HomeMy WebLinkAbout5O - CR 83 Reconstruction
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~lArNES~ CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
CONCLUSION:
JUNE 15, 2009
50
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF RESOLUTION AUTHORIZING THE MAYOR
AND CITY MANAGER TO EXECUTE A COOPERATIVE AGREEMENT WITH
SCOTT COUNTY FOR THE COUNTY ROAD 83 RECONSTRUCTION
Introduction
The purpose of this agenda is for the City Council to approve the cooperative
agreement between the City and Scott County for the CR 83 Reconstruction
between CR 42 and the northern City limits.
Historv
CR 83 has been previously reconstructed in segments, however the portion of
CR 83 between CR 42 and 1 ih Avenue in Shakopee is under-designed. This
segment of two-lane roadway does not currently meet capacity and safety
needs. The roadway traffic volumes are expected to more than double by
2030.
This project has not been rated as a top priority by the Cities of Prior Lake and
Shakopee or Scott County due to funding constraints. The Shakopee
Mdewakanton Sioux Community (SMSC) however rates this as a top priority
for reconstruction.
On January 5, 2009 the City Council approved the layout and design for the
CR 83 Reconstruction Project.
Current Circumstances
The County plans to begin construction this summer with completion
scheduled for 2010. In order to proceed with bidding of the project the County
needs to enter into Cooperative Agreements with the Cities of Prior Lake and
Shakopee.
The SMSC are funding the project which will save the County and Cities an
estimated $5 million. Currently, this roadway has traffic volumes in excess of
17,000 trips per day which is expected to double by 2030.
The Cooperative Agreement is in the standardized format previously reviewed
by the City Attorney.
This project is a great leverage of funding for the Cities and the County. This
roadway does impact Prior Lake residents and so its improvement is a benefit
to the City.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
FINANCIAL
IMPACT:
The City's estimated cost of $57,000 is approximately 40% of what the City
would contribute if the County were completing this project without SMSC
assistance.
The Cooperative Agreement does not require reimbursement by the City to the
County until June 1, 2015. The City's Transportation Plan has been amended
to show this payment in 2015.
Included in the resolution is a declaration of official intent to issue bonds for
the estimated cost of $57,000. In order to satisfy federal regulations and state
statute the City Council must adopt a resolution that provides a notice of intent
to bond. The resolution is necessary if the City intends to reimburse itself for
costs incurred on a project that will be funded by bonds but for which bonds
have yet to be issued. The approval of this resolution only approves the City's
intent to bond. It does not approve the sale of bonds.
ALTERNATIVES:
1. Approve a resolution authorizing the Mayor and City Manager to
execute a Cooperative Agreement with Scott County for CR 83
Reconstruction.
2. Deny this agenda item for a specific reason and provide staff with
direction.
3. Table this item to a certain date in the future
RECOMMENDED
MOTION:
Staff recommends alternative number 1.
ReVieW~YJ C L
Frank Boyles, CD 1er
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RESOLUTION 09-XXX
A RESOLUTION APPROVING THE COOPERATIVE AGREEMENT WITH SCOTT COUNTY FOR
THE CR 83 RECONSTRUCTION PROJECT
SAP 70-683-10
Motion By:
Second By:
WHEREAS The traffic volumes on CR 83 are expected to more than double in the 20 years; and
WHEREAS, The City of Prior Lake has not allocated funding for reconstruction in our Transportation
Plan; and
WHEREAS, The Shakopee Mdewakanton Sioux Community has agreed to fund the project for
construction in 2009 and 2010; and
WHEREAS, This project will provide benefit to the residents and businesses in Prior Lake; and
WHEREAS, The Mayor and City Manager are authorized to execute a Cooperative Agreement with
Scott County for the CR 83 Reconstruction Project; and
WHEREAS, The final design for CR 83 has been completed in accordance with the layout and
design approved by the City Council on January 5, 2009; and
WHEREAS, A Cooperative Agreement for the completion of the CR 83 Reconstruction Project has
been completed based on the final design; and
WHEREAS, The City of Prior Lake's street and storm sewer cost share is estimated to be $57,000
with payment required by June 1, 2015; and
WHEREAS, The City has determined to make a declaration of official intent ("Declaration") to
reimburse these estimated costs from proceeds of bonds in accordance with the
Internal Revenue Service Reimbursement Regulations (Treasury Reg. 1.150-2).
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein
2. The Mayor and City Manager are authorized to execute a Cooperative Agreement on behalf of the
City with Scott County for the CR 83 Reconstruction Project.
3. The City will reimburse Scott County an estimated $57,000 for the CR 83 Reconstruction Project in
accordance with the Cooperative Agreement. The actual amounts reimbursed by the County
based on construction bids shall be approved by the City Council prior to payment.
R:\Council\2009 Agenda Reports\06 15 09\CR 83 Resol~~ltyofpriorIake.com
Phone 952.447.9800 / Fax 952.447.4245
4. Staff is directed to include the payment in the 2015 Transportation Plan and to bring back a
resolution at the time of payment with actual costs and funding source.
5. The City reasonably expects to reimburse the expenditures made for these costs from the proceeds
of bonds.
6. The City Engineer is authorized to sign the CR 83 Reconstruction Project Plans.
PASSED AND ADOPTED THIS 15TH DAY OF JUNE 2009.
YES
NO
I Haugen
Erickson
Hedberg
LeMair
Millar
Haugen
Erickson
Hedber~
LeMair
Millar
Frank Boyles, City Manager
R:\Council\2009 Agenda Reports\06 15 09\CR 83 Resolution.doc