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Home My WebLink About5H - Professional Services for 2009 Reconstruction Project AGENDA ITEM: DISCUSSION: CONSIDER APPROVAL OF TWO RESOLUTIONS: 1) ACCEPTING PROPOSALS AND AUTHORIZING MFRA TO PROVIDE CONSTRUCTION STAKING AND 2) ACCEPTING PROPOSALS AND AUTHORIZING STORK TWIN CITY TESTING TO PROVIDE CONSTRUCTION TESTING FOR 2009 CONSTRUCTION PROJECT Introduction The purpose of this agenda item is to accept the proposals for professional services related to construction staking and construction testing for the 2009 construction project including, Brooksville Hills Phase II Improvement project #09-011. Historv Before you tonight is award of a contract for the Brooksville Hills Phase II Improvement Project #09-011. This project include storm sewer, sanitary sewer, water main, concrete curb and gutter, aggregate base, bituminous surfacing, and appurtenant work. The improvements require construction staking and construction testing of new City infrastructure. Current Circumstances This project will begin construction in the Spring of 2009. A May construction start date is typical for these types of projects. Construction Staking Staff has requested proposals from the four firms from our consultant pool for surveying services. They include: Bolton and Menk Inc., WSB and Associates, Probe Engineering, and MFRA. Each of these firms has a positive history of construction staking for the City of Prior Lake. The bids received by these firms are tabulated below: MFRA Probe WSB BMI $13,255.00 $16,800.00 $21,500.00 $23,300.00 The proposals received were each analyzed and City Staff is recommending that MFRA perform the 2009 construction staking for the City of Prior Lake. MFRA recently performed the construction staking for City utilities on the County Road 82, County Road 21, and County Road 12 projects. At times, construction necessitates re-staking. Because the amount of re-staking can not be determined, any re-staking will be performed at an hourly basis. This could increase the cost to a total that exceeds the base price. On the 2005 Improvement proja<alMr~tJf~mg.l~ted for an additional 15% of the base . Phone Q52.447 9800 / Fax 952.447.4245 R:ICouncll\2009 Agenda Reportsl04 06 09\Accep'ioH:rs for canst. staKmg and (estmg.doc ISSUES: FINANCIAL IMPACT: price, which is typical for previous reconstruction projects. Construction Testing Staff has requested proposals from the three firms listed in the consultant pool for geotechnical services. They include: American Engineering Testing, Stork Twin City Testing, and Braun Intertec. Each of these firms has a positive history of construction testing in Prior Lake. The results are tabulated below: I I Stork Twin City TestinQ American Engineering Testing I Braun Intertec $11,563.00 $12,155.00 $12,476.00 The proposals received were each reviewed using an estimated construction testing estimate. The number of tests actually performed could be less than the estimate or could exceed the estimate. For the purposes of evaluation, the consultant provided a unit price for each item listed in the estimated construction testing estimate. The results were analyzed and City Staff is recommending that Stork Twin City Testing be selected to perform the 2009 construction testing for the City of Prior Lake. Stork Twin City Testing completed the preliminary soil boring analysis for this project and has was also the company used for the 2005 improvement project. Construction staking must be done by or under the supervision of a registered land surveyor and thus qualifies as a professional service. The City of Prior Lake is not equipped or licensed to perform construction staking and testing for these projects. The staking and testing for this project will be funded through assessments and tax levy. Staking and testing are necessary components of the indirect cost computation for these projects. The alternatives are as follows: 1. Approve a resolution accepting proposals and authorizing the Mayor and City Manager to execute the City's Standardized Contract for Professional Services with MFRA for 2009 construction staking (subject to approval of agenda item 9A). 2. Approve a resolution accepting proposals and authorizing the Mayor and City Manager to execute the City's Standardized Contract for Professional Services with Stork Twin City Testing for 2009 construction testing services. 3. Table the Resolution for a specific reason. 4. Deny the Resolution. RECOMMENDED Alterna 'ves # 1 and #2 MOTIO~ Reviewe~ ~~ J t Frank Boyles, Cive ALTERNATIVES: R:\Council\2009 Agenda Reports\04 06 09\Accept bids for const. staking and testing.doc 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 09-xx RESOLUTION AUTHORIZING MFRA TO PROVIDE CONSTRUCTION STAKING SERVICES FOR THE 2009 CONSTRUCTION PROJECT Motion By: Second By: WHEREAS, Construction staking is necessary to properly install City infrastructure; and, WHEREAS, Construction staking is needed for the following projects: Brooksville Hills Phase II Improvement Project #09-011; and, WHEREAS, The City does not have the in house expertise to complete these services; and, WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction staking for the 2009 Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. MFRA is hereby selected to provide Construction Staking Services for the 2009 construction project for a base price in the amount of $13,255.00. 3. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services Agreement with MFRA on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account #501- 48365-505. 5. Approval of this resolution is subject to approval of the agenda item 9A. PASSED AND ADOPTED THIS 6TH DAY OF APRIL 2009. YES NO I Haugen I Erickson I HedberR I LeMair. I Millar Haugen Erickson Hedberg LeMair Millar Frank Boyles, City Manager www.cityofpriorlake.com ~.\0\JUlI\..;I\LVV.;J ';Y'CIIJa Rc..,ul~o)'\C";' Cu ~b'\a\"\"ctJ~ u;uo) ;UI \"UII~L. ~Lcu\ill~ 1t::~UIUllUIl.UU(j Phone 952.447.9800 / Fax 952.447.4245 RESOLUTION 09-xx RESOLUTION AUTHORIZING STORK TWIN CITY TESTING TO PROVIDE CONSTRUCTION TESTING SERVICES FOR THE 2009 CONSTRUCTION PROJECT Motion By: Second By: WHEREAS, Construction testing is a necessary service needed to properly install City infrastructure; and, WHEREAS, Construction testing is needed for the following projects: Brooksville Hills Phase II Improvement Project #09-011 ; and WHEREAS, The City does not have the equipment or expertise to provide these services; and WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction testing for the 2009 Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Stork Twin City Testing is hereby selected to provide Construction Testing Services for the 2009 construction project for a base price in the amount of $11,563.00 and the unit pricing rates shown in the proposal and attached to the City's Standard Professional Services Contract. 3. The Mayor and City Manager are authorized to execute the City's Standard Professional Services Agreement on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account #501- 48365-505. 5. Approval of this resolution is subject to approval of the agenda item 9A. PASSED AND ADOPTED THIS 6TH DAY OF APRIL 2009. YES NO I Haugen I Erickson Hedberg leMair I Millar Haugen Erickson Hedberg leMair Millar Frank Boyles, City Manager www.cityofpriorlake.com ":,CuUI,,,ii.,.<.00<1 MY'" 'Ud ""fJU' ")\Ii.. 00 U::'ldl;l;"l-Il u'u:; 'u, WII:;l. l,,:;urlg reSolutlon.OOC Phone 952.447.9800 / Fax 952.447.4245