HomeMy WebLinkAbout5F - Street Construction Project for Maple Glen 2nd
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 18,2009
AGENDA #: SF
PREPARED BY: LARRY POPPLER, ASSISTANT CITY ENGINEER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR
STREET CONSTRUCTION FOR MAPLE GLEN SECOND PROJECT
DISCUSSION: Introduction
This agenda item accepts bids and awards a contract for the Maple Glen Second
Construction Project.
Historv
On October 3, 2005, the City Council approved the Development Contact for
Maple Glen 2nd Addition. Construction of Maple Glen 2nd Addition, with the
exception of final paving (wear course) and individual lot landscaping, was
completed in the fall of 2006. On October 16, 2007 the City notified Tollefson
Development Inc. (Developer) that streets in certain areas of the plat had settled
and needed to be repaired, but that due to poor soil conditions the City would
prefer the Developer wait to complete the final paving until 2008 when weather
conditions permitted.
On December 1, 2008 the City Council approved an amendment to the
Development Contract for Maple Glen 2nd Addition. Due to problems with the
Letter of Credit and the inability to secure additional funds, the Developer
petitioned the City to complete the final wear course paving and landscaping and
has agreed the cost will be specially assessed against the lots within the plat still
owned by the Developer. The Developer waived their right to appeal the special
assessments. At the January 20, 2009 Public Hearing, no one spoke opposing
the completion of the project.
On April 6, 2009, the City Council held the Assessment Hearing and adopted the
assessment roll for the project. Thirty days have elapsed since the hearing and
no appeals have been submitted within the allotted time.
Current Circumstances
The City received 12 bids on March 18, 2009. The bids have been checked and
tabulated. Valley Paving from Shakopee, Minnesota submitted the low bid in the
amount of $122,500.00. The lowest bid was 12% or $17,364.50 below the
engineer's estimate of $139,864.50. The bid summary is provided as follows:
COMPANY
VALLEY PAVING
CHARD TILING AND EXCAVATING
NORTHWEST ASPHALT
HARDRIVES
MCNAMARA CONTRACTING
W.M.MUELLER AN~SJfpriorlake.com
BID AMOUNT '
$122,500.00
$125,282.40
$125,411.57
$126,582.30
$127,100.61
$130,756.50
. Phon~ 9S2_447 9800 / Fax 952.447.4245
R:\CouncIl\2009 Agenda Reports\05 18 09\Mapfe-Ufen Secono Award Agenda.doc
I GMH ASPHALT CORP.
I PRIOR LAKE BLACKTOP
I ASTECH CORP.
I MINNESOTA ROADWAYS
I BITUMINOUS ROADWAYS
I MIDWEST ASPHALT CORP.
$130,896.60
$130,905.35
$131,885.65
$134,024.67
$145,578.00
$147,002.05
ISSUES:
Valley Paving was founded in 1978 and runs their business out Shakopee. The
City worked with Valley Paving on the Boudins/CommercelTH 13 project near the
Target Store in Savage. As the lowest responsible bidder, City Staff
recommends that the City Council award the contract to Valley Paving.
FINANCIAL
IMPACT:
Adding contingency and bonding costs bring the total project cost for the Maple
Glen Second project to $138,115.00. This cost is proposed to be funded entirely
through special assessment. These improvements will be financed through the
issuance of $138,115.00 of general obligation bonds.
The alternatives are as follows:
1. Approve a resolution accepting bids and awarding the City's Standardized
Construction Contract for street construction to Valley Paving for the Maple
Glen Second Project.
2. Deny this item for a specific reason and provide Staff with direction.
3. Defer this item until a specific date in the future.
ALTERNATIVES:
RECOMMENDED Alternative #1
MOTION:
J
\
tger
-
R:\Council\2009 Agenda Reports\05 18 09\Maple Glen Second Award Agenda.doc
RESOLUTION 09-xx
A RESOLUTION ACCEPTING BIDS AND AWARDING THE CITY'S STANDARDIZED
CONSTRUCTION CONTRACT FOR STREET AND UTILITY CONSTRUCTION FOR THE MAPLE
GLEN SECOND PROJECT
Motion By:
Second By:
WHEREAS Pursuant to an advertisement for bids for the Maple Glen Second Project, bids were
solicited which include bituminous pavement, landscaping, and appurtenant work; and
WHEREAS, Twelve bids were received, opened, and tabulated according to law; and
WHEREAS, The following bids were received complying with the advertisement:
COMPANY
VALLEY PAVING
I CHARD TILING AND EXCAVATING
I NORTHWEST ASPHALT
I HARDRIVES
I MCNAMARA CONTRACTING
I W.M.MUELLER AND SONS
I GMH ASPHALT CORP.
I PRIOR LAKE BLACKTOP
I ASTECH CORP.
I MINNESOTA ROADWAYS
I BITUMINOUS ROADWAYS
I MIDWEST ASPHALT CORP.
BID AMOUNT
$122,500.00
$125,282.40 I
$125,411.57 I
$126,582.30 I
$127,100.61 I
$130,756.50 I
$130,896.60 I
$130,905.35 I
$131,885.65 I
$134,024.67 I
$145,578.00 I
$147,002.05 I
; and
WHEREAS, All of the project costs will be assessed; and
WHEREAS, The proposed City funding source for this project is General Obligation Street
Improvement Bonds; and
WHEREAS, Valley Paving of Shakopee, Minnesota is the lowest responsible bidder.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Valley Paving of Shakopee, Minnesota is the lowest responsible bidder.
3. The Mayor and City Manager are hereby authorized to enter into the City's standard contract with
Valley Paving of Shakopee, Minnesota in the name of the City of Prior Lake for the Maple Glen
Second Project in the amount of $122,500.00.
4. The City Manager is hereby authorized and directed to return to all bidders the deposits that
accompanied their respective bids.
R:\Council\2009 Agenda Reports\05 18 09\Maple Glen Second a,^!c,ud Re~olu!iQn.doc
www.C1tyotpnorlake.com
Phone 952.447.9800 / Fax 952.447.4245
5. Construction costs will be recorded in the Construction Fund (#501-48368-501) for the Maple Glen
Second Improvements
6. Proceeds from the bond sale in the amount of $138,115.00 will be deposited in the Construction
Fund.
PASSED AND ADOPTED THIS 18th DAY OF MAY 2009.
YES
NO
Haugen
Erickson
Hedberg
I LeMair
I Millar
Hau~en
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
R\Council\2009 Agenda Reports\05 18 09\Maple Glen Second award Resolution.doc