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ATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCil AGENDA REPORT
February 18, 2003 f\.~
:~ank Boyles, City Manage~
CONSIDER APPROVAL OF A REPORT REGARDING THE PROPOSED CITY
HAll' POLICE STATION' COMMUNITY CENTER WITH RESPECT TO THE
FOllOWING: (1) CRITERIA FOR SITE SELECTION; (2) REFINEMENT OF
SITES FOR FURTHER CONSIDRATlON; (3) ESTABLISHMENT OF CITY
COUNCil SUBCOMMITTEE.
History: last year in November, the City Council approved a process and timeline
to consider a proposal to construct a new City Hall' Police Station' Community
Center. The proposed process and timeline was intended to thoroughly consider
the issues surrounding this topic and afford the public the opportunity for input.
Since that time the City Council has received a presentation on the size of the
building needed to serve long-term Police and City government needs. A site
analysis which evaluated seven sites was shared with the City Council. Both of
these reports. were provided at regularly scheduled City Council meetings.
On January 21, 2003, the City Council conducted a workshop to review the
criteria for site selection, refine sites to "finalists" and establish a subcommittee to
oversee the remainder of the process. After some preliminary discussions, the
Council concurred that it would be appropriate to discuss these matters at a
regular City Council meeting. So that this agenda item could be publicized, this { ,
item was schedule for this evening. V
Current Circumstances: The architectural firm of Boarman Kroos Vogel Group
has conducted an analysis of the City's long-term space needs. Based upon that
analysis, the architect has concluded that the Police Station and City Hall will
need to be 48,000 square feet. In addition, a Community Center of8000 square
feet or more depending upon community needs was identified by the long-Range
Planning Committee.
Based upon a building envelop of 48,000 square feet plus an 8000 square foot
Community Center, at a minimum, a site of 4 to 5.5 acres is required. In his site
analysis presentation to the City Council, Mr. Kroos identified the following
criteria:
Gateway location to Downtown Multiple Access' Egress
Parcel Size and Configuration Terrain, Wetland and Watershed issues
Zoning Compatibility Proposed Street & Utility Improvements
Consistency with 2020 Vision Site Capacity to accommodate Community
Center
Proximity to Major Thoroughfares Availability and Cost.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
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Seven sites were evaluated against this criteria:
Existing City Hall site
Prior Lake Mall site
Snell property
Existing Post Office site
Lakefront Park site
CH Carpenter site
Norex site
Mr. Kroos concluded in his report that three of the seven sites could be eliminated
from further consideration because they did not meet various criteria. The
eliminated sites include the Priordale Mall site, the existing Post Office site and
the Norex site. The sites remaining for Council consideration are:
1. Existing City Hall site
2. Snell property
3. Lakefront Park site
4. CH Carpenter site
Conclusion: The Council should review the site selection criteria and determine if
they should be revised or weighted in some fashion. Then, the remaining sites, as
well as any additional sites the Council desires to consider, could be evaluated
based upon the refined criteria. It is staff's hope that the Council can narrow the
sites to one or two. If there is a tie between sites, it would be appropriate to
conduct a site analysis and concept plan to provide the additional data to make a
final decision.
ISSUES:
A great deal of time has been invested by our community in preparing a 2020
Vision and Strategic Plan. The construction of a new Police Station! City Hall!
Community Center, given the significance and longevity of the investment, should
be consistent with that plan. The 2020 Vision indicated that the Police Station!
City Hall! Community Center should be a gateway to the Downtown. The Council
may wish to consider which sites are most consistent with the 2020 Vision and
Strategic Plan.
There may be additional issues or sites the City Council may wish to consider.
The City Council should discuss the criteria and sites to determine if a consensus
can be reached. If a single site is identified, the City Council should direct that a
preliminary cost analysis be undertaken. If two sites are tied, the Council may
wish to direct that a site analysis and concept plan be prepared in addition to the
cost analysis.
In any case, the Council should appoint two of its members to serve as a
subcommittee to work on this project with the staff.
AL TERNATIVE~_gb
(3)
(4)
(5)
Motion and second to refine the site criteria. ~
Motion and second to identify the sites for further consideration. _- ~U1'>'
Motion and second to appoint a Council subcommittee to work with staff.
Motion and second to direct the next step in the process.
Defer action and provide staff with direction.
RECOMMENDED
MOTION: Alternatives (1) through (4) as the Council deems appropriate.
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