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HomeMy WebLinkAbout04 - Draft September 8 Meeting Minutes City Council Meeting Minutes September 8, 2009 DRAFT CALL TO ORDER Present were Mayor Haugen, Councilors Erickson, Hedberg, LeMair and Millar, City Manager Boyles, City Attorney Pace, Public Works Director/City Engineer Albrecht, Finance Director Erickson, Building and Transportation Services Director Kansier, Assistant City Manager Meyer, Communications Coordinator Pe- terson and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. It will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Items to be considered on the agenda may be addressed at the Public Forum unless they have been or will be the subject of a public hearing or public information hearing at the City Council, the Eco- nomic Development Authority (EDA), the Planning Commission, or any other City Advisory Committee within the foreseeable future. Forum items are also restricted to City governmental topics rather than as a platform for private agendas. Matters that are the subject of pending litigation are not appropriate for the Public Forum. The City Council will not take formal action on Public Forum presentations. City Manager Boyles explained the concept of the public forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE AGENDA AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE AUGUST 17, 2009, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval, of Invoices to be Paid. B. Consider Approval of Resolution 09.111 Approving the Easement Agreements and Just Compensa- tion for the CR 21 Watermain Replacement Project. C. Consider Approval of Resolution 09.112 to Renew Agreement with Spring Lake Township to Provide Fire and Rescue Services. D. Consider Approval of Resolution 09.113 Accepting Bids and Awarding the City's Standardized Con- struction Contract for Street Construction for Jeffers Pond and Jeffers Pond Third Addition. E. Consider Approval of Resolution 09.114 Approving a Transfer of Ownership of Integra Telecom. F. Consider Approval of Resolution 09.115 Authorizing a Special Deer Hunt Within the Corporate Limits of the City of Prior Lake. www.cityofpriorlake.com 1 Phone 952.447.9800 / Fax 952.447.4245 City Council Meeting Minutes September 8, 2009 DRAFT G. Consider Approval Resolutions 09.116 Approving a Development Contract with Twin Cities Habitat for Humanity, and Resolution 09.117 Authorizing the Transfer of Property to Twin Cities Habitat for Humanity. H. Consider Approval of Resolution 09.118 Awarding the City's Standardized Construction Contract for Street Construction for the Coves, Villas and Bluffs of Northwood Meadows. I. Consider Approval of Resolution 09.119 Ratifying the 2009 Collective Bargaining Agreement Be- tween the City of Prior Lake and Law Enforcement Labor Services, Inc., Local 100. J. Consider Approval of Resolution 09.120 Approving an Extension to an Agreement to Allow the Tem- porary Storage of a Structure on the Property at 16037 Tahinka Place NW. K. Consider Approval of a Temporary On-sale Intoxicating Liquor License for the Prior Lake Chamber of Commerce for Ladies Night Out. L. Consider Approval of Resolution 09.121 Approving Bid Specifications for Custodial Cleaning Ser- vices for City Hall, Police Station, Library Resource Center, Club Prior, Fire Station #1, Fire Station #2 and Maintenance Building and Authorizing Advertisement for Bid. Councilor Erickson requested that items 5D, Consider Approval of Resolution 09.113 Accepting Bids and Awarding the City's Standardized Construction Contract for Street Construction for Jeffers Pond and Jeffers Pond Third Addition; and 5H, Consider Approval of Resolution 09.118 Awarding the City's Stan- dardized Construction Contract for Street Construction for the Coves, Villas and Bluffs of Northwood Mead- ows, be removed from the Consent Agenda for discussion. MOTION BY HEDBERG, SECONDED BY ERICKSON TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Erickson: Asked how financial issues with developers are affecting the City's status on these projects as well as the Maple Glen project. Albrecht: Replied with the status of all of these projects and explained that the City drew on the devel- oper's Letters of Credit during the summer and has that money to pay for completing the work so the tax- payers will not be in jeopardy of incurring those costs. Noted that if the City had not drawn on the Letters of Credit prior to the Federal government seizing the banks that were holding them, the City would have lost the money. Hedberg: Added that completing the streets in those developments is important to keep them marketable for when the economy starts recovering. Haugen: Commented that this action is appropriate and complimented staff for being proactive in drawing on the Letters of Credit as well as their work to create taxpayer-friendly solutions that assure completion of infrastructure and other developer obligations is subdivisions. MOTION BY ERICKSON, SECONDED BY HEDBERG TO APPROVE RESOLUTION 09.113 ACCEPTING BIDS AND AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR STREET CONSTRUCTION FOR JEFFERS POND AND JEFFERS POND THIRD ADDITION; AND RESOLUTION 09.118 AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR STREET CONSTRUCTION FOR THE COVES, VILLAS AND BLUFFS OF NORTHWOOD MEADOWS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. 2 City Council Meeting Minutes September 8, 2009 DRAFT PRESENTATION Communications and Technology Advisory Committee Annual Report Committee member Dave Elbon provided an update on the activities undertaken by the Committee indi- cating implementation of Webcasting, which was developed in house for one-tenth the cost of a private service, the Technology Policy that sets standards and procedures to protect the security and integrity of IT systems has been updated, and purchase of the CarteGraph Asset Management Software was recom- mended. 2010 plans include development of a technology matrix, exploration of partnerships to provide IT support and research of the use of advertising in local government media tools. Comments: Erickson: Expressed appreciation for the committee's work noting they have done a good job of saving the City money. Commented on the expertise and knowledge the committee members bring to the table. LeMair: Thanked Elbon for report. Hedberg: Commented that the equipment and infrastructure needs to remain vital and is glad that a tech- nology matrix is planned, Millar: Intrigued by the advertisement concept questioning whether there will be any legal conflict. Peterson: Believes there will be no issues noting it is common to find ads in city newsletters and other publications. Millar: Thanked members of the committee for their expertise and hard work commenting that this commit- tee is important because technology changes quickly and competent people are needed to keep up with it. Haugen: Concurred stating he looks forward to the Committee's ongoing contributions as the City makes improvements in technology areas. Proclamation Declaring September 17.23, 2009 as Constitution Week in Prior Lake City Manager Boyles advised the Council that the President of the United States will designate the week of September 17-23 as Constitution Week, Mayor Haugen read a proclamation declaring that week to be Constitution Week in Prior Lake. Comments: Erickson: Commented that the Nation was founded on the constitution, it works, and it will continue to work with citizen participation. Reminded viewers that an election is coming up and encouraged all to par- ticipate in that. Millar: Added that the freedom we have does not come without people fighting for it and the cost of lives. Hedberg: Stated the Constitution is a remarkable document and creates a unique form of government with checks and balances based on principals of liberty for economic pursuit, social justice and political action. Haugen: Commented on the apparent current party representation on the far left or far right and noted that the Constitution was an act of compromise and suggested that if everyone focuses on compromise for the betterment of all, the country will be in better hands as we move forward. Commented that filing for city elections closed and named the four people who filed for mayor and nine people who filed for the two open council positions. Presentation on CR 21/ TH 13/ Main Avenue Feasibility Study Options Public Works Director Albrecht introduced Chris Chromy of Bolton & Menk and Bruce Chamberlain of Hoisington Koegler. Chromy spoke of the CR 21 Corridor Study adopted in 2005 which suggested the removal of the all-way stop, median closure and a potential pedestrian crossing for the CR 21 and Main Avenue intersection. This feasibility study looks at preliminary engineering for the TH 13/ CR 21 intersec- 3 City Council Meeting Minutes September 8, 2009 DRAFT tion, the CR 21 IMain pedestrian crossing and the TH 13/Pleasant intersection; streetscape and urban de- sign; construction cost estimates and construction impacts to private and public property and natural re- sources. As part of the preparation of the feasibility study, input was received from stakeholders who want to unify Main Avenue and enhance the downtown environment. Chromy presented the two options from the study: 1) Main Avenue at grade with right turn accesses and marked pedestrian crossing; and 2) Main Avenue with a separated grade which would lower CR 21 by 22 feet at Main, lower TH 13/CR 21 by 8 feet and provide a bridge for Main Avenue over CR 21. Spoke of the advantages of unifying downtown and noted that costs would be higher to have a separated grade. Plans would relocate the Pleasant Street in- tersection further south to allow a three-fourths access, mitigate parking impacts and minimize wetland im- pacts. Chamberlain suggested the wetlands on the south side could be used as a civic point of interest. Comments: Hedberg: Asked about anticipated traffic volumes. Albrecht: Replied it is anticipated to be 30,000 in 2030 and is in the low teens currently. Hedberg: Asked if the pedestrian crossing is expected to have controls. Chromy: Replied it would be well marked, but there is no plan for physical controls such as stop lights, etc. The at-grade option would use the traffic signals on TH 13 and Arcadia to provide gaps in traffic flows. Hedberg: Stated that the first option feels like a bad solution for pedestrian access with no controls and expressed concern about safety with the at-grade option. The separate grade is attractive for long-term viability, but costly and would have implications for more retail, professional and commercial development in the downtown. Does not know where the money would come for a separate-grade option. Albrecht: Concurred that there is a cost difference between the two options but questioned whether the City will end up with the separate-grade option anyway. Noted that the accesses to nearby businesses are almost immediately off CR 21 and may be rendered useless at some point due to the traffic volumes. Tim- ing and phasing in the project should be considered. Stated it is key to decide on a plan that is heading towards the ultimate right choice as such a decision will allow the County to place the project in its planning in order to begin looking for funding. Believes that, long-term, there will have to be some kind of grade separation in order to keep downtown accessible. Hedberg: Stated he could support the cost of a separate-grade solution if there is a long-range, compre- hensive plan for how downtown Prior Lake will be redeveloped. LeMair: Agreed the separate-grade option is attractive, but the cost is high. Asked why the pedestrian crossing proposed in the same-grade option could not be moved to TH 13. Chromy: Replied that a pedestrian crossing is planned at TH 13 as well. Albrecht: Believes that people will take chances and try to cross at Main Avenue and there would be no way to stop them other than putting up a barrier. LeMair: Commented that the County fixed both ends of CR 21 and left the most difficult part to be solved when the traffic is at an increased level. Believes the separate-grade option is a win-win except for the cost. Erickson: Stated the separate-grade option looks and works nicer than the same-grade option. Asked if the County has provided any feedback about the additional cost. Albrecht: Replied that by eliminating the access from Main Avenue onto CR 21, a benefit is created that the County is willing to participate in. If a long-term plan is agreed upon, they can start applying for money from other partners. Erickson: Reiterated that Prior Lake would not have to provide the additional cost alone, but the County would help and perhaps State and Federal monies would be available also. Albrecht: Noted that State monies would be small, but if the project is structured properly, it can be built at a future date if funding becomes available. 4 City Council Meeting Minutes September 8, 2009 DRAFT Erickson: Asked if there are concerns about flooding if the grade of CR 21 is lowered. Chromy: Replied that a gravity storm sewer would be able to collect water and take it to the wetland. Erickson: Asked if there would be enough clearance on CR 21 if there is bridging over Main Avenue. Chromy: Replied it would have to meet the clearance guidelines for a state aid highway. Erickson: Hopes the separate-grade option becomes a feasible solution that the City can afford as it would tie downtown together and allow the City to leverage Lakefront Park and the wetlands on the south side. Millar: Agreed that the same-grade option without controls is a safety concern. The separate-grade option may have to be a long-term approach but it would provide connectivity between both sides of downtown. Asked how the intersection would progress with the separate-grade option. Albrecht: Replied that currently the biggest traffic generator is from the casino, but it is unknown how that may change when the northern connection to 169 is completed. Believes the City will have a problem if it doesn't have a plan for how to proceed with the downtown area as the County could remove the stop sign at Main Avenue. The County staff is receptive to a separate-grade option and this project is not considered big on the County level. Millar: Stated that plans for these intersections should have been addressed a couple of years ago and the City is now under the gun to come up with a solution. Albrecht: Added that the City needs to discuss phases of the project and contingencies that can be used with the County. Haugen: Concurred that the same-grade option is not a solution. Stated that if downtown development continues to be a high priority, a solution will have to be found for managing the traffic. Suggested the Council clarify its vision for downtown and if it is committed to connectivity between north and south, the solution needs to be long-term. Believes it is an economic and quality of life driver for downtown Prior Lake. LeMair: Asked how long the construction period would be for the separate-grade option. Albrecht: Two years. Haugen: Stated that the Council seems to be in consensus for the separate-grade option but has concern about funding it. Albrecht: Commented that funding options would be further clarified with the feasibility study. Erickson: Asked when this construction could happen. Albrecht: Replied that the project is not in the County's transportation plan yet, and Federal applications are made several years in advance, Believes it would be a minimum of five years and probably ten years before construction could be done. Hedberg: Commented that current traffic volumes exceed everyone's expectation and when CR 21 to the north is completed, this will be a significant corridor to 135. PUBLIC HEARING No public hearing was scheduled. OLD BUSINESS Consider Approval of a Resolution Amending the Bylaws for the City Council as they Pertain to (1) the Public Forum, (2) the Deputy Mayor, (3) Minute Preparation and, (4) Public Input. Building and Transportation Services Director Kansier reviewed the proposed revisions. Comments: Hedberg: Clarified that the public forum should be as open as possible noting that the City Attorney stated that due process should be protected. If a topic is intended to have a hearing, public forum comments 5 City Council Meeting Minutes September 8, 2009 DRAFT should not be allowed. Suggested that if a public forum brings forward a contentious issue, that topic should be taken through the public hearing process. Stated that the Bylaws and Compensation Committee decided DVDs should be treated like another form of document. When someone is not going to be present, they provide input in advance and staff will provide a summary. If someone is present, they can use other media to make their point. Kansier: Affirmed, adding that people may choose a DVD to illustrate some portion of their presentation, but that would not be part of the record. Hedberg: Reiterated that people can bring other kinds of media, but for the record it would be considered an oral presentation. LeMair: Added that the Committee worked to make the process fair to all concerned and wants to avoid misrepresentation. Erickson: Complimented the Committee for its work. Questioned if a time frame should be established requiring people to bring in media prior to the meeting. LeMair: Replied the Committee felt all media should be treated the same. Erickson: Suggested the process seemed to be addressing paper-based items, but other media would need to be prepped for presentation by staff and time might be needed to determine compatibility with equipment. Peterson: Noted that thus far the City has only had one request to playa DVD. Pace: Stated that one of the reasons for asking for the information ahead of time is to assure that equip- ment is compatible. Staff would also have an opportunity to summarize it if it is lengthy and if the presiding officer chooses not to play it in its entirety for time constraints. Erickson: Queried whether a time frame should be included in sections 901.6.1 and 901.6.3. Kansier: Replied that people generally ask prior to a meeting about bringing presentation materials and staff encourages them to bring it ahead of time. Millar: Believes it is important for the public to have a chance to air their opinions and the due process should be protected and fair. DVDs should be treated as oral testimony. Supports the revisions. Haugen: Stated the proposed public forum language is a good compromise. Believes the sentence refer- ring to audio and video presentations not containing testimony from any other person but the author should be added to 901.6.1. Concurs that audio/visual technology should be presented in advance. Hedberg: Concurred with adding a sentence to 901.6.1 and suggested adding a sentence that the materi- als must be presented to staff reasonably in advance. Peterson: Noon of the same day is reasonable. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 09.122 AMENDING THE BYLAWS FOR THE CITY COUNCIL ADDING THE FOLLOWING TEXT TO 901.6.1 AND 901.6.3 ("If the speaker intends to present audio or video materials to support their presentation to the Council, such materials must be in an electronic format that is compatible with the City's existing equipment. An audio or video presentation may not introduce testimony from any person other than the author. The electronic ma- terials must be submitted to the Staff by 12:00 noon of the day of the meeting.") VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of Ordinance 109.12 Adding a New Section 609 to the Prior Lake City Code Enti. tied Property Maintenance Ordinance. Building and Transportation Services Director Kansier reviewed the latest proposal for a property maintenance ordinance and expressed concerns that whatever language is adopted must be enforceable. Staff concluded that a provision limiting the number of vehicles parked in a driveway to four and allowing a 48-hour period would be unenforceable so that language was removed from this proposal. Stated that a 6 City Council Meeting Minutes September 8, 2009 DRAFT parameter of one-square-foot was designated as the size of damage to a property's exterior that would be in violation of this proposed ordinance as that size would be visible from the street and large enough to al- low vermin and weather damage. Comments: Millar: Will support. Noted that many of the conditions are in response to complaints received. Expressed disappointment that the ordinance will not be able to address the parking issue, Hedberg: Will support as an appropriate tool to assist the City in enforcing ordinances. LeMair: Asked what the time frame will be to require people to make repairs to their property. Kansier: Replied that no time frame is established as the method is to work with anyone who has a viola- tion. Generally, the code enforcement officer provides a time frame per incident and if people are making an effort to rectify the violation, staff will continue to work with them. LeMair: Clarified that it is up to the discretion of the Code Enforcement Officer. K8nsier: Affirmed adding that the goal is compliance, not punishment; and as long as people try to com- ply, staff will work with them. LeMair: Stated he does not see a problem in the community at this time and the City has done well without this kind of ordinance for many years. Does not favor having more rules put on private property owners. Erickson: Will support. Haugen: Stated that many things included in past discussions about car parking are unenforceable and there is existing ordinance that addresses some of those problems. Will support, MOTION BY MILLAR, SECONDED BY ERICKSON TO APPROVE ORDINANCE 109.12 AMENDING PART 6 OF THE PRIOR LAKE CITY CODE. VOTE: Ayes by Haugen, Erickson, Hedberg and Millar. LeMair opposed. The motion carried. NEW BUSINESS Consider Approval of a Resolution Accepting a Plan for Spring Lake Township Park Improvements Public Works Director Albrecht described the Spring Lake Township property that is scheduled to be annexed in 2024 and explained the agreement made with the 2003 Orderly Annexation Agreement to im- prove the parks on that property. Stated that the Parks Advisory Committee and Spring Lake Township have approved this plan to improve the parks. Described the plan for each park including picnic shelters, trails and a fishing pier. A play area in South Shore Park will be delayed. Staff believes the improvements proposed can be made for $85,000. Land needs to be transferred to City. Comments: LeMair: Commented that the City must comply with the Agreement and make these improvements. Ques- tioned whether boat slips could be added to the pier providing an opportunity for people to come ashore. Erickson: Asked if there will be parking at Raymond Avenue Park. Albrecht: Replied that there is existing parking on site as well as a considerable amount of street parking, Stated that three slips are proposed for the pier as well as a plan to identify where people can pull up on shore. Millar: Stated that the Raymond Avenue Park is going to be great for the City and will give people more access to Spring Lake. Will support. Hedberg: Commented that this is being done in a positive way. Noted that this will provide additional pub- lic access to Spring Lake and the Watershed's permanent easement over the adjacent wetlands will pro- vide an approximate 40 acres of natural space that people will be able to start enjoying next year. Will support. 7 City Council Meeting Minutes September 8, 2009 DRAFT Albrecht: Concurred that this provides a unique potential for the long term. Haugen: Stated that the Orderly Annexation Agreement was made in 2003 and this is another step in its implementation. It is a good plan. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 09.123 APPROVING A PLAN FOR SPRING LAKE TOWNSHIP PARK IMPROVEMENTS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Adopting Proposed 2010 City Budgets and Certifying Prelimi. nary 2010 City of Prior Lake Property Tax Levy to Scott County Department of Taxation. Finance Director J. Erickson outlined the preliminary 2010 budget and explained that the monies from the proposed tax levy increase of two percent would be used to fund long-term capital infrastructure, equipment and park matrices and debt services. Explained strategies that were used to assist in reducing the pro- jected gap of approximately $1 million caused by to revenue shortfalls and expenditure increases. Noted that the proposed General Fund budget reflects a 2.6 percent decrease from the 2009 budget. Announced that the December 7,2009, City Council meeting will include a public hearing to allow citizen input on the 2010 budget and tax levy and the final budget approval is scheduled for the December 21, 2009, City Council meeting. Comments: W. Erickson: Stated that un allotment of funds from the State was bad news, but expressed hope that the State would have a better financial situation than anticipated and will once again allot money to the City. Commented that the Council has worked hard to get the budget to this point. LeMair: Stated they have worked hard to keep the City portion of property taxes low and not have a large impact. Much infrastructure has been placed for long-term benefit and the two percent tax levy increase proposed is justifiable and needed. Will support at this time even though concerned about the additional layers of property tax (county and school) that will stretch families. Hedberg: Stated that the total General Fund budget is less than in 2009. The City has had to reduce spending and has reduced employee headcount by about ten percent. Seasonal help and services may have to be reduced further in 2011. Asked if sewer and water rates will be increased. Albrecht: Replied the City has no rate increase planned, but the Metropolitan Council may increase their rates. Hedberg: Believes it is important for everyone to realize that a big portion of what they pay for with sewer and water is not coming from increased rates from the City, but small increases may have to be added over time. Reiterated that the two percent increase in the tax levy is exclusively for maintaining long-term infra- structure plans and it is responsible to set aside funds to plan for long-term repair and future replacement of infrastructure to maintain the assets of the City. Will support the property tax levy. Millar: Concurred with Hedberg adding that the Council has been wrestling for several months with strate- gies to reduce the $1 million gap and cuts to personnel and services are painful. No one wants to raise the tax levy, but the City has made a commitment to sorely needed street reconstruction. Will support. Haugen: Stated that the City has cut its budget significantly the last two years and cut staff, reduced ser- vices and looked at ways of prolonging equipment life. Stated the Council is fiscally prudent and has made a commitment to continue maintenance of infrastructure, largely street improvements, which is basis of this tax levy increase. 8 City Council Meeting Minutes September 8, 2009 DRAFT MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 09.124 ADOPTING PROPOSED 2010 CITY BUDGETS AND CERTIFYING PRELIMINARY 2010 CITY OF PRIOR LAKE PROPERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Report Adopting a Position Regarding a Notice of (Non.gaming) Land Ac. quisition City Manager Boyles described the criteria that are set out in the Code of Federal Regulations that the Department of the Interior, Bureau of Indian Affairs to determine whether land should be taken into and held in trust for the SMSC. Trust lands are removed from the City's tax rolls. If land is placed into trust, it comes under greater control of the Tribe from a planning and development perspective. If used for residen- tial purposes it remains part of the Tribal lands in perpetuity and no individual can sell a parcel of it. De- scribed the specific property and proposed uses including roadways, residential and medical/dental facili- ties. Explained that current tax dollars received from this property by the City are $4,019.46 annually. Spoke of contributions made by SMSC to the community including infrastructure and service amenities. Comments: Hedberg: Described the parcel and expressed the opinion that most people would believe this land is al- ready part of the SMSC trust lands, Stated the SMSC needs to be able to control the maintenance and construction of their infrastructure and reiterated that they intend to construct a full-service medical clinic that will serve members and employees of the SMSC. Believes the tax impact to the City is minimal and the financial benefits the City has gained from the SMSC over the past decade have been significant. Read excerpts from the letter of support to the Bureau of Indian Affairs signed by Scott County Commis- sioner Chair Ulrich and indicated his approval of the City preparing a letter in support of this application. Millar: Concurred with Hedberg comments agreeing that this property is in the middle of land which is in trust and the SMSC want to use it for institutional purposes. Stated the SMSC has been an asset for the City through cooperative agreements and contributions. Concurs a letter of support should be sent. Erickson: Quoted Prior Lake American articles about Scott County's support of trust application. Stated it makes sense to support the application as the property is surrounded by land already in trust and partially developed. This is SMSC's health initiative for tribal members and employees. LeMair: Concurred stating the land will offer many SMSC infrastructure opportunities for them. The need has been justified, the City has a relationship with SMSC, the process has been appropriate and there are added benefits from an economic standpoint. Will support. Haugen: Spoke of past support of trust applications indicating that the City's support of the 2005 trust ap- plication dealt only with 106 acres in Prior Lake, not the acreage located in Shakopee. Noted that this is the first time the Council has evaluated this trust application request. Stated that the City is required to provide the same level of public services to citizens of the SMSC as it does for citizens of Prior Lake. Spoke of balancing the estimated loss of tax revenue if the property is removed from the tax rolls against the annual reimbursements that SMSC gives to the City when it is not obligated to do so, public works pro- jects the SMSC has participated in, the new ice arena SMSC built that benefits everyone, the lights at Ryan Park and numerous other contributions. Stated these contributions amount to $21.5 million since 2005. In the broader community, SMSC provides employment and local vendor business. Believes that the rela- tionship should be respected and not put at risk. MOTION BY HEDBERG, SECONDED BY MILLAR AUTHORIZING STAFF TO PREPARE A LETTER SUPPORTING THE SMSC LAND TRUST APPLICATION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. 9 City Council Meeting Minutes September 8,2009 DRAFT OTHER Community Events Erickson: The Fire Department BBQ will be September 13. The YMCA opens on September 12. Crofut Winery will host a grape stomp. LeMair: Wrestling is hosting its annual golf event this Saturday. Today was the first day of school. Hedberg: Ladies Night Out is scheduled for September 17. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by LeMair and seconded by Erickson. With all in favor, the meeting adjourned at 9:30 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 10