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HomeMy WebLinkAboutFebruary 27, 2009/~ PRIp~ / ~ ~, 4646 Dakota Street S.E. U ~ Prior Lake, MN 55372-1714 ECONOMIC D~V.ELOPMENT ADVISORY COMNIIfiTEE AGEIITDA FIt~DAY, FE$I2UA-RY 27, 20.09 Parkview Community Room-Prior Lal;e City Hall 7:30 a.zn. - 9:00 a.m: 1. Introductions 2. Review approved bylaws 3. Discuss the appointment o~ Chair and'Vice-chair positions 4. Brainstorm: A. 11Tew E~AC mission/ro~dmap for the future B. Current business climate in Prior Lake C. Ideas ~relnted to business retention and recruitment D. Subcom~inittees for specific functions of EDAC (business recruitment subcommittee, marketing, liaison to the Council, etc) 5. Updatcs b. Adjourn *If aayoae on tb.e ~l?AC has ndt RSVP'd to Chax]otte Grern for the 1Vlareh 11tH 2030 Vision & Strategic Plan Update as of yet, please give her a caU .at 447-9803* Thank you. C~1&oiromie nevalopnem "ge°d°.D°c W W W.Cltyofpriorlake.COm Phone 952.447.9800 /Fax 952.447.4245 /~ PRI~~ ~' ~ u ~ M \`~fNrvesoT 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 March 6, 2009 RE: Contact and Vacancy Information Dear City of Prior Lake Business Owner: As you are likely aware, the City of Prior Lake is always looking for ways to assist property owners with the task of filling vacancies that exist at commercial and industrial sites in the City. One way we plan to do this is by creating a comprehensive list of commercial and industrial vacancies (existing structures/spaces and properties) in the City that can be shared with potential business owners. In order to do this, we need your help. Please provide us with the following information in relation to any vacant commercial and/or industrial spaces/sites that you own or manage in the City of Prior Lake: • Contact information for future inquiries related to the specific space/site (please include a name, title, phone number, address, and email if available). Please indicate if this is the appropriate person to contact for future updates of the vacancy inventory. • Address of the site where the space or site has the vacancy. • Available square footage, signage, or amenities you think are significant or helpful to know about the space/site. • Any specific preferences you have regarding the type of business that would be most appealing for you to attract (i.e.: companion use to another retailer in the building, etc). Please feel free to use the attached sheet and return it to the City of Prior Lake Community Development and Natural Resources Department, or email your responses to dparr~cityofpriorlake.com. As changes in vacancies occur, please let us know so we can keep your information up to date. If you have any questions or comments, please feel free to contact Danette Parr at 952-447-9813. Thank you for your participation and all that you do to support our local business community. S~ er ~ n Danette M. Parr Community Development and Natural Resources Director I:W9 fllesW9 correspondsnceWB dsnette~busirrass owner vsc~~s~~riake.COnl Papa 1 Phone 952.447.9800 /Fax 952.447.4245 CONTACT AND VACANCY INFORMATION CONTACT: ADDRESS OF CONTACT: TELEPHONE: E-MAII.: ADDRESS OF SITE: IF A BUILDING IS ON THE SITE, WHAT YR. WAS IT BUILT: IF OTHER BUSINESSES EXIST IN THE BUII.DING, WHAT TYPE OF BUSINESSES: AVAILABLE SQUARE FOOTAGE OR ACREAGE (vacant land or building space: (If a building, please be specific to each vacant space. Attach additional sheets as needed). SIGNAGE OR AMENITIES: ANY SPECIFIC PREFERENCE YOU HAVE REGARDING THE TYPE OF BUSINESS THAT YOU WOULD MOST LIKE TO ATTRACT: OTHER INFORMATION (please attach sheets as necessary): If you have any questions, comments, or concerns, please contact Danette Parr, Community Development and Natural Resource Director at 952-447-9813. THANK YOU L:~09 FILES~Business Vacancy Form.doc CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE BYLAWS Amended May.1, 2006 Amended November 17, 2008 SECTION 100 PURPOSE 101. The purpose of the City of Prior Lake Economic Development Advisory Committee Bylaws is to provide a set of operating procedures for the Economic Development Advisory Committee, and to establish a code of ethics and conduct. 102: The Bylaws shall be reviewed annually by the Economic Development Advisory Committee, and any changes or amendments agreed to by a majority vote of the Cornmittee shall be recommended to the City Council for adoption at its annual meeting. The City Council conducts is annual meeting as the first meeting in January of each year. SECTION 200 STRUCTURE OF COMMITTEE 201. COMMITTEE CREATED: The City Council has established an Economic Development Advisory Committee. The Committee is advisory and its purpose is to study and provide reports, analysis and recommendations to the Prior Lake City Council and Economic Development Authority on economic development matters assigned to the Committee by the City Councilor Economic Development Authority. Members to the Economic Development Advisory Committee shall be appointed by the City Council. Only residents of the City who are at least 18 years old shall be considered for appointment. Members shall serve three (3) year-terms beginning November 18t and ending October 31st. The members of the Economic Development Advisory Committee shall annually elect officers in accordance with the procedures of paragraph 205 herein. 202. DUTIES OF THE COMMITTEE: The duties and responsibilities of the Committee include: 1. Serve as a liaison between city government and the community; 2. In conjunction with the City Council, Economic Development Authority and staff, facilitate economic growth and redevelopment activities for the City of Prior Lake; 3. Work with citizens, City staff, business owners, property owners, prospective developers, the Chamber of Commerce, and other economic development stakeholders on a variety of economic development and redevelopment activities; 4. As requested, provide review and comment on economic development and redevelopment policies to the City Council and Economic Development Authority. 5. Make recommendations to the City Council and Economic Development Authority regarding economic development issues, strategy development and L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised November2008.doc 1 implementation and other initiatives that can be undertaken by the City to expand and strengthen its economy, inclusive but not limited to business retention & expansion, targeted business attraction /recruitment, new business / entrepreneurial development, and redevelopment; and 6. Assist the City Council and Economic Development Authority to identify funding sources for economic development and redevelopment. 203. APPOINTEMENT: The Committee shall consist of a number of members as may be determined and appointed by the Prior Lake City Council for a term of three (3) years from November 1 to October 31. The Committee shall consist of one City Council liaison, the City Manager or designee, and a number of residents and/or business persons as may be determined and appointed by the City Council, at least the majority of which must reside in Prior Lake. Committee members may serve based upon attendance and participation, continued residence in Prior Lake and in accordance with the term limit policy established by the City Council. 204. VACANCIES. If the office of Chair becomes vacant, the Economic Development Advisory Cormittee shall appoint a replacement in accordance with Section 204. If the Office of Vice-Chair becomes vacant, the Committee shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. If an appointed member of the Economic Development Advisory Committee resigns, is terminated, reaches a term limit, or otherwise vacates a seat of the Committee, the Prior Lake City Council shall appoint a replacement in the following manner: 1. Applications are solicited. A Notice of the vacancy is made public and individuals may be encouraged to consider the position. 2. The City Manager or his designee, the City Council member who has been appointed as the liaison to the Economic Development Advisory Committee, or who has been appointed to serve on the work group, and the committee chair (unless the appointment is the committee chair appointment or re-appointment, or in the case where no chair has been determined) shall interview all candidates and make a recommendation to the full City Council. No person will sit on any advisory authority charged with the selection of the successor for that person. 3. The recommendation of the interview panel shall be presented to the City Council and the Council may accept or reject the recommendation. If the recommendation is rejected, the City Council shall appoint another individual or decide to reopen the vacancy to the public for new candidates. 205. OFFICERS: The Officers of the Prior Lake Economic Development Advisory Committee shall be a Chair, Vice-Chair and a Secretary. The City Manager or his/her designee shall serve as Secretary of the Committee. The selection of the Chair or Committee members will be filled in accordance with City Council Bylaws. Chair: The Chair of the Committee shall be appointed from among the Committee's membership for atwo-year term in November by majority vote of the Economic Development Advisory Committee. The duties of the Chair include: 1. Review and approve meeting algendas. 2. Preside at meetings. 3. Participate with the City Council in the selection of Committee members. 4. Represent the Committee as appropriate. L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised November2008.doc 2 Vice-Chair: The Vice-Chair shall be selected annually by the Committee and shall perform the duties of the Chair in his/her absence. The Vice-Chair shall assume such other duties as assigned by the Chair. Secretary: The City Manager or his/her designee shall act as the Secretary and shall be responsible for recording and cornpiling a written summary of all official activities of the Committee. 206. TERM LIMIT: It is the policy of the Prior Lake City Council to impose a three term (or 9 year) service limitation for all appofnted positions within the committees and commission. Partial terms do not count toward the term limitation. The purpose of the term limit policy is to encourage resident participation on City advisory bodies and provide community members with the opportunity to participate in their local government. 207: REMOVAL OF MEMBER: Any member of the Economic Development Advisory Committee may be removed from office for just cause by a four-fifths (4/5) vote of the entire City Council. Such member shall be entitled to a public hearing before such a vote is taken. In addition, any member may be removed for nonattendance at Economic Development Advisory Committee meetings by action of the City Council. SECTION 300 STATEMENT OF ETFfICS 301: POLICY STATEMENT: The City of Prior Lake recognizes our system of democratic representative government is dependent in large measure upon people having trust and confidence in their public officials. The public rightfully expects governmental officials will conduct City of Prior Lake business in ways which benefit the public generally and public office will not be used chiefly or improperly to advance personal interest. The City of Prior Lake has pledged the goals of fair, efficient and honest government will be fostered and that it will strive for integrity and objectivity from all of its officials. 1. The City of Prior Lake finds that the proper operation of democratic representative government requires that: • Elected and appointed officials be independent, impartial and responsible to the people; • Governmental decisions and policy be made in the proper channels of the governmental structure; • Public office not be used for personal gain; and • The public have confidence in the integrity of its govemment. 2. The City of Prior Lake shall adhere to the highest ethical standards that enhance public trust in local government by: • Creating transparency in its actions through honest and open communication; and • Basing decisions and adopting public policies based on what is in the best interest of the public and overall community; • Supporting the public's right to know the public's business; L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised IVovember2008.doc Exercising fairness, optimism, responsiveness and respect in communicating with the public. • Providing a forum and periodic training for public officials and staff to discuss organizational values that reflect high standards and current conditions and concerns. 3. The Ciry's Statement of Ethics shall be liberally construed in favor of protecting the public's interest in full disclosure of conflicts of interest and promoting ethical standards of conduct. 302: GIFTS AND FAVORS: No public official shall accept any valuable gift, favor or thing of value, regardless of amount whether in the form of money, service, loan, thing or promise from any person which to the official's knowledge is concerned, directly or indirectly in any manner whatsoever in business dealings with the Ciry. 303: USE OF EQUIPMENT AND FACILITIES: No public official shall request or permit the unauthorized use of City-owned vehicles, equipment, materials, property, labor or services for personal convenience or profit. 304: CONFLICT OF INTEREST: Except as authorized in Minn. Stat. 471.88, a public officer who is authorized to take part in any manner in making any sale, lease, or contract in official capacity shall not voluntarily have a personal financial interest in that sale, lease, or contract or personally benefit financially therefrom. (Minn. Stat. Section 471.87) 305: A public official or local official elected to or appointed by a metropolitan governmental unit who in the discharge of official duties would be required to take an action or make a decision that would substantially affect the official's financial interests or those of an associated business, unless the effect on the official is no greater than on other members of the official's business classification, profession or occupation, must take the following actions: 1. Advise the City Attorney of the potential conflict of interest as soon as possible, preferably before the meeting; and 2. The City Attorney shall determine whether a disqualifying conflict of interest exists. 3. Orally inform the Committee of the potential conflict and abstain from any participation in that agenda item. - 306: The purpose behind the creation of a rule, which would disqualify public officials from participating in proceedings in adecision-making capacity when they have a direct conflict of interest in its outcome, is to insure that their decision wilt not be an arbitrary reflection of their own selfish interests. There is no settled general rule as to whether such an interest will disqualify an official. Each case must be decided on the basis of the particular facts present. Among the relevant factors that should be considered in making this determination are: (1) nature of the decision being made; (2) the nature of the pecuniary interest; (3) the number of officials making the decision who are interested; (4) the need, if any, to have interested persons make the decision; and (5) the other means available, if any, such as the opportunity for review, that serve to insure that the officials will not act arbitrarily to further their selfish interests. 307: MISUSE OF OFFICIAL POSITION: No elected or appointed official may use his or her official position for a purpose that is, or would to a reasonable person appear to be primarily for the private benefit of the official. L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised November2tlOS.doc 4 SECTION 400: CONDUCTING MEETINGS 401: REGULAR MEETINGS: In conformance with the Minnesota Open Meeting Law all meetings of the Committee are open to the public. Regular meetings shall be held quarterly at Prior Lake City Hall, 4646 Dakota Street SE, Prior Lake, Minnesota. In the event that such a date shall fall on a legal holiday, the meeting shall be held on the next succeeding day. Regular meetings may be rescheduled, canceled or changed depending upon unique circumstances and subject to the approval and consent of both the Chair and/or Vice-Chair. In the event that such a date shall fall on a legal holiday, the meeting shall be held on the next succeeding day. Regular meetings may be rescheduled, canceled or changed depending upon unique circumstances and subject to the approval and consent of both the Chair and/or Vice-Chair. 402: NOTIFICATION: All regular meetings of the Committee shall be noticed by: 1. Posting at City Hall for at least two (2) days prior to the meeting. 2. A copy of the notice, agenda and accompanying materials shall be received by the Committee, City Council, staff and others designated by the City Council, no later than the Wednesday prior to the Monday meeting and in no case later than two (2) days prior to a special meeting. 403: SPECIAL MEETINGS: Special Meetings of the Committee may be called by the Chair, or two (2) members of the Committee for the purpose of transacting any business designated in the call. Staff may recommend calling a special meeting, but must receive approval from either the chair or two members of the Committee. The call for a special meeting may be delivered prior to the time of the proposed meeting to each Committee member of the Committee at least two (2) days prior to the special meeting. At such meetings, no business shall be considered other than as designated in the call. 404: QUORUM FOR REGULAR AND SPECIAL MEETINGS: A majority of Committee members shall constitute a quorum for the purpose of conducting its business, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Committee upon a vote of a majority of the Committee present. 405: CONDUCT OF BUSINESS AT MEETINGS: The agenda for a regularly scheduled meeting shall include the following in order of business: 1. Call to Order 2. Approval of minutes of previous meeting(s) 3. Old Business 4. Other Business 5. Staff Update 6. New Business 7. Adjournment 406: PUBLIC HEARING FORMAT: Public hearings shall be conducted in the following manner: L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised November2008.doc 5 1. The presiding officer calls the public hearing to order and declares the time of opening. 2. It is the intent of the Economic Development Advisory Committee to open all public hearings at the predetermined and published time. From a practical standpoint, not all hearings can be opened at their designated time. The presiding officer may delay the start of a hearing until the business at hand is acted upon, in any manner, by the Lakes Advisory Commission. However, in no circumstances can a hearing be opened prior to the predetermined and published time. 3. The presiding officer shall read, from the hearing notice, the details on the hearing sufficient to provide the public a general understanding of the purpose and procedures for the hearing and the fact that the hearing is their exclusive or primary opportunity to provide input to the city on the subject. 4. Staff and/or a consultant make a presentation or report on the subject matter for the hearing. 5. The presiding officer asks Economic Development Advisory Committee members if they have questions of the staff or consultant, if any. 6. The presiding officer requests a motion and second to open the public hearing. 7. The presiding officer announces that input will be received from the citizens. Formal input includes the name and address of the speaker delivered from the podium. 8. After all persons have been heard, the presiding officer requests a moron to: • Close the public hearing and the Economic Development Advisory Committee votes on the motion. Once the vote is taken, the hearing is closed for the record, or • Continue a public hearing. If the Economic Development Advisory Committee votes to continue the hearing, the presiding officer, in consultation with the Economic Development Advisory Committee, shall select and announce a time and date certain for the continued public hearing. No additional publication or notice requirements are needed if a hearing is continued to a later date. However, no public hearing may be continued more than once without re-notice and publishing the time, date and location of the hearing. 9. The Economic Development Advisory Committee addresses the subject matter through deliberation, questions to citizens and staff, and reactions and statement of position on the subject. 10. If the public hearing is closed, the Economic Development Advisory Committee should take action on the application before them in the form of a motion by resolution. However, the Committee may formulate a recommendation which outlines the parameters under which an approval would be granted. The reasons and conditions shall be stated in the motion or resolution for approval or denial. Continuation of an action may occur in the event insufficient information is present to make a decision. The Economic Development Advisory Committee shall delineate the missing information before continuing the item. 407: VOTING: All members of the Committee have equal voting authority. SECTION 500 SCOPE OF POWERS AND DUTIES 501: POWERS AND DUTIES: The Committee shall act in an advisory capacity to the Prior Lake City Council and Economic Development Authority and shall advise both on Economic Development matters identified in Section 100 or as assigned to the L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised November200t3.doc committee by the City Council or Economic Development Authority. The Committee Chair shall give an accounting of the Committee's activities with respect to its purposes, goals and objectives. Additionally, specific powers, duties and responsibilities may be assigned to the Committee upon approval of the City Council. 502: SUBCOMMITTEES: The Committee may divide its membership into Subcommittees as it deems necessary to implement its goals and objectives. SECTION 600 AMENDMENTS 601: AMENDMENTS: These bylaws shalt be reviewed by the Committee annually. The Committee may recommend revised bylaws to the City Council for final approval. L:\09 FILES\09 EDAC\Economic Development Advisory Committee Bylaws Revised November2008.doc 7 MEMORANDUM TO: Frank Boyles, City Manager FROM: Danette Parr, Community Development & Natural Resources Director RE: Economic Development Initiatives DATE: January 7, 2009 As we've discussed in the past, even in light of the declined economy, the only way to truly strengthen our long term economic vitality in the City of Prior Lake is by creating a focused strategy that is proactive in respect to economic development. This can be a challenge with reduced resources. However, we need to consider ways that we can move forward. I'm proposing we do this through the following strategy: • Reestablish an active and engaged EDAC. One of our biggest assets is the expertise of our existing business leaders. During their February meeting, I'd like to get their input regarding a future strategy for economic development in Prior Lake (recruitment and retention). • Establish relationships with our local business bankers to help provide contacts for possible future business owners. • Meet with the metropolitan representative for DEED (Gene Goddard-meeting scheduled for 1/15) regarding assistance with economic development efforts in Prior Lake. • Create and maintain an inventory of vacant commercial and industrial land in Prior Lake. • Establish a communication mechanism to be aware of new business licenses granted (DEED and MN Business License Bureau) and send a marketing pamphlet making people aware of reasons why they would want to consider Prior Lake as a future business home. • Compile an economic development toolbox containing incentives for future business recruitment (i.e.: reductions in building permit fees, ability to fast track permits, DEED resources, etc). • Explore the potential for a Scott County Economic Development Coalition. • Move forward with challenging the inconsistencies related to industrial valuations with those of neighboring communities. • Increase economic development functions with a consultant (i.e.: Norwood Young America uses Christie Rock, request references from others compiled). Focus on consultants who are paid based on successful recruitment of businesses. • Increase exposure of commercial and industrial vacancies through newer avenues of communication (i.e.: Craigslist and others...it's free and is becoming utilized by such organizations as Welsch Companies and CBC Griffin. This is particularly desirable in the case of smaller cottage industries wanting to transition home occupations. • Proceed with annexation and preparation of adjacent industrial areas in anticipation of economic rebound (Credit River-Welcome Avenue area and Svoboda land adjacent to the Deerfield Industrial Park). • Enhance the Prior Lake website to include a clearing house of industrial and commercial lots as well as helpful business startup information.