HomeMy WebLinkAbout5H - Donations and Grants to the City - 3rd Quarter 2009
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~ "-,,, Prio, Lake, MN 55ililiFdAUNCIl AGENDA REPORT
~ATE: October 19,2009
AGENDA #: 5H
PREPARED BY: Jane L. Gilb, Accounting Supervisor
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS AND
GRANTS TO THE CITY DURING THE 3rd QUARTER OF 2009
Introduction
The purpose of this agenda item is to consider acceptance of donations and
grants made to the City during July, August, and September of 2009.
Historv
Minnesota State Statute 465.03 requires that the City accept a grant or devise of
real or personal property and maintain such property for the benefit of its citizens
in accordance with the terms prescribed by the donor. In addition to being a
legal requirement, this resolution encourages transparency in government and
accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that were
received during the 3rd quarter of 2009 and the terms in which they were
presented. If a donation or grant was accepted under separate resolution, it has
not been included in this current list. While it is certainly our intent to include all
donations and grants for the 3rd quarter of 2009, we recognize that we may have
inadvertently missed some. Those will be addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants received.
Staff intends to seek Council acceptance of donations and grants each quarter
during the year.
This agenda item allows City Council to publicly recognize the donations and
grants made to the City in the interest of transparency.
Certain donations and grants and their corresponding expenditures are reflected
in the annual budget due to their recurring nature, i.e. Clean Up Day grant.
Acceptance of additional donations and grants may result in additional or
offsetting expenditures depending on the terms prescribed by the donor.
1. Approve the resolution accepting donations and grants received by the City
during the 3rd quarter of 2009 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative #1.
MOTION:
Reviewe~y: L
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~ RESOLUTION 09-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 3rd QUARTER OF 2009
Motion By:
Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, The City has received the following donations of money, goods or property during July,
August, and September of 2009:
I Donor
Shakopee Mdewakanton Sioux
Community
Value Designated Use
$90,000.00 Police - 3ra qtr
Prior Lake VFW #6208
1,983.03 Portable generator and air bag
inflation hardware - Fire Department
Chad LeMair
$500 - $700 Waiver of 1 SI & 2na quarter per diem
Jodi Blume & Scherer Family
Non-cash 8' Norfolk Island Pine Tree for the
City Hall Lobby
Granting
Agency
Local Road
Research
Board
Scott County
Project
Blind Lake
Research
Proiect
Clean-Up
Day
Description of Project Grant Award
Period Amount Dept
Anti-ice Application Unit 2009 $1,000.00 Public
- 20% remaining Works
balance
Clean-Up Day 2009 $6,612.10 Public
Works
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The grants and donations are hereby officially acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 19th DAY OF OCTOBER 2009.
YES
NO
Haugen
Erickson
Hedberg
I LeMair
I Millar
. Haugen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245