commissioners each agreed. Announcements. BOYLES: Advised that at the February 22nd City Council meeting, the Council will consider, as part of a public hearing, the EDA's recommendation to adopt the business assistance policy. GUENNETTE: Noted that a meeting occurred with representatives of an assisted living residential facility, who are considering a project within the City. City staff and he met with the individuals and discussions are proceeding, although preliminary. co ,the meeting adjourned at 6:50 p.m. 5 I:\EDAMIN.DOC MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: DISCUSSION: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE MARCH 28, 2000 8A DONALD RYE, PLANNING DIRECTOR REVIEW AND DISCUSS 2000 GOALS AND OBJECTIVES Attached is a copy of the EDA Goals and Objectives as presently adopted. Staffhas assumed that the EDA will want to review and discuss these Goals and Objectives to determine if they accurately reflect the direction the EDA wishes to go during the coming year. 1. Make no changes 2. Modify Goals and Objectives as deemed appropriate 3. Defer action to a later date As the EDA decides 1 L:\OOFILES\OOEDA \OOEDARPT\8A032800.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ECONOMIC DEVELOPMENT AUTHORITY PRIOR LAKE, MINNESOTA MISSION STATEMENT PROMOTE THE BUSINESS ASSETS OF PRIOR LAKE AND FACILITATE A DIVERSIFIED TAX BASE GOALS Develop a proactive strategy for future economic development activities which will build on the efforts to date and further enhance the City's reputation as a place to do business. Continue to explore redevelopment opportunities in the Downtown area. Supportive private as well as public redevelopment plans in the Downtown area. Develop a plan to capitalize on traffic generated by Shakopee Mdewakanton Dakota Community and The Wilds. Develop promotional materials cooperatively and create a dialogue with the Mystic Lake Casino and The Wilds Golf Course. Expand Business Office Park . Facilitate development of 58 acre Deerfield property. Inventory and review existing commercial and industrial properties and develop a position on development possibilities. . Develop a recommendation on extension of utilities to old industrial park. . Explore the relationship between housing availability and business development. . Convert Tax Increment Policy to a more general document which addresses other financial incentives and which addresses likely types of development and redevelopment. Explore redevelopment opportunities for the Priordale Mall/Park Nicollet site to facilitate expeditious redevelopment/development. . Work with private sector developers to complete the Ring Road from Franklin Trail to Tower Street. (November for Official Map) . Work to identify specific properties in the Priordale Mall area for redevelopment! development. L:\99FILES\99EDA \EDAGOALS\GOAL99UP.DOC 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Initiate business retention efforts. Recruit new business. . Identify the size of businesses in Prior Lake is most likely to attract. . Identify owners of businesses of the size who live in Prior Lake. . Conduct an open house for the business owners identified above. . Contact suppliers to businesses and Mystic Lake to advise them of opportunities in Prior Lake. Miscellaneous . Review existing objectives against the Strategic Plan to assure consistency and comprehensiveness. . Establish a multi-media effort to deliver EDA/City "pro-business" message. 1999 Objectives . Prepare a Downtown Redevelopment Plan, including appraisals, marketing and funding alternatives, and initiate the implement of this plan, including marketing and the streetscape public improvements. Insure the study addresses the old library and other City property Downtown as well as public relations necessary for effective redevelopment. (October) . Revise and advertise the improved access to Prior Lake from 1-35 via CSAH 21, bringing traffic through downtown Prior Lake. (Completed) . Sell 4.5 acre parcel . Arrange for two EDA members to interview all Waterfront Passage businesses and other large businesses in the City for retention purposes. (June) . Have the Chamber of Commerce provide a Business Retention report to the EDA when interviews are complete. . Cooperate with the Chamber of Commerce to follow up on any issues arising from their interviews. . Discuss recruitment at joint meeting with Planning Commission and City Council. (Done) . Establish a Web page on the Internet. (Done) L:\99FILES\99EDA \EDAGOALS\GOAL99UP.DOC 2 MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: DISCUSSION: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE MARCH 28, 2000 8B DONALD RYE, PLANNING DIRECTOR CONSIDER MODIFICATION OF REGULAR MEETING DATE The EDA bylaws currently state that the EDA shall meet monthly "...as determined by the Authority...". No specific date for the meeting is stated in the bylaws. Past practice has been to meet on the third Monday of the month before the regular City Council meeting. Because of the recent changes in the membership of the EDA, staff felt it was appropriate to reconsider the meeting date to insure a high probability of full attendance at the meetings. Another reason to discuss this is the City Council Bylaws Committee is considering moving the regular Council meeting to Tuesday nights instead of Monday. The Council is expected to hear this proposal on April 3, 2000. The EDA may wish to consider whether the EDA meeting should always occur on the night of a regular Council meeting. 1. Leave the meeting date as is. 2. Change the meeting date as deemed appropriate. Motion to accept report. L:\OOFILES\OOEDA \OOEDARPT\8B032800.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: DISCUSSION: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE MARCH 28, 2000 9A DONALD RYE, PLANNING DIRECTOR SET EDA WORKSHOP ORIENTATION ON DOWNTOWN REDEVELOPMENT PLAN A workshop has been scheduled for Tuesday, April 4 from 5:00PM to 7:00PM at the Fire Station to hear an update on the Downtown Redevelopment Plan from Mark Koegler and to review the timelines for completion of the Plan. A draft of the proposed completion schedule is attached. By way of information, the completed plan is intended to be a redevelopment plan within the meaning of Minnesota Statutes 469.027 and 469.028 (copy attached). This gives the plan authority over redevelopment activities in the area and is also required if financial assistance is to be provided to the project by the City. None None needed L:\OOFILES\OOEDA \OOEDARPT\9A032800.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Minnesota Statutes 1999,469.028 Page 1 of3 MilJns:_sot<!.Sl;;t,tut~~i.12.9._2.Tabl~QLChap-ters Iabl~pf G.Qp..t~nt$fQL_C.b..i!P-t~I462 469.028 Municipal governing body. Subdivision 1. Findings, notice, dete~ination. When an authority determines that a redevelopment project should be undertaken, it shall apply to the governing body of the city in which the project is located for approval. The application shall be accompanied by a redevelopment plan, a statement of the method proposed for financing the project, and the written opinion of the planning agency, if there is one. Before approving any redevelopment plan, the governing body shall hold a public hearing thereon after published notice in a newspaper of general circulation in the municipality at least once not less than ten days nor more than 30 days prior to the date of the hearing. Subd. 2. Findings, notice, deter.mination; governing body. The authority shall not proceed with the project unless the governing body finds by resolution that: (1) the land in the project area would not be made available for redevelopment without the financial aid to be sought; (2) the redevelopment plans for the redevelopment areas in the locality will afford maximum opportunity, consistent with the needs of the locality as a whole, for the redevelopment of the areas by private enterprise; and (3) the redevelopment plan conforms to a general plan for the development of the locality as a whole. The governing body shall within 30 days after submission of the application, or resubmission as hereinafter provided, give written notice to the authority of its decision with respect to the project. When an authority has determined the location of a proposed redevelopment project, it may, without awaiting the approval of the governing body, proceed, by option or otherwise, to obtain control of the real property within the area, but it shall not, without the prior approval by the governing body of the redevelopment plan, unconditionally obligate itself to purchase any such property. A plan which has not been approved by the governing body when submitted to it may be again submitted to it with the modifications necessary to meet its objections. Once approved, the determination of the authority to undertake the project and the resolution of the governing body shall be conclusive, in any condemnation proceeding, of the public need for the project. Subd. 3. Acquisition of open land. A redevelopment project may include any work or undertaking to acquire open or undeveloped land determined to be blighted by virtue of the following conditions: http://www.revisor.leg.state.mn.us/stats/ 469/028.html 3/2112000 Minnesota Statutes 1999,469.028 Page 2 of3 (1) unusual and difficult physical characteristics of the ground; (2) the existence of faulty planning characterized by the subdivision or sale of lots laid out in disregard of the contours or of irregular form and shape or of inadequate size; or (3) a combination of these or other conditions which have prevented normal development of the land by private enterprise and have resulted in a stagnant and unproductive condition of land potentially useful and valuable for contributing to the public health, safety, and welfare. Acquisition of such land shall be a redevelopment project only if a redevelopment plan has been adopted which provides for the elimination of these conditions, thereby making the land useful and valuable for contributing to the public health, safety, and welfare and the acquisition of the land is necessary to carry out the redevelopment plan. Subd. 4. Acquisition of unused or inappropriately used land. A redevelopment project may include any work or undertaking to acquire land or space that is vacant, unused, underused or inappropriately used, including infrequently used rail yards and rail storage facilities, and excessive or vacated railroad rights-of-way; air rights over streets, expressways, railroads, waterways, and similar locations; land which is occupied by functionally obsolete nonresidential buildings, or is used for low utility purposes, or is covered by shallow water, or is subject to periodic flooding, or consists of unused or underused slips or dock areas or other waterfront property. This subdivision applies only to land or space that the authority determines may be developed at a cost reasonably related to the public purpose to be served without major residential clearance activities, and with full consideration of the preservation of beneficial aspects of the urban and natural environment, for uses that are consistent with emphasis on housing for low and moderate income families. These uses include the provision of schools, hospitals, parks and other essential public facilities and, where appropriate, all uses associated with new community development programs as defined in the United States Urban Growth and New Community Development Act of 1970, as amended, or similar large scale undertakings related to inner city needs, including concentrated sources of employment. Subd. 5. Early acquisition. When an authority has determined the location of a proposed redevelopment project, but prior to the approval of the redevelopment plan and project as provided in subdivision 2, the authority may acquire individual tracts of real property with the approval of the governing body as to each separate tract. Before approving early acquisition, the governing body shall hold a public hearing on the proposed acquisition activities after published notice in a newspaper of general circulation in the municipality at least once not less than ten days nor more than 30 days prior to the date of the hearing. The authority shall not proceed with the acquisition unless the governing body finds by resolution that (1) the proposed http://www.revisor.leg.state.mn.us/stats/ 469/028.html 3/21/2000 Minnesota Statutes 1999,469.028 acquisition is necessary to carry out public improvements in the area, or that the acquisition will contribute to the elimination of blight or deterioration within the area or that the acquisition is necessary to relieve hardship; and (2) there is a feasible method for the relocation of families and individuals to be displaced by the proposed acquisition. The governing body may, in approving early acquisition, agree to assume the responsibility for any loss that may arise as a result of the acquisition of land and related activities, including any costs of demolition, removal, and relocation, in the event that the property so acquired is not used for urban renewal purposes because the urban renewal plan is not approved, or is amended to omit the acquired property or is abandoned for any reason. Nothing in this subdivision shall be construed to waive the requirement for public hearing upon the redevelopment plan for the redevelopment project. HIST: 1987 c 291 s 28 Copyright 1999 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/ 469/028.html Page 3 of3 3/21/2000 draft DOWNTOWN REDEVELOPMENT PLAN COMPETITION TIME LINE 2000 Tuesday, April 4, 5:00 - 7:00 p.m. Economic Development Authority Orientation Workshop - Fire Station. Monday, April 17, 7:00 - 9:00 p.m. Public workshop - Review and discuss progress to date, composite plan and theme, receive public input for modifications. - Fire Station. Monday, May 1,5:00 -7:00 p.m. Second EDA workshop to review and refine plans- Fire Station. Monday, May 15, 5:30 - 7:00 p.m. Joint City Council- EDA meeting to provide direction for final draft - Fire Station. Friday, June 30, Plan finalized. Monday, July 10, 6:30 p.m. Planning Commission public hearing on draft Downtown Redevelopment Plan - Fire Station. Monday, August 7,7:30 p.m. City Council and EDA public hearing on final plan - adoption of Downtown Redevelopment Plan - Fire Station. L:\OOFILES\OOEDA \OODTREDE\ TIMELINE.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER