Loading...
HomeMy WebLinkAboutAgenda & Minutes REGULAR COUNCIL MEETING AGENDA SEPTEMBER 15, 2003 7:00pm Fire Station No.1 CITY COUNCIL WORK SESSION 5:30pm prior to the Council meeting on the following topics. · Creekside Commons Request to Revise Market Segment and Convert the Building to Condominiums. This meeting is open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 7:00 p.m. 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum wiff be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA: 4. CONSIDER APPROVAL OF SEPTEMBER 2,2003 MEETING MINUTES: 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category. A) Consider Approval of Invoices to be Paid. B) Consider Approval of Treasurer's Report C) Consider Approval of Building Permit Report D) Consider Approval of Animal Warden Monthly Report E) Consider Approval of Monthly Fire Call. F) Consider Approval of a Resolution Authorizing Full and Final Payment to Davies/Northern Waterworks for the Meter Replacement and Automated Meter Reading System Project. 6. ITEMS REMOVED FROM CONSENT AGENDA: 16l!O@ Eagle Creek Ave. S.E.. Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITI' EMPLOYER 7. PUBLIC HEARINGS: A) Consider Approval of Vacation of Existing Drainage and Utility Easement on the Property at 6063 150th Street. 8. PRESENTATIONS: A) Presentation of Concept Plans for Development of the Busacker / Blumberg Property (Heritage Landing). 9. OLD BUSINESS:: A) Consider Approval of a Resolution Ordering an Amount to be Assessed and Establishing a Special Assessment Hearing Date for the 2003 Public Improvement Program. B) Consider Approval of a Resolution Approving a Preliminary Plat for the Development to be Known as Crystal Bay. 10. A) NEW BUSINESS:: Consider Approval of Grant Agreement between the Prior Lake Fire Department and Federal Emergency Management Association (FEMA). B) Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Solicitation of Bids for Erie Avenue and Eagle Creek Avenue Rain Gardens. C) Consider Approval of a Resolution Ordering Preparation of a Feasibility Study for Downtown Redevelopment (Main Avenue and Dakota Street Reconstruction). D) Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into a Contract Relating to Downtown Redevelopment for the Preparation of (1) Plans and Specifications, (2) Parking Study, (3) Survey of Downtown Properties, and (4) Layout of TH13 I Ridgemont I Main I CSAH 44 Intersection. E) Consider Approval of a Resolution Adopting City of Prior Lake Data Practices Procedures and Appointing the Responsible Authority and Compliance Official. F) Consider Approval of a Resolution Approving a Conditional Use Permit to Allow Filling and Excavation on Property Located on the North Side of CSAH 82 and West of Mystic Lake Casino (Mystic Lake Golf Club). 11. OTHER BUSINESS/COUNCILMEMBER REPORTS: 12. ADJOURNMENT 091503 REGULAR COUNCIL MEETING MINUTES September 2, 2003 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Council members Blomberg, Petersen, Zieska and LeMair, City Manager Boyles, City Attorney Pace, Public Works Director Osmundson, Community Development Director Rye, City Engineer McDermott, and Administrative Assistant Meyer. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum wiff be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council wiff not take formal action on issues presented during the Public Forum. Bovles: Reviewed the procedure for the public forum, and introduced Bryan Fleming who would like to provide supplemental information to the Council on a petition for installation of "no parking" signs along Wilds Parkway. Brvan Flemin!l (2815 Pineview Drive NW, Prior Lake): Discussed the need for "No parking" signs on the north side of Wilds Parkway, including traffic density and development in the Wilds development, pedestrian and vehicular safety, and cost impacts. Also showed a video clip demonstrating the problem. Blomber!l: Asked if parking was permitted on the opposite side of the street, and if residents typically parked all along Wilds Parkway. Pointed out, that even if 'no parking' signs are installed, there is still an issue of enforcement because people are likely to do it anyway. FleminQ: Advised that parking was not permitted on the other side of the street, and that he was not aware that Wilds Parkway was used for on-street parking. The issue seems to be predominantly at the location along the golf course. Believed the neighborhood would be receptive to eliminating all on-street parking along Wilds Parkway from CSAH 82 to CSAH 83. However, that discussion had not taken place amongst his neighbors at this point. Zieska: Asked what day of the week and time that the video was taken. FleminQ: The video was shot on a Thursday eariy evening, and that the problem is even more prevalent on the weekends. Bovles: Noted that this data is in addition to the petition that was received. Added that a letter was also received by the Wilds Golf Club. The remainder of the process would be to conclude the staff recommendation and respond to the petitioners. If the recommendation is not satisfactory, the petitioners can appeal the decision to the City Council as part of the formal agenda. Believed the process can be completed within 60 days. HauQen: Commented that if the traffic is impacted by the construction on CSAH 82 and CSAH 83, it would make sense for that to be concluded in order to get a true picture of the impacts. The process that leads to the most prudent decision is to blend the emotion of the issue with logic. FleminQ: Believed that the bulk of the traffic patterns is more attributabie to the increased number of families, rather than the result of construction in the area. Commented that when the main entrance to the development opens, more cars will travel to the north, and that this problem has been growing steadily since 2001. 16200 Eagie Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER City Council Meeting Minutes DRAFT September 2, 2003 LeMair: Commented that it is likely that even more cars will be coming from the north with the new addition. Complimented Mr. Fleming on the presentation. John Bachelor (2711 Wilds Lane NW): Discussed the added traffic impact from the Sterling South development, and also added that the problem is a result of the convenience of the patrons using the driving range. Did not believe convenience should come at the cost of safety. APPROVAL OF AGENDA: MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE THE AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF MEETING MINUTES MOTION BY BLOMBERG, SECOND BY LEMAIR, TO APPROVE THE AUGUST 18, 2003 REGULAR MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Haugen, Blomberg, Zieska and LeMair, the motion camed. Council member Petersen abstained. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Election Judge Appointments for 2003 General Election. BOYLES: Reviewed the Consent Agenda items. MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE THE CONSENT AGENDA ITEMS AS SUBMITTED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska, and LeMair, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. PUBLIC HEARINGS: NONE. PRESENTATIONS: NONE. OLD BUSINESS Consider Approval of a Resolution Approving a Wetland Replacement Plan for Crystal Bay. McDermott: Reviewed the agenda item in connection with the staff report. Petersen: Supported the replacement plans and also the future revisions to the City ordinances to become compliant with the DNR wetland replacement. Zieska: Asked that since the City is the local government unit, this proposal meets all our policy and ordinance requirements. McDermott: Confirmed. 2 City Council Meeting Minutes DRAFT September 2. 2003 LeMair: Asked for a clarification of the difference of being in the Watershed District and outside the City. McDermott: Explained that the Watershed District is concerned with the storage of water. Any basin within the Watershed District stores water that could ultimately flow to Prior Lake. With the filling of a wetiand, there is less storage and more water that goes into Prior Lake. Since there are issues with fluctuation, it is necessary for the City to also regulate the impacts on Prior Lake. MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE RESOLUTION 03.146 APPROVING THE WETLAND REPLACEMENT PLAN FOR CRYSTAL BAY. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. NEW BUSINESS Consider Approval of a Resolution Adopting Proposed 2004 City Budgets and Certifying Preliminary 2004 City of Prior Lake Property Tax Levy to Scott County Department of Taxation. Bovles: Reviewed the agenda item in connection with the staff report. Hauaen: Explained in detail the Council's work session discussion from earlier in the evening, including the impact of the proposed budget and the options the Council had to reduce some proposed expenditures in order to attain a 0% property tax increase upon the City portion of the property tax bill. The options included a reduction in the Contingency Fund allocation, delaying adding a Community Development coordinator position, reducing the data processing budget, delay in purchasing one of the police squads, delay in purchasing confined space rescue equipment for fire department, delaying replacement of the Brooksville Hills emergency siren, reducing the street overlay!sealcoating program, or reducing the economic development budget for property acquisition. Concluded that it appeared that reducing the Contingency Fund budget and!or the economic development budget were the most viable options for reducing the budget in order to obtain the 0% property tax increase. Also discussed the impact of the State aid cuts in comparison to other communities. Zieska: Commented that the City is in a very fortunate fiscal position, one enviable by other communities. Complimented the staff on its prudence. Discussed the significant increase in the Contingency Fund last year that was made in anticipation of the reduction in State aid funding. Now, since no further aid cuts are expected, believed it necessary to go back and decrease the Contingency Fund. In effect, the increase in the Contingency Fund last year was a temporary tax that Is actually getting returned, not like the those "temporary" taxes imposed by the state or federally. LeMair: Commented how important it is to be fiscally prudent, but still bring quality services to a growing community. Believed that a tax property reduction is achievable. Would like to see a $75,000 decrease in the Contingency Fund budget. Petersen: Explained that he was impressed with the City's fiscal position, especially in light of what other communities are experiencing. Also believed that even though a 0% property tax increase is achieved, the City still has quality equipment to provide services to its residents. Blombera: Advised that she will always support less property taxes as long as the budget can still support quality services to its community. Agreed that a 0% increase is appropriate, especially given the economy and the hardships some of her friends and neighbors are experiencing. Hauaen: Explained that when Councilmembers refer to a 0% increase, it includes a 12% average valuation. So, if a home value appreciates by 12%, there will be a 0% increase in the City's property tax levy. 3 City Council Meeting Minutes DRAFT September 2, 2003 Zieska: Added that many options for reducing the budget included delaying needed items for one or two years. The Council did not believe that delaying needed expenditures was an appropriate way to achieve a budget reduction. Delaying costs often only increases the actual costs in the long run. MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE RESOLUTION 03-147 ADOPTING PROPOSED 2004 CITY BUDGETS AND CERTIFYING PRELIMINARY 2004 CITY OF PRIOR LAKE TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION WITH A REDUCTION TO THE CONTINGENCY FUND OF $75,000. Blombera: Clarified that a $75,000 reduction would mean a reduction in the property tax levy, rather than the previous discussions referring to a $63,000 decrease in the budget to achieve a 0% increase. Did not believe reducing the Contingency Fund further was prudent. Zieska: Believed it very important to maintain the City's fiscal position for the purpose of issuing bonds. Comfortable with reducing the budget dollars by $75,000 despite what the percentage increase or decrease is in the property tax levy. Petersen: Commented that since the budget cannot be increased after the preliminary certification, he would rather certify the budget with a $63,000 reduction, with the option to further reduce it prior to final adoption if necessary. LeMair: Explained that last year the Contingency Fund was increased by $100,000 in anticipation of State aid cuts. Believed that the Contingency Fund can support a $75,000 reduction. Blombera: Believed that it more conservative if a preliminary budget is adopted with a reduction of $63,000, with the option to further increase the reduction to $75,000. Hauaen: Supported the $75,000 reduction. Also thanked Finance Director Ralph Teschner for his expertise and thoroughness is putting together the budgets on an annual basis. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Resolution Approving a Water Supply Interconnection Agreement between the City of Prior Lake and the Shakopee Mdewakanton Sioux Community. Bovles: Reviewed the agenda item in connection with the staff report. Also commented on how valuable the partnership is that the City has with the SMSC. Blombera: Added that this action is a great example of partnerships, and looking for more efficient ways to provide services. Zieska: Referring to the Scott County Association for Leadership and Efficiency, commented that this action is just one more example of hundreds, where government cooperative to provide more efficient services. LeMair: Commented that any time the City can avail itself of a more efficient water supply, he would support it. MOTION BY PETERSEN, SECOND BY BLOMBERG, APPROVING RESOLUTION 03.148 APPROVING A WATER SUPPLY INTERCONNECTION AGREEMENT BETWEEN THE CITY OF PRIOR LAKE AND THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY. 4 City Council Meeting Minutes DRAFT September 2, 2003 VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Resolution Approving the Vergus Avenue Sewer and Water Improvement Agreement Between the City of Prior Lake and Spring Lake Township. Bovles: Reviewed the agenda item in connection with the staff report. Suggested adding language to the resolution setting forth a condition that final approval is subject to the City's approval of final plans and specifications. MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE RESOLUTION 03-149 APPROVING THE VERGUS AVENUE SEWER AND WATER IMPROVEMENT AGREEMENT BETWEEN THE CITY OF PRIOR LAKE AND SPRING LAKE TOWNSHIP, SUBJECT TO THE CITY'S APPROVAL OF THE FINAL PLANS AND SPECIFICATIONS FOR THE PROJECT. Zieska: Commented that this is a great step toward cooperating to clean up the water quality of Spring Lake, and therefore Prior Lake. HaUllen: Thanked Gene Berens, the Township Board Chair for all his efforts in negotiating the terms of this agreement. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. Consider Approval of Resolution Authorizing the Payment of Fa~ade Improvement Funds to (1) Jim Speiker dlb/a Speiker Insurance, and (2) Ed and Karen Fischer d/b/a Little Lakers Montessori School. Rve: Reviewed the agenda item in connection with the staff report. Blomberll: Asked staff to provide the details of the fa9ade improvement program for the public. Also asked if other businesses have inquired about the program. Rve: Explained the matching grant program for building fa9ade improvements in the Downtown area. A number of other Downtown business have expressed interest in the program. The intent of the program is to move the Downtown toward the City's 2020 Vision for the Downtown community. Petersen: Supported the motion. Zieska: Believed this a great example of moving the Downtown project forward and creates incentives for other businesses. LeMair: Supported the motion and would like to see businesses use the balance of the funds available. HaUllen: Believed it very exciting to see elements of the Downtown redevelopment, little by little, come to fruition. MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE RESOLUTION 03.150 AUTHORIZING PAYMENT OF FACADE IMPROVEMENT FUNDS TO (1) JIM SPEIKER d/b/a SPEIKER INSURANCE, AND (2) ED AND KAREN FISCHER d/b/a LITTLE LAKERS MONTESSORI SCHOOL. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. 5 City Council Meeting Minutes DRAFT September 2, 2003 OTHER BUSINESS Bovles: Discussed the buffer yard requirements for fencing and security in the 1-1 zone. Asked the City Council to initiate the research into a tex1 amendment to the zoning ordinance that would accommodate a combination of fencing, security and buffering. Zieska: Supported initiating the research. Petersen: Asked why an amendment was needed if the proposal was more intense than the ordinance. Bovles: Explained that the idea would be to instali only one tence. Two fences seemed cost prohibitive. MOTION BY ZIESKA, SECOND BY LEMAIR, TO INITIATE A TEXT AMENDMENT TO THE 1-1 ZONING DISTRICT AS DISCUSSED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. Hauaen: Congratulated the School District on opening two new schools today. With no other comments from Councilmembers, a motion to adjourn was made and seconded. The meeting adjourned at 8:45pm. Kelly Meyer, Recording Secretary 6