HomeMy WebLinkAbout9A - 2003 Project Assessments
CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
SUBJECT:
DISCUSSION:
SEPTEMBER 15, 2003
9A
LARRY POPPLER, ASSISTANT CITY ENGINEER
SUE MCDERMOTT, CITY ENGINEER
CONSIDER APPROVAL OF TWO RESOLUTIONS 1)
DECLARING COSTS TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLLS
FOR THE 2003 IMPROVEMENT PROJECT (PROJECT 03-
11) AND, 2) ESTABLISHING THE DATE OF THE
ASSESSMENT HEARING FOR THE 2003 IMPROVEMENT
PROJECT (PROJECT 03-11).
HISTORY
The 2003 Street Reconstruction Improvement Project
(Project #03-11) is included in the 2003 Capital
Improvement Program and has received numerous City
Council approvals to date.
At the May 19th, 2003 Council Meeting, the Council awarded
bids for the improvement projects. Project 03-11 includes
sanitary sewer, water main, storm sewer and street
reconstruction on Condons Street, Hope Street, Mitchell
Circle and 150111 Street (Project #03-11). The City has
executed a contract with McNamara Contracting, Inc. to
construct the project. The project will be substantially
complete by October 31st 2003.
The Assessment Review Committee met on September 3rd,
2003 to review the project and the proposed assessments.
CURRENT CIRCUMSTANCES
The Assessment Review Committee (ARC) recommends the
unit method of assessment. It is necessary that the City
Council make a determination on which assessment method
should be applied. Since the special assessment hearing
date is proposed for October 6tli, individual property owner
notices must be sent to the residents by September 22,
2003. The amount to be assessed is required to be included
in the mailed notice.
162~f#.la\n.(ltl8SE~EoNOtiJNs~. Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
The total project cost for Project 03-11 is $2,386,342.92. It
is proposed to be funded through tax levy, trunk reserve
funds, enterprise fund, water quality fund, collector street
fund and special assessments.
1sdh Street: The proposed amount to be assessed against
the benefiting properties is $260,203.63. There are 41
benefiting units in the project area that are being assessed
at a 40% rate. Based on the foregoing, the proposed
assessment is $6,346.43/unit.
Condons Street, Hope Street, and Mitchell Circle: The
proposed amount to be assessed against the benefiting
properties is $320,098.84. There are 49 benefiting units in
the project area that are being assessed at a 40% rate.
Based on the foregoing, the proposed assessment is
$5,204.86/unit. There are 5 benefiting units in the project
area that are being assessed at a 100% rate. These five
units are being assessed as first time improvements. Based
on the foregoing, the proposed assessment is $13,012.14.
The Mitchell Pond Homeowner's Association respectfully
asked that the assessment for their two parcels be
distributed to the 24 Mitchell Pond Homeowner's Association
members. The $10,409.72 assessment to the Mitchell Pond
Homeowner's Association amounts to a $433.74/unit
increase in the assessment for the Mitchell Pond
Homeowner's Association members.
Staff recommends that the City Council declare the costs to
be assessed, order preparation of the assessment roll, and
establish the Assessment Hearing date as October 6, 2003
for the Condons, Hope, Mitchell, and 150th Improvement
project and authorize the required notice of public hearing to
be published as per the attached resolutions.
FINANCIAL IMPACT:
These improvements will be financed through the issuance
of $947,389.67 of general obligation bonds plus
approximately $858,650.78 that will be contributed from
other funds (i.e., Enterprise Fund, including the SewerlWater
and Water Quality Funds and the Trunk Reserve Fund).
ALTERNATIVES:
The alternatives are as follows:
1. Approve two Resolutions declaring the costs to be
assessed, ordering the preparation of the proposed
assessment rolls for Project 03-11 , 2003
Improvements and establishing October 6, 2003 for
the assessment hearing date.
G:lAgendalAgenda03IASSESSCONDONS.DOC
2. Deny the Resolutions for a specific reason and
provide staff with direction.
3. Table this item for a specific reason.
RECOMMENDED
MOTION:
A motion and second to approve Resolution 03-XX declaring
the costs to be assessed and ordering the preparation of the
proposed assessment rolls for Project 03-11, 2003
Improvement Project; and approve Resolution 03-XX
establishing October 6, 2003 for the assessment hearings.
REVIEWED BY:
REVIEWED BY:
G:lAgendalAgenda03IASSESSCONDONS.DOC
RESOLUTION 03-xx
RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL FOR THE 2003 IMPROVEMENT PROJECT
CITY PROJECT 03-11
MOTION BY:
SECOND BY
WHEREAS,
a Contract has been let and costs have been determined for the improvement of Condons Street,
Hope Street, Mitchell Circle and 150lh Street, Project 03.11 and the contract price for such
improvements is $2,071,104.86 and the expenses incurred or to be incurred in the making of such
improvements amount to $315,238.06, so that the totai cost of the improvements will be
$2,386,342.92.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. The recitals set forth above is incorporated herein as if fully set forth.
2. The portion of the cost of such improvements is to be paid by the City is hereby declared to be
$1,806,040.45, and the portion of the cost to be assessed against benefited property owners is declared to
be $580,302.47.
3. Assessments shall be payable on an equal principal installment method extending over a period of 10 years
for street improvements. The first installment shall be the annual principal plus interest calculated from the
public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the
rate of a minimum of 6% per annum from the date of the adoption of the assessment resolution.
4. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be
specially assessed for such improvements against every assessabie lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by iaw, and he shall file a copy of such
proposed assessment in the office of the City Manager for public inspection.
5. The City Manager shall upon the completion of such proposed assessment notify the City Council thereof.
Passed and adopted this 15th day of September, 2003.
YES
NO
Haugen
Blomberg
LeMair
Petersen
Zieska
Haugen
Blomberg
LeMair
Petersen
Zieska
{Seal}
Frank Boyles, City Manager
1626U~~~I'~"AWP.~~~Mt,RP,'t.-1innesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
RESOLUTION 03.xx
<It ~~
lNNESO
RESOLUTION ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR
CON DONS STREET, HOPE STREET, MITCHELL CIRCLE, AND 150TH STREET
CITY PROJECT #03-11
MOTION:
SECOND BY:
WHEREAS, by a resolution passed by the City Council on September 15, 2003, the City Manager was
directed to prepare a proposed assessment of the cost of improvements for Project 03-11
Con dons Street, Hope Street, Mitchell Circle, and 150lh Street Reconstruction: and
WHEREAS, the City Manager notifies the City Council that such proposed assessment will be
completed and filed in the City Manager's office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE,
MINNESOTA:
1. The recitals setforth above is incorporated herein as if fully setforth.
2. A public hearing shall be held on the 5lh day of October, 2003, in City Council Chambers at 7:00
P.M. to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given the opportunity to be heard with reference to
such assessment.
3. The City Manager is hereby directed to cause a notice of the public hearing on the proposed
assessment to be published once in the official newspaper of the City at least two weeks prior to
the hearing, and the City Manager shall also cause mailed notice to be given to the owner of each
parcel described in the assessment roll not less than two weeks prior to the hearing.
4. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the
date of payment, to the City Finance Director, except that no interest will be charged if the entire
assessment is paid within 30 days from the adoption of the assessment. He may, at any time
thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid,
excepting the installment portion appearing upon the current year's property tax statement.
Passed and adopted this 15'h day of September, 2003
YES
NO
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal}
Frank Boyles, City Manager
l%l!OO~rn~@\l!!l~s8i~,,\FWRJr Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNJ1Y EMPLOYER
NOTICE OF PUBLIC ASSESSMENT HEARING
PUBLIC IMPROVEMENT PROJECT #03-11,
CONDONS STREET, HOPE STREET, MITCHELL CIRCLE, AND 150TH STREET
IMPROVEMENTS
SANITARY SEWER, WATER MAIN, STORM SEWER,
STREET RECONSTRUCTION AND APPURTENANT WORK
IN THE
CITY OF PRIOR LAKE, SCOTT COUNTY, MINNESOTA
Notice is hereby given that the City Council of the City of Prior Lake, Minnesota will meet in the
Council Chambers at Fire Station No.1, 16776 Fish Point Road, on Monday, the 6th of October,
2003 at 7:00 P.M. to consider the assessment of the following street:
PROJECT DESCRIPTION
Reconstruction of Condons Street. Hope Street. Mitchell Circle. and 150th Street. including
grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, utility
improvements, and appurtenant work.
The area proposed to be assessed is every lot, piece, and parcel benefiting from said
improvements, whether abutting or not, within the following described areas:
Portions of the southeast quarter Section 25, Township 114 north, Range 22 west,
portions of the southwest quarter Section 30, Township 114 north, Range 22 west, and
portions of the southwest quarter of Section 36, Township liS north, and Range 22 west,
Scott County, Minnesota.
Condons Street, Hope Street, Mitchell Circle, and 150th Street
Specific property descriptions included in the above described area, but not inclusive, are
as follows:
Property abutting including:
Calvin Erbele's First Addition
Condon's Wood Dale First Addition
Hannen's Third Addition
Schmidt and Widerstrom First Addition
Fairlawn Shores
Eastwood First Addition
R.L.S. 001, 002, 004, and 076
Oak Glenn
Prior Shores Estates First Addition
Condon's Wood Dale
Hannen's First Addition
Mitchell Pond
R.L.S. 13, 71 and 83
Eastwood
Eastwood Second Addition
Oak Ridge Court
Oak Glenn Second Addition
Fellon's First Addition
G:\PROJECTS\2003\11_150th\Notices\Pubheamoticeassess.DOC
The estimated total of the assessment roll is $580,302.47.
The Council proposes to proceed under the authority granted by Chapter 429 M.S.A.
The proposed assessment roll is on file in the City Manager's office and any written or oral
objections will be considered at the public hearing. No appeal may be taken as to the amount of
any assessment unless a signed, written objection is filed with the City Manager prior to the
hearing or presented to the presiding officer at the hearing. An appeal to district court may be
made by serving notice upon the Mayor or City Manager within 30 days after adoption of the
assessment roll and filing such notice with district court within 10 days after service upon the
Mayor or City Manager. The City also has adopted a deferred assessment ordinance whereby the
City Council may defer the payment of special assessments for those individuals who are
permanently disabled or have attained the age of 65 or older. Guideline criteria and applications
are available at City Hall. Applications must be made within 30 days following the adoption of
the assessment roll by the City Council.
Dated: September 15th, 2003
By Order ofthe City Council
Isl
Frank Boyles
City Manager
Published in the Prior Lake American, September 20 and September 27,2003.
G:\PROJECTS\2003\11_150th\Notices\Pubheamoticeassess.DOC