HomeMy WebLinkAbout02-180 RESOLUTION 02-180
A RESOLUTION AUTHORIZING ACQUISITION OF A
HARDWARE AND SOFTWARE PACKAGE FOR
DIGITAL DOCUMENT IMAGING
Motion By: PETERSEN Second By: GUNDLACH
WHEREAS, the Data Practices Act and other Minnesota and federal statutes and regulations require
the City of Prior Lake to preserve its public and historical records; and
WHEREAS, the City of Prior Lake is committed to providing quality customer service through its ability
to retrieve records efficiently and in a timely manner; and
WHEREAS, the City of Prior Lake has determined that digital document imaging would provide the best
long-term solution to retaining, accessing and storing its public records; and
WHEREAS, The following quotes were received in accordance with the City purchase policy for the
acquisition of a digital document imaging system:
Vendor AMI Imaging Crabtree Companies
System DocuWare Laserfiche
Software package $26,210 $22,694
Hardware (excluding server) $13,680 $11,200
Professional Services,
including installation, $7,750 $4,500
consulting, and training.
Total Software/Hardware $47,640 $38,394
System
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes an expenditure from the Contingency Fund in an amount not to exceed
$38,394 to acquire the Laserfiche digital document imaging system from Crabtree Companies, Inc.
3. The City Council authorizes an expenditure from the Contingency Fund in an amount not to exceed
$5,595 beginning January 2003 for the annual software maintenance costs for the first year from
Crabtree Companies, Inc.
4. The City Manager is authorized to execute all necessary documents to effectuate this transaction.
PASSED AND ADOPTED THIS 21st DAY OF OCTOBER, 2002.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
YES NO
Haugen X Haugen
Gundlach X Gundlach
Petersen X Petersen
LeMair X LeMair
Zieska X Zleska
City Manager, City of Prior Lake
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