HomeMy WebLinkAbout7B - Ordering Ring Road Phase 3
DATE:
AGENDA #:
PREPARED BY:
SUBJECT:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
FEBRUARY 18, 2003
7B
SUE MCDERMOTT, CITY ENGINEER
PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION
ORDERING THE CSAH 23/FIVE HAWKSITRUNK HIGHWAY 13/170TH
STREETITOWER STREET (RING ROAD, PHASE 3) IMPROVEMENT
PROJECT (CITY PROJECT #02-06) AND PREPARATION OF PLANS AND
SPECIFICATIONS.
HISTORY
On November 4, 2002, Council adopted Resolution 02-183 ordering the
preparation of a feasibility report for the CSAH 23/Five HawkslTrunk Highway
13/170'h StreetITower Street (Ring Road, Phase 3) Improvements. Because the
City Council intends to specially assess a portion of the project the City is
required to follow the Minnesota Statutes Chapter 429 process. The
recommendation of the feasibility report was to proceed with this project. On
January 21, 2003, Council adopted Resolution 03-13 accepting the feasibility
report and calling for a public hearing on February 18, 2003.
CURRENT CIRCUMSTANCES
The purpose of the Public Hearing is to determine if plans and specifications
should be prepared for Council consideration. The Public Hearing will cover the
realignment and reconstruction of CSAH 23 and Five Hawks intersection with TH
13, and the third phase of the Ring Road from Duluth Avenue to TH 13 including
sanitary sewer, water main, storm sewer, aggregate base, concrete curb and
gutter, bituminous surfacing, sidewalk, traffic signal, retaining walls and
appurtenant work.
Details of the project and proposed financing will be presented to the public at
the hearing.
Financing of the improvements is recommended as follows:
Assessments $370,600.00
MnDOT $378,000.00
Scott Countv $400,000.00
Trunk Reserve $368,590.00
MSA $780,980.00
Collector Street $274,000.00
Proiect Total Cost $2,572,170.00
The properties abutting the streets located in the project area are subject to
assessment. Each of the affected property owners has been notified in
accordance with the statute prior to the Public Hearing.
,lQ.zo.~le Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ISSUES
Street and Storm Sewer Reconstruction
. Five parcels are proposed to be assessed with this project.
. Pursuant to the assessment policy, the street and storm sewer reconstruction
should be assessed at 40% of the total project cost against four of the
benefiting properties. One properly is proposed to be assessed at 100% as
a first time improvement.
. The City will pay for its portion of the assessment for the City-owned property
using Municipal State Aid funds.
Water and Sanitary Sewer Extension
. One parcel is proposed to be assessed for watermain and sanitary sewer at
the rate outlined in the 2003 fee schedule ($20/front foot for watermain,
$40/front foot for sanitary sewer).
Indirect Costs
. The Engineer's Estimate outlined in the feasibility report used 30% for
indirect costs (17% engineering, 5% administration, 8% financing). We were
able to reduce the financing to 4% for a total indirect cost of 26%. Attached is
a revised assessment roll reflecting this revision.
Assessment Method
. The assessment committee recommends the front footage method due to
the fact that lots in the project area are of differing size and/or value. The
proposed assessment rates are as follows:
CSAH 23 - Paving: $96.18/front foot
Ring Road - Paving (100%) $224.42/front foot
Ring Road - Paving (40%) $89.77/front foot
. When Rademacher's First Addition was approved by the City Council in
1992, the Development Contract provided for future assessments for the
upgrade of CSAH 23 and 170th Street (Ring Road). A copy of the provisions
from the Development Contract is attached to this report. The cost differential
which would have otherwise been assessed to the benefiting properties are
proposed to be funded through the City's MSA funds.
. A Special Benefit Valuation Analysis was prepared for the parcels proposed
to be assessed. The proposed assessments are appropriate according to the
analysis.
The City staff will be prepared to discuss each of these concerns at the hearing.
If, in the council's judgment, the issues shouid be addressed in the plans and
specifications, direction could be given to staff.
The purpose of this public hearing is to determine whether the project should
move forward to the next step, which is preparation of plans and specifications
which will provide greater information about expected project cost and, therefore,
the assessments associated with these improvements. Once the pians and
speCifications are completed, they are submitted to the City Council for approval.
A separate assessment hearing will be conducted following review of the
proposed assessments by the City Council's Special Assessment Committee.
Publichcaringringrosd
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
Pllblichearingringroad
CONCLUSION
The project is feasible from an engineering and economic standpoint. If the
preparation of plans and specifications is approved, the work will be completed
by WSB and Associates as approved by Resolution 02-143 at the August 19,
2002 City Council meeting.
There are three alternatives for the City Council to consider:
1. Conduct the Public Hearing and approve a resolution that orders the CSAH
23/Five Hawks/Trunk Highway 13/170'h StreetITower Street (Ring Road,
Phase 3) Improvements and authorizes City staff to prepare plans and
specifications.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future.
A motion and second to adopt a resolution ordering the CSAH 23/Five
Hawks/Trunk Highway 13/170th StreetITower Street (Ring Road, Phase 3)
Improvements and authorizing WSB & Associates to prepare plans and
specifications.
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RESOLUTION 03-~ 11
N CSAH 23/FIVE HAWKSITRUNK HIGHWAY 13/170TH STREETITOWER STREET
~/NNESO~ NG ROAD, PHASE 3) IMPROVEMENTS AND PREPARATION OF PLANS
AND SPECIFICATIONS
MOTION BY:
Ji'
SECOND BY:
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WHEREAS, the Prior Lake City Council on its own initiative has determined that it desires to
complete the CSAH 23/Five HawkslTrunk Highway 13/170'h StreetITower Street (Ring
Road, Phase 3) Improvement Project; and
WHEREAS, on January 21, 2003, the City Council adopted Resolution 03-13 accepting the
Feasibility Report and calling for a Public Hearing to be held on the CSAH 23/Five
HawkslTrunk Highway 13/170'h StreetITower Street (Ring Road, Phase 3)
Improvement Project which includes the realignment and reconstruction of CSAH 23
and Five Hawks intersection with TH 13 and the third phase of the Ring Road from
Duluth to TH 13 including sanitary sewer, water main, storm sewer, aggregate base,
concrete curb and gutter, bituminous surfacing, sidewalk, traffic signal, retaining walls
and appurtenant work; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and
the hearing was held on the 18th day of February, 2003, at which time all persons
desiring to be heard were given an opportunity to be heard thereon; and
WHEREAS, since the project is initiated by the City council it must be approved by 4/5ths vote in
accordance with Minn esota Statutes 429.031 Subdivision 1 (f).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. The recitals set forth above are incorporated herein.
2. The City Engineer is hereby authorized to prepare plans and specifications for the improvements
delineated in City Council Resolution 03-13 adopted January 21, 2003 and by the required
statutory 4/5ths vote does hereby order the project.
3. The WSB & Associates is hereby designated as the Engineer for these improvements. The
Engineer shall prepare plans and specifications for the making of such improvements.
Passed and adopted this 18th day of February, 2003.
Haugen \ Haugen
Blomberg Blomberg
LeMair I LeMair
Petersen Petersen
Zieska Zieska
YES
NO
1Jl2.QQ,,Eilgle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
{Seal}
Frank Boyles
City Manager
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Project Location
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FAX 763-541-1700
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Planned Construction
TH 13 I CSAH 23 I Five Hawks
Ring Road Phase ill
Stree~ Storm Sewer, Sanitary Sewer,
Watermain, and Appurtenant Work
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Date:J.nu,~,2003
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