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Home My WebLink About5H - JPA with City of Chaska for the 2009 PGA Championship MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: ISSUES: FINANCIAL IMPACT: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT JUNE 15, 2009 5H BILL O'ROURKE, CHIEF OF POLICE CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE CITY OF CHASKA FOR THE 2009 PGA CHAMPIONSHIP Introduction The purpose of this agenda item is to seek Council approval to enter into a Joint Powers Agreement with the City of Chaska for police services during the 2009 Professional Golfers Association (PGA) Championship to be held at Hazeltine National Golf Club. Current Circumstances Hazeltine National Golf Club, in Chaska, Minnesota, will once again be the site of a major professional golf tournament. This year's PGA Championship will take place August 10 through August 16. The Chaska Police Department has the command and control responsibility for law enforcement and security functions on the golf course. These "inside-the- fence" functions include any and all tournament public safety and security issues occurring relative to the players, spectators, vendors and other course protection needs. As in 2002 when this tournament was last hosted in Chaska, the Chaska Police Department is seeking the assistance of uniformed officers with such duties as player escort, dignitary protection, and for a high profile presence on the course. Prior Lake officers have expressed an interest in assisting the Chaska Police Department with these responsibilities. If approved, the officers from the Prior Lake Police Department will volunteer to be assigned by the Chaska Police Department command staff to any of the various duties outlined above on their own time - they will not be paid by either the City of Prior Lake, the City of Chaska, or the PGA. (The PGA is offering a meal and a free pass to the tournament in exchange for a full day's work.) This joint powers agreement allows for the City to grow its partnerships with other communities at no cost to the taxpayers. None. www.cityofpriorlake.com Phone952A4'A.980Q lFax 952.447.4245 ALTERNATIVES: 1) Adopt a resolution authorizing the City Manager to enter into a Joint Powers Agreement with the City of Chaska for police services during the 2009 PGA Championship. 2) Deny approval. RECOMMENDED MOTION: Alternative 1. Reviewed by: ~J Frank Boyr , I ~ t 1 Manager 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 09-XXX A RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH THE CITY OF CHASKA FOR THE 2009 PROFESSIONAL GOLFERS' ASSOCIATION CHAMPIONSHIP MOTION BY: SECOND BY: WHEREAS, Hazeltine National Golf Club in Chaska, Minnesota is the host to the 2009 PGA Championship August 10 - 16, 2009; and WHEREAS, the Chaska Police Department asking for assistance in meeting the public safety needs of this event; and WHEREAS, the Prior Lake Police Department has officers willing to volunteer their services to meet those demands. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1) The recitals set forth above are incorporated herein. 2) The City Manager is hereby authorized to enter into a Joint Powers Agreement with the City of Chaska for law enforcement services during the week of August 10 - 16, 2009. PASSED AND ADOPTED THIS 15th DAY OF JUNE 2009 I Haugen I Erickson I Hedberg I LeMair I Millar YES . Haugen Erickson Hedberg LeMair Millar NO City Manager, City of Prior Lake www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 CITY OF CHASKA POLICE SERVICES JOINT POWERS AGREEMENT 2009 PGA CHAMPIONSHIP - AUGUST 10 - 16, 2009 AGREEMENT, Made this day of ,2009, by and between the CITY OF PRIOR LAKE, a Minnesota municipal corporation, and the CITY OF CHASKA, a Minnesota municipal corporation (hereinafter "Chaska"); WHEREAS, the Chaska Police Department has requested the aid and assistance of the City of Prior Lake with the provision of policing services and other related activities at the 2009 PGA Championship, August 10 - 16, 2009; and WHEREAS, the cities of Chaska and Prior Lake are authorized to enter into an agreement authorizing the exercise of police powers within the jurisdiction ofChaska, pursuant to Minnesota Statutes, Section 471.59; and WHEREAS, it is in the best interest of the City of Chaska to enter into this Agreement in the interest of public health, safety and welfare. NOW, THEREFORE, the parties agree as follows: 1. PURPOSE. As requested by the City of Chaska, the City of Prior Lake will provide policing services at the 2009 PGA Championship and other related activities on August 10 - 16,2009, in the City ofChaska. 2. COMMAND OF SCENE. The City of Chaska shall be in command of the scene and will make issue and duty assignments. When appropriate and practical, Chaska officers, at the request of City of Prior Lake officers, will handle the citing and arrests of persons, as circumstances require. The personnel and equipment of the City of Prior Lake shall be under the direction and control of the City of Chaska until the City of Prior Lake withdraws assistance. 3. WORKER'S COMPENSATION. Each party shall be responsible for injuries or death of its own personnel. Each party will maintain worker's compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this Agreement. Each party waives the right to sue any other party for any worker's compensation benefits paid to its own employee or volunteers. 4. DAMAGE TO EOUIPMENT. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees or volunteers. 5. LIABILITY. A. For the purposes of the Minnesota Municipal Tort Liability Act only (Minnesota Statutes, Section 466), the employees and officers of the City of Prior Lake are deemed to be employees (as defined in Minnesota Statutes, Section 466.01, Subdivision 6) of the City of Chaska. B. The City of Chaska agrees to defend and indemnify the City of Prior Lake against any claims brought or actions filed against the City of Prior Lake or any officer, employee or volunteer of the City of Prior Lake for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of assistance pursuant to this Agreement. C. Under no circumstances, however, shall a party be required to Pay on behalf of itself and other parties, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466, applicable to anyone party. The limits of liability for some or all of the parties may not be added together to determine the maximum amount of liability for any party. 6. COMPENSATION. Officers will not be monetarily compensated for shifts worked. The City of Chaska will provide meals to uniformed officers working shifts. Officers will be offered from the Professional Golfers Association (PGA) a day of free admission to the Championship in exchange for each full day (minimum of 8 hours) of uniformed shift work. 7. SEVERABILITY. If any portion of this Agreement is found to be illegal, that portion of the Agreement shall be severed and the remainder of the Agreement shall remain in full force. 8. AMENDMENT. This Agreement may only be amended in writing by agreement by Both parties. THE CITY OF PRIOR LAKE By Its City Manager THE CITY OF CHASKA By Its City Administrator