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Home My WebLink About8B - Reject Bids Candy Cove Imp CITY COUNCIL AGENDA REPORT DATE: AGENDA #: PREPARED BY: REVIEWED BY: SUBJECT: JUNE 7, 1999 . SS 8B ~ SUE MCDERMOTT, ASSISTANT CITY ENGINEE GREG ILKKA, PUBLIC WORKS DIRECTORlCIT ENGINEER CONSIDER APPROVAL OF RESOLUTION 99- REJECTING ALL BIDS FOR STREET RECONSTRUCTION FOR CANDY COVEILAKESIDE MANOR STREET IMPROVEMENTS (PROJECT 99-11) AND LIFT STATION RENOVATIONS (PROJECT 99-02) AND AUTHORIZING READVERTISEMENT OF THE TWO PROJECTS DISCUSSION: HISTORY Proposed street reconstruction improvements to the Candy Cove and Lakeside Manor Additions including Candy Cove Trail, Lemley Circle, Manor Road, Hill Circle and Woodlawn Circle (Project 99-11) are in the approved 1999 Capital Improvement Program. Resolution 98-131 authorizing preparation of plans and specifications for the project was approved by the City Council on November 2, 1998. At the April 19, 1999 meeting the Council approved plans and specifications and authorized advertisement for bids for this project. CURRENT CIRCUMSTANCES Bids were received and opened on May 25, 1999. Five bidders submitted bids which were very competitive with each other. The bids have been checked and tabulated. The low bid was submitted by Valley Paving, Inc. of Shakopee, MN in the amount of $828,111.10. Their bid was higher than the Engineer's Estimate of $731,714.35. The summary is as follows: BID SUMMARY Street Reconstruct Lift Station Rehab Total ENGINEER $640,719.35 $ 90.995.00 $731,714.35 VALLEY $675,201.10 $152.810.00 $828,111.10 NW ASPHALT $687,382.53 $143.125.50 $830,508.03 GL CONTR. $722,395.34 $140.635.60 $863,030.94 MCNAMARA $727,130.50 $154.695.10 $881,825.60 RYAN $688,363.80 $235.627.60 $923,991.40 ISSUES Proiect 99-02: Lift Station Renovations Renovations of lift stations Nos. 9, 12 and 13 were included with the Candy Cove/Lakeside Manor project. The proposed work includes replacement of pumps, valves, control panels, guide rails, force main, structure repair, and appurtenant work. Lift 162@&lJ3ll'~reek Ave. S.E., Prior Lake. Minnesota 553y2-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER station renovations is included in the 1999 Capital Improvement Program in the amount of $76,000. The Engineer's estimate is $90,995.00. Valley Paving, Inc.'s bid for this work is $152,810.00. WSB and Associates is the consulting engineering firm that prepared the lift station renovation plans and specifications. Staff has met with the engineer from WSB and has determined that the bids were high for the following reasons: . The contractors that bid the work are all paving contractors and therefore hire subcontractors to do specialty work such as lift stations. The contractors add approximately 10% to the work that is subcontracted for their overhead and profit. · The lift stations are bid as lump sum items. A contractor may pad lump sum item bids as helshe is guaranteed that amount if the work is completed. . Access to two of the lift station sites is limited. Lift station No. 9 is located in a yard area on a slope down to Prior Lake. Lift station no. 13 is located at the end of a long driveway shared by three homes. Staff is proposing to redesign some of the proposed lift station features as well as separating the lift station project from the street reconstruction project in order to try to lower the contract costs. CONCLUSIONS Staff recommends that the Council reject all bids and authorize staff to readvertise the projects as two separate contracts. ALTERNATIVES: There is one alternative for the City Council to consider: 1. Approve Resolution 99-XX rejecting all bids and authorize readvertisement for bid as two separate projects, Project 99- 11, Candy Covellakeside Manor Additions Street Reconstruction and Project 99-02, Lift Station Renovation. RECOMMENDED MOTION: A motion and second to adopt Resolution 99-XX rejecting all bids and authorizing readvertisement for bids. (3.tt < QJ!(~ CANDAWRD.DOC 2 RESOLUTION 99_)@55 A RESOLUTION REJECTING ALL BIDS AND AUTHORIZING THE READVERTISEMENT FOR BIDS FOR PROJECT 99-11 CANDY COVE/LAKESIDE MANOR ADDITIONS STREET RECONSTRUCTION AND PROJECT 99-02 LIFT STATION RENOVATIONS FOR THE CITY OF PRIOR LAKE, MINNESOTA MOTION BY: '11(, SECOND BY: JF' WHEREAS, pursuant to Resolution 98-131, adopted on November 2, 1998, the City Engineer has prepared plans and specifications for the street and utility improvements; and WHEREAS, bids were opened on May 25, 1999, evaluated and deemed not to be in the best interest of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that 1. Bids received on May 25, 1999 for Project 99-11, Candy Cove/Lakeside Manor Street Improvements and Project 99-02 Lift Station Renovations are hereby rejected and bid bonds will be returned to all bidders. 2. Such plans and specifications, copies of which are attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 10:00 a.m. on Wednesday, July 7,1999 for Project 99-02 and 10:15 a.m. on Wednesday, July 7, 1999 for Project 99-11 at which time the bids will be publicly opened at City Hall at 16200 Eagle Creek Avenue SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 3. The City reserves the right to reject any and all bids for any reason as determined solely by the City. Passed and adopted this 7th day of June, 1999. 162W.~l!<t:reek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Mader \ " Mader Kedrowski \ / Kedrowski Petersen Petersen Schenck / Schenck Wuellner / \ Wuellner \ YES NO {Seal} City Manager City of Prior Lake REAPPRCC.OOC ADVERTISEMENT FOR BIDS 1999 Improvements in the City of Prior Lake City Project No. 99-11, Candy CovelLakeside Manor Additions NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City Council of the City of Prior Lake, Minnesota at the Prior Lake City Hall, located at 16200 Eagle Creek Avenue S.B., Prior Lake, MN 55372 unti110:15 a.m. local time, on the 7th day of July, 1999, and will be publicly opened at said time and place by two or more designated officers or agents of the City of Prior Lake, said proposals for the furnishing of all labor and materials for the construction, complete in place of the following: APPROXIMATE MAJOR OUANTITIES PROJECT 99-11 Common Excavation Concrete Curb and Gutter Class 5 Aggregate Base Bituminous Paving Storm Sewer Storm Water Quality Structures Drainage Structures Modular Block Retaining Walls Sodding PVC Force Main 12" Butterfly Valves 6" Gate Valves Hydrants wi Valves 4000 10300 6900 3300 2500 2 44 2900 10000 520 5 4 4 CY LF Ton Ton LF Each Each SF SY LF Each Each Each Proposals arriving after the designated time will be returned unopened. The Bids must be submitted on the proposal forms provided in accordance with contract documents, plans, and specifications as prepared by the City of Prior Lake Engineering Department, 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372. Contract documents, plans, and specifications may be obtained from Prior Lake Engineering Department by calling (612) 447-9830. Copies may be obtained upon deposit of Seventy five dollars ($75.00) non- refundable deposit per set. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245 G:\PROJECTS\l999\llcandy\BIDADY,DOC AN EQUAL OPPORTUNITY EMPLOYER No bids will be considered unless sealed and filed with the City Manager of Prior Lake and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the event that the bid be accepted and bidder shall fail to enter promptly into a written contract and furnish the required bond. No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Prior Lake reserves the right to reject any or all bids. Further, the City reserves the right to accept a bid higher than the lowest bid if, in the opinion of the Council, the public interest will be better served. DATED: Frank Boyles City Manager City of Prior Lake, Minnesota To be published in the Prior Lake American on June 12, 1999 and June 19, 1999. To be published in the Construction Bulletin on June 11, 1999, June 18, 1999 and June 25,1999. G:\PROJECTS\1999\llcandy\BIDADV.DOC ADVERTISEMENT FOR BIDS 1999 Improvements in the City of Prior Lake City Project No. 99-02, Lift Station Renovations NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City Council of the City of Prior Lake, Minnesota at the Prior Lake City Hall, located at 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372 until 10:00 a.m. local time, on the 7th day of Jnly, 1999, and will be publicly opened at said time and place by two or more designated officers or agents of the City of Prior Lake, said proposals for the furnishing of all labor and materials for the construction, complete in place of the following: MAJOR OUANTITIES PROJECT 99-02 Lift Station Renovation 3 Each Proposals arriving after the designated time will be returned unopened. The Bids must be submitted on the proposal forms provided in accordance with contract documents, plans, and specifications as prepared by the City of Prior Lake Engineering Department, 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372. Contract documents, plans, and specifications may be obtained from Prior Lake Engineering Department by calling (612) 447-9830. Copies may be obtained upon deposit of Twenty five dollars ($25.00) non-refundable deposit per set. No bids will be considered unless sealed and filed with the City Manager of Prior Lake and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the event that the bid be accepted and bidder shall fail to enter promptly into a written contract and furnish the required bond. No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Prior Lake reserves the right to reject any or all bids. Further, the City reserves the right to accept a bid higher than the lowest bid if, in the opinion of the Council, the public interest will be better served. DATED: Frank Boyles City Manager City of Prior Lake, Minnesota To be published in the Prior Lake American on June 12, 1999 and Junel9, 1999. To be published in the Construction Bulletin on June II, 1999, June 18, 1999 and June 25,1999. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 / Fax (612) 447-4245 G:\PROJECTS\I999\llcandy\BlDADV,DOC A':'. EQUAL OPPORTUNITY EMPLOYER