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Home My WebLink About5B - 2009 Street Overlay Project 09-012 AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2009 STREET OVERLAY PROJECT 09-012 DISCUSSION: Introduction The purpose of this agenda item is to accept the bids and authorize the Mayor and City Manager to execute the City's Standardized Construction Contract with Knife River Corporation for the 2009 street overlays. Streets to be overlaid include the portions of Wilds Parkway, Utility (sewer and water main repair areas) and the neighborhood maintenance resurfacing project directed as part of Resolution 08-099 accepting the Brooksville Hills preliminary Engineering Report. Historv On March 16th, 2009, the City Council approved a Resolution rejecting the bids from the initial bid opening on February 24th, 2009, and authorized re- advertisement for bids at a reduced scope for the 2009 Overlay Improvements because of cost limitations. In order to reduce costs the overlay for Fremont Avenue was delayed until 2010. The following street overlays have been re-identified by staff for recon- struction/maintenance in 2009: 1. Full Length road overlay. Route Wilds Parkway Description CSAH 82 to Wilds Maintenance Garage 2. Utility (watermain/sewer) repair area paving. Route Glynwater Trail Lemley Circle . Wildwood Trail Intersection Description 28' x 300' 28' x 200' . 32' X 50' and 32' x 140' 3. Neighborhood maintenance resurfacing directed as part of Resolution 08-099 accepting Brooksville Hills Preliminary Engineering Report. I Route I 150m Street Prior South Description TH 13 to 6366 150m Street Blind Lake, Cedar Circle, Dublin Road, Hillcrest Street, Lyons Avenue and Tacoma Circle www.cityofpriorlake.com R:\Council\2009 Agenda Reports\05 04 09~00>llt83~e4~7a~aldclc Fax 952.447.4245 ISSUES: FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: ReviL:d by: ! Frank l!I~i Current Circumstances Advertisements for bids were published in both the Prior Lake American and Construction Bulletin with bids due and opened on April 23, 2009, at 11 :00 am. The City received eleven (11) bids for this project, which are listed in the chart below. Company Knife River Corporation I GMH Asphalt I Prior Lake Blacktop I Northwest Asphalt I Valley Paving I Chard Tiling I McNamara Contracting I Wm Mueller & Sons I Aslakson's I Hardrives I Bituminous Roadways, Inc. Address Sauk Rapids, MN 56379 Chaska, MN 55318 Prior Lake, MN 55372 Shakopee MN 55379 Shakopee, MN 55379 Belle Plaine, MN 56011 Rosemount, MN 55068 Hamburg, MN 55339 Red Wing, MN 55066 Rogers, MN 55374 Shakopee, MN 55379 Total $214,273.40 $227,342.06 $227,833.90 $236,989.32 $239,191.20 $240,315.80 $244,857.62 $248,212.80 $261,407.36 $274,867.90 $276,974.00 Conclusion Staff is recommending awarding the construction contract to the lowest bidder, Knife River Corporation, in the amount of $214,273.40. Knife River Corpora- tion has not previously worked for the City of Prior Lake. They however have successfully completed several similar projects in the City of Motley, Saint Cloud and are currently awarded Saint Cloud's and Scott Counties 2009 over- lay projects. Considering the price of petroleum and petroleum based products which are conducive to the make-up of bituminous asphalt, we believe that the low bid represents a good value to the Prior Lake taxpayer. The City's estimate was $267,400.00 based on the previous bid opening for this project. The City has budgeted sufficient funding for these improvements in the 2009 General Fund budget, excluding the Prior South portion. Funds for these pro- jects will be drawn from the General Fund Street Department budget, account #101-43100-412. The Prior South portion, ($100,000) of this project is being funded from bonds sold in conjunction with the Brooksville Hills Reconstruction project. Bond proceeds will be recorded in the General Fund. The budget for account 101-43100-412 will be amended to reflect the additional $100,000 ex- penditure for the Prior South portion. The utility repair areas will come from the Water Utility (601-49400-224) and Sewer Utility (601-49450-224) accounts respectively. 1. Approve a resolution accepting the bids and authorizing the Mayor and City Manager to execute the City's Standardized Construction Contract with Knife River Corporation for the selected street overlays. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. ..... ar rger Re ~rtS\05 04 09\2009 street overlay agenda.doc ~PR~ tO~ 4646 Dakota Street S.E. U ~ Prior Lake, MN 55372-1714 ~ RESOLUTION 09-xx A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2009 STREET OVERLAY PROJECT #09-012 Motion By: Second By: WHEREAS, The following street overlays have been identified by Staff for construction in 2009: 1. Full length road overlay: Wilds Parkway (Maintenance Garage to CSAH 82) 2. Utility (water/sewer) repair area paving: Glynwater Trail, Lemley Circle and Wildwood Trail intersection. 3. Neighborhood maintenance (Prior South) resurfacing per Resolution 08-099 for Brooksville Hills: 150th Street (TH 13 to 6366 150th), Blind Lake, Cedar Circle, Dublin Road, Hillcrest Circle, Lyons Avenue and Tacoma Circle; and WHEREAS, The City of Prior Lake is committed to street maintenance by improving the streets within the City therefore reducing the need of costly reconstruction in the near future; and WHEREAS, A total of eleven (11) bids (provided in the chart below) were received for the identified improvements, with the low bid from Knife River Corporation at a cost of $214,273.40 Company Knife River Corporation GMH Asphalt Prior Lake Blacktop Northwest Asphalt Valley Paving Chard Tiling McNamara Contracting WmMueller & Sons Aslakson's Hardrives Bituminous Roadwavs, Inc. and Address Sauk Rapids, MN 56379 Chaska, MN 55318 Prior Lake, MN 55372 Shakopee, MN 55379 Shakopee, MN 55379 Belle Plaine, MN 56011 Rosemount, MN 55068 Hamburg, MN 55339 Red Wing, MN 55066 Rogers, MN 55374 Shakopee, MN 55379 Total I $214,273.40 I $227,342.06 I $227,833.90 I $236,989.32 I $239,191.20 I $240,315.80 I $244,857.62 I $248,212.80 I $261,407.36 I $274,867.90 $276,974.00 WHEREAS, City Staff recommends award of a contract to Knife River Corporation for the 2009 Overlay Project #09-012; and WHEREAS, Funds allocated, ($100,000) for the Prior South overlay were obtained from bonds sold as part of the Brookville Hill Reconstruction Project 09-011 ;and R:\Council\2009 Agenda Reports\05 04 09\2009 street overlay proj~ct raso.DOC WWW.clryotpnorfake.com Phone 952.447.9800 / Fax 952.447.4245 WHEREAS, The 2009 Street Overlay costs shares are allocated as follows: I Activity Bituminous Overlay Watermain Repair Paving I Sewer Repair Paving Cost $ 201,273.40 $5,500.00 $7,500.00 Account Number 101-43100-412 601-49400-224 601-49450-224 NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the City's Standardized Construction Contract for the identified street overlays with Knife River Corporation for a cost not to exceed $214,273.40. 3. The budget for the General Fund Street Department (account #101-43100-412) will be amended to reflect the $100,000 construction cost for the Prior South Overlay Project. 4. Proceeds from the bond sale for the Prior South Overlay Project will be deposited in the General Fund. PASSED AND ADOPTED THIS 4TH DAY OF MAY 2009. YES NO Haugen Erickson Hedberg LeMair Millar Haugen Erickson Hedberg LeMair Millar Frank Boyles, City Manager R:\Council\2009 Agenda Reports\05 04 09\2009 street overlay project reso.DOC