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HomeMy WebLinkAbout022195 Regular REGULAR COUNCIL MEETING AGENDA February 21, 1995 1. CALL TO ORDER ........................ 7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid b. Consider Approval of Animal Control Report c. Consider Approval of Building Report d. Consider Approval of Fire and Rescue Report e. Consider Approval of Street Lighting Policy f. Consider Approval of Treasurer's Report g. Consider Approval of Amendment to Special Assessment Policy. h. Consider Approval of Preliminary Fourth Quarter Financial Report. i. Consider Approval of 1994 Variance Summary Report j. Consider Ratification of Appointment of Chair to Park Advisory Committee. 5. PRESENTATIONS: 6. PUBLIC HEARINGS: 7. OLD BUSINESS A. Consider Approval of A Resolution Approving Plans and Specifications and Ordering Bids for Sand Point Parking Lot Improvements (Project 94-06) B. Consider Approval of Amendment to Park Dedication Ordinance and Response to Wet!and Requirements. C. Consider Approval of a Resolution Providing For the following Additional Allocations: 1. Office Remodelling 2. Micro Computer Network 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA February 21, 1995 Page 2 8. NEW BUSINESS A. Consider Approval of Sidewalk Policy B. Consider Approval of Preliminary Plat and Variance for Windsong On The Lake, Second Addition. C. Consider a Resolution Approving Final Plat of the First Addition to Westbury Ponds and Developer's Agreement. D. Consider Approval of Recommendation to Appoint an Amhitect for the Public Works Maintenance Garage Construction Project. 9. OTHER BUSINESS A, 10. ANNOUNCEMENTS/CORRESPONDENCE A. 11. ADJOURNMENT 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF THE CITY COUNCIL Tuesday, February 21, 1995 1. CALL TO ORDER - Mayor Andren called the meeting of the Common Council to order on Tuesday, February 21, 1995 at 7:30 p.m. in the City Council Chambers. Present were: Mayor Andren, Councilmembers, Greenfield, Scott and Schenck, City Manager Boyles, Assistant City Manager Carlson, Public Works Director Anderson, Planning Director Rye, Parks and Recreation Director Mangan, Attorney Kessel and Recording Secretary Birch. Councilmember Kedrowski was absent due to being out of town. 2. PLEDGE OF ALLEGIANCE - Mayor Andren led the Pledge of Allegiance and welcomed everyone to the meeting. 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING Corrections were as follows: Page 5, last paragraph the sentence:...."approve the ordering improvements"..., should be changed to read:...."approve the Resolution ordering improvements". .... Page 6, third paragraph, last sentence, ...."of thearea .... the word should be separated and read ... "of the area..." Page 3, second paragraph: "Project 95-01 Ridgemont Circle" should read: "Project 95-01 Ridgemont Avenue." Page 4, paragraph 9, fourth sentence: ..... "Larry Anderson stated that 50% of the cost is being assumed by the city because Lakefront Park abuts Ridgemont Avenue." Should read: "Larry Anderson stated that 50% of the cost of the segment ad!acent to Lakefmnt Park is being assumed by the city." Page 7, Mayor Andren noted that there was no motion indicating closure of the Titus Addition public hearing. Upon listening to the tape, the secretary ascertained that Acting Mayor Kedrowski stated that the hearing was closed, there was no motion, this action will be indicated for the record. MOTION BY, GREENFIELD, SECONDED BY SCHENCK, TO APPROVE THE MINUTES AS AMENDED. Upon a vote taken, yeas by Greenfield, Scott and Schenck, the motion carried, Mayor Andren abstained due to the fact that she had been absent at the last meeting. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN E~tJ'AL OPPORTUNITY EMPLOYER Prior Lake City Council Minutes February 21, 1994 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid Invoices b. Consider Approval of Animal Control Report Dog Catcher Rpt C. Consider Approval of Building Report Bldg. Rept. Fire & Rescue Rpt d. Consider Approval of Fire and Rescue Report Street Lighting e. Consider Approval of Street Lighting Policy Treasurers Rept. f. Consider Approval of Treasurer's Report Amend. Spec.Assmt g. Consider Approval of Amendment to Special Assessment Policy. h. Consider Approval of Preliminary Fourth Quarter Financial Report. 4th qtr Financia] i. Consider Approval of 1994 Variance Summary Report Variance Sum Rpt. Chair Appt. to j. Consider Ratification of Appointment of Chair to Park Advisory ?AC Committee. Mayor Andren requested that items (e) and (h) be removed for discussion under "Other Business". MOTION BY SCHENCK, SECONDED BY GREENFIELD, TO APPROVE consent Agenda CONSENT AGENDA ITEMS (a) THRU (j) with the exception of items (e) and (h). Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck, the motion carried. 5. PRESENTATIONS: 6. PUBLIC HEARINGS: 7. OLD BUSINESS A. Consider Approval of A Resolution Approving Plans and t~s 95-11 Specifications and Ordering Bids for Sand Point Parking Lot Sand ?oint Improvements (Project 94-06). Larry Anderson explained that the ?arking Lot original feasibility cost estimate for this project was $60,167, but the engineer's estimate for construction is now $82,146. However, the cost can be reduced to $87,804 if the Parks Department performs a portion of the restoration work. The Parks Department has agreed to construct topsoil, seeding, sodding and irrigation which can be selectively added to the base bid amount if the prices are favorable and Council agrees. Items installed by the Parks Department will be paid for through the Capital Park Fund. The Parks Department will provide overflow parking for trailers and cars. The new lot will increase the parking spaces from 100 to 121. Mr. Anderson noted that the time for bid opening had been changed from 10:00 to 10:15 a.m. on Mamh 22. A brief council discussion occurred regarding overtlow parking and the availability of Parks Department maintenance personnel to participate in the project. -2- Prior Lake City Council Minutes February 21, 1994 MOTION BY SCOTT, SECONDED BY SCHENCK, TO APPROVE THE RESOLUTION APPROVING PLANS AND RS95-1! SPECIFICATIONS AND ORDERING BIDS FOR SAND POINT Sand PARKING LOT IMPROVEMENTS (PROJECT 94-06) WITH THE AMENDMENT OF THE BID OPENING TIME FROM 10:00 A.M. TO 10:15 A.M. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. B. Consider Approval of Amendment to Park Dedication Ordinance and Response to Wetland Requirements. Parks Director Mangan provided information regarding his recent survey of surrounding communities for park dedication requirements; and presented a map to illustrate the yield of the city's current park dedication requirements by using as an example the incorporation of wetlands, steep slopes, green space and overflows into the proposed development of Wilderness Ponds. Discussion occurred regarding the definition of stable or unstable land, marshes, etc, and whether to retain the current process used in determining the percentage requirement for park land dedication. Council concurred that staff should explain the definition of "unstable" as it pertains to soils. MOTION BY GREENFIELD, TO ADOPT MODIFICATION TO DEFINITION OF SUBDIVISION ORD 6-6-8 AS INDICATED TO REFLECT ADDITIONS OF THE WORD LAND AND PRESERVATION AND ELIMINATE PARK AND TO CHANGE THE LAND CHARACTERISTICS TABLE TO INDICATE A DECREASE IN THE LAST TWO COLUMNS BY 10% TO 40 AND 15%, ELIMINATE MARSH LANDS AND GIVING ZERO CREDIT TO WETLANDS AS PROVIDED BY MINNESOTA LAW. Motion failed for lack of a second. MOTION BY SCOTT, SECONDED BY SCHENCK, TO TABLE THE ISSUE TO ALLOW STAFF AN OPPORTUNITY TO PROVIDE VISUAL EXAMPLES TO COUNCIL AS TO HOW THE PROPOSED AMENDMENTS WOULD AFFECT THE PARK DEDICATION POLICY. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Council then agreed to move the forward to items 8 C and D due to the fact that there were people in the audience waiting to address these issues. A short recess was called. The meeting reconvened at 9:20 p.m. -3- Prior Lake City Council Minutes February 21, 1994 C. Consider Approval of a Resolution Providing For the following RS95-12 Additional A/locations: City Manager Boyles discussed the office Remodeling following: and Computer Acquisition 1. Office Remodeling - City Manager Boyles stated the project has remained within budget until it was recently discovered that the supports in the council chamber walls run horizontally rather than vertically, making it impossible to draw the electricity from the suspended ceiling by running it down the wall. Instead, the electricity, telephone and computer wiring must now be run through a rubber molding which integrates with the office dividers, thus increasing the cost by approximately $12,000. City Manager Boyles also discussed the proposal to remove a wall separating the cashier and accountant to allow for three work stationsinstead of the two currently being used. 2. Micro Computer Network - City Manager Boyles reviewed the initial decision which was approved by Council on Micro Computer November 7, 1994 to replace the existing Alpha Micro Network computer system with a DOS network. Since the initial approval it has been ascertained that the needs projected earlier in the year as to capacity and power of the computer network have changed in order to adequately support the needs and insure an effective long term operating system. Discussion occurred regarding the proposed additions. Council directed staff to check with Ameridata on prices. MOTION BY GREENFIELD, SECONDED BY SCHENCK, Rs 95-12 Funding TO APPROVE A RESOLUTION AUTHORIZING FUNDING for office FOR THE OFFICE REMODELING PROJECT NOT TO ~,emodeling and EXCEED $90,000 AND FUNDING FOR THE DOS Micro Computer COMPUTER NETWORK NOT TO EXCEED $110,000. Ne twork Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. 8. NEW BUSINESS A. Consider Approval of Sidewalk Po/icy - Planning Director Rye Presented details of the Planning Commission's recent consideration Sidewalk Policy of the policy on February 3. At that time the Planning Commission recommended approval of the draft policy with modifications as indicated in the staff report. Discussion occurred on whether to require sidewalks on both sides of residential, minor and major collector streets. Discussion also occurred addressing trails on one side and sidewalks on the other. A trail only could be substituted for a sidewalk or vice versa. The question of whether to exempt sidewalks on cul-de-sacs of 500 feet or less was discussed. Mayor -4- Prior Lake City Council Minutes February 21, 1994 Andren asked why the city didn't have a policy requiring sidewalks or trails on local roads only when heavy traffic or unique topography justifies such action. Mr. Anderson replied that an asterisk could be used to allow the city engineer to define when sidewalks could be justified on local streets with higher volumes of traffic. Discussion occurred on the table showing the guidelines. The table was revised to add a column under local streets which would allow for no sidewalk or a sidewalk on one side of the street. The policy would provide that the City Engineer may recommend that sidewalks be installed on local streets or one side of a minor collector where a trail also serves the street or where topographical or traffic conditions warrant. MOTION BY GREENFIELD, SECONDED BY SCOTT, TO PLACE S±dewalk THE AMENDED SIDEWALK POLICY AND CORRECTIONS AS ?ol±cy NOTED ON THE MARCH 6, 1995 CONSENT AGENDA, AND AMEND THE CITY CODE SECTIONS 6-7-3. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. B. Consider Approval of Preliminary Plat and Variance for Windsong On The Lake, Second Addition. Planning Director Rye discussed the application and the Planning Commission's concerns regarding right Windsong On The of way issues and safety problems and stated that the remaining Lake issues were addressed satisfactorily. Council inquired as to the rationale behind the variance and whether CR 21 improvements will impact the grading plan. Public Works Director Anderson stated that CR 21 improvements would not be affected. RS 95-14 MOTION BY GREENFIELD, SECONDED BY SCHENCK, TO Windsong On The APPROVE THE RESOLUTION AUTHORIZING THE PRELIMINARY Lake Prel±m±nary PLAT FOR WINDSONG ON THE LAKE, SECOND ADDITION. Plat Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. C. Consider a Resolution Approving Final Plat of the First Addition to Westbury Ponds and DevelopeFs Agreement. Planning Director Westbury ?onds Rye presented information regarding the request and reviewed the Final ?lat& process to date. Mr. Rye stated that the developer's agreement have Developers Agrmt been signed by the developer and that the preliminary plat was (F±rst Aden) approved in January subject to conditions outlined in the resolution and that those conditions have been satisfied. MOTION BY GREENFIELD, SECOND BY SCOTT, TO ADOPT THE Rs95-13 RESOLUTION APPROVING THE FINAL PLAT OF WESTBURY Westbury Ponds PONDS AND THE DEVELOPERS AGREEMENT. Final Plat (lst Addn) & Developers Agreement) -5- Prior Lake City Council Minutes February 21, 1994 Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. MOTION BY SCOTF, SECOND BY GREENFIELD, TO AUTHORIZE Authorization THE MAYOR AND CITY MANAGER TO SIGN THE DEVELOPER'S to Mayor and AGREEMENT City Mgr. to Sign Developers Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck.Agreement The motion carried, for Westbury Ponds Final D. Consider Approval of Recommendation to Appoint an Architect for Plat the Public Works Maintenance Garage Construction Project. Parks Director Mangan discussed the bids submitted for design of the public works maintenance garage and the criteria used in selecting the amhitect, fee structure, experience in this type of structure, and ability to tailor maintenance facility to the needs of Prior Lake. The Interview Panel recommended appointment of BRW Elness as the amhitect for the Public Works Maintenance Garage. MOTION BY GREENFIELD, SECONDED BY SCHENCK, TO Public Works APPROVE THE PANEL'S RECOMMENDATIONS TO APPOINT Maintenance Facility BRW INC FOR THE DESIGN OF THE PUBLIC WORKS Architect MAINTENANCE FACILITY AND AUTHORIZING THE MAYOR AND BRW, ~nc. CITY MANAGER TO ENTER INTO A CONTRACTUAL Approved AGREEMENT WITH BRW. 9. OTHER BUSINESS A. Consent Agenda - item (e) - Consider Approval of Street Lighting Policy - Director of Engineering Anderson discussed the legal issues Street Lighting to be addressed regarding costs to recoup unpaid fees, the primary Policy benefactors, and how to prove benefit. Discussion occurred regarding the cost increase of street lighting and other issues. MOTION BY SCOTI', SECONDED BY GREENFIELD, ADOPT THE Residential RESIDENTIAL STREET LIGHTING POLICY AS SUBMITTED. Street Lighting Policy Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Item (h) - Consider Approval of Preliminary Fourth Quarter Financial Report. Councilmembers complimented the Finance Director for his Preliminary work on this report. Mayor Andren inquired whether the dance 4th Quarter programs are self supporting. A short discussion occurred on this Financial subject. Report MOTION BY SCOTT, SECOND BY GREENFIELD, TO APPROVE Prelim. 4th THE PRELIMINARY FOURTH QUARTER FINANCIAL REPORT AS quarter Rept. SUBMITTED Approved. -6- Prior Lake City Council Minutes February 21, 1994 Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. A short discussion occurred on the County Road 21 petition circulated during the open forum and MOTION BY GREENFIELD, SECOND BY SCOTT, TO RECEIVE Rece±ve THE PETITION FROM RESIDENTS AS AMENDED Petitions from Residents Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. on CR 21 re. The motion carried. Safety issues. MOTION BY GREENFIELD, SECOND BY SCO'I=I', DIRECTING STAFF TO COMMUNICATE WITH COMMISSIONER DICK Motion directing UNDERFERTH AND BRAD LARSON (COUNTY ENGINEER) TO City Mgr, to ADDRESS SITE DISTANCE AS IT RELATES TO THE POSTED contact County SPEED LIMIT AND CROSS WALKS ON COUNTY ROAD 21. Engr and County Commissioner Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. re: CR 21 The motion carried. 10. ANNOUNCEMENTS/CORRESPONDENCE A.City Manager Boyles briefly reviewed portions of his February 24 Update memorandum. -- Councilmember Greenfield questioned whether it would be more economical to contract with an outside source for such tasks as billings for water and receivable accounts. MOTION BY GREENFIELD, SECOND BY SCOTT, DIRECTING Motion re: THE CITY MANAGER TO DISCUSS COSTS AND BENEFITS contracting OF CONTRACTING WITH AN EXTERNAL FIRM TO HANDLE o£ f±nanc±ai THE CITY'S INVOICING AND UTILITY BILLINGS WITH THE services. FINANCE DIRECTOR. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. -- City Manager Boyles announced that this meeting is the final one to be held in the Council Chambers. -7- Prior Lake City Council Minutes February 21, 1994 11. ADJOURNMENT There being no further business the meeting adjourned at 10:30 p.m. The next regular Council meeting will be Monday, March 6, 1995 at 7:30 p.m. M22195.WRT -8-