HomeMy WebLinkAbout10B - Jeffers Pond Interpretive Center
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
FEBRUARY 17,2009
108
STEVE ALBRECHT, PUBLIC WORKS DIRECTOR
JERIL YN ERICKSON, FINANCE DIRECTOR
DANETTE PARR, CDNR DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION ESTABLISHING THE JEFFERS
POND INTERPRETIVE CENTER BUILDING COMMITTEE AND PROJECT
SCHEDULE
Introduction
The purpose of this agenda is to appoint members to the Jeffers Pond
Interpretive Center Building Committee and to establish the project schedule.
Historv.
The final plat, PUD, Development Contract and related documents for Jeffers
Waterfront (aka Jeffers Pond) set aside 1.3 acres of land from Wensmann
Homes and a contribution of $500,000 as security in the form of stocks for the
construction of a Jeffers Pond Interpretive Center (IC) building.
In August of 2007 the City moved forward with a project to build a $1.6 million
Interpretive Center. The City's partners included ISD 719 and the Jeffers
Foundation. In the fall of 2007, due to a failed school referendum, ISD 719
dropped out of the project and, subsequently, additional funding from the Jeffers
Foundation was withdrawn. Based on the project not moving forward the City
utilized the $280,000 that had been allocated for the Interpretive Center from the
General Fund to purchase 30 acres of land at Pike Lake for a future community
park.
After the Jeffers Foundation paid the architect and owner's representative fees
together with the material costs for the floating boardwalk at upper Jeffers Pond,
approximately $420,000 of the original amount provided still remained for the
Interpretive Center project.
Current Circumstances
The $420,000 in funding sunsets in 2011 if not utilized by the City for an
Interpretive Center at Jeffers Pond. For that reason City Staff recommends
pursuing constructing an Interpretive Center utilizing only the available funds.
City Staff is proposing that the Council establish a committee to pursue this
option. Staff recommends the following members for the committee: Mayor
Haugen, City Councilor LeMair, City Manager, Public Works Director, Finance
Director, CDNR Director, Parks Supervisor, Building Official and two School
District Representatives.
In addition to establishing the committee a preliminary schedule has been
developed for City Council consideration and adoption.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
Prooosed Schedule
Establish Committee & Project Schedule
Council Authorization to Proceed
IC Design
Bid IC
Award Bids
Begin Construction IC
Complete Substantial Construction IC
Final Completion
Grand Opening
February 2009
March 2009
March - May 2009
June 2009
July 2009
August 2009
February 2010
May 2010
June 2010
Conclusion
Staff recommends that the City Council adopt the attached resolution
establishing the Jeffers Pond IC Building Committee and project schedule.
Funding available is limited to the funds provided by the Jeffers Foundation and
the facility will be much smaller than originally proposed. Additionally the
financial instruments provided by the Jeffers Foundation to guarantee the
$420,000 commitment are worth substantially less than that amount due to the
current economy. The City has requested that the Jeffers Foundation
recollateralize these instruments to the appropriate value prior to proceeding with
the project in accordance with the agreement. The Jeffers Foundation had not
recollateralized the instruments as of 2/11/09.
ISSUES:
Staff has had preliminary discussions with ISD 719 to ascertain their level of
interest and ability to participate in the project. ISD 719 has expressed interest in
participating however the Board has not formally considered any participation.
Such action would be accomplished once the Council has taken action on this
agenda item.
ALTERNATIVES: The alternatives are as follows:
1. Approve a resolution establishing the Jeffers Pond Interpretive Center
Building Committee and adopting the project schedule.
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED Alternative No. 1
MOTION: I
Reviewed b~J j~~
Frank Boyles, City iaQer ~
J
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 09-xx
A RESOLUTION ESTABLISHING THE JEFFERS POND INTERPETIVE CENTER COMMITTEE AND
PROJECT SCHEDULE
Motion By:
Second By:
WHEREAS, As part of the Jeffers Waterfront (aka Jeffers Pond) development, the Jeffers
Foundation provided the City $500,000 to construct an Interpretive Center on 1.3 acres
of land dedicated to the City within the Jeffers Pond Development; and
WHEREAS, Approximately $80,000 of the original $500,000 was used in developing the original
Interpretive Center project and for construction of the floating boardwalk at upper
Jeffers Pond; and
WHEREAS, The securities pledged to guarantee the $500,000 have depreciated in value and that
Mr. Oberg on behalf of the Jeffers Foundation has agreed to add securities to restore
the balance to $420,000; and
WHEREAS, An Interpretive Center must be constructed by January 18, 2011 or the funding reverts
back to the Jeffers Foundation; and
WHEREAS, In order to meet the 2011 deadline, City Staff recommends implementation of the
Interpretive Center project using the funding provided by the Jeffers Foundation; and
WHEREAS, Establishing a Jeffers Pond IC Building Committee with the following members is
recommended: Mayor Haugen, Councilor LeMair, City Manager, Public Works
Director, Finance Director, CDNR Director, Parks Supervisor, Building Official and two
School District Representatives of their choosing; and
WHEREAS, The proposed project schedule as detailed in the agenda report is adopted.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein as if fully set out herein.
2. Prior to proceeding with the interpretive center project the Jeffers Foundation must provide updated
funding in accordance with the agreement between the Jeffers Foundation and City whereby the
City agreed to accept certain securities in lieu of cash until such time as construction of an
interpretive center was to begin.
3. A Jeffers Pond Interpretive Center Building Committee consisting of the following members is
created: Mayor Haugen, Councilor LeMair, City Manager, Public Works Director, Finance Director,
CDNR Director, Parks Supervisor, Building Official and two School District Representatives of their
choosing.
R:\Council\2009 Agenda Reports\02 17 09\lnterpretive Center reso.doc
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
4. Funding for the project will come from the funds donated by the Jeffers Foundation or other non-city
funds unless authorized by the City Council.
5. The Building Committee shall develop and adhere to a schedule which assures completion of an
Interpretive Center building by January 18, 2011.
PASSED AND ADOPTED THIS 1ih DAY OF FEBRUARY, 2009.
YES
NO
I Haugen
I Erickson
I Hedberg
I LeMair
I Millar
Haugen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
R:\Council\2009 Agenda Reports\02 17 09\lnterpretive Center reso.doc