HomeMy WebLinkAbout5J - Payments to Scott County for CR 82 and CR 21 Reconstruction Projects
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tO~ 4646 Dakota Street S.E.
U ~ Prior Lake, MN 55372-1714
~ " / CITY COUNCIL AGENDA REPORT
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MEETING DATE: SEPTEMBER 21,2009
AGENDA #: 5J
PREPARED BY: STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
AGENDA ITEM:
CONSIDER APPROVAL OF RESOLUTIONS AUTHORIZING FINAL PAY-
MENT TO SCOTT COUNTY FOR THE 1) CR 82, AND 2)CR 21 RECON-
STRUCTION PROJECTS
DISCUSSION:
Introduction
The purpose of this agenda item is to seek approval to make final payment to
Scott County for the CR 82 and CR 21 Reconstruction Projects.
Historv
On June 5, 2006 the City Council approved the Cooperative Agreement with
Scott County for the CR 82 project in the amount of $4,109,452. On August 7,
2006 the City Council approved payment to Scott County in the amount of
$4,080,391.95.
On March 19, 2007 the City Council approved the Cooperative Agreement with
Scott County for the CR 21 (Adelmann Street to Franklin Trail) in the amount of
$2,495,000. On August 6,2007 the City Council approved payment to Scott
County in the amount of $1,924,823.
Current Circumstances
These County Road projects have been completed and in accordance with their
respective Cooperative Agreements final payment to the County is due.
The final total cost for the City for the County Road 82 project is $4,391,238.61
which is $281,786.61 more than the amount in the Cooperative Agreement.
The additional costs were due to the required reconstruction of the Met Council
manhole and trunk sewer at the intersection of CR 21/CR82.
The CR 21 project required changes during construction to the City's watermain
in CR 21 due to road grade changes. As a permitee in the County's right-of-
way it is the City's responsibility to pay for any required watermain adjustment.
In addition to the above costs about $68,000 of the final payment was part of a
3% administrative fee not reimbursed to the County at the beginning of the pro-
ject but required by the Cooperative Agreement.
The final total cost of the City for the CR 21 project is $2,304,071.80 which is
$190,928.20 less than the amount in the Cooperative Agreement. The savings
is due primarily to a very good bid price for the project. Staff recommends final
payment in the amount of $379,248.80 to Scott County for the project.
ISSUES:
There are not issues, Staff has verified the final quantities and costs with the
County and recommends final payment.
FINANCIAL
IMPACT:
Staff recommends reimbursement from the following accounts:
www.cityofpriorlake.com
R:\Council\2009 Agenda Reports\09 21 09\CRF~8~fiigJ.Gn~~~Q / Fax 952.447.4245
CR82
Trunk Sewer and Water (Acct #502-50072-501) = $132,813.46
Utility Fund Sewer (Acct#601-49450-530) = $ 44,508.30
Utility Fund Water (Acct#601-49400-530) = $133.524.90
Total = $310,846.66
CR21
Roadway Construction
Sewer Construction
Total
(Acct#501-48360-501) = $375,000.00
(Acct#601-49450-530) = $ 4.248.80
= $379,248.80
ALTERNATIVES:
The alternatives are as follows:
1. Approve a resolution authorizing final payment to Scott County for the CR
82 project.
2. Approve a resolution authorizing final payment to Scott County for the CR
21 project.
3. Table the Resolution for a specific reason.
4. Deny the Resolution.
RECOMMENDED
MOTION:
Alternatives # 1 and #2
ReViewed1jJ i
Frank Boyles, City an ger
~
R:\Council\2009 Agenda Reports\09 21 09\CR21 - CR 82 Final Agenda,doc
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 09-XXX
A RESOLUTION APPROVING FINAL PAYMENT TO SCOTT COUNTY FOR THE CR 82
RECONSTRUCTION PROJECT
Motion By:
Second By:
WHEREAS On June 5,2006 the City Council approved the Cooperative Agreement with Scott
County for the CR 82 project in the amount of $4,109,452; and
WHEREAS, On August 7,2006 the City Council approve payment to Scott County in the amount of
$4,080,391.95; and
WHEREAS, The final total cost for the City for the County Road 82 project is $4,391,238.61 which
is $281,786.61 more than the amount in the Cooperative Agreement; and
WHEREAS, The additional costs were due to the required reconstruction of the Met Council
manhole and trunk sewer at the intersection of CR 21/CR82 and changes required to
the City's watermain in CR 21 during construction due to road grade changes and the
administrative fee not reimbursed to the County at the beginning of the project but
required by the Cooperative Agreement; and
WHEREAS, The project has been completed in accordance with the Cooperative Agreement; and
WHEREAS, City Staff has verified the final costs and quantities and recommends final payment to
Scott County in the amount of $310,846.66.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein
2. Final payment to Scott County in the amount of $310,846.66 is approved.
3. Funding for the final payment shall come from the following accounts: #502-50072-501
($132,813.46), #601-49450-530 ($44,508.30), #601-49400-530 ($133,524.90)
PASSED AND ADOPTED THIS 21st DAY OF SEPTEMBER 2009.
YES
NO
I Haugen
I Erickson
I Hedberg
I leMair
I Millar
Haugen
Erickson
Hedberg
leMair
Millar
Frank Boyles, City Manager
R:\Council\2009 Agenda Reports\09 21 09\CR 82 Final ~.~wm~9lbrlake.com
Phone 952.447.9800 / Fax 952.447.4245
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 09-XXX
A RESOLUTION APPROVING FINAL PAYMENT TO SCOTT COUNTY FOR THE CR 21
RECONSTRUCTION PROJECT
Motion By:
Second By:
WHEREAS On March 19, 2007 the City Council approved the Cooperative Agreement with Scott
County for the CR 21 (Adelmann Street to Franklin Trail) in the amount of $2,495,000;
and
WHEREAS, On August 6,2007 the City Council approved payment to Scott County in the amount
of $1,924,823; and
WHEREAS, The final total cost for the City for the CR 21 project is $2,304,071.80 which is
$190,928.20 less than the amount set out in the Cooperative Agreement; and
WHEREAS, The savings is due primarily to receiving very good bid prices for the project; and
WHEREAS, The project has been completed in accordance with the Cooperative Agreement; and
WHEREAS, City Staff has verified the final costs and quantities and recommends final payment to
Scott County in the amount of $379,248.80.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein
2. Final payment to Scott County in the amount of $379,248.80 is approved.
3. Funding for the final payment shall come from the following accounts: #501-48360-501 ($375,000),
#601-49450-530 ($4,248.80)
PASSED AND ADOPTED THIS 21st DAY OF SEPTEMBER 2009.
YES
NO
I Haugen
I Erickson
I Hedberg
I LeMair
I Millar
Haugen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
R:\Council\2009 Agenda Reports\09 21 09\CR 21 Final E'avmel1tB.e&~doc I k
www.clryorpnorae.com
Phone 952.447.9800 / Fax 952.447.4245