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HomeMy WebLinkAbout010395 Regular REGULAR COUNCIL MEETING AGENDA January 3, 1995 1. CALL TO ORDER ........................ 7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MINUTES 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid b. Consider Approval of Sale of City Vehicle c. Consider Approval of Resolution Requesting State Reimbursement of City Costs for an Alternative Water Study Required to Protect the Savage Fen. d. Consider Approval of 1995 Fee Schedule e. Consider Approval of Amending Prior Lake City Code Title 9, Chapter 4, 5, & 7 with Respect to Water, Sewer and Storm Water Fees 5. PRESENTATIONS: 6. PUBLIC HEARINGS: 7. OLD BUSINESS A. Consider Area Library Proposal B. Consider Status of 1994 City Council Directives. C. Consider Request for Special Assessment Refund from Betty Scherer for Lot 19 Green Heights Addition. 8. NEW BUSINESS A. Consider Approval of the following: 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER · Acting Mayor for 1995 · Official Newspaper for 1995 · Official Bank for 1995 · Equalization Committee for 1995 · Fire Chief and Assistant Chief for 1995 · Auditing Firm for 1995 · Fiscal Consultant for 1995 · Civil Defense Director 1995 · Health Officer Representative for 1995 · Review and Consider Bylaws for 1995 B. Consider Appointment of Animal Control Officer for 1995. C. Consider Approval of Revision in Development Security Requirements. D. Authorize Request for Proposal for Architectural Services for the Public Works Maintenance Building. 9. OTHER BUSINESS ^. Consider Approval of January 20-21 Workshop Agenda. 10. ANNOUNCEMENTS/CORRESPONDENCE A. 11. ADJOURNMENT A10395,WRT MINUTES OF THE CITY COUNCIL Tuesday, January 3, 1995 1. CALL TO ORDER - Mayor Andren called the meeting of the Common Council to order on Tuesday, January 3, 1995 at 7:30 p.m. in the City Council Chambers. Present were: Mayor Andren, Councilmembers, Greenfield, Schenck and Scott, Assistant Manager Carlson, Planning Director Rye, Public Works Director Anderson, Assistant City Engineer Loney, Finance Director Teschner, Parks and Recreation Director Mangan, Attorney Kessel and Recording Secretary Bimh. (Councilmember Kedrowski arrived at 9:00 p.m.) 2. PLEDGE OF ALLEGIANCE - Mayor Andren led the Pledge of Allegiance and welcomed everyone to the meeting. 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING - Minutes Councilmember Scott noted on page 4 - Item D, Sentence 9, the minutes stated "Councilmember Scott requested ..... "should be changed to "Mayor Andren requested....." MOTION BY sco'l-r, SECONDED BY SCHENCK, TO APPROVE THE MINUTES AS AMENDED. Upon a vote taken, yeas by Andren, Scott and Schenck, the motion carried. Greenfield abstained since he was not present at the last meeting. 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid Invoices Sale of City b. Consider Approval of Sale of City Vehicle vehicles c. Consider Approval of Resolution Requesting State Reimbursement RS - Alt Water of City Costs for an Alternative Water Study Required to Protect the ~cudy - 9avage FeD Savage Fen. 1995 Fee Sched. d. Consider Approval of 1995 Fee Schedule e. Consider Approval of Amending Prior Lake City Code Title 9, ;,mend. Code Chapter 4, 5, & 7 with Respect to Water, Sewer and Storm Water waer & Storm Fees Fees Councilmembers requested that items (d) and (e) be removed for further discussion. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN E~AL OPPORTUNITY EMPLOYER Prior Lake City Council Minutes January 3, 1995 MOTION BY SCOTT, SECONDED BY GREENFIELD, TO Consent APPROVE CONSENT AGENDA ITEMS (a) THRU (c) Items (d) and (e) were removed for discussion. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck, the motion carried. 5. PRESENTATIONS: 6. PUBLIC HEARINGS: 7. OlD BUSINESS A. Consider Area Library Proposal - request to determine whether theArea Library City of Prior Lake would be able to participate in an area library with the City of Savage and County. City Manager Boyles briefly reviewed the pros and cons of the proposal. Mary Knowlton, Library Board Trustee, urged Councilmembers to be visionary in their consideration of an area library and to plan for a new library as soon as it is economically feasible. Dick Undederth, County Commissioner, addressed the Council with the recommendation that city staff investigate whether or not the City of Savage is amenable to the prospect that the City of Prior Lake would be willing to consider future joint participation on an area library if they build on site 8. on to the area library in later years. Council concurred that it is not a good time to assume the long term expense of participating in the construction of an area library, but did agree that they would be willing to consider participating at some future date. The City Manager should pursue discussions with the City of Savage and the county to determine whether they would be amenable to building on site 8 now and allow Prior Lake to participate financially on constructing a second phase of the building in the future. This would allow the City of Savage and Shakopee to build an approximately 14,500 building and the City of Prior Lake would commit to building an additional 10,000 square feet at a later date (five to ten years) when it was financially more feasible. A short discussion occurred regarding the extent of the city's commitment. Mayor Andren thanked Mary Knowlton for coming and sharing her views on this project. MOTION BY GREENFIELD, SECOND BY SCOTF, DIRECTING Area Library STAFF TO INQUIRE WHETHER OR NOT THE CITY OF SAVAGE Phased Proj. AND SCOTF COUNTY IS AMENABLE TO A PHASED PROJECT -2- Prior Lake City Council Minutes January 3, 1995 ON SITE 8 WHICH WOULD PROVIDE FOR A TIME CERTAIN FOR IMPLEMENTATION OF A SECOND PHASE WITH MONETARY COMMITMENT FROM THE CITY OF PRIOR LAKE AND UNDER WHAT CONDITIONS WILL THEY AGREE. Scott clarified that despite her second to the motion she is reserving the right to vote against such a future proposal. Discussion occurred regarding future funding, and reiterating that Site 8 is the only option Council would agree to for construction of the area library. They also discussed whether or not a joint powers agreement would be suitable for committing a future Council to this project. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. B. Consider Status of 1994 City Council Directives. - City Manager Boyles stated that the purpose of this item is to solicit Council priority on the 1994 directives and recommend that 1995 directives be made by motion, second and vote. Council concurred that this process was acceptable. Council also requested that all the uncompleted 1994 directives be made part of the 1995 directives so they could be aware of those directives still pending. MOTION BY SCOTT, SECONDED BY GREENFIELD, THAT ANY Directives FUTURE DIRECTIVES TO STAFF BE PUT IN THE FORM OF A MOTION, SECOND AND VOTE. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. C. Consider Request for Special Assessment Refund from Betty Scherer for Lot 19 Green Heights Addition. Finance Director Teschner reviewed the history of the property, assessments and other details. Discussion occurred regarding the provision that all future owners or transferees are to be notified of the provision that any sewer or water hookups would be charged as a connection fee on this parcel of land Counciimembers expressed concern that this could be construed as precedent setting, however, Finance Director Teschner stated that there are very few if any parcels of this unique configuration that would be considered eligible for a refund of this nature. Staff was directed to develop findings narrow enough that it would be difficult for anyone else to fit within those findings. MOTION BY SCOTI', SECONDED BY GREENFIELD, TO Betty Scherer REFUND THE AMOUNT OF $2,896.34 TO BETFY SCHERER Green Heights SUBJECT TO THE ACKNOWLEDGEMENT OF IMPOSITION OF Assessment Refund CONNECTION FEES BE AMENDED TO APPLY TO ALL FUTURE -3- Prior Lake City Council Minutes January 3, 1995 OWNERS, THAT STAFF STATE SPECIFICALLY THE INTENT TO THE COUNCIL SO AS NOT TO SET A NEGATIVE PRECEDENT REGARDING THIS I~$UE, YHAT THE DOCUMENT BE RECORDED AT SCOTT COUNTY, AND THAT DOCUMENT PREPARATION AND RECORDING FEES BE DEDUCTED FROM THE ASSESSMENT REFUND AMOUNT, Council clarified that Mr. Teschner develop findings, history, etc., narrow it and and review with Attorney Kessel before placing it on the Council agenda. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. A short recess was called The meeting reconvened at 9:05 p.m. 8. NEW BUSINESS A. Consider Approval of the following: · Acting Mayor for 1995 Acting Mayor Newspaper · Official Newspaper for 1995 Bank · Official Bank for 1995 Equalization Corn · Equalization Committee for 1995 Fire Chief & Assr · Fire ChiefandAssistant Chief for 1995 Auditing Firm · Auditing Firm for 1995 Fiscal Consultant · Fiscal Consultant for 1995 ~Vr~l Defense · Civil Defense Director 1995 Health Officer · Health Officer Representative for 1995 Bylaws · Review and Consider Bylaws for 1995 MOTION BY GREENFIELD, SECONDED BY SCOTI', TO Acting Mayor NOMINATE KEDROWSKI AS ACTING MAYOR FOR 1995. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE THE APPOINTMENTS AS RECOMMENDED BY STAFF IN THE AGENDA REPORT FOR OFFICIAL NEWSPAPER, OFFICIAL BANK, EQUALIZATION COMMITTEE, FIRE CHIEF AND ASSISTANT CHIEF, FISCAL CONSULTANT, CIVIL DEFENSE DIRECTOR AND HEALTH OFFICER REPRESENTATIVE. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. -4- Prior Lake City Council Minutes January 3, 1995 Discussion occurred regarding putting out an RFP for an auditing firm to replace the George M. Hanson auditing firm the city is currently using. Councllrfll~ber~ Scott, Greenfield and Andren expressed the opinion that it would be just good business practice to change auditors after fourteen years. Them is no question about the capabilities of the Hanson firm, MOTION BY GREENFIELD, SECONDED BY ANDREN, DIRECTING STAFF TO PREPARE A REQUEST FOR Auditing Firm PROPOSAL TO SUBMIT TO AUDITING FIRMS, STIPULATING THAT A FOUR 'YEAR CONTRACT OR WHATEVER THE MAXIMUM IS BY LAW FOR RENEWABLE TERMS. City Manager Boyles suggested that the City request the longest span possible (up to five years). Discussion occurred regarding estimated cost for a new auditing firm, the auditing process, the pros and cons of selecting a new auditor and looking into having an operations audit conducted next year. Council stipulated that the RFP must meet and preferably minimum statutory guidelines. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott. Nay by Schenck. The motion carried. MOTION BY SCOTr SECONDED BY GREENFIELD, TO Weed Inspect. APPOINT JAY SCHERER AS WEED INSPECTOR FOR 1995, Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. City Manager Boyles stated that there were several housekeeping items in the bylaws that should be taken care of. Council then reviewed the bylaws and made the necessary changes. Discussion occurred on committee and commission bylaws. Council directed staff to set up joint workshops for them to meet with each committee/commission to discuss various issues pertaining to their particular committee/commission along with their goals and objectives. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, Workshops DIRECTING THE CITY MANAGER TO SCHEDULE with WORKSHOPS WITH EACH COMMITTEE OR COMMISSION Advisory AT A TIME CONVENIENT FOR ENTIRE COMMITTEE AND OR Bodies COMMISSION MEMBERS TO DISCUSS JOINT ISSUES AND GOALS. Discussion occurred on whether or not to word the bylaws to reflect the open forum meeting at the second meeting of each month. -5- Prior Lake City Council Minutes January 3, 1995 MOTION BY KEDROWSKI, SECOND BY SCHENCK, TO Open Forum CONTINUE TO HOLD OPEN FORUMS ON THE SECOND MEETING OF EACH MONTH. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. Council continued to discuss changes in the bylaws, on page 1, item c; page 3, section 3-A5, page 15, Section A regarding the BDC, PAC and LAC. MOTION BY GREENFIELD, SECONDED BY SCOTF, DIRECTING THAT THE REVISIONS TO THE BYLAWS AS Counc±l DISCUSSED AND RECOMMENDED BY CITY MANAGER Bylaws BOYLES BE IMPLEMENTED. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. Further discussion occurred regarding the Business Development Co~nmittee, Parks Advisory Committee, Lake Advisory Committee and Planning Commission with regard to the inconsistencies on the cover sheet and the inside pages applying to terms and term limit dates. MOTION BY GREENFIELD, SECONDED BY SCOTT, TO com,±ttee MAKE HOUSEKEEPING ITEM CHANGES AS NOTED IN s71aws COMMITTEE BYLAWS Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY GREENFIELD, SECONDED BY SCOTT, TO Committee CHANGE COMMITTEE COMMISSION BYLAWS TO REFLECT Commission THE 75% MANDATORY ATTENDANCE REQUIREMENT. 75Z Mandatory Attendance Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. B. Consider Appointment of Animal Control Officer for 1995. This item was taken up at 9:10 p.m. ahead of the above items due to the lateness of the evening and the number of people in the audience waiting to address the issue. City Manager Boyles reviewed the County's actions in commissioning a task force to investigate standards of operation, bidding process, state statutes as to licensing such a facility, and develop recommendations for animal control standards to be presented to the County. Mr. Boyles stated that the city has received a bid from South Suburban and Four Paws for animal control. Mayor Andren entered a petition objecting to renewal of the contract -6- Prior Lake City Council Minutes January 3, 1995 with Mr. McAIlister and a letter from Diana Wilkinson also expressing concern about renewing the contract. The following persons spoke against renewing the contract with Mr. McAIlister. Kevin Bergstrom - 16030 Eagle Creek Avenue, Dion Wilkinson, 16046 Cambridge Cimle Denise Bessermin, .16524 Franklin Trail Tammy Merhr, 17414 Ridgewood Court, Tod Merr, 17414 Ridgewood Court Susan Cassem, 6127 170th Street East The following persons spoke in favor of Mr. McAIlister's appointment: Jean Baudhuin, 5671 Woodside Road Tom Foster, 5795 Shannon Trail Bob McAIlister then addressed the Council to discuss the various charges voiced by those who oppose his appointment. He discussed the fact that he no longer sells dogs for reseamh and stated that 73% of the cats and 88% of the dogs were claimed or placed this past year. Council reviewed the contract and made suggestions on additions or amendments. Council also requested that a member of the city staff also be appointed to the task fome. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO Animal APPROVE THE AMENDED ANIMAL CONTROL AGREEMENT Control WITH BOB MCCALLISTER TO ADDRESS SANITATION, officer FEEDING, WATER, EXERCISE AND CUSTOMER RELATIONS (McAllister) ISSUES AND DIRECTING MR. MCALLISTER TO IMPLEMENT A MONTHLY REPORT REFLECTING THE DATE, TIME (AM OR PM) TYPE OF ANIMAL, OWNER IF KNOWN, CURRENT DISPOSITION. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO Task Force for Animal APPOINT A MEMBER OF CITY STAFF TO THE COUNTY'S TASK Control FORCE. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. 5 minute recess Meeting reconvened at 10:20 p.m. -7- Prior Lake City Council Minutes January 3, 1995 Discussion was then moved to item 8 A The following item were discussed at 11:15 p.m.: C. Consider Approval of Revision in Development Security Development Requirements. Assistant City Engineer Loney presented details of Security the requirements and gave Council the options available which were: REquirements Letter of Credit as now required, a warranty bond or performance bond. Mr. Jim Johnston Sienna Corporation Minneapolis, MN Addressed the Council to explain his reason for requesting the change. After a short discussion Council concurred that the item should be tabled in order to allow the attorney to review the request and clarify the language. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO Tabled TABLE THIS ITEM UNTIL ATTORNEY CAN LOOK INTO THIS ITEM AND CLARIFY THE LANGUAGE OF THE BOND. Upon a vote taken, yeas by Andren, Kedrewski, Greenfield, Scott and Schenck. The motion carried. D. Authorize Request for Proposal for Amhitectural Services for the Public Works Maintenance Building. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO t~FP AUTHORIZE REQUEST FOR PROPOSAL. for Architect Services Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott for Public Works and Schenck. The motion carried. Bldg. MOTION BY ANDREN, SECONDED BY SCOTT, TO APPOINT GREENFIELD AND KEDROWSKI TO THE ARCHITECTURAL Architectural INTERVIEW COMMITTEE. Interview Comm. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried 9. OTHER BUSINESS A. Consider Approval of January 20-21 Workshop Agenda. City Manager Boyles discussed the proposed agenda for the January Council workshop. Council concurred that Jim Brimeyer should be asked to facilitate the team building portion of the workshop. Council then discussed other items on the proposed agenda. Council agreed that Glenn Kessel should be present to discuss annexation and someone from the County should be at the workshop to discuss sewer and water regulations. -8- Prior Lake City Council Minutes January 3, 1995 MOTION BY GREENFIELD, SECONDED BY KEDROWSKI, TO Workshop APPROVE THE PROPOSED WORKSHOP AGENDA AS Agenda RECOMMENDED BY CITY MANAGER. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO RS9502 Inve s tment APPROVE RESOLUTION DESIGNATING INVESTMENT Autority AUTHORITY ON BEHALF OF THE CITY OF PRIOR LAKE TO THE CITY MANAGER AND FINANCE DIRECTOR. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. Items (d) removed from the Consent Agenda for discussion: Discussion occurred on the fee schedule: MOTION BY GREENFIELD, SECONDED BY KEDROWSKI, TO Fee Schedule INCREASE $5.00 IN THE 1996 FEE SCHEDULE FOR ANNUAL AGENDA AND MINUTE SUBSCRIPTION. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY GREENFIELD, SECONDED BY KEDROWSKI, TO DELETE AGENDA REPORTS FROM FEE SCHEDULE. (the Agenda Reports agenda report is no longer being used). Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO 1995 Fee ADOPT ENTIRE 1995 FEE SCHEDULE AS AMENDED. Schedule Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. Consent Agenda Item (e) Council concurred that with regard to the Watertower fee charge the word "future" in both cases should be deleted because monies are being used to pay bonds on the existing water storage facility. MOTION BY SCOTT, SECONDED BY KEDROWSKI, TO AMEND ORDINANCE 95-01 UNDER SECTION 9-4-10 PAGE 2, ITEM D OR 95-01 Water Tower UNDER WATER TOWER CHARGE BE AMENDED TO ELIMINATE Charge THE WORD "FUTURE". -9- Prior Lake City Council Minutes January 3, 1995 Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO oR 95-01 ADOPT AMENDED ORDINANCE 95-01. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY ANDREN, SECONDED BY GREENFIELD, TO Investment DIRECT THE CITY FINANCE DIRECTOR TO PROVIDE THE Report COUNCIL WITH INFORMATION RECAPPING THE INVESTMENTS AND IDENTIFYING LOCATIONS OF INVESTMENTS ON AN SEMI-ANNUAL BASIS. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY GREENFIELD, SECONDED BY ANDREN, TO Budget INCORPORATE A NARRATIVE WITH EACH QUARTERLY Information BUDGET REPORT WHICH IDENTIFIES ANY UNUSUAL TRENDS AND COMMENTS ON BUDGET CONDITIONS. Upon a vote taken, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. -- City Manager's update- City Manager Boyles discussed the proposed letter to legislators regarding property tax system improvements. Councilmembers suggested revisions to clarify the request. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO DIRECT FINANCE DIRECTOR TESCHNER TO TALK TO Funding STEVE MATrSON TO IDENTIFY WHAT IF ANY FUNDING Mechan±s'ims MECHANISMS EXIST OUTSIDE OF BONDING FOR FUNDING CITY STRUCTURES. Upon a vote taken-, yeas by Andren, Kedrowski, Greenfield, Scott and Schenck. The motion carried. -- City Manager Boyles reviewed his proposed letter to Health Span regarding the ambulance contract. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO REQUEST THAT THE SCOTT COUNTY SHERIFF'S Update from DEPARTMENT GIVE AN UPDATE OF WHAT THEY ARE Sheriff DOING ON THE LAKE DURING THE WINTER MONTHS IN re: Lake THE FORM OF ENFORCEMENT. enforcement in winter -10- Prior Lake City Council Minutes January 3, 1995 Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck, nay by Andren. The motion carried. 10. ANNOUNCEMENTS/CORRESPONDENCE A. 11. ADJOURNMENT Them being no further business the meeting adjourned at 12:20 a.m. The next Council meeting will be Monday, J~,~uar~7, 1995 at 7:30 p.m. City Uafl~ a~_~" ~ocordin~ Socmta~ M10395.WRT -11-