HomeMy WebLinkAbout5H - CR 12 Phase III Reconstruction Project #10-011
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
AUGUST 17, 2009
5H
lARRY POPPlER, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARA-
TION OF A FEASIBILITY REPORT FOR THE COUNTY ROAD 12
PHASE III RECONSTRUCTION IMPROVEMENT PROJECT, CITY
PROJECT #10-011
Introduction
The purpose of this agenda item is to initiate the process for local im-
provements set forth in the 2009 portion of the 2009-2014 Capital Im-
provement Program in accordance with Minnesota Statutes (M.S.),
Chapter 429.
Historv
The City uses the five-year Capital Improvement Program and a Pave-
ment Management Program to prioritize and plan for infrastructure im-
provements and the financing for capital improvements. The City also
coordinates local improvements with the Scott County Highway Depart-
ment. The proposed 2010 street reconstruction program includes street
and utility improvements to Phase III of the County Road 12 project.
This is the third of four projects to update County Road 12. This phase is
from Walnut Avenue to 900 feet west of Howard Lake Road.
The M.S. Chapter 429 process applies to all projects that will be financed
in whole or part through special assessments or bond proceeds. The
first step to qualify under the Chapter 429 process is for the Council to
order the preparation of a Feasibility Report for the improvement pro-
jects.
The overall cost and the City's share of the cost will be reviewed and
recommendations will be made to the Council regarding the project.
Current Circumstances
This project is in the 2010 Capital Improvement Program. The project
requires special assessments and financing through bond proceeds, and
therefore requires the City to follow the requirements of M.S. Chapter
429.
The City is required to assess a minimum of 20% of the cost of a public
improvement project completed through the Chapter 429 process and
financed through G.O. bonds. The Feasibility Report will determine the
estimated costs of improvements and methods of financing. The Feasi-
bility Report will also determine if the assessment will meet the minimum
requirement as set forth in the Chapter 429 process.
www.cityofpriorlake.com
Phone 9.52.44 7.9800. / fax 952..447.4245
FINANCIAL IM-
PACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
Reviewed by:
SJ,t
Frank BOYDa
The preparation of the Feasibility Report is only the first step in the public
improvement project process. Following receipt of the Feasibility Report,
the Council will direct City Staff to abandon or proceed with the im-
provement project, depending upon whether the requirements for the
Chapter 429 are being met. If the Chapter 429 process is to proceed,
the Council can then schedule a Public Hearing. Following a Public
Hearing, the Council will consider whether to move forward by authoriz-
ing the preparation of plans and specifications. Once completed, the
City Council will be asked to approve the plans and specifications, au-
thorize advertisement for bids and then award the contract.
The financial impact of this project will be further analyzed in the Feasibil-
ity Report.
There are three alternatives for the City Council to consider:
1. Approve a resolution ordering preparation of a Feasibility Report
for Street reconstruction for County Road 12 from Walnut Avenue
to 900 feet west of Howard Lake Road
2. Deny this item for a specific reason and provide staff with direc-
tion.
3. Table this item until some date in the future
Staff recommends alternative #1.
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 09-xx
ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE
COUNTY ROAD 12 PHASE III IMPROVEMENT PROJECT
Motion By:
Second By:
WHEREAS, The City's Capital Improvement Program includes a project to construct
improvements to County Road 12 (approximately 900' west of Howard Lake
Road to Walnut Avenue), including the construction of storm sewer, sanitary
sewer, watermain, aggregate base, concrete curb and gutter, bituminous
surfacing, street lights, and appurtenant work; and,
WHEREAS, The preparation of a Feasibility Report will provide the City Council with
information regarding the necessity, cost-effectiveness, and feasibility of the
project; and,
WHEREAS, Street reconstruction is necessary to provide residents the opportunity of safe
travel while commuting throughout the City.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The proposed improvements are referred to the City Engineer for study.
3. The City Engineer is instructed to report to the Council with all convenient speed advising
the Council in a preliminary way as to whether the proposed improvements are necessary,
cost-effective and feasible and as to whether they should best be made as proposed or in
connection with other improvements, and the estimated costs for the improvements as
recommended.
PASSED AND ADOPTED THIS 17TH DAY OF AUGUST 2009.
YES
NO
Hau~en
Erickson
Hedber~
leMair
I Millar
Hau~en
Erickson
Hedber~
leMair
Millar
Frank Boyles, City Manager
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Phone 952.447.9800 / Fax 952.447.4245