HomeMy WebLinkAbout8D - 98 Street Improvement Proj
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
SUBJECT:
JUNE 7, 1999
8D
SUE MCDERMOTT, ASSISTANT CITY ENGINEER
GREG ILKKA, CITY f.:NGINEER
CONSIDER APPROVAL OF CHANGE ORDER NO.3 TO
THE CONTRACT FOR THE 1998 IMPROVEMENT
PROJECT, #98-15.
DISCUSSION:
HISTORY
Project #98-15 is the Pleasant Street mill and overlay project
included in the 1998 public improvements in a contract with
S. M. Hentges of Jordan.
The intent of the project was mill the outside edges of the
pavement and overlay the street with a new wear course of
bituminous. The purpose of the milling is to avoid laying the
bituminous pavement over the curb and gutter, therefore
reducing the capacity of the curb and gutter to carry water.
At the residents request, the Council also authorized
replacement of the sidewalks along this segment of Pleasant
Street. There was no utility work contemplated with this
project.
Over the winter, but before the work was done, it came to
the Fire Department's attention that there were two hydrants
in the area that were no longer compatible and would not
function with their current equipment. Because replacement
of the hydrants requires removal of curb and gutter, it made
sense to get the work done prior to the final overlay. Not
knowing when the contractor had this work scheduled we
requested that he provide a cost proposal to replace these
hydrants as he would be in the best position to coordinate
this work before doing the overlay.
The City Manager has previously discussed this change
order with Council members because the contractor
1621l~Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (612) 447-4230 I Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Q
FINANCIAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
REVIEWED BY:
HENTCOJ.DOC
indicated he was starting this extra work because he had a
crew available that day (May 13, 1999) and if they had to
come back to do it the price would go up.
CURRENT CIRCUMSTANCES
The contractor's proposal for the replacement of the
hydrants and restoration work totals $7,400.00. Staff has
reviewed this proposal, agrees it is fair and equitable, and
recommends approval.
CONCLUSION
Replacement of the hydrants prior to the overlay is the only
,prudent course of action.
The original contract was $1,345,425.33. This change order
along with Change Orders 1 and 2 total $38,342.33, less
than 3% of the original contract. Funding for this change
order is proposed to be from the Trunk Reserve fund due to
the fact the extra work was required in conjunction with the
utility replacements.
The alternatives are:
1. Approve Change Order NO.3.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
A motion and second approving Change Order No. 3 to the
1998 Improvement Project #98-15, funded through the
Trunk Reserve fund.
G.nt-u/~
CHANGE ORDER
CITY OF PRIOR LAKE
16200 EAGLE CREEK AVENUE SE
PRIOR LAKE, MN 55372
CHANGE ORDER NO.3
TO:
S.M. Hentges & Sons, Inc.
P.O. Box 69
Jordan, MN 55352-0069
DATE: May 14, 1999
FOR:
Project No. 98-15, Pleasant Street Overlay
OWNER:
City of Prior Lake
You are hereby directed to make the following change to your contract dated June 15. 1998.
The change and the work affected thereby is subject to all contract stipulations and covenants.
This Change Order will increase the contract sum by:
Seven-Thousand -Four-Hundred and 00/100 Dollars ($7.400.00)
Add the following:
Item Descriotion Unit Ouantitv Unit Price Amount
PROJECT # 98-15
1. Remove & replace EA 2 $3,300.00 $6,600.00
hydrant and gate
valve
2. Remove & replace LF 40 $20.00 $800.00
curb and gutter
Total Additions $7,400.00
G:\PR01ECTS\l991\1 SPLEOVE\CQJ.DOC
DAlE:
May 14, 1999
CHANGE ORDER NO.3
TO:
S.M. Hentges & Sons, Inc.
P.O. Box 69
Jordan, MN 55352-0069
FOR:
Project No. 98-15, Pleasant Street Overlay
OWNER:
City of Prior Lake
Amount of Original Contract $ 1.345.425.33
Change Order No. I (Revised) $ 29.292.00
Change Order No.2 $ 1.650.33
Change Order No.3 $ 7.400.00
Revised Contract Amount $ 1.383.767.66
Contract time is not affected by this change.
APPROVALS:
Approved:
City of Prior Lake
Owner
Approved: S.M. Hentges & Sons. Inc.
Q,~
't;-f7-77
Date
By
By
Mayor
Date
By
Title
~ufl
City Manager
Date
G:\PROJECTS\1998\lSPLEOVE\COJ.DOC
, 135-14-1999 a3:42PM FROM S.M. Hentses & Sons. Inc. TO
4474245 p.a1
s. M. HENTGES & SONS,: INC.
P_O BOX 69 JORDAN_ MN 55352
(612) 492-5700 FAX (612)492-5705
Chan e. Qrder
Customer R.cfcn::ncc Date of cst
5/14199
JcffEv.ms
Ci1y ofPtior Lake
F~........_;..g Departmcm
16200 Eagle Creek A...c
Prim Lake MN SS3J2
,
. ,
Job No. : lob- . Job I.....,....hnn
98-317 1998 StRc:t &: UIiIitY; Prior Lake, MN
Consttuction ;
DESCRlPTION OF WORK PERFoRMEll: Rcmo\IC and Rplal:c b:ydrlIDt lIIld gate vaM. -
Ranovc and n;pIacc: cum a: gutter for hydrant ~o;uoent
;
ACTUAL COSTS-
-
APPROX UNIT UNIT BID
ITEM Q"IY MEAS DEScjmPnON PRICE AMT
1 2 EA R.emovc a: ~ hydrml & 3,300.00 6,600.00 .
gate vaM:
2 40 LF RCJmM:: &; rqlIace curb a: gutter 20~00 800.00
TOTAL
57,400.00
PL:;uc issue a rh...&" orda' fOl-lhc: "",,,"nt ~_ We submit this ~ order 10 be aue, correct
and aecuratc. . i
Sincc:te1y, .
~~(if--
GaIy ~
Project Mmager
TOTR!.. P.01