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Home My WebLink About10C - Downtown Street Improveme CITY COUNCIL AGENDA REPORT DATE: AGENDA #: PREPARED BY: AGENDA ITEM: SEPTEMBER 15, 2003 10C SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR DOWNTOWN REDEVELOPMENT (MAIN AVENUE AND DAKOTA STREET RECONSTRUCTION), CITY PROJECT #04-01 DISCUSSION: HISTORY The City uses the Five Year Capital Improvement Program to plan its infrastructure improvements and the financing for capital improvements. The proposed 2004 street reconstruction program includes several street and utility improvement projects. The purpose of this Agenda item is to initiate the process for local improvements set forth in the 2004 portion of the 2004-2008 Capital Improvement Program in accordance with Minnesota Statutes Chapter 429. This process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. The first step in the process is for the Council to order preparation of a Feasibility Report for the improvement projects. The Feasibility Report will address street reconstruction on Main Avenue from CSAH 21 to Kop Parkway and Dakota Street from Erie Avenue to TH 13. (see attached location map)(collectively"project"). CURRENT CIRCUMSTANCES This Project is in the 2004 Capital Improvement Program. Attached is a page from the C.I.P. which provides additional information on the Project. The Project proposes special assessments and financing through bond proceeds, therefore requires the City to follow the requirements of Minnesota Statutes Chapter 429. 162Q.Q.f.sgle Creek Ave. S.E., Prior Lake, Minnesota 55372.1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ISSUES The City will have to determine whether or not to use special assessments for properties that benefit from the project very early on in the process, so the proper procedural steps are followed. The Special Assessment Committee met on September 3, 2003 and directed staff to prepare a sliding table of special assessments based on square footage of the downtown businesses. The assessment would be a partial assessment to pay for new amenities such as streetlights and streetscape amenities versus maintenance items such as replacement of street, curbs and utilities. The preparation of the Feasibility Report is only the first step in the public improvement process. Following receipt of the Feasibility Report, the Council can schedule a Public Hearing to move forward. Following a Public Hearing, the Council may consider authorizing the preparation of plans and specifications. Once completed, the City Council would be asked to approve the plans and specifications, and authorize advertisement for bids and finally, award a contract. The City is not committed to doing the project at any of the steps outlined above prior to awarding the contract. The following schedule outlines an approach to complete this 2004 Project: Accent Feasibility Study/Call for Public Hearinl! 11/03 Hold Informational Meetinl! 10/03 Conduct Public Hearing! Accept Project/Order Plans 12/03 and Snecifications Hold Informational Meeting 2/04 Approve Plans and Specifications/Order 3/04 Advertisements for Bids Onen Bids 4/04 Accent Bids/Award Contract 5/04 Bel!in Construction 6/04 Authorize Amount to be Assessed/Schedule 8/04 Assessment Hearing for 9/04 Conduct Assessment Hearing! Adopt Assessment Roll 9/04 Complete Base Course of Bituminous 7/04 Council members have expressed a desire to award bid as soon as possible in the spring in an effort to reduce the impact upon Lakefront Days. The sooner the feasibility Mainavefeas FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: Mainavefeo.s report is initiated the earlier other steps in the project can be accomplished. The next agenda item proposes to select a consulting engineering firm to, among other things, prepare the plans and specifications for this project. The Engineering staff will complete the Feasibility Report using cost estimates and pertinent information from the consulting engineer. The funding sources are the City's Municipal State Aid allotment, the Collector Street fund, and various City utility funds, in addition to the special assessments. There are three alternatives for the City Council to consider: 1. Approve a resolution ordering preparation of a Feasibility Report for street reconstruction on Main Avenue from CSAH 21 to Kop Parkway and Dakota Street from Erie Avenue to TH 13. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. A motion and second as part of the consent agenda to approve a resolution ordering preparation of a Feasibility Report for street reconstruction on Main Avenue from CSAH 21 to Kop Parkway and Dakota Street from Erie Avenue to TH 13. RESOLUTION 03.XX ORDERING PREPARATION OF FEASIBILITY REPORT FOR MAIN AVENUE FROM CSAH 21 TO KOP PARKWAY AND DAKOTA STREET FROM TH 13 TO ERIE AVENUE STREET AND UTILITY IMPROVMENTS CITY PROJECT #04-01 MOTION BY: SECOND BY: WHEREAS, it is proposed to construct improvements on Main Avenue from CSAH 21 to Kop Parkway and Dakota Street from Erie Avenue to TH 13, including the construction of storm sewer, sanitary sewer and watermain, aggregate base, concrete curb and gutter, bituminous surfacing, street lights, sidewalk, landscaping, and appurtenant work; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that: 1. The recitals set forth above are incorporated herein. 2. The proposed improvements are hereby referred to the City Engineer for study and she is instructed to provide a preliminary report to the Council with all convenient speed whether the proposed improvements are necessary, cost-effective and feasible; whether the improvements would best be made as proposed or in connection with other improvements; and whether the estimated costs for the improvements are recommended. Passed and adopted this 15th day of September, 2003. YES NO Hauaen Hauaen Blomberg Blomberg LeMair LeMair Petersen Petersen Zieska Zieska Frank Boyles, City Manager {Seal} l&.fi:,Q,Q.,!;'agle Creek Ave. S.E., Prior Lake. Minnesota 55372.1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER "0 C ~ 0 ~: ;( c:> Ooq, Cl/:JoQD r:1. 00 Co 'd 0 0 CO =()c;>oaO ~ - ~ z ! ~ ~ ~zT~~>D ..J . 0 "" .. )'! ... .gil f;l ...::) J !;2,'" Z...J~ o~ .. ~ ~ -g "" /"'''-'', ~ U) ,~ 8 I oW' /~a'" 0 !' ill ~ i3 I:,., ' I D 'j \" ~ "" . ",.!.l!;'/ ... C_ t:la CJ Q Q o c 0 0> C, (;' [j 0 G g OJ CO [l 1> IJ ~" f:5H!iH C? 0 iWjim <:0 - /1 (!/!Itl,'l C./ jH!,iitl B a ~ j1lhllii .=~II~ij1 GiJ i::> D <J IH'~I'" , . ~'llilf!: If' 0 c> 0 =IJe: H'i']~H .~ IHill";! Oel gO 8," o.,g 0000 {J ClO CI 0 C10 ~Qo ~o 01:1 Q<a ~~ 15 ~8 B 0 og 8 Cd 0" /J "0 0 " JJ Q CQ o a 8 ~ [1, 'Ii C::Ja 0 cO ~~ o 0 B {] [J,el [I DC" D o Co o Q 0 o 0 ~ ~ ~ D II 6l "'" 0 '\...~ o a o fl B I Cl, ) (j' / o o 00 ooCJc:Jo ) (, (n (JS \\'/'" r( 2004 CAPITAL BUDGET -". . and 2005 - 2008 CAPITAL IMPROVEMENTS I. Description and Location: Department: ' , .. . IDo\\'ntown 'Recl~veloP Redevelopment of the downtown area including Project Title: ment reconstruction of Main Avenue, street lights, J " "~ . I ,. benches, sidewalks, trees, and parking. Project Number: , -.. ...._--, I .. I .- Project Useful Life: 20 Years III. Needs Assessment: H II. Purpose: l , Priority Rating 1 . Landscaping/Amenities: $135,000 IV. Cost/Benefit Impact Stateme nt: Utility Improvem~nts: $150,000~. IlTlproved streets will reduce maintenance cos ts, Street and decorative lighting: $300,000==+= and will assist in the redevelopment of the do wntown. Street/utility/sidewalk: $1,230,000 . ' ! --L=== I ' . Proiect Financing: 2004 2005 2006 2007 2008 In :) Prooertv TaxffIF 450,000 Project Levy ,. .,.. fll ..' Soecial Assessmeots . Federal <<< . State Couotv ., . . Citv MSA Fuods 500,000 Caoital Park Fuod . n< Fuod Balaoce Eooioment Certificates :'" .. ., Graot/Contributions Other/(Trunk Reserve/Collector) 865,00'0 . Total 1,815,000 ..'. .:< Pro.iect Expenditures: 2004 2005 2006 2007 2008 .,. :::: Constructioo (New) 1,815,000 . :: RenovationlReoairs Land Acquisition .. Buildin~s and Plant ::11: <): Equioment . Vehicles ::: Other :.,'::: Total 1,815,000 CIP2