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Home My WebLink About5B - Public Safety Interoperable Communication System (PSIC) Grant 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: r\counCti\2009 CITY COUNCIL AGENDA REPORT MARCH 2, 2009 5B JANEKANSIER, BUILDING AND TRANSPORTATION SERVICES DIRECTOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A SUB-GRANT AGREEMENT WITH METROPOLITAN EMERGENCY SERVICES BOARD FOR RECEIPT OF A PUBLIC SAFETY INTEROPERABLE COMMUNICATION SYSTEM (PSIC) GRANT Introduction The purpose of this agenda item is to request City Council approval of a resolution authorizing the Mayor and City Manager to enter into a grant agreement with the Metropolitan Emergency Services Board (MESB). The City is the recipient of a PSIC grant in the amount of $4,073.41. In order to receive the funds, the City must enter into the sub-grant agreement. Historv In October 2004, the Scott County Board of Commissioners approved a plan to migrate the County radio system from its current "stand alone" public safety radio system onto the regional 800 MHz radio system "backbone." This was a very significant decision for the County and all municipalities within the County since all of them must now convert their radio equipment. In November, 2007, the Prior Lake City Council authorized the purchase of 800 MHz radios for the City's Police, Fire and Public Works personnel. The City ultimately spent more than $312,288.00 on the purchase of 32 XTL 2500 Main Radios (Police, Fire and Public Works), 73 XTS 2500 Portable Radios with Rapid SMART Chargers (Police and Fire), 23 XTS 1500 Portable Radios (Public Works), 2 Headsets with adaptors (Fire), and 4 Six-unit rapid chargers (Public Works). The City planned for purchase of the 800 MHz equipment since 2005; this was the maximum amount of equipment we were able to purchase within our budget. In December, 2008, the City of Prior Lake submitted a letter of application to the MESB for a PSIC Grant to allow us to purchase a Motorola consolette as the remaining piece of the 800 MHz system. We requested $4,495.00, and we were awarded a grant of $4,073.41. Current Circumstances The City intends to purchase a digital XTL 5000 consolette, a MC3000 iJ2 09\PSic_gr3n~;~6lijWi51'I6ke.com Phone 952.447.9800 / Fax 952.447.4245 Deskset Controller (see attached) and related software with the grant funds. The consolette is intended to fill the final gap in the City's emergency radio system. It will be based in the Police Station, and will be used as a local dispatch center for the City's Police, Fire and Public Works personnel. The equipment will be used to monitor emergency situations and coordinate local responses. The equipment may also be used as an emergency back-up station should the County infrastructure go off-line. The PCIS grant will enable to the City of Prior Lake to complete the 800 MHz system, better equip City's personnel to handle local emergencies, and protect the health, safety and welfare of the community at large. We estimate the total cost of this equipment to be approximately $5,600. Motorola is currently offering a promotion which will help to reduce the overall cost of the equipment. The grant is structured as a reimbursement grant, where the City must expend the funds and submit a request for reimbursement. The City must also cover at least 20% of the cost of the equipment. We estimate our share of the funding will be approximately $1,100.00; however, we are requesting the City Council authorize an amount not to exceed $1,600.00 for our share, to cover any unknowns in the amount. We will be obtaining at least 2 quotes for the authorized equipment. Conclusion In order to be reimbursed for the grant funds, the City must enter into the attached Sub-Grant Agreement. ISSUES: The grant agreement outlines the terms of the grant, and lists the obligations of the City (grantee) and the MESB (grantor). A copy of the grant agreement is attached to this report. FINANCIAL IMPACT: The City is responsible for at least 20% of the equipment purchase. These funds will be from (account I). ALTERNATIVES: 1. Adopt a resolution authorizing the Mayor and City Manager to enter into a grant agreement with the Metropolitan Emergency Services Board (MESB). 2. Defer this item and provide staff with further direction. RECOMMENDED A motion and second to adopt Resolution 09-xx authorizing the City MOTION: Manager to enter into a grant agreement with the Metropolitan Emergency Services Board (MESB). Reviewed bY~ J IJ Frank Boyles, Cir:?~; "' r\CDUIlCII\2009 repcr1s\G3 02 ASlRO Digital XTL 5000 Consolette - Motorola USA Page lof2 . Home AIIU...... ~ c.- """'c:aauIIER~ -.,...,._ .......... _10_ ....... IIAR~~ 1V VIDEIODIa1RIBU1'lQN lWO-WAYIWllOS. PUeLlC UPIIY -....1MOADU1DIIEnllIOIlIIS Bl, ,. Producla .nd~>t., ,,,,.1> Dl '.,' ,. ConIoIes>ASTRO DIgIbIIXTL.oooeon....... ~ . ASTRO Digital XTL 5000 Consolette The XTL 5000 Consolette is ideal for local law enforcement. utility and transportation users that need a low cost RF control station solution within an ASTR08 25 system and want a wireless dispatch solution. The XTl5000 Consolette can also be utilized as an emergency backup station for when the infrastructure is off-line, as a low cost dispatch center for state and local agencies, and as a fire station alerting system. . . Il! t. " i if /11 . :!I,!: !i;,' . ,.....,.. Contnll .....ps: . Local Control: lor _ with the XTL 5000 WT.,.. conIroIlwad (Option 080). . DigitelR_ote ConIrGI:1or _ with. digilIII rwmote desksel(s). ReqWMu LI.....ww'" Deskset Co ,'..' ilr..,.:., (Option Gal). a T_ Remote Control:ilr _ with. cIIIIIic:e 1hIIl~ tone remote control (Option L1<40 lInd Option GaO). . Gold Serie8 ~ 5500 Control: lor _ with . ConIcM .. .. digbl irIIIrr.:. -tilt - ACIM (Option L 148 Md G80). wt-.n equipped with DlgilllllD 0iIpIay (Option 0114). the con.olelte wlI report IDs to the 00I'lI0Ie. VoIoe OMIIIIIlIIIlatIoft 1IIlIdes: . NonNII ~ (cIe...lIIlice) a 3.6Icb ASTRO dig'" (baIh cInr and codad wica) . UKB ASTRO digital (baIh dnr lInd coded 1IIlice) bttp://www.motorolacomIBusinesslUS-ENlBusiness+Product+and+ServiceslDispatchlDispatch+ConsoL 1111912008 MC3000 Deskset Controller - Motorola USA . Paga 10f2 Harne 1tlcU.... ~ c.nle ,...,a.f ~..... "_lWfMqa_: ...._ ."...., ..,., IMRCODE~ "IV VIIlIIO DISTRIlU110N 1WO-Wo\YMDMJa.~UFEIY ......~JI)NEIWDRICE 81.:, ProdIda.ndS".. >El"..., '. >0",,", ,., C. ". . >11....", o..IlMtConlnlller .......... " MC3000 Deskset Controller When you need full, remote control over a variety ~ radio systems through a single deskset. .J... w,,'" the MC3000 Deskset Controller. This digital remote can remotely control all radio functions and frequencies ~ the following radios: MCS2000 Model III or ASTRO Consolette. The MC3000 works in both conventional and trunked analog systems. Up to 31 ~ these units can be 0.. ,...led in parallel. Compatible radios include: MCS2OO<JGD Model"', A;:, , Mae Digital Consolette W9. COM Series Radios, iOENID r750, and MTM700 Oataboxl Motorcycle models. lu~tabMw TIle wit dMigllaIM ...,.,... is...., priarily ... .. ClChIr MC3000 controIl.... .nawing,.". "..' -.. to g.t Itwaugh. r " AI-. .' .,. , ..0..... to ., " . with ... " '. olIwr remotes wIlhcU UyIre the .... I. I. Opeqtoq C*I '-wi com ' ,.:\ ,. wIlhcU dillurbing WIt __ AulIINIIk .... ....... Com....... far" " 1. in the phone line... ~ background noiM. Mlinlllinldew. carwianI vok.me ...,... wiIhcU ~ DCIJuIImerI. ........ ....... .......... AI ~ CIOI'IIroIIers _.... ' ,~. ., I . "' ,1 whirl any *'8- .. .. r."., Ilalua. All..... '-wi the IIblIly d .',,', the lMNIt aylIIem ....... bttp:l/www.m"i..,.lacomIBusineulUS-ENIBusiness+Product+and+ServiceslDispatch/Dispatch+CoDso1... 12/1912008 A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH THE METROPOLITAN EMERGENCY SERVICES BOARD FOR RECEIPT OF A PUBLIC SAFETY INTEROPERABLE COMMUNICATIONS (PSIC) GRANT Motion By: Second By: WHEREAS, The City of Prior Lake applied for a grant from the Metropolitan Emergency Services Soard (MESS) for a Public Safety Interoperable Communications (PSIC) Grant for the purchase of a MHz 800 equipment; and WHEREAS, The City of Prior Lake has been awarded a PSIC Grant of $4,073.41; and WHEREAS, The City of Prior Lake is committed to implementing the proposed project as described in the grant application; and WHEREAS, The MESS requires the City of Prior Lake enter into a sub-grant agreement that identifies the terms and conditions of the funding award: NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City of Prior Lake hereby agrees to accept a PSIC grant from the MESS in the amount of $4,073.41 to purchase 800 MHz equipment. 3. The grant application submitted by the City to the MESS is incorporated by reference herein and made part of this resolution as if fully set out herein. 4. The City Council authorizes the Mayor and City Manager to enter into grant agreement with the MESS to carry out the project specified therein and agrees the City will comply with all of the terms, conditions, and matching provisions of the grant agreement. 5. The grant proceeds of $4,073.41 will be recorded in the Revolving Equipment Fund Grant Revenue Account #410-33160. 6. The City is required to provide a minimum 20% match of the grant funding provided by the MESS. The City Council authorizes an expenditure of $5,600 from the Revolving Equipment Fund (Account #410-42100-580) for the purchase of the 800 MHz radio equipment. This amount includes the grant share and the City's 20% match, not to exceed $1,600.00. PASSED AND ADOPTED THIS 2ND DAY OF MARCH, 2009. YES NO Haugen Erickson HedberR LeMair Millar Haugen Erickson Hedberg LeMair Millar Frank Boyles, City Manager _~..Ii\&QgQ ^s::,,"~ Rcr::"'~":j ~ :5!O/QfJ?,riorlake.com Phone 952.447.9800 / Fax 952.447.4245 SUB-GRANT AGREEMENT This Sub-Grant Agreement (the Agreement) is entered into on this 17th day of February, 2009, by and between the Metropolitan Emergency Services (Sub-Grantor), a Minnesota Regional joint powers board under the provisions of Minnesota Statutes, Section 403.39 and 471.59, and the City of Prior Lake, a municipal corporation (Sub-Grantee). RECITALS WHEREAS, in April 2008, the Minnesota Department of Public Safety (MDPS) received a grant of monies from the United States Department of Commerce for improvements to the Public Safety Interoperable Communications System (PSIC); and WHEREAS, the MDPS has entered into an agreement with Sub-Grantor (the MDPS Agreement), a copy of which is attached hereto as Exhibit A, on or about December 10,2008; and WHEREAS, it is a requirement of the United States Department of Commerce grant that the granted monies be used to supplement, not supplant or replace, funds appropriated from the State of Minnesota or the Sub-Grantee; and WHEREAS, the MDPS Agreement has imposed on the Sub-Grantor certain requirements and obligations to insure that grant funds are expended by Sub-Grantors for authorized activities and that appropriate records and certifications are prepared and maintained; and WHEREAS, the Sub-Grantor and Sub-Grantee are desirous of entering into the Sub-Grant Agreement; NOW, THEREFORE, in consideration of the mutual promises and covenants herein, Sub- Grantor (Metropolitan Emergency Services Board) and Sub-Grantee (City of Prior Lake) do hereby agree as follows: I. Term of Sub-Grant Contract. 1. Effective date. This Agreement shall be effective on the date Sub-Grantee's grant request, a copy of which is attached hereto and incorporated herein by reference as Exhibit B (Grant Request), is approved by the Sub-Grantor and this agreement executed by the parties. 2. Expiration Date. This Agreement shall expire and be of no further force or effect on the earlier of the following: a) September 30, 2010. b) The disbursement to Sub-Grantee the sum of $4,073.41 II. Grant of Monies. The Sub-Grantor agrees to make available to Sub-Grantee a grant of up to $4,073.41 to reimburse Sub-Grantee for the acquisition of the interoperable radio communications equipment identified on the attached Exhibit B, which is incorporated herein and made a part hereof. Sub- Grantee shall use the proceeds of the Grant only for the purchase of the equipment identified in Exhibit B. Sub-Grantee's reimbursement shall be limited to a maximum of 80% of the cost to purchase the equipment, and Sub-Grantee must provide a 20% match for such cost. The 20% match is calculated using the following formula: ((grant amount x 100) - 80) / grant amount. III. Sub-Grantee Representations and Warranties. With respect to this Grant, Sub-Grantee represents and warrants to Sub-Grantor as follows: 1. It has the legal authority to enter into, execute and deliver this agreement, and it has taken or will take prior to disbursement of any Grant proceeds all actions necessary to the execution and delivery of this agreement and has the legal authority to purchase the equipment identified in Exhibit B. 2. This Agreement is a legal, valid and binding obligation of the Sub-Grantee and is enforceable against the Sub-Grantee according to its terms. 3. It will comply with all of the terms, conditions, and warranties in this Agreement. 4. To the best of its knowledge, it has made no material false statement of fact in connection with its receipt of this Grant, and all of the information previously submitted to Sub- Grantor or which it will submit to the Sub-Grantor in the future relating to this Grant or the disbursement of any of the Grant is and will be true and correct. 5. It will use the Grant proceeds solely for expenditures to purchase the equipment identified on Exhibit B. Provided, however, that Sub-Grantee may use Grant proceeds to purchase other interoperable radio equipment for the PSIC Grant, so long as such equipment is listed on the Statewide Radio Board's approved equipment list. In no case shall such substituted use of Grant proceeds increase the Grant amount. 6. It has or will comply with the matching fund requirements of Section IV 2 of this Agreement. IV. Consideration and Payment. Sub-Grantor will reimburse Sub-Grantee for all eligible and approved expenditures under this Sub-Grant Agreement as follows: 1. $4,073.41. Compensation. Sub-Grantee will be reimbursed in an amount not to exceed 2 2. Matching Requirements. Sub-Grantee agrees that it will expend at least $1,018.35 from its own funds or other non-grant sources as a match for grant reimbursement. 3. TotalObligation. The total obligations of the Sub-Grantor to Sub-Grantee shall not exceed the sum of$4,073.41. 4. Payment. a) Invoices. The Sub-Grantor will promptly pay the Sub-Grantee upon submission of an invoice from the Sub-Grantee and the Sub-Grantor's Representative accepts the invoiced services. Invoices must be submitted in a timely manner. All requests for reimbursement must be submitted to the Sub-Grantor by June 30, 2010. Sub-Grantee must certify that the reimbursements and payments are accurate and appropriate based on the approved plan; that Sub-Grantee has verified the completion of the project or phase and that Sub-Grantee has obtained documentation of actual expenditures for which reimbursement is sought including copies of its itemized invoices and payment verification. b) Sub-Grantee's reimbursement requests to the Sub-Grantor shall include a summary report showing the following information: total budget showing both the contribution and grant funds, if applicable; previous expenditure and reimbursements made, if applicable; and the amount of current reimbursement request, if applicable. 5. Conditions of Payment. All services provided by the Sub-Grantee under this grant contract must be performed to the Sub-Grantor's and State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. Sub-Grantee will not receive payment for work found by the State or Sub-Grantor to be unsatisfactory or performed in violation of federal, state, or local law. V. Miscellaneous 1. Authorized Representative. The Sub-Grantor's Authorized Representative is Jill Rohret, or her successor, and has the responsibility to monitor Sub-Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the Sub-Grantor's Authorized Representative will certify acceptance on each invoice submitted for payment. Sub-Grantee's Authorized Representative is Jane Kansier, Building and Transportation Services Director, 4646 Dakota Street SE, Prior Lake, MN, 55372, 952-447-9812. IfSub-Grantee's Authorized Representative changes at any time during this grant contract, Sub-Grantee must immediately notify the Sub-Grantor in writing. 2. Assignment, Amendments, Waiver, and Grant Contract Complete. a) Assignment. Sub-Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the Sub-Grantor and a fully 3 executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. b) Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. c) Waiver. If the Sub-Grantor fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. d) Grant Contract Complete. This grant contract contains all negotiations and agreements between the Sub-Grantor and Sub-Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party . 3. Liability. Sub-Grantee must indemnify, save, and hold the Sub-Grantor, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the Sub-Grantor arising from the performance of this grant contract by Sub-Grantee or Sub- Grantee's agents or employees. This clause will not be construed to bar any legal remedies Sub- Grantee may have for the Sub-Grantor's failure to fulfill its obligations under this grant contract. Nothing in this section shall constitute or be deemed a waiver by Sub-Grantee of its statutory or common law immunities or limitations of liability, ifany. Sub-Grantee shall maintain such books and records as will satisfactorily demonstrate to Federal, State, and Sub-Grantor's Auditors that Sub-Grantee has not used Grant monies to supplant or substitute for local funds. If upon such audit the auditing agency determines that Grant funds have been used to supplant, rather than supplement, local funds, and levies any penalties or fines, or requires refund of any Grant monies, Sub-Grantor agrees that it shall be responsible for such penalties, fines, or refundment, and shall hold the sub- Grantor harmless therefrom. 4. State Audits. Under Minn. Stat. ~ 16C.05, subd. 5, Sub-Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. 5. Government Data Practices. Sub-Grantee and Sub-Grantor must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by Sub-Grantee under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by Sub-Grantee under this grant contract. The civil remedies of Minn. Stat. ~ 13.08 apply to the release of the data referred to in this clause by either Sub-Grantee or the Sub-Grantor. If Sub-Grantee receives a request to release the data referred to in this Clause, Sub-Grantee must immediately notify the Sub-Grantor. The Sub-Grantor will give Sub-Grantee instructions concerning the release of the data to the requesting party before the data is released. 6. Workers' Compensation. Sub-Grantee certifies that it is in compliance with Minn. Stat. ~ 176.181, subd. 2, pertaining to workers' compensation insurance coverage. Sub-Grantee's employees and agents will not be considered Sub-Grantor employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims 4 made by any third party as a consequence of any act or omission on the part of these employees are in no way the Sub-Grantor's obligation or responsibility. 7. Publicity and Endorsement. a) Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Sub- Grantee individually or jointly with others, or any subcontractors, with respect to the program publications, or services provided resulting from this grant contract. b) Endorsement. Sub-Grantee must not claim that either the State or the Sub-Grantor endorses its products or services. 8. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice-of-Iaw provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 9. Termination. a) Termination by the Sub-Grantor. The Sub-Grantor may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Sub-Grantee. Upon termination, the Sub-Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. b) Termination for Insufficient Funding. The Sub-Grantor may immediately terminate this grant contract if it does not obtain funding from the Minnesota Department of Public Safety, or other funding source; of if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to Sub-Grantee. The Sub-Grantor is not obligated to pay for any services that are provided after notice and effective date of termination. However, Sub-Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The Sub-Grantor will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Department of Public Safety, or other funding source, not to appropriate funds. The Sub-Grantor must provide Sub- Grantee notice of the lack of funding within a reasonable time of the Sub-Grantor receiving that notice. 10. Data Disclosure. Under Minn. Stat. ~ 270C.65, and other applicable law, Sub- Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could 5 result in action requiring Sub-Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 11. Dispute Resolution. In the events of a dispute between the Sub-Grantor and any other party to this agreement as to the terms of this agreement, the parties to the dispute shall submit such dispute to mediation before commencing litigation. The costs of such mediation shall be shared equally by the parties to the mediation. 12. Grants Over $100,000.00. If the Grant exceeds $100,000.00, Sub-Grantee must complete a Certification Regarding Lobbying in the form attached hereto as Exhibit C. SUB-GRANTOR City of Prior Lake, Minnesota By: Its: By: Its: Dated: Dated: By: Its: By: Its: Dated: Dated: Approved as to Form: Approved as to Form: By: By: Assistant Ramsey County Attorney Dated: Dated: 6 EXHIBIT A SUB-GRANTOR/STATE AGREEMENT @ Grant Agreement Page 1 of2 Mimiesota pepartment oCPublic Safety ("State'') Homeland Security and Emergency Management Division 444 Cedar Street, Suite 223- St, Paul, Minnesota. 5510 1-6233" Grant Program: HSEM PSIC 2007 Grant Agreement No.: 2009-PSIC-00206 12000-12753 Grantee: Metropolitan Emergency SelVices Board 2099 W University Avenue St Paul. Minnesota 55104-3431 Grantee's Authorized Representative: Jill Rohret, Regional Radio Services Coordinator 2099 University Avenue West, Suite 201 St. Paul, MN 55104-3431. Phone: 651-643-8394 Fa.x:651-603-0101 email: irohret!a1mn~mesb.org State's Authorized Representative: Sherrill Neudahl, Grants Specialist 444 Cedar Street, Suite 223 StPaul,MN 55101 Phone: (651) 201-7421 FI!lC (651) 296-0.459 Email:Sherrill.!)eudahlfal.qtate.mn.us Grant A-greement Term: Effective Date: 71112008 .. Expiration Date: 913012010. Grant Agreement Amount: Original Agreement Matching Requirement $1,285,465.00 $297,224.00 Federal Funding: CFDA 11.555 State Funding: . Special Conditions: None Un~er Minn. Stat. ~ 299A.Ol. Subd 2 (4) the State is empowered to enterinto this grant agreement. . Term: Effective date is the date' shown above or the date the State obtains all required signatures under Minn. Stat. 9 16C.05,.subd. 2, whichever is later. Once this grant agreement is fullyexecuted.,.the Grantee may claim reimbursement for expenditures. inc~rred pursuant to the Payment-clause 9f this grant agreement. Reimbursements will only be made for those expenditures made according to the tenns o(this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perfonn and accomplish such purposes and activities as specified herein and in the Grantee's approved HSEM PSIC2007 Application ("Application") which is incorporated by reference into this grant agreement and on file with the State at 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-6233. The Grantee shall also comply with all requirements referenced in the HSEM PSIC 2007 Guidelines a!ld Application which includes the Tenns and Conditions and Grant Program Guidelines (www.we~.dps.state.mn.us). which are incorporated by reference into this grant agreement. . . . .. . Budget Revisions: The. breakdown of costs ofthe Grantee's Budget is contained in Exhibit A, which is attached and incOrpOfllted into this. grant agreement. As stSted in the Grantee's Application and. Grant Program Guidelines, the Grantee wjll submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Gran~e; .. Matching Requirements: (If applicable.) As stated in the Grantee's Appli9ation, the Grantee certifies that the matching requirement will be met by the Grantee. . DPS Grant Agreement non-state 09/08 7 Grant Agreement Page 2 of2 Payment: As stated in the Grantee.'s Application and Grant Program Guidance, the State willl',v"'I';ly pay the . Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Prograin Guidelines. Payment Will not be made if the Grantee has not satisfied reporting requireJ:llents.' . Certification Regarding Lobbying: (If applicable) Grantees receiving federal funds dver $100,000.00 must complete and return the Certification RegardiI).g Lobbying form provided by the State to the Grantee, l.ENCUMBRANCEVERDnCATION Individual certiflu that fiinds have been encumbered Os. n:quiredbyMtn;'.S~.[PJl:.!o'.eV'l.'f"'l'<' G - . I '1.'m;:'II\lAI. ~I ::iNED Sig!led: ---.,--~ ~ D~ECTOR ~/~ By: (with dele Title: Date: - 'DEe 1. G 2008 Date: Grant A;,. _.......t1' ') ~-PSIC-00206 /2ooo..lllli . BY MARY ERICKSON. 2. GRANTEE The Clrantee CBrtiflu that the ..,.,...,.. ,.lte person(s) have executed the grimt agreement on behalf of the Grantee as required!:l appltcbble arlleles, bylaws, resolUlion~, Dr ordinances. By: ./t6~ t14.-rvr-..,;./ I . . Title:. ~ ","",01 D~: '''//4/'S By: Title: Distribution: DPSlF AS Grantee . State's Authorized Representative Date: . ~Ved'~'. . {;fr~se~ DPS .Grant Agreement non-state 09/08 8 @ Grant Agreement CERTIFICATION REGARDING LOBBYING For State of Minnesota Contracts and Grants over $100,000 The undersigned certifies, to the best ofhis or her knowledge and ~liefthat: (1) No Federal aYiI,uiI,;atedfunds have been paid orwillbe paid, by or on beha1fofthe undersigned, to any persoll: for influencing or att..~I:'~g to'influence an officer or employee of any agency, a member of 'Congress, an officer or employee of Congress, Or an employee of a "Member of Congress in connection with the awarding of any Federal contract, the makin.g of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,' or modific~on of any Federal contract, grant, loim, or coop.:-...;.;.e a.gri:ement .,' (2) If any funds other i:b.an Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any ag!lncy, A Member of Congress, an officer or employee of Congress; or an employee of a Member of Congress in connection with this Federal contract, grant, , loan. or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL. "Disclosure of Lobbying Activities", in accordance with its instructions. . , (3) The undCrsigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcOntracts, subgrants, and contracts under grants, loans and cooperative agreements) and thll-tall subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction. imposed by Section 1352, Title 31 U.S.Code. A.IJ.y person who fails to file the required certification shall be subject to a civil penalty of riot less than $10,000 and not more than $100,000 for each such failUre. .V\t-1Yv1)vliftlfl ~rivA1~1 ~rv\1.l1 '~l Orglll1izatioh. Name J '.J . -TiJ A)'L ,1hv/'W,r(/ . {l..{,f t"/> , Name and'Title of Official Signing for Organization /;;; . / ~ tt"~-..7/ Signa.turi of OfIicial /}//I/rJ ,.. By: Date .........,.. Approved 'all.t<fform: ,// ;':<.-. /' ~ MESB Coul1$el ......... ....., DPS Grant Agr=nc;:nt Don-state 01108 9 ..... o if, /HSENt ~ ,.........~ .Minnesota.Department.of Public Safety .. .. Homeland Sec!Jrlty and Emergency Management Division' 444'Cedar Street, Suite 223 Saint Paul, MN 55101 Grantee Name: Metropolitan Emergency services. Board - Regional Radio Servjces Applicaiton Number: A-PSIC-23768-2009-8105 Program: P'ublic Safety Interoperable Communications/Management & Admini.stration: Regional Radio Board PSIC PersonneUOvertlmeJBack ' ill Description Slllfftime Sub-Total Travel Expenses Description MileagE! for. MESB members SuI>: Tolal Meetlng-Relaled Expenses Description Grant AllocatiOn Committe meeting Sub-Total Total (this program component) "t1 ,: Allocation .. t Staff Ilme to process reimbursement requests, att.end 9rant aUocation meetings, ete. Mileage for MEsa members parlipating on Grant Allocation Committee Caples, discs, refreshments (coffee, etc.) HSEM Grants Program: Grant Budget Detail Award 20% Local Match $27,441. .00 . $6,360.25 j I $27,441.00 $6,360.25 I I .1 Award 20% Local Match I $5,000.00 $1,500.00 I $5,000.00 $1.,500.00 I I I Award 20% Local MatCh "1 $5,000.00 $1,500.00 I $5,000;00 $1,500.00 I $37,441.00 $9,360.25 ~ I. $37,441.00 ~ > - - ~Jf", . Jf HSEMk" ~.""""'1~ Minnesota Deparbnent of Public SafetY Homeland Security and'Emergency Management Division. 444 Cedar.Street, 'Suite 223 . Saint Paul, MN 55101 Grantee Name: Metropolitan EmergenCy Service~ Board - Regional Radio Services' Applicaiton Number: A-P5IC-23768-2009-8105 Program: Public Safei}t Interoperable Communications/EquipmelJt Regional Radio Board PSIC ARMER Subscriber Equipment . Description. Subscriber Equipment Sub-Total Total (this program component) Allocation Balance ." "' "" $ t Award To be allocated to pubnc Safety and/or PublicWorllS users. PubllcWorlls U$Brs are considered pUblic $1..151,457.00 safety by the FCC. . . - HSEM Grants Prggram: Grant Budget DCtall 20% local Match $287,864.00 $1,151,457.00 ,$287,864.00 . $1.151,457.00 $1.151.457.00 $287,864.00 $0.00 t;l;l" S ~ .... ..., >- -/C*~ . Jf"HS~ Minnesota Department of Public Safety .\.:::;:.___":"""" Homeland Security. and Em.ergency Management. Division 'Gra.ntee Name: Metropolitan Emergency Services B.oard - Regional Radio Services' "Program: Public Safety Interoperable CommunlcationsITraining: Regional Radio Board PSIC I Training . Description , Training, COM,!., exercises . These funds wiD be used to provide end-user training, COM-l Training, and to conduct training exercises In the metro region. . Sub-Tolal Tolal (this program ~rriponenQ AUo~tion BalanCe - tv "C .. 110. n >. ~ HSEM Grants Program: Grant Budget Detail 444 Cedar Street, Suite .223 . Saint Paul; MN 551~1 ApplicaitOn Number: A-PSIC-23768.2009-8.105 1. I I I I I I I I I I I I'. I "] Award $96,567.00 $96,567.00 $96,567.00 $96,567.00 $0.00 20% Locel . Metch . $0.00 I: " ,. ~ ~ .... ,~ > EXHIBIT B EQUIPMENT TO BE PURCHASED @ MOTOROLA INC. ANCOM COMMUNICA TlONS, INC. Dec. 19, Date: 2008 Quote #: B&Q #20927 Prepared Sid 612-363- 651-714- By: Sanocki Phone: 1136 Fax: 6491 Contract #: 437255 ~ Model pescriotion City of Prior Lake PO Quote Only APC .List Price Discount {:ontract Price Total Price 1 L20URS9PW1AN XTL~OOCONSOLETTE $ 2,580.00 30% $ 1,806.00 $ 1,806.00 1 G80 LOCAL W7 CONTROL HEAD $ 589.00 30% $ 412.30 $ 412.30 1 G806 ASTRO DIGITAL CAI OPERATION SOFTWARE $ 515.00 30% $ 360.50 $ 360.50 1 G361 ASTRO 25 SOFlWARE $ 300.00 30% $ 210.00 $ 210.00 1 G51 SMARTZONElSINGLEZONE SYSTEM SOFlWARE $ 1,500.00 30% $ 1,050.00 $ 1,050.00 1 G173 SMARTZONE OMNILINK SOFTWARE $ 200.00 30% $ 140.00 $ 140.00 1 G114 ENHANCED DIGITAL 10 DISPLAY $ 75.00 30% $ 52.50 $ 52.50 1 L791 DIGITAL AUDIO INTERFACE $ 150.00 30% $ 105.00 $ 105.00 1 G24 2 YEAR EXTENDED WARRANTY $ 102.00 0% $ 102.00 $ 102.00 0 $ 0% $ $ 1 L3223 MC-3000 DESKSET REMOTE $ 876.00 10% $ 788.40 $ 788.40 1 L3208 DIGITAL JUNCTION BOX SUPPORTS 6 REMOTES $ 632.00 10% $ 568.80 $ 568.80 1 ZAOO225AA JUNCTION BOX CABLE $ 24.00 10% $ 21.60 $ 21.60 LINE ITEM TOTAL S 5.61710 S 5617 10 EXHIBIT C Certification Regarding Lobbying For Grants Over $100,000.00 The undersigned certifies, to the best of his or her knowledge or belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Organization Name Name and Title of Official Signing for Organization By: Signature of Official Date