HomeMy WebLinkAbout9B - Final Payment 2001 Street
CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
JANUARY 6, 2003
9B
SUE MCDERMOTT, CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
FULL AND FINAL PAYMENT TO BARBAROSSA AND SONS,
INC. FOR THE 2001 IMPROVEMENT PROJECT (CITY
PROJECT #01-11).
DISCUSSION:
HISTORY
On June 4, 2001, the City Council awarded a contract to
Sarbarossa & Sons, Inc. for the 2001 Improvement Project, which
included reconstruction of Evanston Avenue, Jordan Avenue, St.
Paul Avenue, Minnesota Street, Oak Street, Dakota Street, and
Memorial Trail. The original contract amount was $1,644,448.55.
Change orders in the amount of $11,802.84 were approved for a
total contract amount of $1,656,251.39. All work under the
contract has been completed in accordance with the contract.
ISSUES
The full and final payment is $110,568.55 less than the original
contract amount. The majority of the difference is due to an over
estimation of private services that were to be replaced with the
project. Staff originally estimated 25 services to be replaced and
only 10 residents actually requested this service. Actual cost to
replace the services was generally less than staff had anticipated.
CONCLUSION
It is staffs recommendation to approve the final payment as
requested.
FISCAL IMPACT:
The total contract amount for the 2001 Improvement Project is
$1,656,251.39. The final payment amount of $34,684.50 brings
the revised contract amount to $1,545,682.84, which is
$110,568.55 less than the original awarded contract amount.
16200 E.'..,reek Ave S.L Prior Lake. Minnesota 55372.1714 / Ph, (952) 447-4230 / Fax (952) 447-4245
i:-":~ EQUAL OPPORTllNITY EMPLOYER
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ALTERNATIVES:
There are three alternatives for the City Council to consider:
1. Approve Resolution 03-XX authorizing full and final payment
to Barbarossa and Sons, Inc.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
RECOMMENDED
MOTION:
A motion and second to approve Resolution 03-XX authorizing
final payment to Bar arossa & Sons, Inc,
REVIEWED BY:
200lfinalpay
RESOLUTION 03-XX
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO
BARBAROSSA & SONS, INC. FOR THE 2001 IMPROVEMENT PROJECT
CITY PROJECT 01-11
MOTION BY:
SECOND BY:
WHEREAS, Barbarossa & Sons, Inc. of Osseo, Minnesota was awarded the contract
for the 2001 Improvement Project for reconstruction of St. Paul Avenue,
Jordan Avenue, Minnesota Street, Dakota Street, Evanston Avenue, Oak
Street and Memorial Trail, City Project 01-11, in the amount of
$1,656,251.39, and
WHEREAS, Barbarossa & Sons, Inc. has in all respects completed the contract for
the 2001 Improvement Project, and
WHEREAS, The City Engineer recommends acceptance of the project and Final
Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA,
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to System Control
Services, Inc. in the amount of $34,684.50 for the total contract amount of
$1,545,682.84 for the 2001 Improvement Project, City Project 01-11.
Passed and adopted this 6th day of January, 2003.
Hauoen HauQen
Blomberq Blombera
LeMair LeMair
Petersen Petersen
Zeiska Zeiska
YES
NO
Frank Boyles, City Manager
16200 ~.l;Y'ek Ave. S.L Prior Lake. Minnesota 55372.1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUT\lITY EMPLOYER
II
CONSTRUCTION PAYMENT VOUCHER
Estimate Voucher No. II . FINAL For Period Ending: Decemher 13, 2002
Date: Decemher 13,2002 Proj eet Number: #01-11
Class of Work: 2001 Improvements . St. Paul Av. S.E., Jordan Av. S.E" Minnesota St. S.E.,
Dakota St., Evanston A v. S.E., Oak St.
For: City of Prior Lake To: BARBAROSSA AND SONS, INC.
11000 93rdAvenue No.
P.O, Box 367
Osseo, MN 55369
A. Original Contract Amount $ 1,644,448.55
B. Total Additions $ 11,802.84
C. Total Deductions $ 0.00
D. Total Funds Encumbered $ 1,656,251.39
E. Total Value of Work Certified to Date $ 1,545,682.84
F. Less Retained Percentage 0 % $ 0.00
G. Less Total Previous Payments $ 1,510,998.33
H. Approved for Payment, This Report $ 34,684.50
I. Total Payments Including This Voucher $ 1,545,682.84
J. Balance Carried Forward $ 110,568.55
APPROVALS
Pursuant to Qur field observation, as performed in accordance with Qur contract, we hereby certify that
the materials aTe satisfactory and the work properly perfonned in accordance with the plans and
specificationms and that the total work is 100 % completed as of, 13-Dec-02, I
hereby recommend payment of this voucher.
Project Engineer Approval:
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work
certified herein is a fair approximate estimate for the period covered by this voucher.
Contractor: Signed By:
Date: Title:
CITY OF PRIOR LAKE
Approved for Payment:
Voucher Checked By Authorized Representative
Date: Date:
G:\Projects\2001\11 frog\payestimate.xls