HomeMy WebLinkAboutAgenda & Minutes REGULAR COUNCIL MEETING AGENDA
FEBRUARY 3, 2003
7:00pm
Fire Station No. 1
CITY COUNCIL WORK SESSION
The City Council will conduct a work session at 5:30pm prior to the Council
meeting on the following topics.
· Police Station ! City Hall 1 Community Center Site
Analysis
This meeting is open to the public.
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 7:00 p.m.
2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address
concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to
be considered as part of the Council's regular agenda may not be addressed at the Public Forum.
Topics of discussion are also restricted to City governmental topics rather than private or political
agendas. The City Council will not take formal action on issues presented during the Public Forum.
3. APPROVAL OF AGENDA:
4, CONSIDER APPROVAL OF JANUARY 21, 2003 MEETING MINUTES:
5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non
controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or
member of the public specifically requests that an item on the Consent Agenda be removed and
considered separately. Items on the Consent Agenda are considered under one motion, second and
a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council
Agenda as a separate category.
A) Consider Approval of invoices to be Paid.
B) Consider Approval of a Resolution Authorizing the Purchase of Two 2003 Police Squad Intemeptors
from State Cooperative Pumhasing Contract.
C) Consider Approval of 4th Quarter investment Repod.
D) COnsider Approval of Authorization of a Lump Sum Payment to the Scott County Highway
Department for LED Signal Light Improvements to the CSAH 21 / TH13 intersection Split Phasing
Project.
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. PUBLIC HEARINGS: NONE.
16~gg Eagle Creek Ave. S.E,, Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
8. PRESENTATIONS::
A) Recognition of High School State Tournament Participants in Girls Soccer, Cross Country, Track and
Girls Swimming aA.d Divipg,, I
9. OLD BUSINESS::
A) Consider Approval of a Roso!ution Authorizing the E'~yo; and C!t:,' M2nager to Et'4e.r- into a Joint
Powers Agreement with Scott County for Acquisition of Easements for CSAH 42 Trunk Utilities
Improvements. (City Project 02-01 )
B) Consider Approval of Ordinance Amending Zoning Ordinance Section 1101.504 Pertaining to
Fences on Corner Lots Adjacent to Collector Streets.
10. NEW BUSINESS::
A) Consider Approval of a Resolution to Approve Plans and Specifications and Authorize Staff to
AdvertiSe for Bids for Trails and Basketball Courts as Identified in the 2003-2007 Capital
Improvement Program.
B) Consider Approval of a Resolution Authorizing the Initiation of Eminent Domain Proceedings with
Revised Legal Descriptions for the Property Required for Right-of-Way for the Ring Road Phase 2,
(City Project 01-01), and the CSAH 23/Five Hawks/Ring Road Phase 3 (City Project No. 02-06).
C) Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into Purchase
Documents for Property Located at 16950 Panama Avenue in Connection with Construction of
Phase III of the Ring Road.
D) Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute a Labor
Agreement for the Period 2003-2005 with Law Enforcement Labor Services Inc. Representing Police
Officers and Detectives.
11. OTHER BUSINESS/COUNCILMEMBER REPORTS:
A) Executive Session to Conduct City Manager Pertormance/Fvaluation. .
ADJOUR.MENT
020303
REGULAR COUNCIL MEETING MINUTES
January 21, 2003
CALL TO ORDER AND PLEDGE OF ALLEGIANCE:
Present were Mayor Haugen, Councilmembem Blomberg, Petersen, Zieska, and LeMair, City Manager Boyles, City
Attorney Pace, Public Works Director Osmundson, Community Development Director Rye, City Engineer McDermott, Police
Chief O'Rourke, Assistant City Engineer Poppler, Park Maintenance Supervisor Friedges, Street Maintenance Supervisor
EIdred and Administrative Assistant Meyer.
PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City
Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the
Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to
City govemmental topics rather than private or political agendas. The City Council will not take formal action on
issues presented during the Public Forum.
No persons were present to address the Council at the public forum.
APPROVAL OF AGENDA:
Boyles: Asked that Item 9D (Fences on Comer Lots) be removed to accommodate a concerned resident. Also asked that
Item 10B (Wetland Management Plan) removed so that the staff has the opportunity to provide additional information.
MOTION BY PETERSEN, SECOND BY LEMAIR TO APPROVE THE AGENDA AS AMENDED.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
AP~PROVAL OF JANUARY 612003 REGULAR MEETING MINUTE~
Bo¥1es: Noted the revised meeting minutes that had been distributed, noting that Councilmember BIomberg had asked for
the inclusion of a question pertaining to the Kinney variance appeal
Hau,qen: Clarified that preceding the motion on page 3, the Council discussed several concepts in which they may support
some type of variance as long as there was no further incursion into the setback area than presently exists.
Zieska: Added that his second motion should be amended to direct staff to continue to work with the applicant and to waive
any additional application fees for a period of 12 mor~ths.
MOTION BY 71ESKA, SECOND BY BLOMBERG, TO APROVE THE JANUARY 6, 2003 REGULAR MEETING MINUTES
AS AMENDED.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
CONSENT AGENDA:
(A) Consider Approval of Invoices to be Paid.
(B) Consider Approval of Treasurer's Report.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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January 21, 2003
(C) Consider Approval of Building Permit Report.
(D) Consider Approval of Animal Warden Monthly Report.
(E) Consider Approval of Monthly Fire Call Report.
(F) Consider Approval of Appointment of Lieutenant Randy Hofstad as Civil Defense Director for 2003.
(G) Consider Approval of a Resolution Authorizing the Execution of the 2003 Joint Powers Agreement for Traffic Markings,
Street Sweeping, Crack Sealing and Seal Coating.
(H) Consider Approval of a Request for a Time Extension for Filing Applications for Final PUD and Plat Approval for Crystal
Bay Development.
(I) Consider Approval of a Resolution Authorizing an Expenditure from Contingency Account for Repairs to Aedal Ladder
Truck.
(J) Consider Approval of Resolution 03-09 Approving the Common Interest Community No. 1079 (Dee/field
Condominium) Thirteenth Supplemental CIC Plat.
(K) Consider Approval of Comments Regarding Draft Scott County Water Resource Management Plan.
(L) Consider Approval of Revisions to Purchasing Policy.
(M) Consider Approval of Revisions to Special Assessment Policy.
Boyles: Reviewed the Consent Agenda items.
Zieska: Requested removal of Item (G).
Hau.qen: Requested removal of Item (I).
MOTION BY PETERSEN, SECOND BY LEMAIR TO APPROVE THE CONSENT AGENDA AS SUBMITTED, REMOVING
ITEMS (G) AND (I).
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carded.
ITEMS REMOVED FROM THE CONSENT AGENDA:
(G) Consider Approval of a Resolution Authorizing the Execution of the 2003 Joint Powers Agreement for Traffic
Markings, Street Sweeping, Crack Sealing and Seal Coating.
Zieska: Commented that the Council and City Manager recently attended a League of Minnesota Cities conference. At that
conference it was made clear to cities that they will experience some affect from the State's budget shortfall. One of the
recommendations made to save money was to work cooperatively with other governments. This type of agreement, which
Prior Lake has been participating in for many years, is a great example of cost-saving efforts.
MOTION BY ZIESKA, SECOND BY LEMAIR, APPROVING RESOLUTION 03-10 AUTHORIZING THE EXECUTION OF
THE 2003 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING AND
SEAL COATING.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
(I) Consider Approval of a Resolution Authorizing an Expenditure from Contingency Account for Repairs to Aerial
Ladder Truck.
Hau.qen: Asked the City Manager to review this particular item.
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January 21, 2003
Boyles: Explained the faults of the equipment and the needed repairs for safety of the firefighters, and the fact that the
Council had the foresight to increase the contingency allocation in the 2003 budget for just this type of purpose.
Zieska: Added examples of situations in which fire suppression from above the fire is required, and the only way is to have
this equipment available to use.
MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE RESOLUTION 03-1t AUTHORIZING AN
EXPENDITURE FROM CONTINGENCY ACCOUNT FOR REPAIRS TO AERIAL LADDER TRUCK.
LeMair: Asked how long the equipment will be out of service.
Boyles: Advised that until the repairs are further evaluated, the extent of the repairs needed are not entirely known. The
vendor assured us that they will be expeditious in their service.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeUair, the motion carried.
PUBLIC HEARINGS: NONE.
PRESENTATIONS.
Oath of Office of Police Officer Michael Ficken (Mayor Haugen)
Boyles: Reviewed the agenda item in connection with the staff report.
O'Rourke: Administered the oath of office to Michael Ficken.
Present were Officer Ficken and his family.
Presentation of Plaque to Sergeant Rob Boe in Recognition of 25 Years of Service (Mayor Haugen)
Bo¥1es: Provided an overview of Sergeant Boe's service to the Prior Lake community over the past 25 years.
Joined by the entire Prior Lake Police Department, Mayor Haugen presented a plaque to Officer Boe
and thanked him for his service to the community.
Rob Boe accepted the plaque from the Mayor, and thanked the City
for the enjoyable experience he's had as a Prior Lake Police Officer. Added that he
intended to continue his service to the community in his role as
Chief Deputy of the Scott County Shedffs Department.
OLD BUSINESS:
Consider Approval of a Resolution Accepting Bids and Awarding Contracts to Install Playground Equipment for
Four Parks.
Friedqes: Reviewed the agenda in connection with the staff report.
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Petersen: Asked what a "talk-tube" apparatus was.
Friedges: Explained that a "talk-tube" is the evolution of the old two cans connected by a string.
Blomberq: Asked if the proposed equipment is age appropriate for those particular parks,
Fried.qes: Explained that the equipment mostly targets the age groups of 2-5 year olds, and 5-12 year olds. Normally, in
order to accommodate the largest number of users, neighborhood parks are geared to the 5-12 year old group. Equipment
in the 2-5 year old group is normally put in more community parks because there is more room to separate the equipment
from the 5-12 year olds.
Blomber,q: Asked why the City doesn't install the equipment in-house.
Fried,qes: Explained the staff does much of the preliminary installation in-house in order to decrease costs, but that
because of safety guidelines, ADA compliance, and the detail required, there is less liability for the City overall if the
vendors assume that responsibility through installation. The City staff does do an audit on the installation when it is
complete,
Zieska: Asked how long it would take for completion of the installation,
Friedges: Commented that better bids are received if the installers have a bigger window for installation. Completion
depends on the contractors overall schedule and weather. These parks are targeted for completion mid-summer.
Zieska: Asked how placement of the park improvements are determined because some concern had been expressed from
the Deerfield neighborhood.
Friedges: Explained that the plan is to have some overlap in the parks. Consideration is given from the farthest point in the
neighborhood to the closest park.
Zieska: Thanked the staff for the timeliness of the process and having the Council see these types of bids earlier in the
year. Also thanked previous Councils and the staff for the thorough revisions and evaluation that has been completed in the
specifications and a bidding process that was once very convoluted.
LeMair: Asked why there is such a large range in the bids.
Fried,qes: Discussed the two highest bids, and commented that he believed both those vendors have not been dealing in
the type of equipment targeted in the specifications, and mainly bid to see where they would fall competitively with other
vendors.
Petersen: Commented that it seems the process is much improved and that staff really has a good grasp on what is
needed,
Hau,qen: Added that he had received an e-mail from the Chair of the Parks Advisory Committee complimenting staff on the
great thoroughness and effort put into the project and in briefing the Parks Advisory Committee,
Blomberq: Noted that she was also present at the Parks Advisory Committee when this item was discussed and
complimented the staff effort as well.
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MOTION BY ZIESKA, SECOND BY BLOMBERG TO APPROVE RESOLUTION 03-12 ACCEPTING BIDS AND
AWARDING CONTRACTS TO INSTALL PLAYGROUND EQUIPMENT FOR FOUR PARKS,
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried,
Consider Approval of Report Regarding Status of 2002 City Manager / City Staff Objectives.
Boyles: Reviewed the agenda item in connection with the staff report.
Blombeq:l: Complimented the thoroughness of the report and the stddes made by the staff. As a new Councilmember, she
had not participated in the projects of the past year.
Petersen: Commented on the family atmosphere between the staff and the community, and complimented on the
partnership with the DARE program, the Strategic Planning process, the Laker Lines bus, the efforts of staff in pollution
control with street sweeping, the gmat Lakefront Park, and the initiatives moving forward with Downtown redevelopment.
Very excited about the direction the City is going.
Zieska: Agreed with the comments of Councilmember Petersen. Further complimented staff on taking the Council's
direction and moving aggressively forward.
LeMair: Commented on how important the 2020 Vision and Strategic Planning process was and that it was important to
envelop the community as a whole in the effort. Also believes it important that the Downtown redevelopment efforts
continue to move forward. Believes the community as a whole is grateful to see progress. Complimented the Mayor and
City Manager in their commitment to bring the 2020 Vision and Strategic Plan to the many, many groups within the
community.
Hau,qen: Discussed the importance of developing open relationships with the individuals within the community, and the
gmat and positive effort that this Council and this staff have put into developing those relationships. Further discussed the
2020 Vision process and the on-going excitement within the community. Noted the efforts and excitement with the progress
in the Downtown redevelopment efforts. Also discussed the need at this time to also be fiscally prudent. Overall, is
enthusiastic about the progress made, and what is on the horizon for Prior Lake.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE REPORT REGARDING STATUS OF 2002 CITY
MANAGER / CiTY STAFF OBJECTIVES.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
The Council took a bdef recess.
Consider Approval of a Resolution Accepting Feasibility Report and Scheduling a Public Hearing to Consider
CSAH 23 /Five Hawks / TH 13 / 170~h Street (Ring Road Phase III) Project (City Project #02-05).
McDermott: Reviewed the agenda item in connection with the staff report.
Petersen: Asked if the McKinley property would be assessed the 100% on the street and storm sewer, but not water.
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McDermott: Confirmed.
Haugen: Asked how the state budget problems may affect the City's receiving MSA funding.
McDermott: Advised that the MSA funds have already been designated and that the State's budget shortfall will not impact
projects for this year.
Hau,qen: Asked if the intereection signal at TH 13 would be included from the beginning of the project.
McDermott: Advised that the signal improvement is being bid with the project.
MOTION BY PETERSEN, SECOND BY ZIESKA, APPROVING RESOLUTION 03-13 ACCEPTING FEASIBILITY REPORT
AND SCHEDULING A PUBLIC HEARING TO CONSIDER CSAH 23 / FIVE HAWKS / TH13 / 170TM STREET (RING ROAD
PHASE III) PROJECT (CITY PROJECT #02-05).
VOTE: Ayes by Haugen, Blomberg, Petereen, Zieska and LeMair, the motion carried.
Consider Approval of an Ordinance Amending Zoning Ordinance Section I~0~.504 Pertaining to Fences on Coroer
Lots.
This item was deferred to the firet meeting in February.
Consider Approval of a Resolution Accepting Feasibility Report and Scheduling Public Hearing for 2003
Improvement Project.
Poppler: Reviewed the agenda item in connection with the staff report.
Blomber,q: Asked how street lighting for the Condons / Hope / Mitchell area will be determined.
Poppler: Explained that the issue will be discussed at the neighborhood meeting and public headng and that the
neighborhood will largely determine if the lighting is necessary.
Petersen: Asked about the sanitary sewer along the vacant lakeshore lots along 150th Street.
McDermott: Explained that the fome main has been realigned with last year's project and is actually located within 150th
Street, even though the map stills shows it along the lake.
Zieska: Commented that when 150th Street is reconstructed, the road will be narrowed and the residents will gain some
green space.
LeMair: Asked if the neighborhood homes are feeling the affects of the infiltration into the system.
Poppier: Believes the infiltration is still Iow enough in the whole that the lift station is solving the problem before the homes
are impacted at this point.
Bo¥1es: Asked about elimination of vitrified clay pipe.
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January 21,200R
Poppler: Advised that some of the clay pipe is in substantially good condition and will not be removed along Condons, but
the other clay pipe will be removed.
MOTION BY LEMAIR, SECOND BY PETERSEN, APPROVING RESOLUTION 03-14 ACCEPTING FEASIBILITY REPORT
AND SCHEDULING PUBLIC HEARING FOR 2003 IMPROVEMENT PROJECT.
VOTE: Ayes by Haugen, Blomberg, Petemen, Zieska and LeMair, the motion carded.
NEW BUSINESS
Consider Approval of a Resolution Authorizing Purchase of Replacement Street Sweeper through the State
Cooperative Purchasing Program.
Eldred: Reviewed the agenda item in connection with the staff report.
Petersen: Asked about the maintenance needed on the sweeper.
Eldred: The main broom is replaced monthly, and the gutter broom every few days. Maintenance of the existing machine is
about $3000 annually. Believes that the current sweeper can be better utilized by retaining it rather than trading it in.
Blomber,cl: Asked about rental costs for sweeping.
Eldred: Explained that last year rental equipment was $75 per hour and last year totaled approximately $13,000.
Blomber,q: Asked if the City will have to pay to have the machine disposed of in four years.
Eldred: Believed the machine will still have $10,000 of trade in value at that time.
LeMair: Asked if additional staff was needed.
Eldred: No.
MOTION BY BLOMBERG, SECOND BY PETERSEN, TO APPROVE RESOLUTION 03-15 AUTHORIZING PURCHASE
OF REPLACEMENT STREET SWEEPER THROUGH THE STATE COOPERATIVE PURCHASING PROGRAM.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
Hau,qen Shared that a resident who had worked with Craig made a point to mention what a great addition Craig was to the
staff.
Consider Approval of a Resolution Authorizing Execution of the City's Standard Professional Services Contract
with Bonestroo Rosene Anderlik and Assoc., Inc. (BP, AA) to Prepare a Surface Water and Wetland Management
Plan.
This item was removed from the agenda.
OTHER BUSINESS / COUNCILMEMBEE REPORT,';;
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Haugen: Discussed that the DNR currently has a 50 foot setback from the 904 ordinary high water mark, and the City's
ordinance requires 75 feet. Suggested directing staff to prepare a report on the rationale for the more restrictive regulation
of our ordinance if other Councilmember are in agreement.
Councilmembers agreed to the need for the report.
A motion to adjoT wa~ade and seconded. The meeting adjourned at 11:15pm.
Frar~l~ ~C,~ Manager Ke~//RR~Oin(g S~retary